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Email U3A New Technology
4 March 2013Mike Hender
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Questions
• Do I need email or could I just use Texts, Facebook and Twitter?
• What's the best mail service to use?
• Should I use a browser or client based mail ?
• How can I reduce the clutter in my inbox?
• How do I reduce SPAM and Virus attacks?
• How do I find an old email?
• How do I set up email accounts on computer, tablet, and phone and keep them in synch?
• How do I backup my mail?
• How do I send to a group?
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Do I need email or could I just use Texts, Facebook and Twitter?
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Text or Email?
Text – any phone• Just a phone number• Instant/Push• Photos taken on phone• Character limit (140)
Smartphone Email• Need email address• ‘Less instant’• Any photo• Any document• Copies, Archive, Folders• No character limit
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Texts on iPhone
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Facebook?
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What's the best mail service to use?
e.g. [email protected]
e.g. [email protected]
e.g. [email protected]
e.g. [email protected]
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How I keep it simple
Old business account
Backup accounts
Mainaccount
IMAP
Appleaccount
You
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Should I use ‘browser’ mail or a mail ‘client’?
“Hmmm, let me think, . . . what exactly are they?”
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Browser or Client?
Internet
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Browser Based Hotmail – connected ✓
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Browser Based Gmail – connected ✓
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Browser Based Mail – not connected ✗
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Native Mail Clients – MicrosoftMS Office Outlook
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Native Mail Clients – Microsoft‘Hotmail’ Outlook
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Native Mail Clients – MicrosoftWindows 8 Mail
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Native Mail Clients – Apple MacBook IOS 6
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Android (Nexus 7)
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Mail clients don’t have to be online . . .. . . To read and write messages
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How can I reduce the clutter in my inbox?
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How can I reduce the clutter in my inbox?
Oh Dear !
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1. Learn to love your SPAM/JUNK button!
It learns on the job!
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2. Folders!
• Set up some folders
• Always empty your inbox
• But how do I remember my actions?
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3. Move to Folder and Add to Tasks
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How to reduce SPAM and Virus attacks?
Some are blindingly obvious!
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Others not so obvious . . .
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Security Actions
• Anti virus and Firewall ON• Spam Filter (if appropriate) ON
• Be alert and use your common sense
✓✓
✓
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How do I find an old email?
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How do I find an old email?
“Where did I put that email from Susan?”
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How do I set up email accounts on computer, tablet, and phone and keep them in synch?
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You may be lucky!
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Protocols
• POP3– Incoming, deletes
message from the server• IMAP– Incoming, retains
message on the server• SMTP– Outgoing, most difficult
to set up
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Email Clients – the Beauty of IMAPOutlook
Hotmail/Outlook
Windows 8 Mail
IOS Mail
Android Mail
Mac Mail
IMAP Server
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Setting up Email on iPhone and iPad
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How do I backup my mail?
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Backing Up Mail
1. Use IMAP plus a CLIENT2. Forward to another email address3. Back up your mail folders4. Back up your PC
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Backing Up Mail
Backup accounts
Mainaccount
IMAP
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How do I send to a group?
Examples: Family, U3A, Close friends . . .
• Use Facebook or Google+
• Keep a Word file of email addresses and then copy and paste into the ‘To:’ field
• Build a ‘Distribution Group’ in your mail system
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Demonstration
HDMI
Wi-Fi Wi-Fi
