Upload
babul-jha
View
241
Download
0
Embed Size (px)
Citation preview
7/31/2019 Email Settings
1/20
7/31/2019 Email Settings
2/20
Send an E-Mail
Here's a guide to what you'll need to do in order to send
a message in Gmail:
Click the Compose Mail link on any Gmail screen.
Enter your recipient's email address. You can typethe address in the 'To:' field, or find the address in
your Contacts list. Enter a subject for your message in the 'Subject:'
field.
Write your message.
When you're done composing, click the Send button.
You'll see a confirmation at the top of the windowthat your message was sent.
http://mail.google.com/support/bin/answer.py?answer=77259http://mail.google.com/support/bin/answer.py?answer=772597/31/2019 Email Settings
3/20
E-Mail Settings
EXTRAS:
You can change the formatting, font, and color of your message
text using the tools located above the compose window. You
can also attach files.
Use the carbon copy (Add CC) feature when you'd like to
include additional recipients whose responses are welcome but
not required. The blind carbon copy field (click Add Bcc to
display) lets you hide recipients' addresses and names from one
another.
As you compose a message, we'll automatically save drafts
every few minutes so you can leave your message and come
back to it later before sending it out. You can also click the Save
Now button at any time to save what you've written.
Gmail doesn't offer a way for you to receive confirmation whenyour messages are read.
http://mail.google.com/support/bin/answer.py?answer=8260http://mail.google.com/support/bin/answer.py?answer=6584http://mail.google.com/support/bin/answer.py?answer=57143http://mail.google.com/support/bin/answer.py?answer=6587http://mail.google.com/support/bin/answer.py?answer=6587http://mail.google.com/support/bin/answer.py?answer=57143http://mail.google.com/support/bin/answer.py?answer=6584http://mail.google.com/support/bin/answer.py?answer=82607/31/2019 Email Settings
4/20
Setting an automatic vacation response
You can set up a vacation response in your Gmail settings
that will automatically reply to anyone who emails you.
While the vacation responder is enabled, Gmail will send a
response to anyone who contacts you.
If that person contacts you again after four days and your
vacation responder is still enabled, Gmail will send another
vacation response to remind the person that you're away
from your email.
7/31/2019 Email Settings
5/20
VACATION RESPONDER
Here's how to let people know you can't respond right away:
1. Sign in to Gmail.
2. ClickSettings along the top of any Gmail page.
3. From the General tab, select Vacation responder on in the
Vacation responder: section.
4. Enter the subject and body of your message in the Subject:and Message: fields.
5. Check the box next to Only send a response to people in
my Contacts if you don't want everyone who emails you to
know that you're away from your mail.
6. ClickSave Changes.
* Messages classified as spam and messages addressed to a
mailing list you subscribe to will not receive a vacation
response.
7/31/2019 Email Settings
6/20
Adding a signature
A signature is a bit of personalized text (such as your contactinformation or a favorite quote) that is automatically insertedat the bottom of every message you send. Here's a samplesignature:
--"If you really want something in this life, you have to work for
it. Now, quiet! They're about to announce the lotterynumbe
rs..."- Homer Simpson
To create a signature: Sign in to Gmail. Click Settings at the top of any Gmail page. Enter your new signature text in the box at the bottom of the
page next to the Signature option. As you type, the radiobutton will shift from No Signature to the text box.
Click Save Changes. Signatures are separated from the rest of your message by
two dashes. If you don't want your signature to appear on a specific
message, you can delete it manually before sending themessage. Just highlight the text and delete it before sending.
https://mail.google.com/mail/https://mail.google.com/mail/7/31/2019 Email Settings
7/20
CHAT HISTORY
Chat history allows you to store the text of your Gmail and
Google Talk chats in your Gmail account so you can easilysearch for them later. You can even respond to these chats like
you would to regular Gmail messages.
To access your chat history, click the Chats label in your
Gmail account. A list of chats will appear, similar to the way
conversations are listed in your inbox. You can forward, label,star, and trash chats just like Gmail messages.
When you search in Gmail, matching chat conversations will
show up along with matching email conversations. All chats
are labeled Chats and are marked with the chat icon ( ) so you
can easily distinguish them from emails.
To take better advantage of Gmail's chat functionality, learn
how to change your chat history settings, how to go 'off the
record' or browse our full list ofchat topics.
https://mail.google.com/support/bin/answer.py?answer=29290https://mail.google.com/support/bin/answer.py?answer=29291https://mail.google.com/support/bin/answer.py?answer=29291https://mail.google.com/support/bin/topic.py?topic=12870https://mail.google.com/support/bin/topic.py?topic=12870https://mail.google.com/support/bin/answer.py?answer=29291https://mail.google.com/support/bin/answer.py?answer=29291https://mail.google.com/support/bin/answer.py?answer=292907/31/2019 Email Settings
8/20
CHANGE YOUR PASSWORD
1. Sign in to Gmail.
2. ClickSettings at the top of any Gmail page, and
open the Accounts and Import tab.
3. ClickGoogle Account settings.
4. In the new window, click Change password under
the Personal information option.
5. Enter your current password and your new
password.
Make sure you create a unique password to help keep
someone from breaking in to your account. Here
are a few tips for creating your password, and
keeping it safe:
https://mail.google.com/mail/https://www.google.com/accounts/ManageAccount?service=mailhttps://www.google.com/accounts/ManageAccount?service=mailhttps://mail.google.com/mail/7/31/2019 Email Settings
9/20
Using filters Gmail's filters allow you to manage the flow of incoming
messages. Using filters, you can automatically label, archive,
delete, star, or forward your mail, even keep it out of Spam -- all
based on a combination of keywords, sender, recipients, and more.
To create a filter: ClickCreate a filter. Enter your filter criteria in
the appropriate field(s).
ClickTest Search to see which messages currently in Gmail match
your filter terms. You can update your criteria and run another test
search, or clickNext Step. Select one or more actions from the list. These actions will be
applied to messages matching your filter criteria in the order in
which the actions are listed -- for example, you could choose to
Forward matching messages to a specific email address, then
Delete the messages. Note that if you choose to forward messages
to another address, you'll need to first verify that you own any newforwarding addresses.
Please note: When you create a filter to forward messages, only
new messages will be affected. Any existing messages that the
filter applies to will not be forwarded.
http://mail.google.com/support/bin/answer.py?answer=6560http://mail.google.com/support/bin/answer.py?hl=en&answer=10957http://mail.google.com/support/bin/answer.py?hl=en&answer=10957http://mail.google.com/support/bin/answer.py?hl=en&answer=10957http://mail.google.com/support/bin/answer.py?hl=en&answer=10957http://mail.google.com/support/bin/answer.py?answer=65607/31/2019 Email Settings
10/20
USING LABELS Labels do all the work folders do. Once you've created a
label, you can view all the messages with that label by
searching, or by clicking the label name along the left side ofany Gmail page. To create a label:
1. Click the Labels drop-down menu Or, just click Settings >
Labels.
2. Select Create new.
3. Type the name of your new label and clickOk
Any selected messages will automatically be categorized
under your new label. You can remove a labeled
conversation from your inbox by archiving it and view it
later by clicking All Mail, or by clicking the label name
along the left side of any Gmail page.
To apply a label to a message, you can select the checkbox
next to the message(s) in question, and then select the label
name from the Labels drop-down menu. You can also drag a
message to a label's name to move that message to a label.
http://mail.google.com/support/bin/answer.py?answer=6576http://mail.google.com/support/bin/answer.py?answer=65767/31/2019 Email Settings
11/20
To edit a label name:
Click the down-arrow to the left of the label.
Select Rename.
Enter the new label name, and clickOK.
All the messages categorized under your oldlabel name will now be categorized under
your new label.
If you see a label you don't need anymore,
you can always clickremove. (You'll have to
confirm that you'd like to remove the label
by clicking OK).
7/31/2019 Email Settings
12/20
REMOVING SPAM
Select the unwanted messages.
ClickReport Spam.
To remove spam forever:
ClickSpam along the left side of any Gmail page. (If
you don't see Spam along the left side of your Gmail
page, clickmore above Contacts on the left side of the
page.)
Select the messages you'd like to delete and click
Delete forever. Or delete everything by clicking
Delete all spam messages now.
The more spam you mark, the better our systemwill get at weeding out those annoying messages. If
you happen to goof and mark a good message as
spam, click Not Spam at the top of the message. If
you marked it as spam, you can also click Undo
immediately after to recover the message.
7/31/2019 Email Settings
13/20
ADDING ATTACHMENTS
To attach a file to a message you're
composing, follow these steps:1. ClickAttach a file under the subject field.
2. Browse through your files and click the
name of the file you'd like to attach. Click
Open.
3. To attach another file, click Attach
another file.
Keep in mind that you can't sendexecutable files or messages larger than
25 MB.
http://mail.google.com/support/bin/answer.py?answer=6590http://mail.google.com/support/bin/answer.py?answer=8770http://mail.google.com/support/bin/answer.py?answer=8770http://mail.google.com/support/bin/answer.py?answer=65907/31/2019 Email Settings
14/20
CREATING CONTACTS
To create a contact:
1. ClickContacts along the left side of any page.
2. Click the New Contact button in the top-left corner of the
Contact Manager.
3. Enter your contact's information in the appropriate fields.
Any information you add will save automatically.
Email addresses are automatically added to your Contacts
list each time you use the Reply, Reply to all, or Forward
functions to send messages to addresses not previously
stored in your Contacts list. If these addresses don't appear
immediately, try waiting a few minutes or signing out ofyour account and signing back in. Also, each time you mark
a message as 'Not Spam,' your Contacts list is automatically
updated so that future messages from that sender are
received in your inbox.
7/31/2019 Email Settings
15/20
Grab your mail from the old account
Login to the new account you just created, go to the settings link
in the top right, and choose theAccounts and Importtab. Gmail
doesn't let you use its standard import feature to transfer from oneaccount to another, so you'll need to use the Check mail using
POP3entry. Enter the following configuration:
1.Username: Your old gmail email address
2.Password: Password for your old gmail account
3.POP server: pop.gmail.com
4.Port: 995
5.Always use secure connection: checked6.Label incoming messages: checked
This will pull over all your old mail and will continue to pull over
new mail received at the old account until you disable it.
https://mail.google.com/mail/https://mail.google.com/mail/7/31/2019 Email Settings
16/20
Canceling your Gmail address If you decide that you don't need your Gmail address anymore,
and you're sure you won't want your username in the future,
you can simply remove Gmail from your Google Account.
Here's how: ClickSettings at the top of any Gmail page, and open the
Accounts and Import tab.
ClickGoogle Account settings.
ClickEdit next to My products on the right side.
ClickRemove Gmail permanently.
Please be aware, residual copies of deleted messages and
accounts may take up to 60 days to be deleted from our active
servers and may remain in our backup systems.
If you delete your Gmail address but wish to have it back,
GMAIL work to help you recover your deleted accounts
whenever possible. However, within a few weeks' time,
accounts are usually no longer retrievable. Note that a
successful recovery will only recover the username associated
with the account.
https://mail.google.com/mail/https://mail.google.com/mail/7/31/2019 Email Settings
17/20
uGmail
If you are also one of those who finds himself sending emails to
common people by adding their email ids everytime you sendthem an email. You can create mailing group lists in Gmail byfollowing this simple step by step process.
1.) Login to your Gmail account.
2.) Click on the link which says Contacts . 3.) Click on the button with the tool tip New Group . (See figure below)
http://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail.jpghttp://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail.jpghttp://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail.jpg7/31/2019 Email Settings
18/20
4.) Add the name of the new group in the Pop-up. Letsname it Close Friends.
Name the new group in Gmail
Create Group Mailing Lists in Gmail
http://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail-step1.jpg7/31/2019 Email Settings
19/20
5.) Add email ids you wish to attach with this group byclicking on the button with the tool tip NewContact . Once added, click on Save. ( Both circled inred in the figure below).
Add contacts to the mail group
Create Group Mailing Lists in Gmail
http://technofriends.files.wordpress.com/2008/11/add-new-mailgroup-in-gmail-step3.jpg7/31/2019 Email Settings
20/20
6.) Once done, click on the link Compose and type in the name ofthe new mailing group you just created. Gmail should bydefault auto-fill the name of the group. Selecting the name ofthe group from the Auto-fill drop down, will lead to addition of
mail ids attached with the group being added automatically.