Email Guide

For Venture Staff

Why add an attachment? The reason why you would add an

attachment is because you can send important documents,

videos etc to pretty much anywhere that you can receive an email

it is beneficial because you just have to push a few buttons and a

document or product info will be able to send and it saves you

going through a lot of trouble.

Attachments

AttachmentsOn this slide I will show how to put an attachment into an

email I will include a print screen to help describe how to do this.

This is the attachment button you will click this and then …

This window shall pop up and you will click choose file and a range of files will pop up.

AttachmentsA window will open and then all

you need to do is choose the file you want to attach.

I have now put an attachment into the attachment box now all you need to do is press the done button at the top of the screen and it will come up like this…

Attachments

Now the file is attached all you need to do is send it to someone.

Now you know how to set an attachment.

Why make folders? The reason why you would create folders is

that you can make them regarding your needs for example you

could have a business folder, personal folder or a studies folder

etc so when you receive an email you can move it regarding to

what topic it is.

Managing Folders

Managing Folders

This is the button you click to get onto manage your folders.

This box will then show up and you just need to click on the drop down box and then this will show up and you just need to select one you will then type what you want the name of the folder to be called.

You can also click this to change already existing folders and this box will drop down and then you just need to type the name of what you want the folder to be called.

You can click this drop down box to delete a folder this box will drop down and you just need to select an folder to delete.

Managing FoldersThe folder is now created and I can also select emails to move into the folder like this.

You just need to mark this email by clicking on it and then click the move button and then this screen will show.

You just need to select the folder and then click the move button and then …

Now the emails are in my folder now you know what to use folders.

Why set priorities? You would set a priority so when you get an

email and someone has set it to a high priority I would know to

read it straight away but if it was low importance I would know

that I didn’t have to read it straight away?

Setting Priorities

Setting Priorities

When you are sending an email these two buttons will always be at the top of the page these are priorities. The red exclamation mark is high importance and the blue down arrow is low importance if I click the high importance the person who received the email would notice it and know that they have to read the email and they would know not to ignore it.

You will know if an email is high priority because the red exclamation mark will be next to the email.

Now you know how to set a priority.

Why have an auto signature? I would have an auto signature

simply because when someone received, for example a business

email the Business auto signature would be their and the person

who would receive the email would know that it was business

related and not just any old thing.

Auto - Signature

Auto - SignatureTo create an auto signature all you need

to is click the option button in the top right hand corner.

When the options button is clicked a new window will open and you will see in the middle of the page this will be there and all you have to do is what you want your auto signature to look like.

Auto - Signature

For example this is what my auto signature would look like for venture clothing

Just click this and your auto signature will be attached to every email you send.

All you need to do is save it and your auto signature will be saved.

Thanks for reading!

My email guide on attachments, setting priorities, auto signatures and managing folders.