Embed Size (px)
Citation preview
EM-S Fine Arts
Handbook 2013-2014
Topic Slide(s) Contact Information 3 Philosophies & Expectations 4, 5 Fine Arts Excellence Targets 6 Charms 7 Budgets 8 Purchasing Procedures 9 Independent Contractors 10 Private Lesson Program 11 Transportation Procedures 12 Trip Requests 13 Professional Development Info 14 Inventory 15 Concert & Programs 16 Calendars & Forms 17 Bass Hall 18 Deadlines 19
Index
Shawn Bell Director of Fine [email protected] ext. 2768 (office)432-352-8415 (cell)
Prissy Peters Fine Arts Secretary
[email protected] 817-232-0880 ext. 2724 (office)
817-232-3596 (fax)
Contact Information
EM-S ISD Fine Arts Mission Statement: Provide an innovative performance based curriculum designed to prepare all students to successfully reach their academic and creative potential in a diverse society while fostering a life-long appreciation and involvement in the arts.o In ALL things…students first!o Challenge yourself as well as your students by setting
professional and personal goalso Communicate …..Ask questions and help one anothero Be preparedo Go the extra mileo Be positively realistic, AND realistically POSITIVE!
Philosophies & Expectations
2013-2014 Implementations1. The use of Charms for inventory,
libraries, and calendar2. Staff Meetings & Professional Learning
Communities (PLC’s)3. Performance area directors: End-of-Year
Meetings4. Curriculum building for all EM-S Fine
Arts(Year At A Glance…YAG)
Philosophies & Expectations (continued)
1. We will work to increase levels of student participation in the TMEA All-State process for bands and choirs. We will increase the percentage of student participation from 33% of students in our bands to 45%. In choir, we will increase the percentage of student participation from 11% to 25%.
2. We will work to increase the level of ensemble success at UIL Concert & Sight Reading Contests and UIL One Act Play competitions. In Band, we will increase the percentage of first divisions from 64% to 75%. In Choir, we will increase the percentage of first divisions from 59% to 70%. In One Act Play completion, we will increase the percentage of advancing plays from district to area from 33% to 66% (1 to 2). 3. We will work to increase the level of performance success at dance competitions.
We will increase the percentage of first place honors from 35% to 50%. 4. Will work to increase levels of student participation at regional VASE contests for Visual Arts. We will increase the percentage of student participation in VASE from 12% to 20%.
Fine Arts Excellence Targets & SMART Goals for 13-14
https://www.charmsoffice.comWhat is it? https://
www.charmsoffice.com/about.aspDistrict expectations: We will use this for
inventory, libraries, form storage, and an interactive district-wide Fine Arts calendar
Options: All other bells and whistles are at your disposal…..learn to use them!
Fine Arts will pay for all accounts except for MS Theatre. Each campus or program is responsible for any accessories
Charms…An Incredible Tool!
Budget adjustments were made for 13-14 based on a two-tiered system: Fixed Costs & “Per capita” (student participation).
Our overall Fine Arts funds are the same; however, we are still growing budgets for CTHS programs.
Elementary purchase order requests are to be sent to Prissy Peters at [email protected].
Secondary purchase order requests are submitted by campus secretaries.
Plan ahead and use ALL of your available funds! Remember: 2013-2014 budget funds are intended to
be used for 2013-2014 students and programs!
Budgets
“Say NO to the confirming PO!” Purchase Orders MUST be submitted prior to services or materials being received.
Remember that all businesses MUST be approved vendors. Approved vendors are approved ONLY for specific items; therefore,
search by category first! Once you sign in on the district website, you can access all approved
vendors and categories from the Purchasing Dept. webpage: http://www.emsisd.com//Domain/54
The Chief Financial Officer is the ONLY district employee who can sign contracts (even fundraising contracts!). Please access the Dept Contract Review Form (Fine Arts Dept) in Eduphoria to upload and submit all contracts. Access the Contract Review Form -Fine Arts for specific directions on this process.
Watch your UIL and TMEA deadlines – entry documentation turned into the Purchasing Department
EM-S is a Pepsi contract district. This means that all beverages served, sold, or distributed in a district facility must be a Pepsi product. This includes booster club purchases for group consumption in a district facility.
Purchasing Procedures
Access the Independent Contractor Clearance Process for Directors for step-by-step directions
ALL contracted services (contractors) must be set up via a purchase order BEFORE services are received. Specific start and ending dates are required. This needs to be an open PO submission, with invoices submitted against the PO when services are received.
All necessary forms are also located on Charms and the Fine Arts website
All prospective independent (outside) contractors MUST be cleared before they can begin working with students!
Criminal History Checks are required each semester, unless the independent contractor has gone through the fingerprinting process. Those who have been fingerprinted must submit the Criminal History Check annually. All those working during the summer must submit a Criminal History Check specifically for the summer no later than May 15.
District Rates for: Accompanists: $25 per hour; Master Class Leadership: $34 per hour
All other rates are individually determined
Independent Contractor Process (other than Private Lesson Teachers)
All forms are located on Charms and the Fine Arts website, including the Private Lesson Teacher Clearance Process for step-by-step directions
$17 per half hour lesson
Scholarships can be paid to teachers via direct pay from an 865 student leadership account.
Please make sure all forms are distributed, completed, and kept on file
Remember: All prospective private lesson teachers MUST be cleared before they can begin teaching students!
Private Lesson Program (PLP)
Please complete and submit the following form: Goldstar Transit Request Form 2013-2014 to Prissy Peters no later than 14 days before the event (please do not send directly to Tina Meads at Goldstar)
Your principal MUST sign the request before it is sent to Fine Arts Once signed by the DFA, the form will be faxed to Tina at Goldstar Tina will send Prissy Peters a weekly confirmation of those
scheduled, and Prissy will forward it to the appropriate directors Directors can e-mail Tina Meads at [email protected] to make
changes or cancellations Any requests that need to be rescheduled require a new form to
be submitted Complete and submit all other transportation-related forms as
necessary All forms are found on Charms and the Fine Arts website All school bus (yellow dog) transportation requests involving
educational value will be funded by Fine Arts. Recreational (fun) trips will not be funded by Fine Arts.
Emergency contact: Tina Meads 817-703-3001 (cell)
Transportation Procedures
Trip Requests
13Copyright 2010
Submit EM-S ISD Organization Travel Request Form to Prissy Peters
In-state trips: Approved by campus principal and Director of Fine Arts
Out-of-state trips: Approved by campus principal, DFA, and Superintendent
All trips outside the country must be approved by the Board of Trustees.
Be sure to have appropriate medical and parent release forms on all students as well
Secondary Fine Arts fulltime employees will have accounts in their campus budget for professional development expenses. The amount is $260 per person (including substitute reimbursement).
Please submit the district Travel Expense Voucher to your campus secretary for travel advances and/or reimbursements.
Be creative and plan ahead!
Professional Development Information
Copyright 2010 15
Contact Shawn Bell or Prissy Peters with any questions
All district Fine Arts inventory to be kept on your Charms account, except MS Theatre. MS Theatre please send to DFA.
Please complete and/or update your inventory in a timely manner
Inventory
Work orders for permanent removal or storage of inventory need to submitted via Eduphoria. Please contact Fine Arts BEFORE you submit a work order for communication purposes.
Reasonable Length
Etiquette: Talk to your students & parents and print information in your programs
Principal Attendance
Schedule and update your concerts/events on the Charms Fine Arts calendar! This is now directly linked to the Fine Arts website!
Concerts & ProgramsGuidelines
16Copyright 2010
Please be thorough and accurate
Submit all concerts, events, and activities
Please do not submit rehearsals, meetings, etc.
Calendars on Charms no later than September 6, 2013!
Familiarize yourself with all district forms on Charms and/or the Fine Arts webpage: http://www.emsisd.com/Page/151
Calendars & Forms
This year’s event will feature live performances by district bands, dance programs, and elementary choirs
Professional video featuring students, performances, and artwork of all other Fine Arts areas as well
Rehearsal and Performance: Tuesday, May 20, 2014
Detailed specifics and information forthcoming….
Stay Tuned!
EM-S at Bass Hall
September 6 Employee Information & Class Schedules sent to Prissy Peters
September 6 Calendar events on Charms
May 31 Inventory & Library updates on Charms
May 31 Curriculum project completed
2013-2014 Deadlines
