Eligibility 2.0: Advanced Applications Chesney Allen & Matt Hanson NAIA Legislative Services

Eligibility 2.0: Advanced ApplicationsChesney Allen & Matt Hanson

NAIA Legislative Services

Today’s Focus: Applications and Intricacies

Academic Eligibility Athletic Experience Transfer Situations Campus Responsibilities Eligibility Forms &

Documents

All first-time NAIA participants must register at www.playnaia.org

and receive an eligible determination prior to participating in any

contest (scrimmage, exhibition or regular season).

http://www.playnaia.org/

Reactivation: The process by which the NAIA Eligibility Center

provides an updated eligibility determination.

Reactivation is determined based on the

NAIA Eligibility Center Situation Analysis. Reactivation is required: “Not eligible” determination “Eligible”, no competition, break in enrollment “Eligible”, no competition, transfer Registration, no NAIA enrollment “Eligible” in sport A, subject to Competitive Experience Rule,

competition in sport B before competition in sport A.

Eligibility Center:Reactivation

http://www.naia.org/fls/27900/1NAIA/legislative/docs/NAIA_EligibilityCenter_SituationAnalysis.pdf?DB_OEM_ID=27900

Academic Eligibility

An NAIA student may only compete during the first 10 semester

terms of attendance or 15 quarter terms of attendance.

TOA is any term (excluding summer sessions, inter-terms) in

which the student becomes identified with an institution.

Inter-term Not a term of attendance Student can identify by enrolling in 3/4 of normal academic load

Note: use 2/3 if inter-term courseload is divisible by 3 Participation Establishing residency

Academic Eligibility:Terms of Attendance

Option a. Stand Alone (4-1-4) Recertify at end of Fall term and inter-term

Option b. Attach to First Term (5-4) Recertify at end of inter-term Ineligible Fall students cannot gain eligibility until end of inter-term

Option c. Attach to Spring Term (4-5) Recertify at end of Fall term Students who become ineligible at end of Fall terms cannot gain

eligibility until end of Spring term

Default = Option a

Academic Eligibility:Inter-term

Article I, Section M

An NAIA student may only compete during the first 10 semester

terms of attendance or 15 quarter terms of attendance.

TOA is any term (excluding summer sessions) in which the

student becomes identified with an institution.

Identification: An association between the student and

institution recognized by the NAIA. Participation in an intercollegiate contest Enrollment in 12 institutional credit hours as noted on the

student’s official transcript (Freshman Exception)

Academic Eligibility:Terms of Attendance

Academic Eligibility:Institutional Credit Hours

Definition: Any credit hour attributed to a course that is recorded

on the transcript with a grade and credit hours earned.

Identification:Freshman Exception

An entering freshman will identify by: Participation in an intercollegiate contest Enrollment in 12 credit hours as noted on the student’s official

transcript.

Identification Followed by Complete Withdrawal Within 21 days of the start of classes:

If later returns and no other ID = no TOA If no enrollment for full academic year then transfer to

NAIA school = TOA Not in Nine-Hour Enrollment Rule or 24/36-Hour

Rule

Beyond 21 days from start of classes = TOA

Identification:Institutional Withdrawal

To compete in any term, a student must be enrolled in a minimum

of 12 institutional credit hours.

Academic Eligibility:12-Hour Enrollment

Article V, Section C, Item 3

A student is considered an entering freshman until he/she has

identified with a post-secondary institution of higher education for

at least 2 semesters/3 quarters.

Freshman must meet 2 out of 3 requirements: 2.0 Cumulative GPA Finish in top half of the student’s graduating class Minimum standardized test scores of:

18 on the ACT; or 860 on the SAT (Math & Reading only)

Early determination are available after a student’s 6th and/or 7th

semesters of high school.

Academic Eligibility:Entering Freshman Requirements


2.0 Cumulative GPA Requirement

Multiple GPAs: Use GPA used to determine class rank

If multiple ranks, use rank for determining valedictorian If no valedictorian, use weighted over unweighted rank

If don’t rank but offer Academic GPA vs. Overall GPA: Use Overall GPA

(Academic GPA: doesn’t include activity or elective classes)



Class Rank Requirement Only accept class rank calculated after 8th semester of high school

Multiple Class Ranks: If there are multiple variations of class rank:

Use rank used to determine valedictorian

If no class rank appears on the transcript: Can accept a letter from the principal/headmaster certifying

student graduated in top 50%



Standardized Test Scores “Super Scores” not accepted

SAT: Critical Reading and Math section only; Writing section not

applicable

Must be earned prior to start of semester to be used for eligibility

Vacated Scores: No longer count toward eligibility requirement If student has already participated, does not constitute ineligible

participation



To participate in the student’s second TOA, the student must:

Have met entering freshman requirements (2 of 3); and

Have earned at least 9 credits prior to the second term

Academic Eligibility:2nd Term Freshman


24|36-Hour Rule:

Passing coursework and earning credits in a manner

consistent with the expectations for a full time student.

Concerned with terms of attendance and earning expected

credits over previous 2 semester/3 quarter TOA/

Progress Rule: Earning credits so that one’s academic achievement aligns

with one’s athletic experience. Concerned with seasons of competition and earning expected

credits prior to the start of the next SOC.

Academic Eligibility:Continuing Eligibility

1. Student participation and withdrawal

Identifies by participating; Occurs before school begins

Only if 12 hour enrollment not shown on transcript

2. AA Degree from a JuCo

No more than 5 semester/7 quarter TOAs used

Passed all hours required for graduation in term of graduation

Less than 24 hours needed in last 2 semesters/3 quarters

3. First term of collegiate competition in any sport

Applies to first term in which student competes

In first 4 semester TOAs: freshman eligibility requirements

In 5+ semester TOAs: cumulative 2.0 GPA on 4.0 scale

Academic Eligibility:24|36-Hour Rule Exceptions


Transfers/Mixed-Terms:If a student has mixed terms (quarter and semester):

Credits always taken at face value Never convert Always based on original transcript

Unless student has three consecutive quarter TOAs, always use

the two most recent TOAs For previous two terms, students needs 24 hours

Example: Quarter / Semester / Quarter

Academic Eligibility:24|36-Hour Rule


Repeat Courses: Repeats previously passed with a “D” or better in any term

(including summer, non-term) cannot count towards 24/36 hour rule.

Excludes: Failed classes Classes for which student did not receive any credit

One repeat course/term previously passed with a “D” may be

counted towards 12-Hour Enrollment Rule.

Repeat: sufficiently similar in content and description Course catalog description and registrars on campus Structure, credits awarded, supplementary components, for

majors or non-majors, where the course is in the sequence

Institutional Credits: Stuff.

Academic Eligibility:24|36-Hour Rule


To compete in a student’s 2nd SOC:

24 semester / 36 quarter institutional credits accumulated

To compete in a student’s 3rd SOC:

48 semester / 72 quarter institutional credits accumulated

To compete in a student’s 4th SOC:

72 semester / 108 quarter institutional credits accumulated.

48 semester / 72 quarter general education and/or major

institutional credits accumulated

Academic Eligibility:Progress Rule


Incoming Transfers

First term of identification

Take all past transcripts at face value

Check for institutional credit hours, not just cumulative total

Second term of identification

Rely on your transcript’s cumulative hours earned total

Tip: Think ahead to prevent problems from loss of hours

Academic Eligibility:Progress Rule


Junior academically and/or 3rd Season of Competition, or Senior Academically and/or 4th Season of Competition

Calculating GPA First TOA at your institution: cumulative GPA from all transcripts

Total Quality Points achieved

Total GPA Hrs. attempted

After initial TOA at your institution: use institution's cumulative

GPA policy for all students Retention/Graduation GPA is only used if it is the only GPA If multiple “cumulative GPAs” appear, use whichever GPA

institution uses to determine honors, graduation, etc.

Academic Eligibility:2.0 GPA Requirement

Article V, Section C, Items 8 & 9

Cum GPA =

When released from military service, immediately eligible if enroll in

12 institutional credit hours Minimum 1+ year of continuous active duty Applies first 2 semester/3 quarters terms following release from

active duty

To retain eligibility in 2nd term: 24/36 hours in last 2 semester/3 quarter TOAs, OR For 2nd term students, earn 9 hours in immediately previous TOA

SOC Exception: No SOC charged if representing military (base or

intra-military team) in non-intercollegiate competition

Academic Eligibility:Military Service Exception

Article V, Section C, Items 8 & 9

Athletic Eligibility:Seasons of Competition

Article V, Section B, Item 18

A student may compete in 4 SOC that include a combination of:

Intercollegiate competition

Varsity and subvarsity (JV and/or freshman)

Transfer students’ SOC are determined by previous

association

Non-collegiate competition (elite-level)

Participation in leagues or experiences that meet the

evaluative criteria for determining a chargeable league.

PSAY – 12 month “grace period” after high school.

Athletic Eligibility:Seasons of Competition


Rely on Determination of Previous Athletic Association

NCAA Division I and II: “% of Season” redshirt rules

NCAA Division III: practice after start of scheduled games

NJCAA: championship season vs. non-championship season

Unattached Exception

Enrolled full-time at NAIA institution

Must meet all 7 criteria: school does not provide travel, meals,

lodging or enter student in event; no uniform; student informed not

covered by school insurance; maintains amateur standing

If not, exception is not met = student represented institution = SOC

Athletic Eligibility:Intercollegiate SOC

Article V, Section B, Item 18Article V, Section M

12-Month Window

In general, a student cannot be charged two seasons of

competition in a single 12-month period

Exception: Mid-year transfer

In-progress Season: participation after May 15th

Non-collegiate participation after May 15th (summer or fall)

will be charged with participation occurring in the

subsequent academic year.

Athletic Eligibility:Non-Collegiate Competition

Article V, Section B, Item 18(b)

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Seasons of Competition:12-Month Window

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Break in Enrollment

Non-Collegiate

Seasons of Competition:12-Month Window

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Identified Fall Semester

Seasons of Competition:Participation after May 15th

Transfer RulesArticle V, Sections F-H

Definition of a Transfer

A student who becomes identified with an NAIA school

after having been previously identified with another

institution.

General Transfer Residency Rule

A student with prior participation at a 4-year institution must

sit a 16-week residency period prior to NAIA participation.

Residency Rule Exceptions:

The student’s most recent intercollegiate participation

was at 2-year institution

The student did not participate at the most recent 4-

year institution

The student has a 2.0 GPA and written release.

Transfer RulesArticle V, Sections F-H

Permission to Contact

Concept doesn’t exist in NAIA

10-day requirement is notification only, permission not

required

Release

Exception to Transfer Residency requirement

Must be signed by previous institution’s AD

Transfer Rules:Release vs. Permission to Contact

Article V, Sections F-H

Transfer suspended for any reason, including athletic dept. policy:

2 semesters/3 quarters of residency at NAIA school, OR

Fulfill terms/period of original suspension

Note:

Violation of team rules ≠ institutional athletic dept policy

Misconduct in competition suspension must be served at NAIA

school before competing

Exception: Not required if:

Suspension was academic but meets NAIA rules, AND

not played college sports for 1 calendar year from suspension

Transfer Rules:Suspensions


Required:NAIA Official Eligibility

CertificateNAIA Certificate of Clearance

When applicable:Transfer Eligibility StatementEligibility Certificate for

Entering FreshmenCompetitive Experience

Form

Article V, Section J

Eligibility Certification Forms

Emerging Sports and Year 1 Invitational Sports:

Not governed by NAIA rules

NGB determines eligibility rules

Certification is required

Contact eligibility chair on specifics of to certify

Year 2 Invitational Sports:

All NAIA eligibility rules apply, including Eligibility Center

requirement

Eligibility Certification:Emerging and Year 1 Invitational Sports


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