Eligible Student Audit

ES Audit

Objective◦Locate and run reports in BCeSIS to

help in completing an ES-Audit Report

What is an eligible student?School Aged (5-18)

Parent / Guardian is a citizen or permanent resident of Canada

Is lawfully admitted to Canada and is an ordinary resident in BC

Check Ministry Guidlines

Student Enrolment Find students that have attended

school this year

06 Enrollment Reporting◦Admission/ Withdrawal

Make note of students that did not attend the full year and make note when doing attendance calculations

School Age and CitizenshipCheck for students aged 5-18

◦Reports / 04-Demographics / Birthday List

Citizenship – Intl funding not eligible◦Reports / 04-Demographics /

Birthday List◦Specify Extract Criteria◦Misc1 Tab – Citizenship

Select “Intl Funding Not Eligible”

AttendanceStudents >600hrsStudents <600hrs

Count only Absent Unexcused

Daily / Period Reports – Attendance Summary

System Codes

Days of Instruction◦School / School Info / School Details

Non-School Days

Attendance Codes

General Data Extracts

Student Demographics

Student Period Absences

Student Daily Absences

ForumlasHow many hours of instruction

per day (Daily)

How many hours of instruction per period (Period).

(Daily Hours x Instructional days) – (# Absences x daily or period hours) = Total Hours

Countif1. Copy data from all GDE reports onto

1 sheet (insert worksheet)2. Create new column in Student Demo3. Highlight cell in new column and

click “fx”4. Use countif5. Range = pupil number6. Criteria = Select a pupil number on

Stud Demo

Questions?If you would like, our office can

run the reports for your school. The cost is $350. Submit a helpdesk ticket if you would like this service