Embed Size (px)
Citation preview
ELIAS MOTSOALEDI LOCAL MUNICIPALITY
2013/2014
ELIAS M
OTSO
ALED
I LOC
AL M
UN
ICIPA
LITY Annual R
eport - 2013/2014
ELIAS MOTSOALEDI LOCAL MUNICIPALITY
Annual Report 2013/2014
DESCRIPTION PAGE NO.CHAPTER 1: Mayor’s foreword and executive summary Component A: Mayor’s foreword 10 Component B: Executive summary 12 1.1 Municipal Manager’s overview 12 1.2 Municipal functions, population and environmental overview 13 1.3 Service delivery overview 17 1.4 Financial health overview 17 1.5 Organizational development overview 18 1.6 Workplace Skills Plan (WSP) 19 1.7 Statutory annual report process 20CHAPTER 2: Governance Component A: Political and administrative governance 23 2.1 Political governance 23 2.2 Administrative governance 31 Component B: Intergovernmental relations 33 2.3 Intergovernmental Relations 33 Component C: Public accountability and participation 342.4 Overview of public accountability and participation 342.5 Public meetings 34 2.6 IDP participation and alignment 35Component D: Corporate Governance 542.7 Risk management 552.8 Supply chain management 552.9 Website 572.10 Audit committee 57CHAPTER 3 : Service delivery performance Component A: Basic Services 613.1 Electricity 613.2 Waste Management 613.3 Free basic services and indigent support 63Component B: Roads transport 643.4 Transport overview 643.5 Performance on Roads 64Component C: Planning and Development 693.6 Planning overview 693.7 Local economic development 70 Component D: Community and Social Services 72
TABLE OF CONTENTS
Tabl
e of
Con
tent
s
DESCRIPTION PAGE NO. 3.8 Libraries 72 3.9 Cemeteries 72 3.10 Safety and Security 73Component I: Corporate policy offices and other services 73 3.11 Executive and Council 73 3.12 Human resources 74 3.13 Information Technology 74Component J: Performance Report (Institutional Scorecard) 75CHAPTER 4: Organizational Development Performance Component A: Introduction to the municipal personnel 1014.1 Employee totals, turnover and vacancies 101Component B: Managing the municipal workforce 103 4.2 Policies 103 4.3 Injuries, sickness and suspension 103 4.4 Performance management 103 Component C: Capacitating the municipal workforce 105 4.5 Skills development and training 105 Component D: Managing the workforce expenditure 106 4.6 Employee expenditure 106 4.7 Disclosure of financial interest 106CHAPTER 5 : FINANCIAL PERFORMANCE Component A: Statement of financial performance 1085.1 Statement of financial performance 108 5.2 Grants 112 5.3 Assets management 112 5.4 Financial ratios 113 Component B: Spending against capital budget 115 5.5 Capital Expenditure 115 5.6 Sources of finance 115 5.7 Capital spending on 5 largest projects 116 5.8 Basic service and infrastructure backlogs 117 Component C: Cash flow management and investments 119 5.9 Cash flow 119 5.10 Borrowing and investment 120 5.11 Public private partnership 121Component D: Other financial matters 122 5.12 Supply chain management 122
DESCRIPTION PAGE NO. 5.13 GRAP compliance 122 5.14 Service Providers Performance 123CHAPTER 6: AUDIT GENERAL REPORTComponent A: Auditor General Opinion of Financial Statements 1296.1 Auditor General report 2013/2014 129Component B: Auditor General’s Opinion 2013/2014 1396.2 Auditor General report 2013/2014 1396.3 Municipal Manager and Chief Financial Officer’s comments 1396.4 Audit Committee’s Comments 1406.5 Audit Action Plan 141APPENDICES Appendix A- Councillors, committee allocation and council attendance 161Appendix B – Committees and committee purposes 165Appendix C – Third tier administrative structure 165Appendix D – Functions of municipality/entity 166Appendix E – Ward reporting 167Appendix F – Ward information 177Appendix G – Recommendations of municipal audit committee 2013/2014 177Appendix H- Long term contracts and public private partnerships 179Appendix I – Disclosure of financial interests 180Appendix J- Conditional grants received: excluding MIG 180Appendix K- Capital programme by project 2013/2014 181Appendix L- Capital programme by project by ward 2013/2014 181Appendix M- Service connection backlog at schools and clinics 181Appendix N – Service backlog experienced by the community where other sphere of government is responsible for service provision
182
Appendix O- Declaration of loans and grants made by the municipality 182Appendix P- Declaration of returns not made in due time under MFMA S71 182Oversight Report 183Volume II - Audited Financial Statements 189
Tabl
e of
Con
tent
s
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
76
AG : Auditor GeneralAFS : Annual Financial Statements ANC : African National CongressAPC : African People’s ConventionAZAPO : Azanian People’s OrganisationCDW : Community development workerCFO : Chief Financial Officer CLLR : Councilor COGHSTA : Department of Corporative Governance, Human Settlement and Traditional Affairs COGTA : Department of Corporative Governance and Traditional AffairsCOPE : Congress of the PeopleCPMD : Certificate Programme in Management DevelopmentEMLM : Elias Motsoaledi Local MunicipalityDA : Democratic AllianceEPWP : Expanded Public Works ProgrammeESS : Employee Self Service EXCO : Executive CommitteeFBE : Free Basic ElectricityFNB : First National Bank GIS : Geographic Information SystemGRAP : General Recognized Accounting Practice HR : Human Resources ICT : Information Communication Technology IDP : Integrated Development PlanINEP : Integrated National Electrification Program KM : KilometreLGAAC : Local Government Advanced Accounting CertificateLUMS : Land Use Management System LGSETA : Local Government Sector Education Training Authority LED : Local Economic DevelopmentLIBSA : Limpopo Business Support AgencyLLF : Local Labour ForumMIG : Municipal Infrastructure GrantMP : Mpumalanga PartyMPAC : Municipal Public Account Committee MFMA : Municipal Finance Management Act MSA : Municipal Systems Act MTN : Mobile Telecommunication NetworkMFMP : Municipal Finance Management Program
ACRONYMS
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
76
Acro
nym
s
OHS : Occupational Health and Safety PAC : Pan African CongressPCGCM : Professional Certificate in Government Communication and MarketingPMS : Performance Management SystemSCM : Supply Chain ManagementSDBIP : Service Delivery and Budget Implementation Plan SDM : Sekhukhune District MunicipalitySEDA : Small Enterprise Development AgencySMME : Small, Medium and Micro EnterprisesUIF : United Independent Front / Unemployment Insurance FundWSP : Work Skill Plan
8
VISION
A better life for all through service excellence
MISSION
The Elias Motsoaledi Local Municipality is committed to:
• Provide democratic and accountable governance for local communities• Ensure provision of services to communities in a sustainable manner.
• Promote social and economic development
9
CHAPTER 1
Mayor’s Foreword and Executive Summary
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1110
a. Vision
The vision statement of the municipality which serves as the blueprint for developmental programmes is “a better life for all through service excellence”.In presenting this annual report it is imperative to note that this marks the mid-term accountability of the current council since 2011. It dawns upon the leadership that providing the complete account on the responsibilities conferred upon the entire municipality will always be a daunting task to the electorate.
This report is therefore intended to attest to the collective efforts of the administrative and political arms of the Municipality to progressively address the expectations of our people.
Introduction
It is a pleasure for me to present Elias Motsoaledi Local Municipality 2013/2014 Annual Report to our residents and other interested parties. The 2013/2014 annual report gives a detailed review of the municipality’s activities on actual performance at the end of the fiscal year reporting on how the IDP and budget were implemented. It also describes the
COMPONENT A: Mayor’s Forewordwork of the municipality in fulfilling its Constitutional mandate and in meeting its obligations as dictated by the applicable local government legislation. Despite the effects of the economic difficult times, the municipality continued to provide quality service delivery to our community.
b. Key Policy Developments
Council adopted a five year Integrated Development Plan (IDP) in 2011/12 which is a single, inclusive and strategic plan for the development programmes of the municipality. The IDP integrates and coordinates plans of the municipality. Council has also approved the budget for 2013/2014. The municipality is been identified as the provincial growth point and we are waiting for the province to finalise the provincial development plan to be able to develop the municipal development plan which is aligned to the provincial one. The Municipality‘s performance is measured by satisfying its key developmental objectives which are as follows:
• Ensuring sustainable and qualitative service delivery
• Improving Local Economy through revised LED strategy
• Achieving an unqualified audit opinion • Facilitating and regularly updating the indigent
register accurately • Ensuring that monies owed to the municipality
is collected • Continuing to participate in programmes of
HIV and AIDS,TB, Cancer through Local Aids Council (LAC)
• Improving Records Management System in terms of NARSA Act
• Ensuring that we employ and assist people with disabilities.
• Conducting Public Participation and ensure the functionality of all governance structures for accountability.
• Fast tracking the implementation of infrastructure projects
• Strengthening the relationship with the traditional leaders
• Creating job opportunities through the implementation of the EPWP
Councillor Julia MathebeMayor: Elias Motsoaledi Local Municipality
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1110
c. Key Service Delivery Improvements
The Municipality core service delivery functions are categorized into three: Electricity, Access roads and waste management. Municipality has two licensed landfill site in Groblersdal and Roosenekal and one transfer station in Hlogotlou. Municipality assisted 77 students with bursaries to pay for their registration fee to the total amount of R199 711.00. Municipality has created 361 jobs through EPWP projects.The municipality has launched programme for graveling of access roads to villages after the roads were badly affected by the heavy rains during January 2014. The total amount of R2,355,600.00 was utilized to fix the affected roads as it was a matter of urgency. The total capital budget of municipality was R59 996 000.00 and the actual expenditure was R54,228 million.
d. Public Participation
The municipality has 300 ward committees who conducted public meetings in their respective wards together with ward councilors and submit monthly reports to the Speaker. For the year under review three (03) wards (10,11,13) never held meetings nor submited a report to speaker for the whole year. The Community is informed about the performance and challenges of municipality through public participation. A total of 30 public participation sessions were conducted through IDP process, where communities were given an opportunity to raise their needs to be incorporated in the revised IDP, and only prioritized and budgeted needs were incorporated in the reviewed IDP. There is a need for improvement in conducting public participation sessions so that they can be conducted every quarter to inform community members about the progress of the implementation of the IDP and the budget of the municipality.
it should be noted that the municipality in general experienced and operated under relatively stable environment for the period under review.
e. Future Actions
The municipality will proceed with the strategy used in the financial year 2013/2014 of saving on operational expenditure until the municipality is able to sustain itself financially to reduce the high reliance on grants. With the cutting of operational expenditure municipality will be able to improve service delivery through with its own funding projects. In the next financial year 2014/2015 we are intending to proceed with constructing roads. Even though the municipality has achieved its core mandates, we are aware that there are still service delivery challenges that lies ahead and we are working together in mitigating the challenges through:
• Appointing service providers for capital projects timely for implementation of projects to avoid the rollovers.
• Filling of key strategic funded positions within the required time.
• Implementing the retention policy in order to retain employees with scarce skills
• Implementing the revenue enhancement strategy
• Empowering and supporting the Co-operatives within our area
f. Agreements / Partnerships
There is no agreement or partnerships that municipality has entered into during the year under review.
g. Conclusion
I wish to thank all councillors, staff, residents, stakeholders, in particular rate payers for their contributions to pay for services .Together we strive to take our municipality from strength to strength.
J. L. MATHEBEMAYOR
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1312
1.1 MUNICIPAL MANAGER’S OVERVIEW
The drafting, submission and dissemination of the Annual Report is regulated by Section 46 of the Local Government: Municipal Systems Act, Act. No. 32 of 2000 as amended (MSA) and Section 121 of the Local Government: Municipal Finance Management Act, Act No. 56 of 2003(MFMA).
Section 46 (1) of the MSA states that “a municipality must prepare for each financial year a performance report reflecting –(a) The performance of the municipality and of each
external service provider during the financial year;(b) A comparison of the performances referred to in
paragraph (a) with targets set for and performances in the previous financial year; and
(c) Measure taken to improve performance.
(2) An annual performance report must form part of the municipality’s annual report in terms of Chapter 12 of the Municipal Finance Management Act (MFMA) 56 of 2003. Section 121 of the MFMA states that:
(1) Every municipality and every municipal entity must for each financial year prepare an annual report in accordance with this Chapter. The council of a municipality must within nine months after the end of a financial year deal with the annual report of the municipality and of any municipal entity under the municipality’s sole or shared control in accordance with section 129.(2) The purpose of an annual report is to provide a record of the activities of the municipality or municipal entity during the financial year to which the report relates;b. to provide a report on performance against the budget of the municipality or municipal entity for that financial year; andc. to promote accountability to the local community for the decisions made throughout the year by the municipality or municipal entity.
Subsections (3) and (4) continue to prescribe the contents of the annual reports for both the municipality and municipal entities. During the oversight process, to which the draft Annual Report is subjected to, compliance with these legislati9ve requirements is analysed.
COMPONENT B: Executive Summary This report records the progress made by the Municipality in fulfilling its objectives as reflected in the IDP, the Budget and the Service Delivery and Budget Implementation Plan. It also reflects on challenges and priorities for the 2013/2014 financial year .Chapter 12 of MFMA Section 121 (1) stipulates that every municipality must for each financial year prepare an annual report in accordance with this Chapter. EMLM has compiled the annual report to comply with legislation to give members of community and all stakeholders the performance of the municipality as to how the IDP and budget was implemented.
The municipality has constructed 5.6km of roads and has spent 88% of MIG as compared to the 100% spending of the previous financial year 2012/2013. Factors that contributed to the 88% spending are the late appointment of service providers and heavy rains that caused delay on the progress of the projects. Three electrification projects, two roads projects and two cemeteries projects have been rolled over to the next financial year 2014/2015. The rolled over’s emanated from late appointment of service providers as we struggled to attract suitable service providers. All rolled over projects will be completed before the end of the financial year 2014/2015.
The municipality started the financial year with one vacancy for section 56 managers (corporate services) but during the course of the year, the vacancy rate increased to two due to resignation of Municipal Manager. Out of the two vacancy rate of section 56 managers’ one (corporate services) was filled by the end of the financial year and one (municipal manager) was still vacant. We intend to reduce the vacancy rate of section 56 managers to zero in the next financial year 2014/2015. All Senior Managers concluded their performance agreements and quarterly performance reviews were conducted thereby allowing the preparation of quarterly reports to detect non-performance of the set targets, and implement corrective measures.
The Municipality conducted 2012/2013 individual annual appraisals to evaluate the performance of senior managers to determine if they qualify for performance bonuses. No performance bonuses were paid to senior managers as no one qualified for the bonus. During the financial year under review 2013/2014 individual midyear appraisals were conducted as a process to detect early warnings for unsatisfactory performance and come up with corrective measures.Training programmes were implemented to address the various skills gaps identified amongst the employees.
I owe my sincere appreciation to the Mayor, Executive Committee, entire council members and my management team colleagues for the support and guidance they provided for me in coordinating this accountability report for the year under review.
R.M MAREDI MUNICIPAL MANAGER
R.M MAREDI Municipal Manager
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1312
1.2 MUNICIPAL FUNCTIONS, POLULATION AND ENVIROMENTAL OVERVIEW
Elias Motsoaledi Local Municipality is situated in Groblersdal area in Limpopo province. The municipality is in North East of Pretoria and is situated approximately 32 km from Loskop Dam, 100 km north of Bronkhorstspruit, 80 km northwest of Witbank (Emalahleni), and 25 km south of Marble Hall. Accessibility is mainly via the R25 road, which links the area with Oliver Tambo International Airport in Johannesburg; and via the N11 with Witbank.
The municipality is the second largest within Sekhukhune District Municipality (SDM) which comprise of a total of five local municipalities. Sekhukhune District Municipality is the second poorest District among South Africa’s 13 nodal points identified as poor and requiring careful developmental measures. The Municipality comprises of an estimated 62 settlements most of which are villages, R293 areas and the Groblersdal Town. The municipality consists of 30 Wards and 60 Councillors and it is a category B municipality which shares the Executive and Legislative authority with Sekhukhune District Municipality (Category C) within whose area it falls. The municipality is established to perform the following functions:
Table 1 Schedule 4 Part B Schedule 5 Part B
• Air pollution• Building regulations• Child care facilities• Electricity and gas reticulation• Local tourism• Municipal planning• Municipal public transport• Municipal public works• Storm-water management systems in
built-up areas• Trading regulations
• Billboards and the display of advertisements in public places
• Cemeteries, funeral parlours and crematoria• Cleansing• Control of public nuisances• Control of undertakings that sell liquor to the public• Facilities for the accommodation, care and burial of
animals• Fencing and fences• Local sport facilities• Municipal parks and recreation• Municipal road• Public places• Refuse removal, refuse dumps and solid waste
disposal• Street trading• Street lighting• Traffic and parking
1.2.1 Population group
According to Stats SA, 2011 the population has increased to 249 363 and 97,9% of the population is African.
Table 1: The table below illustrates the population growth Population 2011 2001Males 115503 90655Females 133860 130992Total 249 363 221647
Source: Stats SA, Census 2011
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1514
Table 2: The table below illustrates population groups within the municipalityGroup Percentage
Black African 97,9%Coloured 0,1%Indian/Asian 0,2%White 1,6%Other 0,2%TOTAL 100%
Source: Census 2011, Stats SA
Table 3: Population group and description of household headsPopulation group Females Male Total
Black African 31,422 26,924 58 630Colored 32 55 87 Indian or Asian 99 150 161White 597 917 1 208Other 134 144 165Total 32,284 28,190 60251
Source: Stats SA, Census 2011
Table 4: Economic profile (employment)Economic Indicators
Employment Category Percentage Employed 57,1% Unemployed 42,9% Total 100%
Source: Stats SA Census 2011
• There are more females 53.7% than males 46.3% within the Municipality. • The Municipal population is characterised with a large segment of youth (under 19 years) which comprises
of 47.9% of the total population.
Based on the age structure breakdown of the Municipality, it is evident that the population is “young”, which is prevalent in a developing country. With the “young” age structure, increased pressure will be on the delivery of Housing, Social Facilities and Job Creation within the Municipality.
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1514
Table 5: Age and Gender distribution
Source : Stats SA Census 2011
Table 6: Different languages that are spoken within the municipalityLanguage Percentage
Afrikaans 1,8%English 1,3%IsiNdebele 14,9%IsiXhosa 0,4%IsiZulu 8,8%Sepedi 58,6%Sesotho 2%Setswana 6,1%Sign Language 0,2%SiSwati 1,5%Tshivenda 0,4%Xitsonga 2,6%Other 1%
Table 7: Marital status within the municipalityGroup Percentage
Married 18%Living together like married partners 3,5%Never married 73,6%Widower/Widow 4,2%Separated 0,3%Divorced 0,3%
Source: Stats SA Census
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1716
Table 8: Age structureAge 2011 Percentage 2001 Percentage %0-14 89 772 36% 88 659 40%15-65 142 136 57% 119 689 54%65+ 17 455 7% 13 296 6%Total 249 363 100 221 647 100%
Source: Stats SA 2011and 2001
Table 9: age structureAge Males Females0-4 6,7% 6,6%5-9 5,8% 5,9%10-14 5,7% 5,4%15-19 6% 5,9%20-24 4,9% 4,9%25-29 3,3% 4%30-34 2,5% 3,1%35-39 2,1% 2,8%40-44 1,7% 2,4%45-49 1,6% 1,6%50-54 1,4% 2%55-59 1,2% 1,8%
Source: Stats SA Census 2011
Table 10: tenure status within EMLMTenure status 2011Rented 5,828 Owned but not yet paid off 1,658 Occupied rent-free 16,506 Owned and fully paid off 33,324 Other 2,934 Total 60,251
Source: Stats SA Census 2011
Table 11: Natural resources within EMLMNatural Resources
Major Natural Resource Relevance to CommunityMinerals Economic empowerment and job creation
Dam Agricultural use and consumption
Caves Tourist attraction ( Roossenekal)
Land Agricultural and human settlement
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1716
1.3 SERVICE DELIVERY OVERVIEW
The municipality provides three core functions which is construction of access roads, electricity and waste management services. EMLM is licensed to provide electricity only in Roossenekaal and Groblersdal and other villages are Eskom licensed. A total of 95875 households have access to basic electricity and 900 households receive free basic electricity. Approximately 97.5% of the municipality population has access to electricity.
The municipality provides waste management services that include waste collection, street cleaning, clearing of illegal dumping, and waste disposal. Regular solid waste collection service is provided to business, institutions and households within the jurisdiction of the municipality. Waste collection from residential premises is carried out on a weekly basis and bi-weekly from business premises. Housing function is provided by the Department of Corporative Governance, Human Settlement and Traditional Affairs. Water and sanitation is provided by Sekhukhune District municipality. Reliance on other sectors departments for services impose is a major challenge to the municipality.
The municipality is responsible for 100% access to local roads which include all streets in town, townships and villages. It ensures regular maintenance of roads with the objective of addressing specific needs. The majority of municipal roads are gravel roads. For the year under review 5.6 km of new roads were constructed.
1.4 FINANCIAL HEALTH OVERVIEW
1.4.1 BUDGET AND REVENUE COLLECTION
EMLM is a rural municipality with high volume of the outstanding consumer debts. This lead to financial burden with non and/or under-payment for services. Municipality has however developed the Revenue Enhancement Strategy to address this challenge since the outstanding debt affects the cash-flow status of the municipality.
The Municipality had a total revenue budget of R317, 199 million that was adjusted downwards to R303,926 million for the 2013/14 financial year. The actual revenue realized is R291, 228 million and this resulted in under-performance variance of R12, 699 million. All gazetted grants and subsidies amounting to R200, 474 million were received during the financial year under review and they contributed a major portion of the total revenue base of the municipality. The transfers and subsidies comprised of R57, 036 million that is both capital and operating conditional grants and R 143,438 million is unconditional grant (i.e. equitable share).
The total revenue billed on service charges and property taxes i.e. (property rates, electricity and refuse removal) amounted to R77, 070 million that is higher than that of 2012/13 that amounted to R57, 437 million. Motor vehicle licenses and fines contributed R 6, 366 million to the total revenue collected which also shows an increase as compared to R4, 846 million that was realized in 2012/13 million financial year. The municipality still depends on grants and subsidies as opposed to internally generated revenue and this poses a concern. Municipality invested funds in the financial institutions and the investments yielded income totalling R3, 064 million that shows a very good and sound financial management practice.
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1918
1.4.2 EXPENDITURE
The original budget for operating expenditure was R291, 068 million that was adjusted upwards to R292, 597 million and the actual expenditure thereof is R265,892 million. This reflects an under-spending variance of R26, 705 million that is partly attributed to budgeted vacant positions. Cognizance should be taken that the expenditure includes non-cash movement pertaining to depreciation and asset impairment amounting to R32, 612 million as well as debt impairment amounting to R10, 245 million. The major portion of operating expenditure is in relation to employee related cost that had original budget of R99, 612 million and the budget was adjusted downwards to R99,451 million and the actual expenditure thereof is R87,153 million.
Table 12: Summary of financial overviewFinancial Overview – 2013/2014
R’000Details Original Budget Adjustment Budget Actual
Grants 200,474 200,474 191,601Taxes, levies and tariffs 83,905 73,635 77,070Other 33,220 29,817 22,557Sub-Total 317 199 303 926 291 228Less Expenditure 291 068 292 597 265,892Net Total 26,131 11,329 25,336
Table 13: Operating ratios Operating Ratios
Detail %Employee Costs 33%Repairs & Maintenance 3%Finance Charges & Depreciation 12%
Table 14: Total capital expenditure Total Capital Expenditure (R’000)
Detail 2012/13 2013/14Original Budget 57,412 59,996
Adjustment Budget 57,412 71,842 Actual 47,355 54,228
1.5 ORGANISATIONAL DEVELOPMENT OVERVIEW
1.5.1 HUMAN RESOURCES OVERVIEW
Human resource services for the municipality are reasonably effective and efficient, and relatively meet the expectations of the community at large. The department is responsible for attracting skilled workforce, motivating workforce to perform the required tasks and continuous capacity building of personnel. Municipality had 353 employees. 09 employees resigned for advancement of their career path including the Municipal Manager, Legal Advisor and Chief Internal Auditor. Their departure left the municipality with 03 critical vacant
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
1918
positions which were not filled by the end of the financial year. For the year under review municipality succeeded in filling 01 critical post of the Director Corporate Services which was vacant for more than a year.
Table 15: Staff TurnoverDescription Total Terminations 0Contract ended 0Retention 0Death 4Retirements 7Resignation 9Total number of vacancies 14Total number of employees 353Total post on the organogram 367
1.5.2 COMMITTEES
The following committees were established in strengthening human resource management:
• Training committee • OHS committee • Local labour forum.
1.5.3 BURSARIES
EMLM assisted 77 students with registration fees at registered institutions to the value of R199 711.00 which is an increase from R121 590.00 paid during the previous financial year for 37 students. Preference was given to students from poor family backgrounds. The following are the adjudication committee member who adjudicates applications as per approved policy.
• Chairperson for community services portfolio committee • Exco member for finance department• Exco member for corporate services department • Director community services • Human resource department
1.6 WORKPLACE SKILLS PLAN (WSP)
Municipality has developed the WSP for the year under review and it was submitted to LGSETA by June 2014. Municipality received R 137 318.54 mandatory grants in the form of rebates from the LGSETA for 2013/14 financial year.
Auditor General’s Report
The Audit finding for the 2013/2014 financial year was a qualified opinion; refer to attached report on chapter 6. The basis for the qualified opinion is due to property, plant and equipment and aggregation of immaterial uncorrected misstatements. Municipality obtained qualified audit opinion for the previous three years (2011/2012, 2012/2013, 2013/2014). Even though there is no improvement in audit opinion as compared to
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
2120
financial year 2012/2013 there is an improvement on the basis for qualified opinion as the issues/ findings have reduced from 07 for the financial year 2012/2013 to 02 in financial year 2013/2014. Audit action plan is in place as a corrective measure for improvement on the findings.
Basis for qualified opinion
NO 2012/2013 2013/20141. Property, plant and equipment Property, plant and equipment 2. Aggregation of immaterial uncorrected misstatements Aggregation of immaterial
uncorrected misstatements3 Intangible assets 4. Irregular expenditure 5. Investment property6. Contingent asset7. Value added tax
1.7 STATUTORY ANNUAL REPORT PROCESS FOR 2013/2014
Table 16: Statutory Annual Report ProcessNo Activity Date Responsibility
1Finalise 4th quarter report for previous financial year 30 July 2014 Management /
Municipal Manager
2 Submit draft annual report to internal audit and Auditor General
29 August 2014 Municipal Manager
3 Audit/Performance Committee considers draft annual report of municipality
27 August 2014 Municipal Manager
4 Mayor tables the unaudited annual report 28 August 2014 Mayor
5Municipality submits draft annual report, including the consolidated annual financial statements and the performance report, to the Auditor General
29 August 2014Municipal Manager
6Auditor General assesses draft annual report, including the consolidated annual financial statements and performance data
31 August –28 November 2014 Auditor General
7 Municipalities receive and start to address the Auditor General’s comments
28 November 2014
Municipal Manager
8 MPAC Committee assesses the annual report 02-03March 2015
MPAC Chairperson
9Mayor tables annual report and audited financial statements to council, complete with the Auditor General’s Report
23 January 2015Mayor
10 Audited annual report is made public and representation is invited
30 January 2015 Municipal Manager
11 Council adopts oversight report 31 March 2015 Council
CH
APTE
R 1
: May
or’s
Fore
wor
d an
d Ex
ecut
ive
Sum
mar
y
2120
No Activity Date Responsibility
12 Oversight report is made public 01 April 2015 Municipal Manager
13 Oversight report is submitted to relevant provincial councils
07April 2015 Municipal Manager
It is also a compliance issue to meet the deadlines, as non-compliance will result in a negative audit opinion for the municipality. Meeting deadlines also assists with receiving feedback, comments and inputs from relevant stakeholders, and helps with rectifying mistakes whilst learning good practice at the same time.
The alignment of IDP, budget and the performance system is important, as the three documents are the strategic documents of the municipality. They serve as a guiding tool to determine whether the municipality is working towards achieving its set goals and objectives, while using the budget in the correct manner, so as to avoid wasting public funds. This is done through the performance management, where there will be quarterly reporting about the performance of the municipality and whether the budget is still aligned to the set objectives, or if it is being spent on something that is not helping achieve set objectives and goals. Performance management helps to give an early indication of non-performance, and allows for the taking of corrective measures as soon as possible.
CH
APTE
R 2
: Gov
erna
nce
2322
CHAPTER 2
Governance
CH
APTE
R 2
: Gov
erna
nce
2322
Introduction
The Constitution section 151 (3) states that the council of municipality has the right to govern on its own initiative, the local government affairs of the local community. EMLM Council comprises of the political and administrative components responsible for decision-making and implementation respectively. The Mayor is the political head of the Institution and the Speaker is the head of council. The Municipality has all the powers assigned to it in terms of the Constitution as well as relevant national and provincial legislations. The municipality has the authority to take any possible actions to effectively exercise powers assigned to it.
2.1 Political governance
Council established Section 79 committees which provides general oversight and monitor the activities in the municipality over both the administrative and executive arms of the municipality. This section 79 Committees are chaired by independent councillors other than members of executive committee. The following committees were established:
• Executive Committee (EXCO)• Municipal Public Accounts Committee (MPAC)• Programming committee• Corporate services Portfolio committee• Infrastructure services Portfolio committee• Financial services Portfolio committee• Community Services Portfolio committee• Development planning Portfolio committee• Strategic Management Portfolio committee
The Mayor is the Political Head of the Municipality. The Speaker is a full-time councillor and takes responsibility for the running of council meetings. The Office of the Council-Whip is established to create synergy and to maintain discipline among councillors from various Political Parties. The Role of the Council-Whip covers both the political and administrative domains of council with emphasis on the political aspect. The Council-Whip deals with the well-being and particularly attendance of all councillors. The Council meetings are governed according to the approved rules of order. At the beginning of the financial year 2013/2014, municipality had 60 councillors and during the year one Councillor (Cllr Matsepe C.D) resigned from council which reduces the number of councillors to 59 and the number of party representatives to 29 by the end of the financial year. The resignation of Councillor Matsepe C.D left a vacancy in the political party of DA which was not filled by the end of the financial year. The council comprises of 6 political parties namely: ANC, DA, COPE, AZAPO, MP and APC. 30 Councillors are party representatives and 30 are ward Councillors. In order to enhance good governance and accountability, Municipality adopted separation of powers model which separated legislative arm from executive arm.
This is in line with the governance approach that seeks to put in place an independent oversight mechanism to ensure that democracy is deepened and that effective public service delivery takes place to benefit EMLM communities Council has established section 79 committees to play oversight role and monitor the work of the executive and administration.
The established Committees are aligned to administrative departments of the municipality and are chaired by non-executive councilors. MPAC committee is also in place and performs its duties as per approved annual work programme. MPAC is an oversight committee which comprises of non-executive councillors, with the specific purpose of providing oversight over the executive functionaries of Council to ensure good governance the municipality. MPAC recommends to council.
COMPONENT A: Political and Administrative Governance
CH
APTE
R 2
: Gov
erna
nce
2524
Municipality has 53 part-time Councillors and 7 full-time Councillors. There is a good relationship between councillors as they work cooperatively to achieve the set goals of the municipality. Every year there is a schedule of meetings that is approved by council, in order to ensure that all committees meet regularly to discuss administrative, performance and service-delivery issues. All councillors participate in various committees established in the municipality, and attendance of council meeting is always good as no council meeting was postponed due to absence of quorum. For the year under review council held 5 ordinary council meetings and 5 special council meetings.
Table 1: Committee annual meetingsName of Meeting Annual Target Number of
meetings convened
Number of meetings
materialised
Total number of apologies received
Council committeesCorporate Services 10 6 6 11Strategic Department 11 5 5 6Finance Department 11 8 8 15Infrastructure Department 11 8 8 8Development Planning 12 9 6 4Community Services 12 3 3 3Labour Forum 10 6 6 3EXCO 7 7 7 6Special EXCO 16 16 16 8Council 4 5 5 40Special Council 5 5 5 45Programming 10 5 5 4MPAC 4 3 2 1
SCM committees Specification 12 15 15 10
Evaluation 12 13 13 None Adjudication 12 15 13 None
Table 2: EMLM Councillors informationSurname and Initials Party Ward no./ PR Contact number Gender
Cllr Alberts, R DA PR 082 332 3180 male
Cllr Buta, M.Z. ANC Ward 16 082 526 3304 male
Cllr Kabinie, R.S.A. ANC PR 082 525 6299 female
Cllr Kotze, J.P. DA Ward 13 082 332 2973 male
Cllr Lepota, T.J. ANC WARD 4 082 525 4213 male
Cllr Madihlaba, M.F. ANC PR 082 526 3996 male
Cllr Maepa, M.M. AZAPO PR 082 332 3179 male
Cllr Mahlangu, A.B. ANC PR 082 333 5092 female
Cllr Mahlangu, Julia ANC WARD 19 082 525 4889 female
Cllr Mahlangu, M.D. ANC WARD 3 082 525 4748 male
CH
APTE
R 2
: Gov
erna
nce
2524
Surname and Initials Party Ward no./ PR Contact number Gender
Cllr Mahlangu, N.N. ANC WARD 23 082 525 4998 female
Cllr Mahlangu, T.S. (Speaker) ANC PR 082 495 1407 female
Cllr Mahlase, K.S. ANC WARD 1 082 525 4289 male
Cllr Malatji, M.N. ANC PR 082 332 8294 female
Cllr Malekane, M.S. ANC WARD 30 082 525 4059 male
Cllr Maloba, A.M. MP WARD 11 082 525 4299 male
Cllr Mamaila, D.S. ANC PR 082 495 0946 female
Cllr Marapi, M.S. ANC WARD 9 082 525 4170 male
Cllr Maselela, M.S. MP PR 082 525 4649 male
Cllr Masemola, E.M. ANC PR 082 333 7672 male
Cllr Mashifane, H.S. ANC WARD 15 082 526 0440 male
Cllr Mashilo, M.S. ANC WARD 25 082 495 1194 female
Cllr Matemane, W.M. ANC PR 082 495 0486 female
Cllr Mathale, S.M. ANC PR 082 526 4077 male
Cllr Mathebe, J.L. (Mayor) ANC PR 082 525 4688 female
Cllr Matjomane, G.D. ANC PR 082 525 4163 female
Cllr Matlala, M.S. ANC WARD 20 082 525 4388 male
Cllr Matsepe, T.S. ANC PR 082 412 7879 female
Cllr Matshipa, M.P. ANC WARD 18 082 525 4067 male
Cllr Matsomane, S.T. COPE PR 082 526 4089 female
Cllr Mehlape, S.H. ANC WARD 14 082 525 4056 female
Cllr Mhlanga, C.T. MP WARD 6 082 333 9115 male
Cllr Mkhaliphi,I APC PR 082 525 4948 male
Cllr Mmutle, T.N. ANC WARD 5 082 525 4223 male
Cllr Moganedi, V.V. MP PR 082 526 4048 female
Cllr Mogotji, F.M. MP WARD 10 082 525 4264 male
Cllr Mohlala, M.J. ANC WARD 27 082 559 7302 male
Cllr Mokgabudi, M.P. ANC PR 082 495 0793 male
Cllr Mokganyetji, M.T. ANC WARD 24 082 525 9797 male
Cllr Mokone, M.P. MP PR 082 525 4578 male
Cllr Molekwa, M. Freda MP PR 082 332 5081 female
Cllr Motau, O.E. MP PR 082 525 4267 male
Cllr Motlafe, M.G. ANC WARD 26 082 525 4508 female
Cllr Mzinyane, D.M. ANC WARD 8 082 527 0668 male
Cllr Nduli, M.E. ANC WARD 21 082 525 4140 male
Cllr Nkosi, S.F. ANC WARD 29 082 5264062 male
Cllr Ntuli, T.J. MP PR 082 526 4070 male
Cllr Phahlamohlaka, T.M. (Chief Whip) ANC PR 082 525 4154 male
Cllr Phala, M.L. ANC WARD 7 082 526 3982 male
CH
APTE
R 2
: Gov
erna
nce
2726
Surname and Initials Party Ward no./ PR Contact number Gender
Cllr Phatlane, A. ANC WARD 2 082 525 4074 male
Cllr Pitje W.M DA PR 082 526 4277 Male
Cllr Podile, R.J. MP WARD 12 082 526 4055 male
Cllr Ramphisa, M.W. MP PR 082 525 4215 male
Cllr Skosana, J.J. MP PR 082 525 5324 male
Cllr Skosana, S.L. ANC PR 082 304 8018 female
Cllr Tladi, M.D. ANC WARD 28 082 526 0053 male
Cllr Tshoma, L.H. ANC WARD 22 082 304 8019 male
Cllr Tshoma, M.S. ANC WARD 17 082 304 8017 female
Cllr Tshoshane, M. ANC PR 082 332 2949 female
Executive committee members
Surname and Initials Party Ward no./ PR Contact number Gender Cllr Alberts, R DA PR 082 332 3180 maleCllr Lepota, T.J. ANC WARD 4 082 525 4213 maleCllr Mahlangu, N.N. ANC WARD 23 082 525 4998 femaleCllr Masemola, E.M. ANC PR 082 333 7672 maleCllr Mathebe, J.L. ANC PR 082 525 4688 femaleCllr Matjomane, G.D. ANC PR 082 525 4163 femaleCllr Mogotji, F.M. MP WARD 10 082 525 4264 maleCllr Mohlala, M.J. ANC WARD 27 082 559 7302 maleCllr Skosana, J.J. MP PR 082 525 5324 maleCllr Tladi, M.D. ANC WARD 28 082 526 0053 male
Table 3: Section 79 portfolio committeesSECTION 79 COMMITTEES
FINANCE COMMUNITY SERVICES INFRASTRUCTURE
1. Chairperson A.B Mahlangu 1. Chairperson Kabini RSA 1. Chairperson Mahlase K.S
2. Marapi M.S 2. Matemane M.W 2. Mathale S.M
3. Skhosana S.L 3. Mahlangu M.D 3. Mahlangu J
4. Mahlase K.S 4. Mashilo M.S 4. Motlafi M.G
5. Mzinyane D.M 5. Madihlaba M.F 5. Buda M.Z
6. Mashifane M.P 6. Nkosi S.F 6. Rakoena M.F
7. Mokone M.P 7. Motau O.E 7. Nduli M.E
8. Kotze J.P 8. Skhosana S.L 8. Mashifane M.S
9. Matsomane S.T 9. Ramphisa M.W 9. Matsomane S.T
10. Matsepe T.S 10. Mamaila D.S 10. Kotze J.P
11. Kgoshi Matsepe 11. Kgoshi Mahlangu
CH
APTE
R 2
: Gov
erna
nce
2726
SECTION 79 COMMITTEES
STRATEGIC CORPORATE PLANNING
1. Chairperson Nduli Elias 1. Chairperson Buda M.Z 1. Chairperson Mzinyane DM
2. Mmutle T.N 2. Malatjie M.N 2. Tshosane M.K
3. Tshoma L.H 3. Phatlane A 3. Mamaila D.S
4. Maepa M.M 4. Tshoma M.S 4. Podile R.J
5. Pitje M.W 5. Ntuli T.J 5. Motau O.E
6. Matemane M.W 6. Mokgabudi M.P 6. Mashilo M.S
7. Kabini RSA 7. Mokganytjie T.M 7. Matsepe T.S
8. Matlafi M.G 8. Mhlanga C.T 8. Mahlangu J.
9. Marapi M.S 9. Mahlangu M.D 9. Malatji M.N
10. Malekane M.P 10. Mkhaliphi I 10. Tshoma L.H
11. Kgoshi Rammupudu
RULES & ETHICS COMMITTEE PROGRAMMING MPAC
1. T.S Mahlangu 1. T.S Mahlangu 1. Chairperson Mehlape SH
2. Phahlamohlaka T 2. Phahlamohlaka T 2. Phala ML
3. Phatlane A 3. Phatlane A 3. Matlala MS
4. Masemola M.E 4. Masemola M.E 4. Maloba AM
5. Mhlanga C.T 5. Mkhaliphi I 5. Moganedi VV
6. Kgoshi Mathebe 6. Matsomane S.T 6. Matshipa MP
7. Pitje M.W 7. Kgoshi Matlala
8. Mhlanga C.T
CH
APTE
R 2
: Gov
erna
nce
2928
POLITICAL STRUCTURE
Mayor: Cllr. Julia Mathebe
Powers and functions of Mayor as per section 52 of the Municipal Systems Act
• Provide general political guidance over the fiscal and financial affairs of the municipality.
• In providing such general political guidance, may monitor and, to the extend provide in this Act, oversee the exercise of responsibilities assigned in terms of this Act to the accounting officer and the chief financial officer, but may not interfere in the exercise of those responsibilites
• Must take all reasonable steps to ensure that the municipality performs its constitutional and statutory functions within the limits of the municipality’s approved budget.
• Must within 30 days of the end of each quarter submit a report to council on the implementation of the budget and the financial state of affairs of the municipality
• Must exercise the other powers and perform the other duties assigned to the mayor in terms of this Act or delegated by council to the mayor
POWERS AND FUNCTIONS OF THE SPEAKER
SpeakerCllr. Thoko Mahlangu
• To preside at meetings of the council where she is present;
• To ensure that the council meets at least quarterly;
• To ensure compliance with the code of conduct for councillors in the meetings of council and council’s committees;
• To maintain order during meetings of the council;• Ensure that the provisions in respect of
privileges and immunities of councillors, as set out in section 28 of the structures act or any other applicable legislation, are adhered to.
• To ensure that council meetings are conducted in accordance with the rules and orders of the council;
• Determine the date and venue of ordinary council meetings;
• To convene special meetings of the council at the venue determined by her and at the time set out in any request that such a meeting be convened in terms of section 29(1) of the Structures Act.
CH
APTE
R 2
: Gov
erna
nce
2928
POWERS AND FUNCTIONS OF COUNCIL WHIP
Council WhipCllr. Tebogo Phahlamohlaka
• Oversees municipal strategies to link with the ruling party’s manifesto• Advises the speaker and mayor on the agenda of Council meetings• Advises the speaker and the mayor of urgent motions in writing, prior to the commencement of the
meeting• Prepares for special debates on the state of the municipality address or budget address
EXECUTIVE COMMITTEE MEMBERS
Functions of executive committee as per delegation of powers
• to report to council on all decisions taken by it;• oversee and monitor the implementation and enforcement of the municipality’s credit control and dept
collection policy and by-laws and the performance of the municipal manager in implementing the policy and by-laws;
• when necessary, evaluate or review the municipality’s credit control and debt collection policy and by-laws, or the implementation of the policy and by-laws, in order to improve efficiency of its credit control and debt collection mechanisms, processes and procedures;
• makes recommendations to council on proposed political structures of council;• makes recommendations to council in respect of its legislative powers;• gives political directions to executive management team;• determine strategic approaches, guidelines and growth parameters for the draft budget including tariff
structures;• delegates powers in respect of any of its powers to the mayor;
CH
APTE
R 2
: Gov
erna
nce
3130
Cllr. Matjomane D.GPolitical head: Infrastructure
Cllr. Lepota T.JPolitical head Corporate Services
Cllr. Mohlala M.JPolitical head Community Services
Cllr. Tladi M.DPolitical head Strategic management
Cllr. Mahlangu N.NPolitical head Development Planning
Cllr. Masemola E.MPolitical head Budget and Treasury
Cllr R. AlbertsExco member
Cllr F.M. MogotjiExco member
Cllr Skosana J.JExco member
EXECUTIVE COMMITTEE MEMBERS
CH
APTE
R 2
: Gov
erna
nce
3130
2.2 Administrative Governance
The Municipal Manager is the administrative head and act as an interlink between the politicians and the administration. Municipal Manager together with all staff members and councillors are responsible for implementing the IDP and Budget and monitoring the progress made to ensure that service is delivered to the people. The Accounting Officer also provides guidance to political office bearers and to all officials in the municipality. There is a good relationship between the Municipal Manager, administration and political office bearers.
All administrative issues that need intervention of council are referred to council for resolution. Municipality started the financial year with 01 vacancy for section 56 managers but in January 2014 the vacancy rate increased to 02 due to resignation of the Municipal Manager. At the end of the financial year 01 vacancy was filled (Director corporate services) and 01 was still vacant (Municipal Manager). The administrative components of municipality comprises of seven (7) directorates and 25 managers.
Table 4: EMLM management informationDesignation Initial And Surname Gender
Acting Municipal Manager Ms R.M Maredi Female
Director: Strategic Management Mr. M.M Kgwale Male
Director: Corporate Services Ms R.M Maredi Female
Director: Infrastructure Ms R.F Morudu Female
Chief Financial Officer Mr. M S Monageng Male
Director: Community Services Mr. K E Tshesane Male
Director: Development Planning Mr. W.N Phala Male
Deputy Chief Financial Officer Mr. R Palmer Male
Manager: Budget and Treasury Mr L. Sebelebetja Male
Manager: Public Office Bearers Mr. M M Mokganyetji Male
Manager: Assets Mr. G Marshall Male
Manager: Communications Mrs M Burger Female
Manager: Supply Chain Management Mr M Mthimunye Male
Manager: Revenue Mr B Mohlamme Male
Manager: Hlogotlou Mr. A Madiba Male
Manager: Roossenekal Mr. M F Mahlangu Male
Manager: Motetema Mr. C Masemola Male
Manager: Human Resources Mr. L. Mafiri Male
Manager: Administration Mr. G Ditshego Male
Manager: ICT Mr T. Mashaba Male
Manager: Environmental services Ms M Mokhulwane Female
Manager: Expenditure Mr. C Mtsweni Male
Superintendent Roads Construction Unit Mr. J Malaka Male
Manager: Traffic Mr. C Coetzee Male
Manager: Roads Mr. B Mkhonto Male
Manager: Licensing Mr. D. Manzini Male
32
Mr W PhalaDirector Planning
Tshesane K.EDirector Community Services
Designation Initial And Surname Gender
Manager: LED Mr. M. Mathebe Male
Manager: IDP Mr. J Motha Male
Manager: PMU Mr H Mokgehle Male
Manager: PMS Ms P Mdluli Female
Electrical Engineer Mr K.K. Mametsa Male
Chief Risk Officer Mr K. Mathebe Male
Town Planner Mr B.O Sethojoa Male
Below are faces for EMLM senior Managers
Monageng M.SChief Financial Officer
R.M MAREDI Municipal Manager
Morudu R.FDirector Infrastructure
Kgwale M.MDirector Strategic
EMLM SENIOR MANAGERS
COMPONENT B: Intergovernmental Relations
CH
APTE
R 2
: Gov
erna
nce
33
Introduction
There are platforms established to maintain relationship between all three spheres of government. The purpose of the platforms is consultation with various interest groups and all other key stakeholders to insure that sectoral issues and projects are well captured within the IDP of the municipality for implementation.
2.3 Intergovernmental relations
During the year under review MTN foundation donated 21 computers to Bosele School for the blinds to assist the students in improving their computer skills. EMLM and the Department of Woman, Children and Persons with disability were part of the event. The Mayor gave thanks to MTN for their initiatives as this will have a huge impact on the lives and studies of students living with disability. Municipality together with COGHSTA issued 159 title deeds to Motetema residence as the completion of ownership cycle. The owners were very happy because they will now be able to extend and renovate their homes as they have a legal proof that they are the official owners of the properties.
2.3.1 District intergovernmental structures
Section 24 of Intergovernmental Relations Framework Act 2005, establishes the district intergovernmental forum to promote and facilitate sound relations between the District and Local municipalities and the forum is chaired by District Mayor.
EMLM has a good relationship with Sekhukhune district municipality and all local municipalities within the district. There are different forums conducted by district where officials and politicians from local municipalities are invited to participate. The structures are as follows:
Table 5: District intergovernmental structures Structures Directorates Establishment EXCO Lekgotla Mayor and Municipal Manager Provincial
Municipal Manager’s forums Municipal Manager Provincial and District IDP forums IDP Manager Provincial and District PMS forums PMS Manager Provincial and District LED forums LED Manager Provincial and District
The above forums meet quarterly to discuss progress made on service delivery. The forums are facilitated by COGHSTA representatives and district officials. They are very fruitful forums, as members use this opportunity to share ideas and to learn from each other, in order to improve service delivery.
2.3.2 Provincial intergovernmental structures
Section 16 of Intergovernmental Relations Framework Act 2005, establishes the premier’s intergovernmental forum to promote and facilitate sound relations between the Province and Local municipalities. EMLM has a good relationship with provincial structures, namely COGHSTA, the Premier’s Office and the Provincial Treasury. The province coordinated various forums where it met with members from all municipalities in the province, in order to discuss service delivery issues. Members from COGHSTA, the Premier’s Office and the provincial treasury also form part of those forums. The forums are:
• Provincial intergovernmental forum• Premier/Mayor’s forum• Provincial monitoring and evaluation forum • Provincial government communicators’ forum.
The forums are very fruitful as any kind of question is clarified, and municipalities that lack capacity are identified and provided with all necessary support.
CH
APTE
R 2
: Gov
erna
nce
3534
Introduction
In terms of Municipal Systems Act section 51(b) requires a municipality to establish and organize its administration to facilitate a culture of accountability amongst its staff;
Section 6(i) states that a municipality must develop a system of municipal governance that compliments formal representative government with a system of participatory governance
Section 18 (i)(d) requires a municipality to supply its community with information concerning municipal governance, management and development.
2.4 Overview of public accountability and participation
Municipality uses different kinds of public participation, such as the Mayor’s outreach, public meetings and IDP/PMS consultation, in order to promote the culture of accountability. During the year under review the Mayor of municipality in co-operation with Lateral Unions Company handed over two houses to two poor families who lived in mud houses for a very long time. The two houses were built by Lateral Unions Company after the mayor urged for their assistance in improving the lives of those families. Families which were assisted are Msiza family in sterkfontein village in ward 28 and Motau family in Tafelkop ward 17.
The family members shed tears of joy when they were handed over the keys for their homes and thanked the company and the municipality for their initiatives. The mayor also donated blankets to those families. As part of the outreach programme the mayor also visited community members of ward 30 in Roosenekaal to promote communication channel between the community and municipality. In that event municipality in partnership with FNB Groblersdal branch donated 2x 5000L of JoJo tanks to the community.
Municipality conducted Public participation in all 30 wards during the IDP consultation where members of the community attended in large numbers to raise their service delivery needs and they were provided with feedback or progress about projects and objectives that are set in the IDP. Community needs were incorporated in the reviewed IDP where they were prioritised based on the budget available. All Directors, Managers and other officials participated in this process in corporation with ward councillors and ward committees. The process of public participation has impacted positively on service delivery as municipality was given direction by community members as to what needs to be done for them. Municipality is accountable to its community and as the results there was a decrease in community protest during the year under review.
2.4.1 Communication, participation and forums
Communication is an important element of good governance.It is through communication that communities and other stakeholders are informed about the activities of the municipality, and thereby getting empowered to participate in the affairs of the municipality.EMLM Communities play a vital role to ensure accountability in municipal affairs. Council account to the community through established ward committee system and scheduled IDP/ Budget/ PMS community participation processes. The community participation processes have entrenched a culture of involving communities in decision making processes during the process and finalization of the IDP/Budget/PMS. Communities are continuously informed on municipal governance, management and development through the usage of the local media, website, and council sittings.There are different types of effective forums which assist in knowledge sharing to achieve set goals of municipality those forums are as follows:
• PMS forum• IDP forum • Budget steering committee
COMPONENT C: Public Accountability and Participation
CH
APTE
R 2
: Gov
erna
nce
3534
The forums hold meetings quarterly with high attendance rate to discuss service delivery issues and measures to improve performance. PMS and IDP forums are represented by Sekhukhune district municipal officials, local municipality’s officials and provincial officials. Budget steering committee is represented by the Chairperson of Finance and all section 56 managers. Whatever decision is taken in those forums that affect community members, such decision are communicated to members of community through our communication channels .e.g. financial status of municipality and performance of municipality
2.4.2 Ward Committees
MLM has established ward committees in terms of Municipal Structures Act of 1998 and it has 300 ward committee members which is 10 members per ward. Ward Committees assist members of the community to participate in public meetings and take decisions that will take service delivery forward in our communities. . For the year under review three (03) wards (10,11,13) never held a meeting nor submit a report to speaker for the whole year.
2.5 Public meetings
The purpose of these meetings is to give feedback and account to the community on the implementation of the IDP/Budget of the municipality. They are further utilized as a platform to agree on community needs. During the year under review 28 public meetings were held in different wards .All public meetings held were beneficial. Minimum queries were raised by community members and those which are our municipal functions were clarified during the meeting e.g. electricity and refuse removal issues. Those issues raised which are not municipal function were referred to relevant sector departments and Sekhukhune district municipality e.g. water and housing.
CH
APTE
R 2
: Gov
erna
nce
3736
PUB
LIC
MEE
TIN
GS
War
d no
Nat
ure
and
purp
ose
of
mee
ting
Dat
e of
ev
ents
Num
ber o
f Pa
rtic
ipat
ing
Mun
icip
al
Cou
ncill
ors
Num
ber o
f Pa
rtic
ipat
ing
Mun
icip
al
Adm
inis
trat
ors
Num
ber o
f C
omm
unity
m
embe
rs
atte
ndin
g
Issu
es ra
ised
by
com
mun
ityIs
sue
addr
esse
d (Y
es/N
o)D
ates
and
man
ner
of fe
edba
ck g
iven
to
com
mun
ity
01
Com
mun
ity
mee
ting
27/0
7/20
13 0
1 0
0 1
46 W
ater
, ele
ctric
ity,
sani
tatio
n an
d sc
hool
Yes
Thro
ugh
com
mun
ity
mee
tings
, on
elec
trici
ty
com
mun
ity m
emor
andu
m
was
han
ded
to th
e m
unic
ipal
ity.
02
War
d co
mm
ittee
m
eetin
g.
18/0
7/20
13 0
1 0
0 8
Pens
ion
pay
poin
t Y
es19
/09/
2013
, war
d co
mm
ittee
mee
ting.
03C
omm
unity
m
eetin
g17
/02/
2014
01
0064
Pa
trol c
ars,
sch
ool
trans
port,
spe
ed
hum
bs a
nd jo
jo
tank
s
No
Non
e
04W
ard
com
mitt
ee
mee
ting
13/1
1/20
13 0
100
11
RD
P, fo
od p
arce
ls,
unem
ploy
men
t and
he
alth
pro
blem
s.
Yes
Com
mun
ity c
onsu
ltatio
n
05
Com
mun
ity
mee
ting
09/1
2/20
1301
0053
W
ater
circ
ulat
ion,
sp
eed
hum
bs,
Yes
thro
ugh
IDP
cons
ulta
tion
06
Com
mun
ity
mee
ting
14/0
8/20
13 0
100
125
Elec
trici
ty, E
PWP
prog
ram
me,
gr
avey
ard
and
id’s
Yes
Com
mun
ity c
onsu
ltatio
n
07C
omm
unity
m
eetin
g 17
/08/
2013
01
00
50W
ater
leak
ages
, ro
ads
and
RD
PYe
s C
omm
unity
mee
tings
08
Com
mun
ity
mee
ting
06/0
7/20
13 0
1 0
011
8R
oads
, RD
P ho
uses
, acc
ess
road
s, fe
ncin
g of
gr
ave
yard
.
Yes
Com
mun
ity M
eetin
gs
09
Com
mun
ity
Mee
ting
08/
05/2
013
02
00
186
Tam
bo b
us ro
ad,
grav
eyar
d fe
ncin
g,
8 hi
gh m
ass
light
s.
Yes
Com
mun
ity m
eetin
g
10
Non
e N
one
00
00
00
Non
e -
Non
e
CH
APTE
R 2
: Gov
erna
nce
3736
PUB
LIC
MEE
TIN
GS
War
d no
Nat
ure
and
purp
ose
of
mee
ting
Dat
e of
ev
ents
Num
ber o
f Pa
rtic
ipat
ing
Mun
icip
al
Cou
ncill
ors
Num
ber o
f Pa
rtic
ipat
ing
Mun
icip
al
Adm
inis
trat
ors
Num
ber o
f C
omm
unity
m
embe
rs
atte
ndin
g
Issu
es ra
ised
by
com
mun
ityIs
sue
addr
esse
d (Y
es/N
o)D
ates
and
man
ner
of fe
edba
ck g
iven
to
com
mun
ity
11
War
d co
mm
ittee
m
eetin
g,
13/
08/2
013
02
00
07
EPW
P Ye
s C
omm
unity
con
sulta
tion
12C
omm
unity
M
eetin
g 1
2/08
/201
3 0
100
36
Wat
er, e
lect
ricity
, R
DP
hous
es,
toile
ts a
nd ro
ad
mai
nten
ance
.
Yes
Com
mun
ityM
eetin
g
13
none
none
0000
00no
neN
oN
one
14C
omm
unity
m
eetin
g 04
/01/
2014
0100
57W
ater
and
road
sye
sC
omm
unity
mee
ting.
15W
ard
com
mitt
ee
mee
ting
09/0
8/20
1301
0007
Scho
ol to
ilets
, gr
ader
pro
gram
me
and
EPW
P
No
War
d co
mm
ittee
mee
ting
16W
ard
com
mitt
ee
spec
ial
mee
ting
13/0
8/20
1301
0008
Bore
hol
e pr
ogra
mm
e.Ye
sW
ard
com
mitt
ee S
peci
al m
eetin
g.
17C
omm
unity
M
eetin
g15
/08/
2013
0100
28So
lar p
roje
ct,
agric
ultu
re a
nd
regr
avel
ling
Yes
Com
mun
ity c
onsu
ltatio
n
18W
ard
com
mitt
ee
mee
ting
18/0
8/20
1301
0007
EPW
P pr
ogra
mm
eYe
sW
ard
com
mitt
ee m
eetin
g
19W
ard
com
mitt
ee
mee
ting
17/0
8/20
1300
0008
Roa
d Ye
sW
ard
com
mitt
ee m
eetin
g.
20Fo
rmal
isat
ion
of s
tadi
um
view
27/0
7/20
1302
0211
6Pr
esen
tatio
n of
se
rvic
e pr
ovid
er o
f st
adiu
m v
iew
Yes
Com
mun
ity c
onsu
ltatio
n
21
Com
mun
ity
Mee
ting
15/0
7/20
1301
0121
6Kg
apha
mad
i pay
po
int.
Yes
Com
mun
ity m
eetin
g.
CH
APTE
R 2
: Gov
erna
nce
3938
PUB
LIC
MEE
TIN
GS
War
d no
Nat
ure
and
purp
ose
of
mee
ting
Dat
e of
ev
ents
Num
ber o
f Pa
rtic
ipat
ing
Mun
icip
al
Cou
ncill
ors
Num
ber o
f Pa
rtic
ipat
ing
Mun
icip
al
Adm
inis
trat
ors
Num
ber o
f C
omm
unity
m
embe
rs
atte
ndin
g
Issu
es ra
ised
by
com
mun
ityIs
sue
addr
esse
d (Y
es/N
o)D
ates
and
man
ner
of fe
edba
ck g
iven
to
com
mun
ity
22C
omm
unity
Mee
ting
09/0
9/20
1301
0014
4Jo
jo ta
nks,
el
ectri
city
and
FB
E.
Yes
Com
mun
ity c
onsu
ltatio
n
23W
ard
com
mitt
ee
mee
ting
07/0
8/20
1301
0100
EPW
P pr
ogra
mm
eYe
sW
ard
com
mitt
ee m
eetin
g.
24St
akeh
olde
rs
mee
ting
13/0
8/20
1301
0085
Reg
rave
lling
prog
ram
me,
sp
orts
gro
und
and
nkos
inat
hi c
rech
e
Yes
Stak
ehol
ders
eng
agem
ent
25W
ard
com
mitt
ee
mee
ting
19/0
9/20
1301
0007
Wat
er, r
oads
, el
ectri
city.
yes
Com
mun
ity m
eetin
g
26W
ard
com
mitt
ee
mee
ting
16/0
9/20
1301
0006
Burs
arie
s, fu
nera
l ca
ses
yes
Con
sulta
tion
to M
unic
ipal
of
fice
for a
ssis
tanc
e
27W
ard
com
mitt
ee
mee
ting
07/0
8/20
1301
0006
Wat
er s
uppl
y, ro
ads
regr
avel
ling.
yes
Com
mun
ity m
eetin
g
28C
omm
unity
m
eetin
g06
/08/
2013
0100
97w
ater
yes
Com
mun
ity m
eetin
g
29W
ard
com
mitt
ee
mee
ting
08/0
8/20
1301
0009
EPW
P an
d la
nd
cris
is a
t Ran
gers
yes
Com
mun
ity m
eetin
g
30
Com
mun
ity
mee
ting
19/1
0/20
1301
0114
6D
atab
ase
for
indi
gent
s, jo
bsye
sC
omm
unity
par
ticip
atio
n m
eetin
g.
CH
APTE
R 2
: Gov
erna
nce
3938
WA
RD
BA
SED
MEE
TIN
GS
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
01C
llr:M
ahla
se K
enne
thye
s20
1710
War
d C
omm
ittee
s:
Mph
ela
Arm
elia
(Res
igne
d)M
ahla
ngu
Goo
dnes
sM
atlo
u se
linah
G
eded
zha
Mav
is,
Phah
lane
Hel
enM
atul
udi C
edric
kKg
alem
a Kl
aas
Kgom
o Pe
ter
Ram
phis
a Li
nah
War
d N
o 02
Cllr
: Pha
tlane
Ban
daye
s02
0200
War
d C
omm
ittee
s:M
osom
a W
alte
rM
asom
buka
Nal
edi
Mot
au R
osin
a,
Mat
haba
the
Mph
oLe
bese
Teb
ogo
Mat
sane
Gla
dys,
Dun
ge O
lga,
Ral
ekw
e D
olly
Phas
ha S
olom
onPh
atla
ne L
ucy
CH
APTE
R 2
: Gov
erna
nce
4140
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
03C
llr:M
ahla
ngu
Mpu
tsu
yes
0302
00W
ard
Com
mitt
ees:
Mal
efah
lo M
amot
sepe
Mok
wan
e M
atro
nD
itshe
go M
oses
Mal
apel
a Fr
ans
Mak
au H
laku
diM
athe
be S
teph
ens
Sith
ole
Elsi
eM
ohla
la M
arga
reth
Sim
ango
Leb
ogan
gH
elle
n M
asw
anga
nyi
War
d N
o 04
Cllr
:Lep
ota
Tsek
eye
s10
1002
War
d C
omm
ittee
s:M
ampu
ru O
livia
Mal
emon
e H
erm
anM
oim
a Li
zzy
,Mas
habe
la L
ucas
Dw
aba
Lebo
gang
Mas
habe
la D
ipuo
Lesh
aban
e Ja
neth
Mal
apel
a Ke
nnet
hM
phah
lele
Mar
tha
Apha
ne F
ranc
inah
CH
APTE
R 2
: Gov
erna
nce
4140
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
05C
llr:M
mut
le T
habo
yes
0101
01W
ard
Com
mitt
ees:
M
akgo
leng
Willi
amM
okoe
na M
oses
Mot
au K
holo
felo
Leop
e N
elly
Ras
egat
le R
ober
tM
okw
ena
Anna
Kutu
Sar
ah,
Mak
olan
e Se
lom
ang
Moh
lala
Jam
eson
Mak
weo
ane
Agne
sW
ard
No
06C
llr:M
hlan
ga C
hris
yes
0404
00W
ard
Com
mitt
ees:
Ngw
enya
Zod
wa
Mzi
zi D
avid
Mah
lang
u Si
mon
Mas
hego
Pop
piN
cong
wan
e Jo
hnM
ogol
a Jo
hann
ahPh
okw
ane
Nko
sina
thi
Mol
oi Z
odw
aM
bona
ni L
inda
CH
APTE
R 2
: Gov
erna
nce
4342
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
07C
llr:P
hala
Luc
asye
s07
0403
War
d C
omm
ittee
s:
Mab
elan
e Jo
hn (R
eloc
ated
) Rep
lace
d by
Sha
drac
k M
athe
beM
ogaj
ane
Joha
nnes
Mni
si Is
aac
Mas
hego
Pet
rus
Mas
eko
Agne
sM
ashi
shi M
pho
Sith
ole
Them
biM
agag
ula
Lebo
gang
Mkh
wan
azi M
avis
Mok
gabu
di C
lass
War
d N
o 08
Cllr
:Mzi
nyan
e M
onic
aye
s03
0402
War
d C
omm
ittee
:M
oim
a Fr
anci
nah
Mag
ana
Jose
phin
eD
itshe
go J
ohan
nes
Mak
itla
Bren
daM
akua
Spo
kes
Nto
beng
Mav
isM
tshw
ene
Mer
riam
Mak
itla
Mel
fort
Seop
ela
Fets
i
CH
APTE
R 2
: Gov
erna
nce
4342
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
09C
llr:M
arap
i Map
hahl
ane
yes
0804
02W
ard
Com
mitt
ees:
Mat
hebe
Vio
let
Mah
lang
u Th
embi
Kgal
adi S
hila
Nko
si T
hem
baM
ankg
e Jo
hann
es (R
esig
ned)
Mon
gale
Gla
dys
Kgal
adi J
ohan
nes
Nko
si N
kosi
nath
iM
athe
be F
lore
nce
Selin
a Se
kwan
i (Em
ploy
ed b
y EM
LM)
War
d N
o 10
Cllr
:Mog
otji
Mot
shel
eye
s00
0000
War
d C
omm
ittee
s:M
athe
be M
akga
tlePh
ora
Nts
wak
iM
adis
a C
hipa
neM
atla
la J
ulia
Mok
one
Shie
rlyM
ohla
mon
yane
Pat
ienc
eM
ohla
mon
yane
Nel
lyM
ohla
mon
yane
Jan
Mak
gane
Edg
arM
adis
a Kg
adi
CH
APTE
R 2
: Gov
erna
nce
4544
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
11C
llr:M
alob
a M
atom
eye
s00
0000
War
d C
omm
ittee
s:
Moh
lala
The
mba
Kgap
hola
Virg
inia
Mts
hali
Chr
isPh
iri D
inah
Mth
ombe
ni B
angi
swan
eM
ashi
loan
e D
onM
okoe
na H
owar
dM
ariri
Wis
ter
Cek
hu D
uman
iM
adal
a Se
linda
(Em
ploy
ed b
y EM
LM)
War
d N
o 12
Cllr
:Pod
ile R
amab
ane
yes
0607
04W
ard
Com
mitt
ees
Sefo
losh
e Pe
nyan
eM
akitl
a Al
fred
Phor
a D
anie
lPh
ora
Mah
lodi
Dits
hego
Lin
ky,
Mat
hebe
Kal
odi
Moh
lam
onya
ne F
ridah
Moh
lam
onya
ne W
atte
ville
Mat
haba
the
Gra
nny
Phor
othl
e Th
abis
o
CH
APTE
R 2
: Gov
erna
nce
4544
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
13C
llr:K
otze
Joh
anye
s00
0000
War
d C
omm
ittee
s:M
arog
a Pe
ter
Ram
pedi
Nan
cyM
ello
rs S
haun
Din
ah P
ocha
neLe
Rou
x Ju
vena
Synd
ers
Piet
Reb
ecca
Fak
ude
Arno
Sch
oom
bee
Joha
nnes
Thu
lare
Solo
mon
Non
yane
War
d N
o 14
Cllr
:Meh
lape
Hla
ole
yes
0505
01W
ard
Com
mitt
ees:
Mal
eka
Stev
enR
amod
ipa
Enoc
kM
asha
bela
Phi
llem
onBo
gopa
Bot
haM
olw
ele
Kgau
gelo
Mak
eke
Mpi
loM
okgw
atsa
na A
nton
iaN
kwan
a R
wad
iman
eM
abuz
a M
ami
Mph
ahle
le M
pho
(Em
ploy
ed b
y EM
LM)
Rep
lace
d by
Nko
podi
Joh
anne
s
CH
APTE
R 2
: Gov
erna
nce
4746
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
15C
llr:M
ashi
fane
Hle
kego
yes
0101
00W
ard
Com
mitt
ees:
Mts
heni
Syr
iaM
ared
i Jan
Mah
lang
u Vu
syM
okab
ane
Esth
erM
okoa
na B
oyM
okoa
na A
lphr
atM
ogae
la S
alom
e (R
esig
ned)
Mng
uni N
athi
Mok
oana
Dor
ah (R
esig
ned)
Moh
lahl
o D
olly
War
d N
o 16
Cllr
:Bud
a M
ido
yes
0303
01W
ard
Com
mitt
ees
Zulu
Ben
N
tuli
Selin
aM
amai
la D
octo
rM
ashi
lang
wak
o Jo
seph
ine
Mth
wen
i Jan
Mth
imun
ye M
aria
Mas
ilela
Khe
nnet
Mth
ombe
ni L
ucas
Mts
wen
i Bal
ise
Mok
oena
Ros
e
CH
APTE
R 2
: Gov
erna
nce
4746
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
17C
llr:T
shom
a Sa
lam
idah
yes
0707
00W
ard
Com
mitt
ees:
Nka
dim
eng
Fred
dyKg
area
Vin
iger
Mal
ema
July
Mam
puru
Fra
ncin
ahM
anya
ka L
awre
nce
Tshi
go P
hind
ileM
alat
jie M
okga
diM
onam
a Th
omas
Mad
ihla
ba M
otla
lepu
leTh
ipe
Thab
o
War
d N
o 18
Cllr
:Mat
ship
a M
poye
yes
0101
00W
ard
Com
mitt
ees:
Mos
otho
Moo
iman
Shak
u Er
ick
Rak
gala
kane
Jul
lieM
oseh
la R
ose
Mts
hwen
e Sh
emen
g,M
akua
Nel
son
Mon
aren
g R
egin
nah
Mak
ua P
etru
sPh
etla
Joy
ceM
ogan
a Em
mah
CH
APTE
R 2
: Gov
erna
nce
4948
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
19C
llr:M
ahla
ngu
Julia
yes
0811
06W
ard
Com
mitt
ees:
Mah
lang
u C
aro
Skho
sana
Del
isiw
eM
siza
Mei
sie
Mah
lang
u Th
emba
Mas
higa
Nko
sina
thi
Mah
lang
u El
izab
eth
Mok
wan
a M
icki
eM
ahla
ngu
Tolly
Dig
aota
Jim
my
Che
go A
dvoc
ate
War
d N
o 20
Cllr
:Mat
lala
Mak
ham
ise
yes
0504
00W
ard
Com
mitt
ees:
Nko
si M
onic
aC
hego
Pie
tSe
lepe
Zep
hora
Zwan
e Za
nele
(Res
igne
d)M
olok
o An
nah
Mok
wan
a Th
orw
ane
Mar
edi
Deb
ora
Mac
hika
The
mba
Mat
lala
Frid
aM
olom
o Ja
fta (R
esig
ned)
CH
APTE
R 2
: Gov
erna
nce
4948
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
21C
llr:N
duli
Elia
sye
s04
0901
War
d C
omm
ittee
s:M
akek
e G
eorg
eR
adin
goan
a Vi
ctor
Tias
e Se
lina
Map
hang
a N
hlan
hla
Mas
hego
Phi
llimon
Mth
ombe
ni E
lizab
eth
Khoz
a D
ipuo
Mth
imun
ye M
avis
Sekw
ane
Man
che,
War
d N
o 22
Cllr
:Tsh
oma
Hla
bish
iye
s14
1607
War
d C
omm
ittee
s:M
atse
pe M
otla
lekg
omo
Mas
hilo
ane
Mog
ale
Mor
amag
a Pa
tric
Lero
bane
Mam
utle
Leru
tla S
erol
oM
alak
a Sh
eila
Mea
lies
Neb
iM
aseh
la D
ineo
,M
oram
aga
Map
hath
agan
e
CH
APTE
R 2
: Gov
erna
nce
5150
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
23C
llr:M
ahla
ngu
Nom
saye
s07
0804
War
d C
omm
ittee
s:Sk
hosa
na B
rand
yM
phel
ane
Kedi
bone
Mth
imun
ye S
ipho
Mtw
eni S
amso
nSe
abi E
lizab
eth
Moh
lahl
o M
ahla
tse
Mad
ihla
ba M
ilzon
Mah
lang
u El
ias
Ntu
li Le
ttie
Mah
lang
u An
nah
War
d N
o 24
Cllr
:Mok
gany
etji
Mar
eme
yes
1014
08W
ard
Com
mitt
ees:
Nka
dim
eng
Bella
Mok
oana
Mol
ebal
eng
(Res
igne
d)R
epla
ced
by M
aria
Skh
osan
aM
dau
Them
ba (R
esig
ned)
Rep
lace
d by
Est
er M
hlah
loM
olap
o Je
anet
hTh
obej
ane
Setim
oM
osot
ho P
iet
Tjia
ne R
ebon
e (R
esig
ned)
Rep
lace
d by
Che
go L
azar
usM
athe
lele
Phe
ladi
Mm
akau
Dan
iel
Ram
ogao
ane
Lucy
(Res
igne
d)R
epla
ced
by T
haba
ng N
ualu
ngu
CH
APTE
R 2
: Gov
erna
nce
5150
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
ar
War
d N
o 25
Cllr
:Mas
hilo
Sam
aria
yes
0809
02W
ard
Com
mitt
ees:
Mat
sepe
Kop
eSk
osan
a Jo
bM
agag
a N
thot
seM
aset
lane
Eric
Leka
la R
egin
ahM
otla
Sin
ahPh
etla
Joh
anne
sR
atau
Lea
hM
otsh
ana
Jack
Phal
a Fl
orah
War
d N
o 26
Cllr
:Mot
lafe
Man
thw
alen
gye
s04
0503
War
d C
omm
ittee
s:M
okw
ana
Irine
Nam
ane
Betty
Mai
push
e Be
auck
Mas
emol
a Ka
giso
Mah
lang
u Ed
win
Mat
ladi
Mor
ongw
eM
okw
ena
John
Mpu
bane
Lor
rain
Mas
ekel
a Li
ndiw
eM
atla
di T
shep
ho
CH
APTE
R 2
: Gov
erna
nce
5352
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
27C
llr:M
ohla
la M
atim
eye
s01
0201
War
d C
omm
ittee
s:M
ohla
la J
acks
onM
achi
ka M
atho
loLe
tuke
Mai
hwan
aTl
aka
Beau
tyKa
bini
Gla
udin
eM
ohla
la J
ohan
nes
Tlak
a W
isem
an,
Tshe
hla
Andy
Mak
ua M
arth
a
War
d N
o 28
Cllr
:Tla
di M
agat
leye
s02
0301
War
d C
omm
ittee
s:M
aphu
pha
Kenn
eth
(Em
ploy
ed b
y EM
LM)
Mai
push
e Se
kina
Dik
otop
e Je
rren
Mak
uwa
Thus
hoM
ashi
fane
Mar
iaTs
hehl
a Lu
cia
Tlad
i Pat
rick
Mak
ola
Trev
orM
atul
udi E
vaSe
nam
ela
Ram
atha
bath
e
CH
APTE
R 2
: Gov
erna
nce
5352
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
Ele
cted
War
d C
omm
ittee
Mem
bers
Com
mitt
ee
Esta
blis
hed
(Yes
/No)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
R
epor
ts S
ubm
itted
to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
Hel
d D
urin
g Ye
arW
ard
No
29C
llr:N
kosi
Sip
hoye
s02
0300
War
d C
omm
ittee
s:N
chab
elen
g Le
tsok
o M
alek
a C
hris
tina
Seku
lane
Cle
men
tine
Mas
hao
Dav
idM
otse
pe E
nny
Mok
gabu
di C
omfo
rtR
aser
oka
Solo
mon
Kgon
yane
Virg
inia
, M
atha
bath
a M
atsa
tsi
Mah
lang
u N
ini
War
d N
o 30
Cllr
:Mal
ekan
e M
pho
yes
0102
03W
ard
Com
mitt
ees:
Maa
bane
Bon
gi (R
esig
ned)
Rep
lace
d by
Em
ma
Mak
uaM
agol
ego
Con
ny (R
eloc
ated
)R
epla
ced
by M
aria
Seh
lola
Mas
eko
Zodw
aM
adih
laba
Los
ta,
Kobo
Ric
hard
(Res
igne
d)R
epla
ced
by S
amue
l Mar
edi
Mak
uwa
John
Map
hang
a El
ias
(Em
ploy
ed b
y EM
LM)
Rep
lace
d by
Jac
qual
ine
Mak
geru
Sepo
dum
o Sh
adra
ck (R
esig
ned)
Mas
ha J
osep
h (R
esig
ned)
Kgop
a An
drie
s
CH
APTE
R 2
: Gov
erna
nce
5554
2.6 IDP PARTICIPATION AND ALIGNMENT
IDP Participation and Alignment Criteria* Yes/No
Does the municipality have impact, outcome, input, output indicators? yes
Does the IDP have priorities, objectives, KPIs, development strategies? yes
Does the IDP have multi-year targets? yes
Are the above aligned and can they calculate into a score? yes
Does the budget align directly to the KPIs in the strategic plan? yes
Do the IDP KPIs align to the Section 57 Managers yes
Do the IDP KPIs lead to functional area KPIs as per the SDBIP? yes
Do the IDP KPIs align with the provincial KPIs on the 12 Outcomes yes
Were the indicators communicated to the public? yes
Were the four quarter aligned reports submitted within stipulated time frames? yes
CH
APTE
R 2
: Gov
erna
nce
5554
Overview of corporate governance
EMLM has a code of conduct and policies in place that served as guidance on how to execute our functions in a responsive manner. These documents are applicable to everyone in the municipality, as they set out rules, laws, customs and culture of the municipality. All officials, together with political heads, work collectively, guided by policies to deliver efficient service delivery to communities in order to achieve the vision and goals of the municipality
2.7 RISK MANAGEMENT
For the year under review 60% of identified risks were addressed. Risk management strategy was developed to manage or control fraud and corruption and it was approved by council. The risk committee was established for the first time and training was conducted to all members. Risks management training and awareness was conducted to all managers and directors for better understanding of risk. For the year under review no cases of fraud and corruption was received that warranted internal/external investigations
Top four risks identified:
• Theft• Lack of Service Standard• Unsafe and inaccessible roads• The rightful beneficiaries of FBE not forth coming/considered
2.8 Public satisfaction survey
No public satisfaction survey was conducted due to lack of capacity and financial constraints to can outsource this service.
2.9 SUPPLY CHAIN MANAGEMENT Municipality has SCM policy in place to minimize opportunities for fraud and corruption. There are SCM committees in place that are reviewable annually to ensure value for money in awarding of tenders. For the year under review 27 tenders were awarded.
COMPONENT D: Corporate Governance
CH
APTE
R 2
: Gov
erna
nce
5756
Table 6: Information of SCM committeesDescription Number of
meetings Members of the committee Functions
Bid specification committee
15 Led Manager Manager TrafficManager PMULegal AdvisorDeputy CFOSCM Practitioner(Secretariat)
• Compile a proper and unbiased specification for a specific requirement
• Ensure proper Terms of Reference are drawn up for the service required clearly indicating the scope of the requirements, the ratio between price and functionality, evaluation criteria as well as their weights and values
• Ensuring availability of funds• Set ranges indicating breakdown of
points, percentages as provided in the relevant sliding scales for the selected specified goals
Bid Evaluation committee
13 Director InfrastructureManager SCM Public Office Bearer ManagerManager ExpenditureManager AssetsSCM Practitioner(Secretariat)
• Evaluate the bids in accordance with the specifications for a specific procurement
• Evaluate as per the set out point system and PPPFA
• Evaluate each bidders ability to execute the contract
• Check in respect of the recommended bidder whether municipal rates and taxes and municipal services are not in arrears
• Submit to the adjudication committee a report and recommendations regarding the award of the bid or other related matter
Bid Adjudication committee
13 Director Community ServicesDirector Strategic Acting Director PlanningChief Financial OfficerElectrical EngineerAccountant Demand And Acquisition (Secretariat)
• Ensure that all necessary bid documents have been submitted
• Ensure that disqualifications are justified and valid and accountable reasons / motivations were furnished for passing over bids.
• Ensure that scoring has been fair, consistent and correctly calculated and applied; and bidder’s declarations of interests have been taken cognizance of.
• Make final awards or a recommendation to the Accounting Officer to make final award; or make another recommendation to the Accounting officer on how to proceed with the relevant procurement
• Consider and rule on all recommendations /reports regarding the amendments ,variations, extension, cancellations or transfer of contracts awarded
By-Laws
No by-laws were developed for the financial year under review
CH
APTE
R 2
: Gov
erna
nce
5756
2.9 WEBSITE
A municipal website is an integral part of a municipality’s communication infrastructure and strategy. If managed effectively, it allows easy access to relevant municipal information, it serves as a tool for community participation, improves stakeholder involvement and facilitates stakeholder monitoring and evaluation of municipal performance. The municipal website is www.eliasmotsoaledi.gov.za Municipality’s website is available and functional to assist members of the community and fellow South Africans to access municipal information easily.
2.10 AUDIT COMMITTEE
The Audit Committee of the Municipality was established in terms of Section 166 of the Municipal Finance Management Act, Act 56 of 2003 effective 1 July 2012 for a period of two (2) years.The Following three (3) members of the Audit Committee were appointed effective from 1 July 2012 and their term of contract came to an end on 30 June 2014:
• Adv SST Kholong (Chairperson)• Mr. L.A.T Gafane• Adv. R. Nke
EXCO Members evaluated the performance of the three members of the audit committee as mentioned above for the year 2013/2014 on 23 June 2014 and based on the performance assessment results the contracts of the three members were renewed for another year by Council.The Audit Committee as appointed by Council has five ordinary members. Two members as originally appointed during 2012 resigned and Council consequently appointed as their replacements two members with effect from 1st of August 2013.During the year under review 2013/2014 - 04 ordinary audit committee meetings and 06 special audit committee meetings took place.
Table 7: Audit Committee membersSurname and initials Gender
Kholong S.T MaleGafane L.T MaleNke R MaleMbange B.L.L MaleMathabathe M.G Male
Table 8: Attendance of meetings NO AUDIT COMMITTEE ORDINARY MEETINGS SPECIAL MEENTINGS
1 2 3 4 Total 1 2 3 4 5 6 Total1 Adv. Kholong S.T 4 6
2 Mr. Gafane T 4 6
3 Adv. Nke R 2 4
4 Mr. Mathabathe MG 3 4
5 Mr. Mbange B 3 5
Legend: -Present -Absent
CH
APTE
R 2
: Gov
erna
nce
5958
Description Number of meetings
Members of the committee Functions
Bid specification committee
15 Led Manager Manager TrafficManager PMULegal AdvisorDeputy CFOSCM Practitioner(Secretariat)
• Compile a proper and unbiased specification for a specific requirement
• Ensure proper Terms of Reference are drawn up for the service required clearly indicating the scope of the requirements, the ratio between price and functionality, evaluation criteria as well as their weights and values
• Ensuring availability of funds• Set ranges indicating breakdown of
points, percentages as provided in the relevant sliding scales for the selected specified goals
Bid Evaluation committee
13 Director InfrastructureManager SCM Public Office Bearer ManagerManager ExpenditureManager AssetsSCM Practitioner(Secretariat)
• Evaluate the bids in accordance with the specifications for a specific procurement
• Evaluate as per the set out point system and PPPFA
• Evaluate each bidders ability to execute the contract
• Check in respect of the recommended bidder whether municipal rates and taxes and municipal services are not in arrears
• Submit to the adjudication committee a report and recommendations regarding the award of the bid or other related matter
Bid Adjudication committee
13 Director Community ServicesDirector Strategic Acting Director PlanningChief Financial OfficerElectrical EngineerAccountant Demand And Acquisition (Secretariat)
• Ensure that all necessary bid documents have been submitted
• Ensure that disqualifications are justified and valid and accountable reasons / motivations were furnished for passing over bids.
• Ensure that scoring has been fair, consistent and correctly calculated and applied; and bidder’s declarations of interests have been taken cognizance of.
• Make final awards or a recommendation to the Accounting Officer to make final award; or make another recommendation to the Accounting officer on how to proceed with the relevant procurement
• Consider and rule on all recommendations /reports regarding the amendments ,variations, extension, cancellations or transfer of contracts awarded
By-Laws
No by-laws were developed for the financial year under review
CH
APTE
R 2
: Gov
erna
nce
5958
2.9 WEBSITE
A municipal website is an integral part of a municipality’s communication infrastructure and strategy. If managed effectively, it allows easy access to relevant municipal information, it serves as a tool for community participation, improves stakeholder involvement and facilitates stakeholder monitoring and evaluation of municipal performance. The municipal website is www.eliasmotsoaledi.gov.za Municipality’s website is available and functional to assist members of the community and fellow South Africans to access municipal information easily.
2.10 AUDIT COMMITTEE
The Audit Committee of the Municipality was established in terms of Section 166 of the Municipal Finance Management Act, Act 56 of 2003 effective 1 July 2012 for a period of two (2) years.The Following three (3) members of the Audit Committee were appointed effective from 1 July 2012 and their term of contract came to an end on 30 June 2014:
• Adv SST Kholong (Chairperson)• Mr. L.A.T Gafane• Adv. R. Nke
EXCO Members evaluated the performance of the three members of the audit committee as mentioned above for the year 2013/2014 on 23 June 2014 and based on the performance assessment results the contracts of the three members were renewed for another year by Council.The Audit Committee as appointed by Council has five ordinary members. Two members as originally appointed during 2012 resigned and Council consequently appointed as their replacements two members with effect from 1st of August 2013.During the year under review 2013/2014 - 04 ordinary audit committee meetings and 06 special audit committee meetings took place.
Table 7: Audit Committee membersSurname and initials Gender
Kholong S.T MaleGafane L.T MaleNke R MaleMbange B.L.L MaleMathabathe M.G Male
Table 8: Attendance of meetings NO AUDIT COMMITTEE ORDINARY MEETINGS SPECIAL MEENTINGS
1 2 3 4 Total 1 2 3 4 5 6 Total1 Adv. Kholong S.T 4 6
2 Mr. Gafane T 4 6
3 Adv. Nke R 2 4
4 Mr. Mathabathe MG 3 4
5 Mr. Mbange B 3 5
Legend: -Present -Absent
CH
APTE
R 3
: Ser
vice
Del
iver
y
6160
CHAPTER 3
Service Delivery
CH
APTE
R 3
: Ser
vice
Del
iver
y
6160
3.1 ELECTRICITY
Elias Motsoaledi Local Municipality and Eskom are the main Electricity supply authority in our Municipality. EMLM have an Electricity License and supply electricity for both Roosenekal Town and Groblersdal .The Municipality rely on Eskom to supply all other areas within EMLM whereby mostly the challenge is capacity on the network as cert SpekerThoko Mahlangu ain areas could not be electrified until Eskom upgrade the networks. Approximately (958750Hh) 97.5 % of households have access to Electricity and remaining (1441Hh) 2.5% is post connections, extensions and new developed areas. We have also benefited From DME through INEP to electrify areas like Waalkraal RDP, Moteti Liberty, Tafelkop Matshelapata, Dikgalopeng, Bapeding for the year under review 909 household were electrified.
We have also managed to implement smart metering projects in Roossekal. Its purpose is to reduce illegal connections and enforcing community members to pay their electricity bills as the system it reports as and when customers are not paying and it also reports when the system it’s been tempered with. For that purpose, municipality is able to collect revenue in Roosenekaal as compared to previous years. The project will be rolled to Groblersdal town in the next financial year 2014/2015. We are also having those villages amongst other like Makwana, Monsterlus, New stands and others that are still without electricity and the processes are underway. We are also looking at other alternatives sources like Solar system to those communities that are living in poverty and deficient in this basic service..
Municipality provide free basic electricity to indigent families .During the year under review municipality targeted 1000 households to receive free basic electricity and only 800 households benefited. 12 high mast lights were installed in Elandsdoorn Township (04 Tambo square, 04 Walter Sisulu and 04 Elandsdoorn townships) through MIG funding. The purpose is to improve the lives of community members and eliminate the high rate of crime. Limited capacity of Eskom grid limits acceleration of electricity connections to more households in the municipal area. Illegal connections remain a threat to expanding access of electricity to all residents and communities.
Table 1: Employees in electricity unit informationEmployees: Electricity Services
Job Leveltask grades
2013/14Employees Posts Employees Vacancies
(fulltime equivalents)
Vacancies (as a % of total posts)
No. No. No. No. %0 - 3 0 0%4 - 6 04 06 04 02 33% 7 - 9 02 02 02 0 0% 10 - 12 04 05 04 01 20% 13 - 15 0 1 0 01 100% 16 - 18 01 01 01 0 8 0% Total 11 15 11 04 20%
3.2 WASTE MANAGEMENT
Municipality provide waste management services to 3 proclaimed townships and 2 towns only. We are unable to extend the service to other villages due to lack of funds to buy resources. 10 skips has been placed at strategic places in some villages for refuse dumping in order to decrease high level of illegal dumping. The
COMPONENT A: Basic Services
CH
APTE
R 3
: Ser
vice
Del
iver
y
6362
available skips are not enough to cater for all villages as illegal dumping remains a serious concern to the Municipality and it causes environmental damage and health hazards.
Waste removal service is outsourced and it comprises of 22 employees. The service is provided once per week in proclaimed townships and twice in towns. The municipality has two licensed landfill sites in Groblersdal, Roossenekal and one transfer station in Hlogotlou Township. Refuse removal in Roosenekaal town is provided by municipal employees twice per week. Municipality also provide street cleaning and litter picking in Groblersdal town between 05h00 and 20h00. EMLM obtained second position in Sekhukhune District Greenest municipality competition.
Table 2: Level of service for householdsService Area/Suburb Collection Day Number of households
2012/2013 2013/2014
Roosenekal Monday & Thursday 578 578
Groblersdal Tuesday & Thursday 1300 1300
Hlogotlou Wednesday & Friday 3220 3220
Tambo square & Elandsdoring Township Wednesday & Friday 3338 3338
Motetema Tuesday 1142 1142
TOTAL 9578 9578
Graph 1: Level of service for households
Table 3: Distribution of skips Area Number of containersCapitec passage 1
Motetema 2
Tautes street 1
Canal Street next to Taxi rank 2
Van - riebeeck 2
Tafelkop 3
Sephaku next to the Library 2
Moteti along the main road 1
Luckau 1
Waalkraal 2
CH
APTE
R 3
: Ser
vice
Del
iver
y
6362
Table 4: Employees for Solid Waste Management ServicesEmployees: Solid Waste Management Services
Job Leveltask grades
2012/13 2013/14Employees Posts Employees Vacancies
(fulltime equivalents)
Vacancies (as a % of total posts)
No. No. No. No. %4 - 6 12 58 12 46 79.3%
7 - 9 07 10 07 03 30%
10 - 12 01 03 01 02 67%
13 - 15 01 01 01 0 0%
19 - 20 01 01 01 0 0%
Total 22 73 22 51
3.3 FREE BASIC SERVICES AND INDIGENT SUPPORT
EMLM has an indigent policy in place which outlines qualifications to be registered as an indigent. Free basic electricity is the only benefit that municipality provides to indigents families. Out of 6207 indigents registered, only 1131 beneficiaries were configured by Eskom to qualify for free basic electricity. During the year under review 900 households benefited from free basic electricity. Municipality provides free basic electricity to both Eskom- and municipal-licensed areas. The current collection varies from month to month as not all the indigent’s collect their free token. Municipality budgeted R57, 537,271.00 for free basic electricity and the expenditure amounted to R47, 393,458.34.
Graph 2: Free Basic Electricity beneficiaries
Table 5: Financial Performance 2013/14: Cost to Municipality of Free Basic Services Delivered.Financial Performance 2013/14: Cost to Municipality of Free Basic Services DeliveredR’000Services DeliveredActuals 2012/13 2013/14
Services DeliveredActuals Actuals
Original Budget
Adjustmentbudget Actuals
Variance to Budget
Electricity R 763 R2 000 R2 000 R 376 R 1624Waste Management (Solid Waste) R0 R0 R0 R0 R0Total R 763 R2 000 R2 000 R 376 R 1624
CH
APTE
R 3
: Ser
vice
Del
iver
y
6564
3.4 TRANSPORT OVERVIEW
EMLM has one mode of transport: road transport. Communities depend on buses, taxis and their own cars for transport. There is one company of buses within the municipality, namely Great North Transport. Most community members depend on buses as they are the cheapest mode of transport. Few community members depend on taxis and their own cars as mode of transport.
Buses are available in all 30 wards to commute people to their destination. Lot of the community members rely on bus services because of their accessibility to remote areas as compared to taxis that use main roads only. The service of the Great North Buses is available the whole day, for the entire week. There is also one PUTCO bus that transports people from Groblersdal to Pretoria. This service is available only in the morning and afternoon. The service helps many community members because it is cheap as compared to taxis. Municipality has no transport master plan and road master plan in place.
3.5 PERFORMANCE ON ROADS
Roads and Storm water are key Municipal functions. Most roads within the Municipality are in a state of decay, with provincial roads in dire need for resealing and surfacing. Gravel access roads which are also a challenge as they are inaccessible and easily washed away by heavy rains. Storm water channels being the major challenge to our roads and community within the municipality.
Due to unforeseen circumstances, municipal roads were badly affected by heavy rains during January 2014 and that affected the accessibility of roads to our villages. As the results the municipality launched and emergency intervention plan to ensure that our roads are put back to safer status for usage by our communities. Due to lack of budget for emergency relief, municipality sourced funds from other votes from various departments within the municipality. The total amount of R2, 355, 600.00 was sourced to be able to appoint 04 local contractors to fix the affected roads. The money was able to fix only 09 wards out of 30 wards. To proceed with the program more money was needed. The remaining roads will be taken care off in the next financial year
Municipality constructed 5.6km kilometres of new roads and 1.8 km project was rolled over to financial year 2014/2015 due to late appointment of service providers and heavy rains. On the repair and maintenance 1856m² of potholes were repaired and 7389 m of storm water maintained. The municipality has also extended the maintenance teams to accelerate its services to every ward through satellite offices. The challenge is on the plant and Machinery as nothing was procured in the year under review and the status of our machinery and plant have shown serious declined in terms of Performance.
The long term strategy of the Municipality is to surface roads within the municipal area even though our Municipality relies on Grants for roads projects. Based on high road backlog different strategies are implemented, including preventative maintenance of the road Infrastructure whereby some of the roads like Monsterlus and Groblersdal were resurfaced. To improve accessibility to villages, 101.25km has been regravelled.
COMPONENT B: Road Transport
CH
APTE
R 3
: Ser
vice
Del
iver
y
6564
Table 6: Gravelled and asphalted roads Gravel Road Infrastructure
KilometresTotal gravel roads New gravel roads
constructedGravel roads upgraded to asphalt
Gravel roads graded /maintained
2011/12 1352km 6 km 17.2 km 560km
2012/13 1343.75 km 0km 8.25km 21.3 km
2013/14 1335.51 0KM 5.6KM 101.25km
Asphalted Road InfrastructureKilometres
Total roads (backlog)
New asphalt roads
Existing asphalt roads re-asphalted
Existing asphalt roads re-sheeted
Asphalt roads maintained
2011/12 1352.1km 17.2km 2km 560km 1352km
2012/13 1334.9km 8.25 km 0km 0km 0 km
2013/14 1335.51 5.6KM 0KM 6KM 6KM
Graph 3: Total Gravel roads
Graph 4: Gravel roads graded/ maintained
CH
APTE
R 3
: Ser
vice
Del
iver
y
6766
Graph 5: Existing asphalt roads re-sheeted
Graph 6: Asphalt roads maintained
Table 7: Roads and stormwater services employeesEmployees: Roads and stormwater services
Job Leveltask grade
2013/14Employees posts Employees Vacancies (fulltime
equivalents)Vacancies (as a % of
total posts)
No. No. No. No. %4 - 6 23 72 23 49 68.1% 7 - 9 01 05 01 04 80%
10 - 12 0 02 0 02 100% 13 - 15 2 02 02 0 0%
Total 26 81 26 55 67.9%
Table 8: Capital expenditure for road servicesCapital Expenditure 2013/14: Road ServicesR’ 000
2013/14
Capital Projects BudgetAdjustment
BudgetActual
ExpenditureVariance from
original budgetTotal Project
Valuesource of funding
Total All Moteti A phase 2 R11,136 R11,396 R10,165 R971 R10,308 MIG funding
Monsterlus to Makgopheng phase 4
R9,433, R9,882 R8,680 R752 R8,680 MIG funding
Kgoshi Mahlangu road
R3,000 R8,070 R5,642 (R2,642) R5,642 MIG funding
CH
APTE
R 3
: Ser
vice
Del
iver
y
6766
Capital Expenditure 2013/14: Road ServicesR’ 000
2013/14
Capital Projects BudgetAdjustment
BudgetActual
ExpenditureVariance from
original budgetTotal Project
Valuesource of funding
Total All Laerdrift Bus route R0 R1,440 R0 R0 R0 Internal
funding
Walter Sisulu/Tambo bus road
R2,000 R2,450 R2,149 (R149) R2,040 MIG funding
Mpheleng bus road
R2,000 R2,116 R2,071 (R71) R2,071 MIG funding
Nyakelang road phase4
R2,500 R4,500 R2,443 R56 R2,443 MIG funding
Table 8: Development of municipal roadsDevelopment of municipal roads as required
new surfaced roads developed km of municipal roads developed
2011/12 17.2km 117km
2012/13 8.25km 125.25km
2013/14 5.6km 130.85km
Graph 9: Development of municipal roads
68
3.5.1 MUNICIPAL INFRASTRUCTURE GRANT EXPENDITURE
Table 10: Municipal infrastructure grant expenditure
Municipal Infrastructure Grant (MIG)* Expenditure 2013/14 on Service backlogsR’ 000
DetailsBudget Adjustment
BudgetActual Variance Major conditions
applied by donor (continue below if necessary)
Budget Adjustment Budget
Infrastructure - Road transport
Roads, Pavements & Bridges R31 509 R36 398 R34 692 (R3 183) R1 705
Storm water R0 R0 R0 R0 R0 Infrastructure - Electricity
Generation R0 R0 R0 R0 R0 Street Lighting R3 990 R2 600 R2 734 R 1255 (R 133)
Infrastructure - Other Transportation R0 R0 R0 R0 R0 Gas R0 R0 R0 R0 R0
Other Specify: Cemetries R2 550 R2 550 R175 R2 374 R2 374 Street Parking R3 500 R0 R0 R3 500 R0Waste Management R2 047 R2 047 R0 R2 047 R2 047Total R43 596 R43 596 R34 063 R4 885 R4 885
COMPONENT C: Planning and Development
CH
APTE
R 3
: Ser
vice
Del
iver
y
69
3.6 Planning overview
Development unit is responsible for land use management, upholding building regulations to promote uniform standards in terms of building of structures as per the provision of the national building regulations and building standards act (103:1977). The department has been expanded to include GIS unit which will be responsible for data provision.
There are a number of development applications in the form of rezoning, subdivisions, consolidations, removal of restrictive conditions, township establishments that has been lodged with the local authority for assessment.
Table 11: Approved applications Item No Application
DP13/037 Application for a shopping centre on Portion 6 of farm Eensgevonden 199js
DP13/038 Special Consent application on farm Leeukraal 46 js
DP13/041 Rezoning and removal of restrictive conditions, erven 276, 1/277 Groblersdal Extension 2, Erven 967 & 968 Groblersdal Extesion 9 and Township Establishment on portion 14 of farm Klipbank 26 js
DP13/042 Special Consent Application, Erf R/324 Groblersdal Extension 2
DP13/043 Subdivision of farm Tafelkop 120 js
DP13/046 Subdivision of the remainder of portion 7 of farm Luckau 127 js
DP13/048 Optical fibre capable
DP13/052 Land development application on a portion of portion 29 of farm Welverdiend 24 js
DP13/054 Rezoning of erven 126 and 127 Roosenekal
DP13/055 Rezoning of erf 148 Laersdrift
DP13/060 Rezoning of erf 129 Roosenekal
DP13/061 Rezoning of erf 62 Roosenekal
DP13/062 Permission to occupy on part of farm Eensgevonden 119 js
DP13/065 Requisition for more space: Erven 2,3,4 and 5 Walkraal Extension 1
DP13/067 Rezoning and removal of restrictive conditions, 1/292 Groblersdal extension 2
DP13/068 Subdivision of erf 172 Groblersdal Extension 1
DP13/069 Rezoning of 2/519 Groblersdal
DP13/070 Subdivision of erf 275 Groblersdal
DP13/071 Special Consent, erf 1/194 Groblersdal
Municipality has requested assistance from provincial departments in formalising some of the identified informal settlements within the municipal area such as portion 13 of farm Klipbank 26 js and Hlogotlou Stadium view. The informal settlement at Motetema has been delayed by a pending land claim by the Bakgaga ba Kopa which the municipality has currently managed to secure a consent letter from the claimants to proceed with the proposed development. There is an improved interaction between municipality and Traditional authorities as a means of remedying land issues between the two structures.
Municipality will also workshop traditional authority’s regarding the prior promulgation of Land Use Management Systems (LUMS) as a measure to take care of the challenge relating to the unavailability of management tool in R188 and R293 areas. Furthermore, an informal settlement register has also been initiated in order to curb the challenge of mushrooming informal settlements within municipal area. Municipality owns properties that can be earmarked for future developments that may be beneficial to community members in areas declared growth points as per the Municipality’s SDF.
70
CHALLENGES AND OPPORTUNITIES
Challenges• Disposal of Municipal land by traditional authorities,• No land use management tools,• Poorly managed vacant sites,• Inadequate business and industrial sites,• Limited budget,• Mushrooming of informal settlements,• Poorly kept government owned properties,• Inadequate infrastructure capacity in Groblersdal
Opportunities • Agriculture potential• Is a provincial growth point• Is a host to strategic roads, i.e. the R25
Table 12: employees for planning services Employees: Planning Services
Job Level
2013/14
Employees(No)
Posts(No)
Employees(No)
Vacancies - fulltime equivalents
(No)
Vacancies (% of total posts)
7 – 9 2 2 1 1 50%
10 – 12 1 1 1 0 0
13 – 15 1 1 1 0 0
16 – 18 1 1 1 0 0
Total 5 5 0 1 0.2
3.7 Local Economic Development
The Local Economic Development (LED) is an engine responsible for creating and foster a conducive environment for local businesses to thrive with the quest of boosting the economy at both micro and macro scale and eventually boosting jobs within the municipal area. The Mining sector has been active in terms implementing social labour plans which gave impetus to the process of creating jobs (Evraz Mapoches mine). For the year under review no jobs were created through LED initiatives. Tourism sector has also been boosted by the construction of the De –Hoop dam in Roosenekaal. At the end of the financial year the LED strategy was under review and it will be submitted to council in the next financial year 2014/2015.
Table 13: Jobs created through EPWPJob creation through EPWP* Projects
Year
EPWP Projects Jobs created through EPWP Projects
No No2012/2013 11 3712013/2014 21 361
CH
APTE
R 3
: Ser
vice
Del
iver
y
71
Table 14: employees for local economic developmentEmployees: Local Economic Development
Job Level 2013/14
Posts Employees Vacancies (fulltime equivalents)
Vacancies (as a % of total posts)
No. No. No. %
4 – 6
7 – 9
10 – 12 2 1 1 50%
13 – 15 1 1 0 0%
19 – 20
Total 3 2 1 33%
CH
APTE
R 3
: Ser
vice
Del
iver
y
7372
3.8 Libraries
Municipality operates library services in Groblersdal and Roosenekal town only to improve the culture of learning. There is a new library constructed by the department of sports art and culture in Sephaku village and it is not operational as it is not yet officially opened by the department. Vast areas in the municipality remain un-serviced and this is problematic as literacy levels in those areas remain low. Table 15: Employees for libraries
Employees: Libraries
Job Leveltask grades
2013/14Employees Posts Employees Vacancies (fulltime
equivalents)Vacancies (as a % of total posts)
No. No. No. No. %4 - 6 7 - 9 10 - 12 03 06 03 0 3 50% 16 - 18 Total 03 06 03 0 3 50%
3.9 CEMETERIES
The municipality has a total number of 107 cemeteries and only 04 of them are well maintained which are: Groblersdal, Roosenekaal, Motetema and Hlogotlou. In these areas, the municipality prepares graves for community members, who in turn pay for the services rendered whereas in rural areas community members dig their own graves. Cemeteries in rural areas are without fencing and ablution facilities due to financial constraints. The municipality is responsible for cleaning and cutting grass in cemeteries as an when the service is required. The cemeteries that are maintained are those who are in townships areas only. There is a grave digging service in Groblersdal cemeteries only. In other wards, graves are dug by community members. Motetema cemeteries were fenced by Sekhukhune district municipality.
COMPONENT D: Community and Social Services
CH
APTE
R 3
: Ser
vice
Del
iver
y
7372
3.10 SAFETY AND SECURITY
3.10.1 Traffic
Municipality provides traffic services to enforce road traffic laws and promoting free flow of traffic. The service is limited only to Groblersdal and Roosenekaal town and other areas rely on the service provided by the province. Municipality works jointly with the province during busy times such as Easter holidays and Christmas holiday to manage traffic flow. 19 arrive alive campaigns were conducted to educate community members about law enforcement.
3.10.2 Licensing
Municipality provides licensing services with the total number of 14 officials and uses electronic writing method of learners’ license called license pro. At the beginning we had challenges with the new electronic system as community members were resistant to the change from manual to electronic. By the end of the financial year the challenge was overcome as community members got used to the system. They later appreciated the system as it is user-friendly and 100% fair.
The table below provides licensing service data over the past two financial years:
Table 16: Learners licence information Description 2012/2013. 2013/2014
number of learners application received 1867 1896
number of learners licence passed 990 857
number of learners licence failed 61 747
Table 17: Drivers license information Description 2013/2014
number of drivers licence application received 3141
number of drivers licence passed 2146
number of drivers licence failed 591
COMPONENT I: Corporate Policy Offices and Other Services
3.11 Executive and Council
Executive committee is the principal committee of the council which receives reports from the other committees of the council and which must forward these reports together with its recommendations to the council when it cannot dispose of the matter in terms of its delegated powers. The executive committee must identify the needs of the municipality, review and evaluate those needs in order of priority. The committee recommends to municipal council strategies, programmes and services to address priority needs through the integrated development plan and estimates of revenue and expenditure, taking into account any applicable national and provincial development plans.
74
The municipality comprises of three service delivery priorities which is the roads, waste management and electricity. The municipality is having 1352 kilometer of roads. Due to the vastness and rural nature of the municipality, priority is given to roads functions to ensure that internal roads are maintained for accessibility to community members for them to access municipal services. 5.6km of roads were completely surphased through MIG grant.
Council resolved that each year the municipality must procure one yellow fleet to be able to sustain maintained roads as a measure taken to improve performance
3.12 HUMAN RESOURCE SERVICES
Human resource comprises of occupational health unit, labour relations unit and salaries unit. It is responsible for the recruitment processess, leave administration, disciplinary procedures, skills development, pay roll, ICT and labour relation issues.
3.13 INFORMATION TECHNOLOGY
EMLM has ICT unit in place with the total number of 07 officials and most of the services are outsourced. ICT unit is responsible for running daily, weekly, monthly data and backups. It ensures that municipal website is always functional and provides user support. There is a helpdesk where all IT related queries are forwarded through emails and Technicians will respond to those queries in sufficient time.ICT unit ensures that network is always available to all municipal applications such as Munsoft, emails, internet, payroll system and leave system for efficient and effective service delivery.
Table 18: Employees for ICT unitEmployees: ICT Services (how many employees on the listed task grades and vacanciesJob Level 2013/14
Posts Employees Vacancies (fulltime equivalents) Vacancies (as a % of total posts)No. No. No. %
4 - 6 1 1 0 0%7 - 9
10 - 12 5 5 0 0%13 - 15 1 1 0 0%19 - 20
Total 7 7 0 0%
Table 19: Capital expenditure for ICT unitCapital Expenditure 2013/14: ICT ServicesR’ 000Capital Projects
2012/13Budget Adjustment Budget Actual Expenditure Variance from original
budgetTotal Project Value
Total All
Hardware and software
R800 R1 331 R1 329 (R529) R1 329
COMPONENT J: PERFORMANCE REPORT (INSTITUTIONAL SCORECARD)
CH
APTE
R 3
: Ser
vice
Del
iver
y
75
Dep
artm
ent o
f Dev
elop
men
t Pla
nnin
gPr
ojec
ts
KPI No
budg
et
Expe
nditu
re
stra
tegi
c ob
ject
ives
K
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
(13/
14)
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
Mun
icip
al
by-la
w1
R 50,000.00
R 1,908.00
to c
reat
e a
requ
isite
to
wn
plan
ning
co
nditi
ons
for
grow
th a
nd
deve
lopm
ent
%
accr
edita
tion
of B
y-La
ws
enfo
rcer
s
no b
y-la
w
enfo
rcer
s ac
cred
ited
100%
ac
cred
itatio
n of
By-
Law
s en
forc
ers
33.3
.%, 1
By-
law
enf
orce
rs
accr
edite
d
Cha
nges
in
offic
e th
at
deal
s w
ith
accr
edita
tion.
none
Not
ac
hiev
ed.
Mot
ivat
ing
the
urge
ncy
of
accr
edita
tion
to th
e re
leva
nt
offic
e.
hous
ing
chap
ters
2
R0.00
R 0.00to
ens
ure
the
prev
entio
n of
land
in
vasi
on a
nd
mus
hroo
min
g of
info
rmal
se
ttlem
ent
no. o
f Hou
sing
ch
apte
rs
deve
lope
d
no h
ousi
ng
chap
ters
in
plac
e
1 H
ousi
ng
chap
ter
deve
lope
d
1 H
ousi
ng
Cha
pter
de
velo
ped
Non
e H
ousi
ng
Cha
pter
Achi
eved
.no
ne
Tow
nshi
p es
tabl
ishm
ent
3
R1,500 000.00
R 0.00
To c
reat
e re
quis
ite to
wn
plan
ning
co
nditi
ons
for
grow
th a
nd
deve
lopm
ent
%
of
Tow
nshi
p es
tabl
ishm
ent
in
Roo
ssen
ekal
60%
Tow
nshi
p es
tabl
ishm
ent
(i.e.
sco
ping
re
port
& pr
elim
inar
y la
y ou
t.
40%
Tow
nshi
p Es
tabl
ishm
ent
(i.e.
app
rove
d SG
Dia
gram
)
No
prog
ress
Lim
ited
budg
et.
none
Not
ac
hiev
ed.
Rea
listic
futu
re
budg
etin
g.
4%
tow
nshi
p es
tabl
ishm
ent
Gro
bler
sdal
term
s of
re
fere
nce
in
plac
e
60%
Tow
nshi
p es
tabl
ishm
ent.
No
prog
ress
Non
e re
spon
sive
of
bidd
ers.
none
Not
ac
hiev
ed.
re-
adve
rtise
men
t
Bui
ldin
g co
ntro
l 5
R0.
00R
0.00
To c
reat
e re
quis
ite to
wn
plan
ning
co
nditi
ons
for
grow
th a
nd
deve
lopm
ent
No.
of n
on-
com
plia
nt
build
ings
fin
ed a
s pe
r N
atio
nal
Build
ing
Act a
nd
Reg
ulat
ions
17 fi
nes
issu
ed fo
r no-
com
plia
nt
10 n
on
com
plia
nce
notic
es to
be
issu
ed
20 N
on-
com
plia
nt
Build
ing
Fine
s is
sued
.
none
Cop
ies
of
Build
ing
Fine
s is
sued
.Ac
hiev
ed.
none
land
use
m
anag
emen
t 6
R0.
00R
0.00
To c
reat
e re
quis
ite to
wn
plan
ning
co
nditi
ons
for
grow
th a
nd
deve
lopm
ent
No
of la
nd u
se
appl
icat
ions
pr
oces
sed.
123
appl
icat
ion
proc
esse
d12
0 ap
plic
atio
n pr
oces
sed
28 L
and
Use
ap
plic
atio
ns
proc
esse
d.
only
28
land
ap
plic
atio
ns
wer
e re
ceiv
ed a
nd
proc
esse
d
Land
use
ap
plic
atio
ns
regi
ster
.
Not
Ac
hiev
ed.
to re
duce
the
targ
et in
the
next
fina
ncia
l ye
ar
CH
APTE
R 3
: Ser
vice
Del
iver
y
7776
Dep
artm
ent o
f Dev
elop
men
t Pla
nnin
gPr
ojec
ts
KPI No
budg
et
Expe
nditu
re
stra
tegi
c ob
ject
ives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
Ann
ual T
arge
t (1
3/14
)ac
tual
pe
rfor
man
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
tenu
re
upgr
adin
g
7R
0.00
R0.
00
To p
rom
ote
plan
ned
land
use
s fo
r eco
nom
ic
grow
th
% o
f upg
rade
d la
nd te
nure
: H
logo
tlou
Feas
ibilit
y St
udy
in p
lace
.
40%
tenu
re
upgr
adin
g hl
ogot
lou
20%
Ap
prov
ed
Lay-
out
desi
gn b
y C
oghs
ta &
EM
LM
relia
nce
on
CO
GH
STA
none
0%w
ait f
or
cogh
sta
8R
0.00
R0.
00
To p
rom
ote
plan
ned
land
use
s fo
r eco
nom
ic
grow
th
% o
f upg
rade
d la
nd te
nure
: M
otet
ema
Feas
ibilit
y St
udy
in p
lace
.
20%
tenu
re
upgr
adin
g M
otet
ema
10%
Con
ent
lette
r for
m th
e cl
aim
ants
in
plac
e.
Land
Cla
ims
by B
akga
ga
Bako
pa.
none
Not
ac
hiev
ed.
wai
t for
land
cl
aim
resu
lts
turn
arou
nd
time
for
proc
essi
ng
appl
icat
ions
9R
0.00
R0.
00
to im
prov
e th
e pr
ovis
ion
plan
ning
in
form
atio
n fo
r ec
onom
ic a
nd
soci
al g
row
th
No.
of d
ays
take
n to
ap
prov
e/
disa
ppro
ve
rezo
ning
and
su
b-di
visi
on
appl
icat
ions
90 d
ays
90 d
ays
90 d
ays
none
Land
use
ap
plic
atio
n re
gist
er.
Achi
eved
.no
ne
Dev
elop
men
t of
the
prev
entio
n of
info
rmal
se
ttlem
ent
by-la
w
10R
0.00
R0.
00to
pre
vent
in
form
al
settl
emen
t re
curre
nce
%
deve
lopm
ent
of th
e pr
even
tion
of in
form
al
settl
emen
t by
-law
no b
y-la
w in
pl
ace
100%
de
velo
pmen
t of
the
prev
entio
n of
info
rmal
se
ttlem
ent b
y-la
w
20%
Info
rmal
se
ttlem
ents
m
anag
emen
t &
cont
rol B
y-la
w d
evel
oped
&
appr
oved
by
Cou
ncil
for P
ublic
Pa
rtici
patio
n.
Publ
ic
parti
cipa
tion
mee
ting
not
conv
ened
.
none
Not
ac
hiev
ed.
Expe
ditio
n of
the
publ
ic
parti
cipa
tion
proc
ess.
trai
ning
of
entr
epre
neur
s 11
R0.
00R
0.00
To e
nsur
e th
at
entre
pren
eurs
ar
e se
lf-su
stai
nabl
e
No.
of
entre
pren
eurs
tra
ined
SED
A/ L
EDA
cond
ucts
tra
inin
gs fo
r SM
ME’
s
100
Entre
pren
eurs
to
be tr
aine
d
102
Entre
pren
eurs
tra
ined
.no
neat
tend
ance
re
gist
er
Achi
eved
.no
ne
initi
atio
n of
pr
ivat
e pu
blic
pa
rtne
rshi
p 12
R0.
00R
0.00
to m
obiliz
e st
rate
gic
partn
ersh
ips
with
priv
ate
sect
or
No.
of
stra
tegi
c pa
rtner
ship
s in
itiat
ed
1 pa
rtner
ship
w
ith M
apoc
hs
min
e
4 m
obiliz
atio
n of
par
tner
ship
in
itiat
ed
0 m
obiliz
atio
n of
par
tner
ship
in
itiat
ed
relia
nce
on
othe
r par
ties
none
not
achi
eved
disc
ontin
uatio
n of
the
KPI a
s is
re
liant
on
the
third
par
ty
CH
APTE
R 3
: Ser
vice
Del
iver
y
7776
Dep
artm
ent o
f Dev
elop
men
t Pla
nnin
gPr
ojec
ts
KPI No
budg
et
Expe
nditu
re
stra
tegi
c ob
ject
ives
K
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
(13/
14)
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
revi
ewal
of
LED
str
ateg
y 13
R30
0 00
0.00
R 2
97,0
38.5
9To
revi
ew th
e ou
t dat
ed L
ED
stra
tegy
% re
view
of
LED
stra
tegy
LED
stra
tegy
in
plac
e 10
0% re
view
al o
f LE
D s
trate
gy
90%
LED
St
rate
gy
Rev
iew
ed.
the
KPI w
as
budg
eted
fo
r dur
ing
budg
et
adju
stm
ent
and
the
appo
intm
ent
of s
ervi
ce
prov
ider
was
do
ne in
the
third
qua
rter
none
no
t ac
hiev
ed
the
draf
t is
avai
labl
e aw
aitin
g to
ser
ve in
co
unci
l in
the
next
fina
ncia
l ye
ar
mon
itorin
g of
so
cial
labo
ur
plan
14R
0.00
R0.
00
to e
nsur
e ef
fect
ive
mon
itorin
g
of s
ocia
l re
spon
sibi
lity
prog
ram
mes
No.
of S
LP
mon
itore
d1
Soci
al L
abou
r Pl
an in
pla
ce4
Soci
al L
abou
r Pl
an M
onito
red
4 So
cial
La
bour
Pla
n M
onito
red
none
the
evid
ence
is
not r
ealis
ticN
ot
achi
eved
to p
rovi
de
relia
ble
evid
ence
LED
For
um
15R
0.00
R0.
00to
ens
ure
esta
blis
hmen
t of
LED
for
um
%
esta
blis
hmen
t of
LED
foru
mno
ne10
0%
esta
blis
hmen
t of
the
LED
For
um
100%
es
tabl
ishm
ent
of th
e LE
D
Foru
m
none
roll
call
and
term
s of
re
fere
nce
to th
e es
tabl
ishm
ent
achi
eved
no
ne
supp
ort t
o co
-ope
rativ
es
and
SMM
E’s
16R
0.00
R0.
00
To e
nsur
e ef
fect
ive
allo
catio
n of
re
sour
ces
by
2015
No.
of S
MM
E/
Coo
pera
tive
supp
orte
dno
ne20
SM
ME/
Coo
ps
supp
orte
d
26 S
MM
E/C
oops
su
ppor
ted
none
atte
ndan
ce
regi
ster
and
m
arke
ting
brou
cher
achi
eved
no
ne
Rev
iew
al o
f In
vest
men
t an
d M
arke
ting
Stra
tegy
17R
0.00
R0.
00
To d
evel
op
mun
icip
al
infra
stru
ctur
e in
vest
men
t pla
n an
d re
view
m
arke
ting
stra
tegy
by
2014
% o
f rev
iew
ed
inve
stm
ent
and
mar
ketin
g st
rate
gy
4
100%
revi
ewed
in
vest
men
t an
d m
arke
ting
stra
tegy
0% re
view
ed
inve
stm
ent
and
mar
ketin
g st
rate
gy
no b
udge
t no
ne
not
achi
eved
to b
e bu
dget
ed
for i
n th
e ne
xt
finan
cial
yea
r
Dev
elop
men
t of
rete
ntio
n an
d bu
sine
ss
expa
nsio
n st
rate
gy
18R
0.00
R0.
00
to d
evel
op
rete
ntio
n an
d bu
sine
ss
expa
nsio
n st
rate
gy
%
Dev
elop
men
t of
rete
ntio
n an
d
expa
nsio
n st
rate
gies
none
0%
Dev
elop
men
t of
rete
ntio
n an
d bu
sine
ss
expa
nsio
n st
rate
gy
no b
udge
t no
ne
not
achi
eved
to b
e bu
dget
ed
for i
n th
e ne
xt
finan
cial
yea
r
CH
APTE
R 3
: Ser
vice
Del
iver
y
7978
DEP
AR
TMEN
T O
F C
OR
POR
ATE
SER
VIC
ES
Proj
ects
K
PI
No.
Bud
get
Expe
nditu
reSt
rate
gic
Obj
ectiv
esK
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /n
ot
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
web
site
upd
ate
1R
0.00
R0.
00to
com
ply
with
le
gisl
ativ
e re
quire
men
t
% u
pdat
es
done
vs
rece
ived
do
cum
ents
Mun
icip
al w
eb-
site
ava
ilabl
e10
0% u
pdat
es
100%
upd
ates
do
ne o
n al
l re
ceiv
ed
docu
men
ts
no e
vide
nce
none
A
chie
ved
to p
rovi
de
evid
ence
2R
0.00
R0.
00to
com
ply
with
le
gisl
ativ
e re
quire
men
t
% s
ubm
issi
on o
f do
cum
ents
M
unic
ipal
web
-si
te a
vaila
ble
100%
subm
issi
on o
f do
cum
ents
100%
upd
ates
do
ne o
n al
l re
ceiv
ed
docu
men
ts
no e
vide
nce
none
A
chie
ved
to p
rovi
de
evid
ence
web
site
m
aint
enan
ce
3R
100
000.
00R
22,
717.
80to
mai
ntai
n an
d up
date
w
ebsi
te
% m
aint
enan
ce
of w
ebsi
teM
unic
ipal
web
-si
te a
vaila
ble
100%
mun
icip
al
web
site
upd
ated
100%
upd
ate
done
on
mun
icip
al
web
site
by
SIT
A as
per
requ
ests
su
bmitt
ed
no e
vide
nce
none
N
ot
Ach
ieve
dto
pro
vide
ev
iden
ce
soft
war
e lic
ensi
ng
4R
70
0,00
0.00
R79
2 00
0to
com
ply
with
co
pyrig
ht la
w
%
licen
sing
of
mun
icip
al
softw
are
no li
senc
ed
mun
icip
al
softw
are
In
plac
e
100%
lice
nsin
g of
mun
icip
al
softw
are
100%
mun
icip
al
softw
are
licen
sed
no e
vide
nce
Cop
ies
of
sofw
are
licen
ses
not
Ach
ieve
dto
pro
vide
ev
iden
ce
IT d
isas
ter
reco
very
pla
n 5
R1,200 000.00
R 753,297.28
to p
reve
nt
disa
ster
in
affe
ctin
g bu
sine
ss
cont
inui
ty
% d
evel
opm
ent
of IT
dis
aste
r re
cove
ry p
lan
no IT
dis
aste
r re
cove
ry p
lan
in
plac
e
100%
de
velo
pmen
t of
IT d
isas
ter
reco
very
pla
n
50%
the
draf
t IT
dis
aste
r re
cove
ry p
lan
in
plac
e
late
ap
poin
tmen
t of
ser
vice
pr
ovid
er
none
no
t ac
hiev
ed
to fa
st tr
ack
the
proc
ess
by th
e ap
poin
ted
serv
ice
prov
ider
IT M
AST
ER
PLA
N
6
R1,000 000. 00
R 957,017.54
to a
naly
se IT
ga
ps id
entifi
ed
% d
evel
opm
ent
of IT
mas
ter
plan
no IT
Mas
ter
plan
in p
lace
100%
de
velo
pmen
t of
IT m
aste
r pla
n de
velo
ped
100%
IT M
aste
r pl
an d
evel
oped
no
evi
denc
e C
opy
of
Mas
ter P
lan
Not
A
chie
ved
to p
rovi
de
evid
ence
web
site
7
R0.00
R0.00
deve
lop
disa
ster
IT
reco
very
st
rate
gy
% o
f offi
ce
back
up s
erve
r ro
om
IT u
nit
func
tiona
l
100%
of o
ffice
ba
ckup
ser
ver
room
100%
Bac
kup
plan
in p
lace
no
evi
denc
e B
acku
p re
port
Not
A
chie
ved
to p
rovi
de
evid
ence
netw
ork
supp
ort a
nd
mai
nten
ance
8
R3,000 000.00
R1 741 666.67
To s
ecur
e in
form
atio
n on
th
e ne
twor
k
% m
onito
ring,
m
aint
ance
and
su
ppor
t to
IT
netw
ork
secu
red
netw
ork
up a
nd
runn
ing
100%
saf
e,
secu
red
and
acce
sibl
e up
an
d ru
nnin
g ne
twor
k
80%
Net
wor
k S
uppo
rt an
d M
anta
nace
lack
of
capa
city
no
ne
not
Ach
ieve
dto
cap
acita
te
the
unit
CH
APTE
R 3
: Ser
vice
Del
iver
y
7978
DEP
AR
TMEN
T O
F C
OR
POR
ATE
SER
VIC
ES
Proj
ects
K
PI
No.
Bud
get
Expe
nditu
reSt
rate
gic
Obj
ectiv
esK
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /n
ot
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
trai
ning
of
empl
oyee
9
R1 000 000.00
R 963,056
To C
apac
itate
em
ploy
ees.
No.
of
empl
oyee
s to
be
capa
cita
ted
as
per t
rain
ing
plan
WS
P de
velo
ped
30 e
mpl
oyee
s ca
paci
tate
d29
em
ploy
ees
capa
cita
ted
none
ad
here
nce
to a
ppro
ved
WS
P
none
no
t ac
hiev
ed
to a
dher
e to
WS
P an
d tra
inin
g pl
an
trai
ning
of
coun
cilo
rs
10To
Cap
acita
te
coun
cillo
rs
No.
of
coun
cillo
rs to
be
capa
cita
ted
as
per t
rain
ing
plan
WS
P de
velo
ped
60 c
ounc
illor
s ca
paci
tate
d19
Cou
ncilo
rs
capa
cita
ted
insu
ffici
ent
budg
etno
ne
not
achi
eved
to e
nsur
e th
at b
udge
t is
alig
ned
to W
SP
and
train
ing
plan
Com
plia
nce
with
Mun
icip
al
by-la
ws
11
R0.00
R0.00to
pro
vide
an
d im
prov
e co
mpl
ianc
e to
mun
icip
al
regu
lato
ry
envi
ronm
ent
% c
ompl
ianc
e w
ith m
unic
ipal
by
-law
by-la
ws
deve
lope
d an
d ap
prov
ed b
y co
unci
l
100%
co
mpl
ianc
e w
ith m
unic
ipal
by
-law
s
0% c
ompl
ianc
e w
ith m
unic
ipal
by
-law
Lack
of
capa
city
none
N
ot
achi
eved
Tech
nica
l su
ppor
t to
be s
olic
ited
for
by -l
aws
revi
ew
proc
ess
impl
emen
tatio
n of
WSP
12
R 420,000.00
R 420,000.00
To e
nsur
e ef
fect
ive
orga
niza
tiona
l de
velo
pmen
t
%
impl
emen
tatio
n of
WS
PN
one
100%
im
plem
enta
tion
of W
SP
0%
impl
emen
tatio
n of
WS
P
Trai
ning
pr
ogra
mm
es
and
Bud
get
allo
cate
d n
ot
alig
ned
to
WS
P
none
Not
ac
hiev
ed
Trai
ning
ski
ll au
dit t
o be
co
nduc
ted
and
WS
P to
be
info
rmed
by
teh
skill
s au
dit r
epor
t
decl
arat
ion
of
inte
rest
13
R0.00
R0.00
Dec
lara
tion
and
disc
losu
re
of in
tere
sts
by
coun
cillo
rs a
nd
offic
ials
no. o
f co
unci
llors
and
of
ficia
ls d
ecla
red
thei
r fina
ncia
l in
tere
sts
polic
y in
pla
ce
200
offic
ials
an
d co
unci
lors
de
clar
ed
0 co
unci
lors
.
222
offic
ials
none
su
bmis
sion
of
cou
ncilo
rs
none
no
t ac
hiev
ed
to e
ngag
e sp
eake
r and
m
unic
ipal
m
anag
er
Empl
oyee
st
udy
assi
stan
ce14
R0.00
R0.00
to p
rovi
de
stud
y as
sist
ance
to
empl
oyee
s
No
of
empl
oyee
s pr
ovid
ed w
ith
stud
y as
sist
ance
Stu
dy p
olic
y av
aila
ble
10 e
mpl
oyee
s as
sist
ed
0 em
ploy
ees
prov
ided
w
ith s
tudy
as
sist
ance
lack
of
budg
et
none
no
t ac
hiev
ed
the
stud
y as
sist
ance
to
be
inco
rpor
ated
in
the
train
ing
budg
et
Rec
ruitm
ent o
f in
expe
rienc
ed
grad
uate
s15
R0.00
R0.00
to a
ssis
t in
expe
rienc
ed
grad
uate
s
no. o
f in
expe
rienc
ed
grad
uate
s as
sist
ed
recr
uitm
ent
polic
y in
pla
ce
15
inex
perie
nced
gr
adua
tes
assi
sted
13
inex
perie
nced
gr
adua
tes
assi
sted
lack
of
cam
paig
ning
st
rate
gy
none
N
ot
Ach
ieve
d
to c
ondu
ct
cam
pain
gs
and
even
ad
verti
se
loca
l lab
our
foru
ms
16
R0.00
R0.00
To p
rom
ote
and
mai
ntai
n la
bour
pea
ce.
No.
of l
ocal
la
bour
foru
m
mee
ting
hel
d
Labo
ur fo
rum
in
plac
e 12
mee
tings
he
ld
2 lo
cal l
abou
r fo
rum
mee
ting
he
ld
none
ad
here
nce
to a
ppro
ved
prog
ram
due
to
lack
of
item
s
none
no
t ac
hiev
ed
Adh
eren
ce
to a
ppro
ved
prog
ram
of
mee
tings
CH
APTE
R 3
: Ser
vice
Del
iver
y
8180
DEP
AR
TMEN
T O
F C
OR
POR
ATE
SER
VIC
ES
Proj
ects
K
PI
No.
Bud
get
Expe
nditu
reSt
rate
gic
Obj
ectiv
esK
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /n
ot
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
fillin
g of
vac
ant
post
17
R0.00
R0.00
Dev
elop
and
im
plem
ent
fillin
g of
pos
ts
plan
by
2014
No.
of p
ositi
ons
fille
d
orga
niza
tiona
l st
ruct
ure
in
plac
e
15 v
acan
t pos
t to
be
fille
d3
vaca
nt p
ost t
o be
fille
dno
ne
none
not
ac
hiev
edno
ne
empl
oym
ent
equi
ty
18
R0.00
R0.00
to e
nsur
e co
mpl
ianc
e w
ith
empl
oym
ent
equi
ty
% re
view
of
Em
ploy
men
t eq
uity
pla
n
empl
oym
ent
equi
ty p
lan
in
plac
e
100%
revi
ewal
of
em
ploy
men
t eq
uity
pla
n
0%
re
view
al o
f em
ploy
men
t eq
uity
pla
n
Lack
of
capa
city
none
not
achi
eved
Tech
nica
l S
uppo
rt re
quire
d fo
r de
velo
pmen
t of
Equ
ity P
lan
litig
atio
n m
anag
emen
t 19
R0.00
R0.00to
pro
vide
re
quis
ite le
gal
supp
ort
% li
tigat
ion
cost
m
aint
aine
d as
co
mpa
red
to th
e pr
evio
us y
ears
new
indi
cato
r20
% re
duct
ion
of c
osts
0% R
educ
tion
cost
s
Spe
ndin
g in
exc
ess
of
25%
due
to
disc
iplin
ary
case
s of
se
nior
m
anag
ers
none
no
t ac
hiev
ed
prop
er
man
agem
ent
of d
isci
plin
ary
case
s fo
r se
nior
m
anag
ers
mai
ntai
nanc
e of
acc
urat
e pa
yrol
l in
form
at20
R0.00
R0.00
to m
axim
ize
effic
ienc
y of
pay
roll
man
agem
ent
% a
ccur
acy
on p
ayro
ll in
form
atio
n pa
yrol
l in
plac
e10
0% a
ccur
acy
on p
ayro
ll in
form
atio
n
100%
acc
urac
y on
pay
roll
info
rmat
ion
insu
ffici
ent
evid
ence
no
ne
Not
ac
hiev
ed
to p
rovi
de
com
plet
e ev
iden
ce
OH
S21
R 25,000.00
R 25,000.00
Effe
ctiv
e an
d ef
ficie
nt
man
agem
ent
of w
orkp
lace
ha
zard
s by
% m
inim
isat
ion
of w
orkp
lace
ha
zard
s
heal
th a
nd
safe
ty u
nit i
n pl
ace
100%
m
inim
isat
ion
of w
orkp
lace
ha
zard
s
100%
m
inim
isat
ion
of w
orkp
lace
ha
zard
s
not e
vide
nce
none
no
t ac
hiev
edto
pro
vide
ev
iden
ce
E-re
cord
m
anag
emen
t sy
stem
22R
0.00
R0.
00To
impr
ove
e-re
cord
m
anag
emen
t
% u
se o
f e-
reco
rd
man
agem
ent
syst
em
E-r
ecor
d m
anag
emen
t sy
stem
in p
lace
100%
use
of
e-r
ecor
d m
anag
emen
t sy
stem
0% u
se o
f e-
reco
rd
man
agem
ent
syst
em
Lack
of
Bud
get t
o M
aint
ain
and
supp
ort t
he
syst
em
none
Not
ac
hiev
ed
to p
rovi
de
budg
et in
the
next
fina
ncia
l ye
ar
Man
agem
ent o
f fle
et23
R0.
00R
0.00
to re
view
the
SLA
on
fleet
m
anag
emen
t
% re
view
al o
f th
e S
LAS
LA in
pla
ce10
0% re
view
al
of th
e S
LA
0% re
view
al o
f th
e S
LA
lack
of
capa
city
no
ne
Not
ac
hiev
ed
to o
utso
urce
th
e fu
nctio
n
lega
l ser
vice
s 24
R0.
00R
0.00
to p
rovi
de
requ
isite
lega
l su
ppor
t
No.
of c
ases
re
ceiv
ed a
nd
reso
lved
Lega
l sec
tion
in
plac
e
5 ca
ses
rece
ived
and
re
solv
ed
1 C
ase
Fina
lised
*M
aria
na
Sto
fber
g 1
Sum
mon
s re
ceiv
ed*P
.M K
abin
i/ E
MLM
&
Tshe
sane
Lack
of
capa
city
none
no
t ac
hiev
ed
to o
utso
urce
th
e fu
nctio
n
CH
APTE
R 3
: Ser
vice
Del
iver
y
8180
DEP
AR
TMEN
T O
F C
OR
POR
ATE
SER
VIC
ES
Proj
ects
K
PI
No.
Bud
get
Expe
nditu
reSt
rate
gic
Obj
ectiv
esK
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /n
ot
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
leas
e ag
reem
ents
an
d SL
A25
R0.
00R
0.00
to p
rovi
de
effe
ctiv
e m
anag
emen
t of
all
cont
ract
s
No
of le
ase
agre
emen
t and
S
LA re
view
ed
Con
tract
s ar
e in
pl
ace
15 le
ase
agre
emen
ts a
nd
SLA
revi
ewed
0 le
ase
agre
emen
t and
0
SLA
revi
ewed
lack
of
capa
city
no
ne
not
achi
eved
to o
utso
urce
th
e fu
nctio
n
Air
cond
ition
ing
26
R 200,000.00
R 165,899.50
To p
rovi
de
cond
usiv
e w
orki
ng
envi
ronm
ent
% o
f air
cond
ition
ers
purc
hase
d/
mai
ntai
ned
100%
of a
ir
cond
ition
ers
mai
ntai
ned
100%
air
cond
ition
ers
purc
hase
d/
mai
ntai
ned
100%
air
cond
ition
ers
purc
hase
d/
mai
ntai
ned
no e
vide
nce
invo
ices
of
fixe
d ai
r co
nditi
oner
s
not
achi
eved
to p
rovi
de
evid
ence
Offi
ce fu
rnitu
re27
R450 000.00
R 361,743.99
To p
rovi
de
cond
usiv
e w
orki
ng
envi
ronm
ent
% o
ffice
fu
rnitu
re
purc
hase
d
100%
furn
iture
pu
rcha
sed
100%
furn
iture
pu
rcha
sed
0% fu
rnitu
re
purc
hase
d
No
new
re
ques
t for
fu
rnitu
re
rece
ived
none
not
achi
eved
no
ne
com
pute
rs a
nd
prin
ters
28
R1,331 000.00
R1,329 759.47
to e
nsur
e ef
fect
ive
serv
ice
deliv
ery
no. o
f com
pute
rs
and
prin
ters
pu
rcha
sed
7 la
ptop
s an
d 9
prin
ters
pu
rcha
sed
as a
nd w
hen
the
need
aris
es
7 la
ptop
s,
8
desk
top,
5 pr
inte
rs
no e
vide
nce
none
no
t ac
hiev
ed
to p
rovi
de
evid
ence
war
d co
mm
ittee
29
R5,156 000.00
R2,569 034.19
To p
rovi
de
effic
ient
fu
nctio
ning
of
war
ds
no.o
f war
d co
mm
ittee
’s
quar
terly
repo
rts
cons
olid
ated
4 re
ports
su
bmitt
ed
4 re
ports
su
bmitt
ed
4 w
ard
com
mitt
ee’s
qu
arte
rly
repo
rts
cons
olid
ated
no e
vide
nce
none
no
t ac
hiev
edto
pro
vide
ev
iden
ce
30no
. of w
ard
com
mitt
ees
train
ed
300
war
d co
mm
ittee
s tra
ined
250
war
d co
mm
ittee
s tra
ined
30 w
ard
com
mitt
ees
train
ed
depe
nden
ce
on
CO
GH
STA
fo
r the
tra
inin
g
none
no
t ac
hiev
ed
to d
o th
e tra
inin
g in
-ho
use
cust
omer
car
e 31
R 0
.00
R 0
.00
To c
reat
e a
cultu
re o
f ac
coun
tabi
lity
and
trans
pare
ncy
no. O
f cus
tom
er
care
sur
veys
co
nduc
ted
1 cu
stom
er
care
sur
vey
cond
ucte
d by
C
OG
HS
TA
1 cu
stom
er c
are
surv
ey to
be
cond
ucte
d
0 cu
stom
er
care
sur
vey
co
nduc
ted
no b
udge
t no
ne
not
achi
eved
to re
ques
t the
bu
dget
in th
e ne
xt fi
nanc
ial
year
com
mun
ity
com
plai
nts
32R
0.00
R0.
00
To c
reat
e a
cultu
re o
f ac
coun
tabi
lity
and
trans
pare
ncy
% o
f res
pons
es
to c
omm
unity
co
mpl
ains
re
ceiv
ed a
nd
reso
lved
100%
re
spon
ses
to
com
mun
ity
com
plai
ns
100%
resp
onse
s to
com
mun
ity
com
plai
ns
100%
of
com
mun
ity
com
plai
nts
resp
onde
d to
no e
vide
nce
none
N
ot
achi
eved
to p
rovi
de
evid
ence
CH
APTE
R 3
: Ser
vice
Del
iver
y
8382
DEP
AR
TMEN
T O
F C
OR
POR
ATE
SER
VIC
ES
Proj
ects
K
PI
No.
Bud
get
Expe
nditu
reSt
rate
gic
Obj
ectiv
esK
ey
Perf
orm
ance
In
dica
tor
Bas
elin
eA
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /n
ot
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
refe
rral
of
serv
ice
deliv
ery
quer
ies
33R
0.00
R0.
00
To c
reat
e a
cultu
re o
f ac
coun
tabi
lity
and
trans
pare
ncy
% R
efer
ral o
f se
rvic
e de
liver
y qu
erie
s ra
ised
th
roug
h th
e P
resi
dent
ial
and
prem
ier’s
ho
tline
.
100%
re
ferr
al o
f se
rvic
e de
liver
y qu
erie
s to
re
leva
nt s
ecto
r de
partm
ents
100%
refe
rral
of
serv
ice
deliv
ery
quer
ies
to
rele
vant
sec
tor
depa
rtmen
ts
100%
refe
rral
of
serv
ice
deliv
ery
quer
ies
refe
rred
to
rele
vant
de
partm
ent
no e
vide
nce
none
no
t ac
hiev
ed
to p
rovi
de
evid
ence
publ
ic
part
icip
atio
n 34
R0.00
R0.00
To e
nsur
e m
axim
um
com
mun
ity a
nd
stak
ehol
ders
in
tera
ctio
n
No
of
cam
paig
ns
cond
ucte
d
com
mun
icat
ion
stra
tegy
de
velo
ped
and
appr
oved
by
coun
cil
2 ca
mpa
igns
to
be c
ondu
cted
0
cam
paig
ns to
be
con
duct
ed
lack
of
capa
city
no
neno
t ac
hiev
edto
cap
acita
te
the
unit
Spea
ker’s
O
utre
ach
Prog
ram
me
35
R 525 000.00
R 500,369.07
to re
ach
com
mun
ities
th
roug
h ou
treac
h pr
ogra
mm
es
No.
of S
peak
ers
Out
reac
h pr
ogra
mm
esno
ne
4 S
peak
ers
Out
reac
h pr
ogra
mm
es
2 sp
eake
rs
outre
ach
no fo
rmal
pr
ogra
mm
e no
neno
t ac
hiev
edto
dev
elop
the
prog
ram
me
prom
otin
g th
e ne
eds
of
spec
ial g
roup
s 36
R0.00
R0.00
To e
nsur
e th
at
spec
ial g
roup
s ne
eds
are
addr
esse
d
No.
of s
peci
al
grou
ps
supp
orte
d
spec
ial g
roup
s co
mm
ittee
es
tabl
ishe
d an
d fu
nctio
nal
3 sp
ecia
l gro
ups
supp
orte
d
3 sp
ecia
l gr
oups
su
ppor
ted
no e
vide
nce
none
no
t ac
hiev
edto
pro
vide
ev
iden
ce
CH
APTE
R 3
: Ser
vice
Del
iver
y
8382
DEP
AR
TMEN
T O
F ST
RAT
EGIC
MA
NA
GEM
ENT
Proj
ects
K
PI N
o.B
udge
tEx
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
Ann
ual
Targ
etac
tual
pe
rfor
man
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /
not
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
cas
cadi
ng o
f PM
S to
line
m
anag
er
1R450,000.00
R 478,717.71
To e
nsur
e fu
lly
func
tiona
l and
co
mpl
iant
PM
S
(inst
itutio
nal a
nd
indi
vidu
al)
no. o
f act
ivity
pl
ans
sign
ed b
y 1s
t qua
rter
PM
S
Fram
ewor
k de
velo
ped
and
appr
oved
by
cou
ncil
All
(24)
line
m
anag
ers
sign
ed
perfo
rman
ce
activ
ity p
lan
0 ac
tivity
pla
ns
sign
ed b
y 1s
t qu
arte
r
none
re
spon
se b
y un
ions
no
ne
not
achi
eved
to w
ait f
or
the
new
re
gula
tion
for
mun
icip
al s
taff
mon
itorin
g of
pe
rfor
man
ce
2
R0.00
R0.00To
ens
ure
fully
fu
nctio
nal a
nd
com
plia
nt P
MS
(in
stitu
tiona
l and
in
divi
dual
)
No.
of q
uarte
rly
proj
ect p
rogr
ess
repo
rt
4 qu
arte
rly
repo
rts
4 qu
arte
rly
repo
rts
4 qu
arte
rly
proj
ect
prog
ress
repo
rt
com
pile
d
none
4
quar
terly
re
ports
A
chie
ved
none
PMS
Fram
ewor
k 3
R0.00
R0.00
To e
nsur
e pr
oper
pl
anni
ng a
nd
mon
itorin
g of
pe
rform
ance
% d
evel
opm
ent
/Rev
iew
s of
P
MS
fram
ewor
k
PM
S
Fram
ewor
k in
pl
ace
100%
re
view
ed
PM
S
fram
ewor
k
100%
revi
ewed
P
MS
fram
ewor
kno
ne
Rev
iew
ed P
MS
fra
mew
ork
and
coun
cil
reso
lutio
n
achi
eved
no
ne
SDB
IP
4
R0.00
R0.00
To e
nsur
e pr
oper
pl
anni
ng a
nd
mon
itorin
g of
pe
rform
ance
% d
evel
opm
ent
of S
DB
IP
2012
/201
3 S
DB
IP in
pl
ace
100%
de
velo
pmen
t of
SD
BIP
100%
20
13/2
014
SD
BIP
de
velo
ped
none
2013
/201
4 S
DB
IP
achi
eved
no
ne
Ann
ual r
epor
t 5
R0.
00R
0.00
To p
rovi
de
mem
bers
of t
he
publ
ic a
bout
pr
evio
us y
ear’s
in
stitu
tiona
l pe
rform
ance
% d
evel
opm
ent
of a
nnua
l rep
ort
2011
-12
annu
al re
port
in p
lace
100%
de
velo
pmen
t of
ann
ual
repo
rt
100%
20
12/2
013
annu
al re
port
deve
lope
d
none
appr
oved
20
12/2
013
annu
al re
port
and
coun
cil
reso
lutio
n
achi
eved
no
ne
perf
orm
ance
ag
reem
ents
6
R0.
00R
0.00
To e
nsur
e pr
oper
pl
anni
ng a
nd
mon
itorin
g
No
of s
igne
d pe
rform
ance
ag
reem
ents
fo
r sec
tion
56
man
ager
s
6 si
gned
pe
rform
ance
ag
reem
ent
7 si
gned
pe
rform
ance
ag
reem
ent
6 si
gned
pe
rform
ance
ag
reem
ent
post
for
dire
ctor
co
rpor
ate
its
been
vac
ant
for 1
1 m
onth
s
6 si
gned
pe
rform
ance
ag
reem
ents
achi
eved
to p
repa
re th
e pe
rform
ance
ag
reem
ent f
or
2014
/201
5 fo
r th
e di
rect
or
corp
orat
e as
th
e po
st w
as
fille
d in
june
20
04
CH
APTE
R 3
: Ser
vice
Del
iver
y
8584
DEP
AR
TMEN
T O
F ST
RAT
EGIC
MA
NA
GEM
ENT
Proj
ects
K
PI N
o.B
udge
tEx
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
Ann
ual
Targ
etac
tual
pe
rfor
man
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /
not
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
indi
vidu
al
perf
orm
ance
re
view
s 7
R0.
00R
0.00
To e
nsur
e pr
oper
pl
anni
ng a
nd
mon
itorin
g of
pe
rform
ance
no. o
f ind
ivid
ual
perfo
rman
ce
revi
ews
cond
ucte
d
2 in
divi
dual
pe
rform
ance
re
view
s co
nduc
ted
2 in
divi
dual
pe
rform
ance
re
view
s co
nduc
ted
2 in
divi
dual
pe
rform
ance
re
view
s co
nduc
ted
none
2012
/201
3 an
nual
pe
rform
ance
re
port
and
2013
/201
4 m
id-y
ear
perfo
rman
ce
repo
rt an
d co
unci
l re
solu
tion
achi
eved
no
ne
alig
nmen
t of
IDP
and
orga
nisa
tiona
l st
ruct
ure
8
R310,000.00
R 203,661.40To
alig
n th
e or
gani
zatio
nal
stru
ctur
e w
ith th
e ID
P an
d bu
dget
% A
lignm
ent
of th
e ID
P an
d or
gani
satio
nal
stru
ctur
e
IDP
and
orga
nisa
tiona
l st
ruct
ure
avai
labl
e
100%
al
ignm
ent
100%
al
ignm
ent
of ID
P an
d or
gani
satio
nal
stru
ctur
e
none
2013
/201
4 ID
P an
d or
gani
satio
nal
stru
ctur
e
Ach
ieve
d no
ne
IDP
Proc
ess
plan
9
R0.00
R0.00
To e
nsur
e ad
optio
n of
The
ID
P / B
udge
t w
ithin
the
pres
crib
ed le
gal
fram
ewor
k
% p
rogr
ess
on th
e im
plem
enta
tion
of ID
P pr
oces
s pl
an
2012
/201
3 ID
P P
roce
ss
Pla
n av
aila
ble
100%
co
mpl
ianc
e w
ith
2013
/201
4 ID
P pr
oces
s pl
an
100%
im
plem
enta
tion
of ID
P pr
oces
s pl
an
none
co
mpl
eted
20
13/2
014
IDP
proc
ess
plan
ac
hiev
ed
none
IDP
REV
IEW
AL
10
R0.00
R0.00
To e
nsur
e ad
optio
n of
The
ID
P / B
udge
t w
ithin
the
pres
crib
ed le
gal
fram
ewor
k
% re
view
of t
he
IDP
App
rove
d ID
P in
pla
ce
100%
re
view
al o
f ID
P
100%
revi
ewed
ID
P no
ne
2014
/201
5 ap
prov
ed ID
PA
chie
ved
none
MEC
’S
CO
MM
ENTS
11
R0.00
R0.00
to p
rom
ote
resp
onsi
vene
ss
on m
atte
rs ra
ised
by
ME
C
% re
spon
se to
pa
st y
ear M
EC
’s
com
men
ts
2012
-13
ME
C’s
re
spon
se in
pl
ace
100%
re
spon
ses
to p
ast
year
ME
C’s
co
mm
ents
100%
re
spon
ses
to p
ast
year
ME
C’s
co
mm
ents
none
20
13/2
014
IDP
Ach
ieve
d N
one
com
mun
ity
part
icip
atio
n on
IDP
12
R 0.00
R0.00
to e
nsur
e ac
coun
tabi
lity
and
com
mun
ity
invo
lvem
ent
No
of ID
P/
Bud
get p
ublic
se
ssio
ns h
eld
2012
/13
Pub
lic
parti
cipa
tion
cond
ucte
d
34 p
ublic
pa
rtici
patio
n m
eetin
g s
held
51 ID
P/ b
udge
t pu
blic
ses
sion
s he
ld
none
at
tend
ance
re
gist
ers
achi
eved
no
ne
CH
APTE
R 3
: Ser
vice
Del
iver
y
8584
DEP
AR
TMEN
T O
F ST
RAT
EGIC
MA
NA
GEM
ENT
Proj
ects
K
PI N
o.B
udge
tEx
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
Ann
ual
Targ
etac
tual
pe
rfor
man
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d /
not
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
visi
on 2
030
13R 0.00
R0.00
to a
lign
mun
icip
al
deve
lopm
ent
plan
with
N
atio
nal
deve
lopm
ent
plan
% d
evel
opm
ent
of th
e pl
anno
ne
100%
de
velo
pmen
t of
mun
icip
al
deve
lopm
ent
plan
0%
deve
lopm
ent
of v
isio
n 20
13
mun
icip
al
deve
lopm
ent
plan
awai
ting
for
prov
inci
al
plan
to b
e co
mpl
eted
none
no
t ac
hiev
ed
CO
GH
STA
to
com
plet
e th
e pr
ovin
cial
pla
n
mun
icip
al
bran
ding
/ve
hicl
es
14
R 315,000.00
R 0.00to
cre
ate
an
iden
tifiab
le
inst
itutio
n
No.
of v
ehic
les
to b
e br
ande
d w
ith p
erm
anen
t m
unic
ipal
logo
all m
unic
ipal
ve
hicl
es h
as
tem
pora
ry
logo
5 ve
hicl
es to
be
bra
nded
0 ve
hicl
es
bran
ded
with
m
unic
ipal
logo
no p
olic
y fo
r co
rpor
ate
bran
ding
in
plac
e
none
no
t ac
hiev
ed
to d
evel
op
the
bran
ding
po
licy
to
be a
ble
to
proc
eed
with
th
e br
andi
ng
CH
APTE
R 3
: Ser
vice
Del
iver
y
8786
DEP
AR
TMEN
T O
F C
OM
MU
NIT
Y SE
RVI
CES
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
recr
eatio
n fa
cilit
ies
1R
0.0
0R
0.0
0
To m
aint
ain
P
arks
, Ope
n S
pace
s an
d R
ecre
atio
nal
Faci
litie
s by
20
14
No.
of p
arks
an
d O
pen
Spa
ces
mai
ntai
ned.
3 P
arks
and
op
en s
pace
m
aint
aine
d
16 R
outin
e m
aint
enan
ce o
f pa
rks
and
open
sp
ace
16 R
outin
e m
aint
enan
ce o
f pa
rks
and
open
sp
ace
Non
eP
arks
M
aint
enan
ce
regi
ster
Ach
ieve
d no
ne
Coo
rdin
atio
n of
Spo
rts,
Art
s an
d cu
lture
2
R 0
.00
R 0
.00
To m
aint
ain
loca
l spo
rts
faci
litie
s
No.
of s
tadi
a m
aint
aine
d
4 st
adia
m
aint
aine
d an
d cl
eane
d
12 s
tadi
a m
aint
aine
d an
d cl
eane
d
12 s
tadi
a m
aint
aine
d an
d cl
eane
d N
one
Sta
dia
Mai
nten
ance
re
gist
erA
chie
ved
none
Libr
ary
faci
litie
s 3
R 0
.00
R 0
.00
To e
nhan
ce
educ
atio
n th
roug
h th
e pr
ovis
ion
of
educ
atio
nal
faci
litie
s
No
of p
eopl
e vi
sitin
g an
d ut
ilisi
ng th
e lib
rary
1600
0 pe
ople
vi
sitin
g an
d ut
ilisi
ng th
e lib
rary
1600
0 pe
ople
vi
sitin
g an
d ut
ilisi
ng th
e lib
rary
2434
5 pe
ople
vi
sitin
g an
d ut
ilisi
ng th
e lib
rary
N
one
L
ibra
ry V
isit
Reg
iste
rA
chie
ved
Non
e
sign
ing
of
happ
y le
tters
4R
0.0
0R
0.0
0to
ens
ure
impr
ovem
ents
of
qua
lity
life
%
si
gnin
g of
ha
ppy
lette
rs
as p
er th
e co
mpl
eted
ho
uses
in
2013
/14
100%
(819
ha
ppy
lette
rs
sign
ed)
100%
hap
py
lette
rs s
igne
d10
0% h
appy
le
tters
sig
ned
Non
eha
ppy
lette
rs
regi
ster
A
chie
ved
Non
e
mai
nten
ance
an
d up
grad
ing
of w
aste
m
anag
emen
t as
sets
5R
0.0
0R
0.0
0
to e
nsur
e up
grad
ing
of
the
avai
labl
e w
aste
m
anag
emen
t as
sest
s by
20
14
% w
aste
m
anag
emen
t as
sets
m
aint
aine
d an
d up
grad
ed
refu
se b
ins,
tra
spor
t and
lic
ence
d la
nd
fill s
ite
100%
was
te
man
agem
ent
asse
ts m
aint
aine
d an
d up
grad
ed
0% w
aste
m
anag
emen
t as
sets
mai
ntai
ned
and
upgr
aded
dela
ys
in S
CM
pr
oces
s no
ne
Not
ac
hiev
ed
SC
M to
fast
tra
ck th
e pr
oces
s
mai
nten
ance
of
cem
eter
y
6R
0.0
0R
0.0
0
To e
nsur
e pr
otec
ted,
sa
fe a
nd
sust
aina
ble
envi
ronm
ent
for t
he fu
ture
No.
of r
outin
e m
anag
emen
t of
cem
eter
ies
(cut
ting
of
gras
s)
5 ce
met
erie
s re
gula
rly
clea
ned.
G
robl
ersd
al,
Mot
etem
a,
Mon
ster
lus,
R
oose
neka
l, Lu
saka
5 ro
utin
e m
aint
enan
ce o
f ce
met
erie
s
5 ro
utin
e m
aint
enan
ce o
f ce
met
erie
sN
one
Cem
eter
y m
aint
enan
ce
regi
ster
Ach
ieve
d no
ne
CH
APTE
R 3
: Ser
vice
Del
iver
y
8786
DEP
AR
TMEN
T O
F C
OM
MU
NIT
Y SE
RVI
CES
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
envi
ronm
enta
l aw
aren
ess
7R
0.0
0R
0.0
0
To e
nsur
e th
at
com
mun
ities
ar
e co
nsci
ence
ab
out
envi
ronm
ent
No.
of
Env
ironm
enta
l aw
aren
ess
and
Cle
anin
g C
ampa
igns
he
ld
3 E
nviro
nmen
tal
Cle
anin
g C
ampa
igns
co
nduc
ted
4 en
viro
nmen
tal
awar
enes
s an
d cl
eani
ng
cam
paig
n
4 en
viro
nmen
tal
awar
enes
s an
d cl
eani
ng c
ampa
ign
Non
eP
hoto
’s a
nd
or a
ttend
ance
re
gist
erA
chie
ved
Non
e
free
bas
ic
refu
se re
mov
al8
R 0
.00
R 0
.00
To e
nsur
e pr
ovis
ion
of
sust
aina
ble
refu
se
rem
oval
se
rvic
e
no. o
f ho
useh
olds
w
ith a
cces
s to
free
bas
ic
refu
se re
mov
al
2000
HH
re
ceiv
ing
the
serv
ices
2250
HH
in
rura
l are
as
thro
ugh
bulk
w
aste
col
lect
ion
(ski
ps)
2000
HH
in ru
ral a
reas
th
roug
h bu
lk w
aste
co
llect
ion
(ski
ps)
Lim
ited
num
ber o
f sk
ip b
ins
none
N
ot
achi
eved
To p
rocu
re
addi
tiona
l sk
ips
free
bas
ic
elec
tric
ity
9R
0.0
0R
0.0
0
To id
entif
y In
dige
nts
acco
rdin
g to
Indi
gent
P
olic
y
no. o
f ho
useh
olds
w
ith a
cces
s to
free
bas
ic
elec
trici
ty
829
regi
ster
ed
hous
ehol
ds
rece
ivin
g FB
E
900
hous
ehol
ds
with
acc
ess
to fr
ee b
asic
el
ectri
city
900
hous
ehol
ds
with
acc
ess
to fr
ee
basi
c el
ectri
city
Non
e
Esk
om re
port
Ach
ieve
d N
one
Indi
gent
M
anag
emen
t10
R 0
.00
R 0
.00
To u
pdat
e th
e in
dige
nt
regi
ster
for
Free
bas
ic
serv
ices
(F
BE
, FB
RR
)
% u
pdat
e of
Indi
gent
re
gist
er
indi
gent
re
gist
er in
pl
ace
100%
Upd
ate
of
Indi
gent
Reg
iste
r 0%
upd
ated
in
dige
nt re
gist
erLa
ck o
f ca
paci
ty
none
Not
ac
hiev
ed to
eng
age
with
war
d co
mm
ittes
ss
and
war
d co
unci
llors
to
assi
st
was
te
man
agem
ent
11R
0.0
0R
0.0
0
To e
nsur
e C
ompl
ianc
e to
the
was
te
disp
osal
site
s pe
rmit
% c
ompl
ianc
e w
ith la
ndfil
l si
tes
perm
it
2 lic
ence
d la
ndfil
l site
s an
d on
e tra
nsfe
r sta
tion
cons
truct
ion
and
deve
lopm
ent
of c
ells
op
erat
iona
lizat
ion
and
mai
nten
ance
of
Gro
bler
sdal
, R
oose
neka
l and
H
logo
tlou
trans
fer
stat
ion
0% c
ompl
ianc
e w
ith la
ndfil
l site
s pe
rmit
dela
ys
in S
CM
pr
oces
s no
ne
Not
ac
hiev
ed
serv
ice
prov
ider
will
be
on
site
as
from
1st
Jul
y 20
14
Clim
ate
chan
ge
prog
ram
mes
12R
0.0
0R
0.0
0To
ade
quat
ely
resp
ond
to c
limat
e ch
ange
No
of
prog
ram
mes
in
itiat
ed
400
trees
pl
ante
d2
prog
ram
mes
in
itiat
ed0
prog
ram
me
initi
ated
la
ck o
f ca
paci
ty
Non
e
Not
ac
hiev
ed To
eng
age
the
dist
rict f
or
assi
stan
ce
Inte
grat
ed
was
te
man
agem
ent
plan
(IW
MP)
13R
0.0
0R
0.0
0
to d
evel
op
Inte
grat
ed
Was
te
Man
agem
ent
Pla
n
% d
evel
oped
In
tegr
ated
W
aste
M
anag
emen
t P
lan
No
Inte
grat
ed
Was
te
Man
agem
ent
Pla
n
1 de
velo
ped
Inte
grat
ed W
aste
M
anag
emen
t Pla
n
0 de
velo
ped
Inte
grat
ed W
aste
M
anag
emen
t Pla
n
dela
ys
in S
CM
pr
oces
s no
ne
Not
ac
hiev
ed
To fa
st tr
ack
the
SC
M
proc
eses
CH
APTE
R 3
: Ser
vice
Del
iver
y
8988
DEP
AR
TMEN
T O
F C
OM
MU
NIT
Y SE
RVI
CES
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
actu
al
perf
orm
ance
re
ason
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
arriv
e al
ive
cam
paig
n 14
R 0
.00
R 0
.00
To c
ondu
ct
effe
ctiv
e ar
rive
aliv
e ca
mpa
igns
to
redu
ce ro
ad
acci
dent
s
No.
of
arriv
e al
ive
cam
paig
ns
initi
ated
fully
op
erat
iona
l tra
ffic
law
en
forc
emen
t un
it
36
arriv
e al
ive
cam
paig
ns
cond
ucte
d
19
Arr
ive
Aliv
e ca
mpa
igns
wer
e co
nduc
ted
relia
nce
on
prov
inci
al
prog
ram
me
none
N
ot
achi
eved
To p
erfo
rm
the
serv
ice
in
hous
e
Dis
aste
r m
anag
emen
t 15
R 0
.00
R 0
.00
to e
nsur
e ad
equa
te
com
plia
nce
to e
xist
ing
norm
s an
d st
anda
rds
No.
of d
isas
ter
awar
enes
s ca
mpa
ign
held
disa
ster
m
anag
emen
t of
ficia
ls
appo
inte
d
12
disa
ster
aw
aren
ess
cam
paig
n he
ld
9
cam
paig
ns w
ere
cond
ucte
d
pers
onne
l sh
orta
geno
ne
Not
ac
hiev
ed
adve
rtise
va
cant
pos
t
Mun
icip
al
Hea
lth S
ervi
ce16
R 0
.00
R 0
.00
to d
evel
op
and
appr
ove
a pl
an fo
r pr
ovid
ing
mun
icip
al
heal
th
serv
ices
%
prog
ress
on
sign
ing
and
impl
emen
tatio
n on
MO
U w
ith
SD
M
Non
esi
gnin
g of
MO
U
and
offic
e sp
ace
for E
HP
0%
prog
ress
on
sign
ing
and
impl
emen
tatio
n on
M
OU
with
SD
M
Sek
hukh
une
dist
rict
com
pete
ncy
none
N
ot
achi
eved
Inte
ract
w
ith d
istri
ct
Mun
icip
ality
to
fast
track
the
Sig
nini
ng o
f M
OU
Dis
aste
r m
anag
emen
t 17
R 0
.00
R 0
.00
To re
nder
ef
ficie
nt a
nd
effe
ctiv
e D
isas
ter
Rel
ief
%
emer
genc
y re
lief c
ases
re
spon
ded
ac
cord
ing
to
norm
s an
d st
anda
rds
as
appr
oved
by
coun
cil
Dis
aste
r m
anag
men
t un
it
100%
emer
genc
y re
lief
case
s re
spon
ded
to
100%
em
erge
ncy
relie
f ca
ses
resp
onde
d
to
Non
e
Ass
essm
ent
form
Ach
ieve
d N
one
appl
icat
ion
for
driv
ers
licen
se
18R
0.0
0R
0.0
0To
rend
er
effic
ient
and
ef
fect
ive
Lice
nsin
g se
rvic
es
to th
e co
mm
unity
m
embe
rs
%
Le
arne
rs
Lice
nce
appl
icat
ion
rece
ived
vs
atte
nded
Gra
de A
DLT
C
100%
lean
er’s
lice
nce
appl
icat
ion
rece
ived
vs
atte
nded
100%
Lear
ners
Lic
ense
ap
plic
atio
n re
ceiv
ed v
s at
tend
ed
Non
e
Ena
tis re
port
Ach
ieve
d N
one
19R
0.0
0R
0.0
0
%
of D
/L
appl
icat
ion
rece
ived
vs.
at
tend
ed.
Gra
de A
DLT
C
100%
driv
ers
licen
se
appl
icat
ion
rece
ived
vs
atte
nded
100%
dr
iver
s lic
ense
ap
plic
atio
n re
ceiv
ed v
s at
tend
ed
Non
e
Ena
tis re
port
Ach
ieve
d N
one
CH
APTE
R 3
: Ser
vice
Del
iver
y
8988
DEP
AR
TMEN
T O
F IN
FRA
STR
UC
TUR
E
Proj
ect
KPI
N
o.bu
dget
Exp
endi
ture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Ta
rget
actu
al p
erfo
rman
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/A
chie
ved
Mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
Elec
trifi
catio
n1
R 0.00
R 0.00
To e
nsur
e er
adic
atio
n of
Ele
ctric
ity
back
log
by
2014
No
of
hous
ehol
ds to
be
ele
ctrifi
ed
by M
unic
ipal
ity
5813
9 ho
useh
old
elec
trifie
d
800
hous
ehol
ds t
o be
el
ectri
fied
0 ho
useh
olds
to b
e el
ectri
fied
Out
stan
ding
ou
tage
s fro
m
Esk
omno
ne
Not
ac
hiev
ed
wai
t for
E
skom
to
com
plet
e an
d th
e ou
tage
s
Elec
trifi
catio
n2
R 0.00
R 0.00To
ens
ure
redu
ctio
n of
el
ectri
city
lo
sses
% re
duct
ion
of
ille
gal
elec
trici
ty
conn
ectio
ns
15%
E
lect
ricity
lo
sses
100%
redu
ctio
n of
ill
egal
con
nect
ions
50%
redu
ctio
n of
ill
egal
con
nect
ions
no re
liabl
e sy
stem
in p
lace
to
mea
sure
the
redu
ctio
n
none
N
ot
achi
eved
inst
alla
tion
of
smar
t met
ers
syst
em
Elec
trifi
catio
n3
R 0.00
R 0.00
To e
nsur
e re
duct
ion
of
elec
trici
ty
loss
es
no. o
f re
ports
of
unac
coun
ted
elec
trici
ty
loss
es
none
12 re
ports
of
unac
coun
ted
elec
trici
ty lo
sses
0 re
ports
of
unac
coun
ted
elec
trici
ty lo
sses
No
syst
em
in p
lace
to
mea
sure
the
loss
es
Non
eN
ot
achi
eved
In th
e pr
oces
s of
pr
ocur
ing
the
syst
em to
m
easu
re th
e lo
sses
elec
tric
ity
4
R 0.00
R 0.00
To s
uppo
rt in
itiat
ives
to
impr
ove
serv
ice
deliv
ery.
no. o
f sm
art
elec
trici
ty
met
ers
inst
alle
d in
G
robl
ersd
al
451
smar
t el
ectri
city
m
eter
s in
stal
led
in
Gro
bler
sdal
1000
sm
art
elec
trici
ty
met
ers
inst
alle
d in
G
robl
ersd
al
0 sm
art
elec
trici
ty
met
ers
inst
alle
d in
G
robl
ersd
al
we
enco
unte
red
chal
leng
es in
co
mpl
etin
g fe
asib
ility
stu
dy
in ti
me
none
N
ot
achi
eved
The
feas
ibili
ty
and
pilo
t pr
ojec
t re
port
to b
e pr
esen
ted
at
Cou
ncil
Roa
d re
grav
ellin
g 5
R 0.00
R 0.00
to re
grav
el
conn
ecto
r and
in
tern
al s
treet
No.
of k
m
regr
avel
road
m
aint
aine
d
60km
re
grav
elle
d 80
km re
grav
elle
d an
d m
aint
aine
d 10
1.25
km g
rave
l roa
d m
aint
aine
d N
one
Mai
nten
ance
re
port
achi
eved
N
one
Roa
ds
patc
hwor
k an
d po
thol
e re
pair
6
R 0.00
R 0.00
To e
nsur
e th
at s
urfa
ced
road
s ar
e pr
oper
ly
mai
ntai
ned
No.
of s
quar
e m
eter
s of
su
rface
d ro
ad
mai
ntai
ned
1500
squ
are
met
ers
road
in
frast
ruct
ure
2000
squ
are
met
ers
of s
urfa
ced
road
m
aint
aine
d
1856
squ
are
met
ers
of s
urfa
ced
road
m
aint
aine
d
Insu
ffici
ent
hum
an
reso
urce
sno
ne
Not
ac
hiev
ed To
incr
ease
th
e nu
mbe
r of
hum
an
reso
urce
s
road
co
nstr
uctio
n 7
R 0.00
R 0.00
To e
nsur
e sa
fe a
nd
acce
ssib
le
road
s to
co
mm
uniti
es
No.
of
kilo
met
res
of
grav
el ro
ads
cons
truct
ed.
20km
gra
vel
road
s co
nstru
cted
5 km
gra
vel r
oad
cons
truct
ed0
km o
f gra
vel r
oads
co
nstru
cted
. no
ne
limite
d re
sour
ces
on
mac
hine
ry
Not
A
chie
ved
to p
rocu
re
mac
hine
ry
CH
APTE
R 3
: Ser
vice
Del
iver
y
9190
DEP
AR
TMEN
T O
F IN
FRA
STR
UC
TUR
E
Proj
ect
KPI
N
o.bu
dget
Exp
endi
ture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Ta
rget
actu
al p
erfo
rman
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/A
chie
ved
Mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
mai
ntai
nanc
e of
bus
and
taxi
ra
nk8
R 0.00
R 0.00
to e
nsur
e pr
oper
m
aint
enan
ce
taxi
rand
s an
d te
rmin
als
by
2014
no. o
f rax
i ra
nks
and
shel
ters
m
aint
aine
d or
er
ecte
d
taxi
/bus
ra
nks
avai
labl
e2
rank
s m
aint
aine
d0
taxi
rank
s an
d sh
elte
rs m
aint
aine
d or
er
ecte
d
Insu
ffici
ent
Cap
ital
reso
urce
sno
neN
ot
achi
eved
To re
gist
er
the
proj
ect
with
MIG
as
a p
ublic
fa
cilit
y fo
r fu
ndin
g
Tran
spor
t M
aste
r Pla
n 9
R 0.00
R 0.00To
con
trol
and
man
age
trans
port
with
in
Mun
icip
al
Are
a
%
deve
lopm
ent
of tr
ansp
ort
mas
ter p
lan
0% tr
ansp
ort
mas
ter p
lan
in p
lace
100%
dev
elop
men
t of
Tran
spor
t mas
ter p
lan
0% d
evel
opm
ent o
f Tr
ansp
ort m
aste
r pla
n
The
fund
s w
ere
relo
cate
d to
ot
her p
roje
cts
none
N
ot
Ach
ieve
d
to b
e bu
dget
ed fo
r in
the
next
fin
anci
al y
ear
MIG
SP
END
ING
10
R43,596,000.00
R 38,226,405.60
To e
nsur
e M
IG fu
ndin
g is
spe
nt
as p
er
com
mitm
ents
%
S
pend
ing
on
MIG
fund
s
100%
MIG
S
pend
ing
for
2012
/201
3 al
loca
tions
100%
MIG
Spe
ndin
g88
% M
IG s
pend
ing
Und
er
perfo
rman
ce
of o
ne ro
ad
proj
ect a
nd
Del
ays
in tw
o C
emet
erie
s pr
ojec
t an
d La
nd fi
ll si
te
due
to N
on
resp
onsi
ve
of S
ervi
ce
Pro
vide
rs
none
N
ot
achi
eved
To fa
st tr
ack
appo
intm
ent
of s
ervi
ce
prov
ider
s a
s pr
ojec
ts w
ere
re-a
dver
tised
Bul
k w
ater
su
pply
11
R 0.00
R 0.00
to e
nsur
e pr
ovis
ion
of b
ulk
wat
er to
all
com
mun
ities
Ser
vice
leve
l ag
reem
ent
sign
ed w
ith th
e di
stric
t
Sek
hukh
une
Dis
trict
M
unic
ipal
ity
as w
ater
su
pply
au
thor
ity
100%
sig
ned
Ser
vice
Le
vel A
gree
men
t
100%
sig
ned
Ser
vice
Le
vel A
gree
men
tN
one
Sig
ned
Ser
vice
Lev
el
Agr
eem
ent
Ach
ieve
dN
one
Stor
m w
ater
co
ntro
ls
mai
ntai
nanc
e12
R 0.00
R 0.00
to m
aint
ain
exis
ting
stor
m
wat
er c
ontro
l
No.
of k
m
stor
m w
ater
m
aint
aine
d
exis
ting
stor
m w
ater
in
frast
ruct
ure
1000
m o
f sto
rm w
ater
m
aint
aine
d73
89m
of s
torm
wat
er
mai
ntai
ned
Non
eR
epor
tsA
chie
ved
Non
e
EPW
P ( j
ob
crea
tion)
13
R 0.00
R 0.00
To im
prov
e jo
b cr
eatio
n th
roug
h S
ervi
ce
Del
iver
y P
roje
cts.
No.
of j
ob
crea
ted
thro
ugh
EP
WP
231
job
crea
ted
802
job
crea
ted
361
job
crea
ted
Non
com
mitt
ed
proj
ects
hav
e im
pact
on
the
job
crea
tion
(non
app
oint
ed
proj
ects
)
none
N
ot
achi
eved
To e
xten
d E
PW
P to
m
aint
enan
ce
proj
ects
CH
APTE
R 3
: Ser
vice
Del
iver
y
9190
DEP
AR
TMEN
T O
F IN
FRA
STR
UC
TUR
E
Proj
ect
KPI
N
o.bu
dget
Exp
endi
ture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Ta
rget
actu
al p
erfo
rman
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/A
chie
ved
Mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
Mon
ster
lus
to
Mm
akgo
phen
g ph
ase
4 co
nstr
uctio
n of
road
(9
.5km
)
14
R 9,433, 353.52
8,680,000.00
to im
prov
e st
ate
of
mun
icip
al
road
s
%
cons
truct
ion
of
Mon
ster
los
to
Mak
goph
eng
road
pha
se 4
(2
km)
100%
co
nstru
ctio
n ph
ase
1,2,
3 (7
.5km
) ro
ad in
M
onst
erlo
s to
M
akgo
phen
g
100%
con
stru
ctio
n.
Sub
base
, bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
100%
con
stru
ctio
n.
Sub
base
, bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
none
C
ompl
etio
n ce
rtific
ate
Ach
ieve
d N
one
Mot
eti A
C
onst
ruct
ion
of B
us
road
(5km
)15
R 11,396,000.00
10,096,000.00
to im
prov
e st
ate
of
mun
icip
al
road
s
% c
onst
ruct
ion
of M
otet
i A b
us
road
pha
se 2
(2
.0km
)
100%
co
nstru
ctio
n of
Mot
eti
A bu
s ro
ad
phas
e 1
(1.8
km)
100%
con
stru
ctio
n.
Sub
base
, bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
100%
con
stru
ctio
n.
Sub
base
, bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
none
C
ompl
etio
n ce
rtific
ate
Ach
ieve
d N
one
Gro
bler
sdal
to
wn
Dev
elop
men
t of
par
king
in
at m
ark
stre
et.
(233
6.4m
2)
16
R0,00
R 0.00
to d
evel
op
and
incr
ease
m
unic
ipal
pa
rkin
g
%
cons
truct
ion
of G
robl
ersd
al
upst
airs
pa
rkin
g
exis
ting
pave
men
t pa
rkin
g
100%
con
stru
ctio
n of
pa
rkin
g 0%
con
stru
ctio
n of
pa
rkin
g
Del
ays
in
impl
emen
tatio
n du
e to
re
allo
catio
n of
fu
nds
none
N
ot
Ach
ieve
d
To e
xplo
re
fund
ing
sour
ce a
s th
e pr
ojec
t w
as n
ot
budg
eted
for
in 2
014/
15
due
to li
mite
d bu
dget
Elan
dsdo
orn/
Tam
bo
deve
lopm
ent
of C
emet
ery
17
R 1,275, 000.00
R 199,000.00
To s
afeg
uard
an
d en
sure
M
anag
emen
t of
cem
eter
ies.
% c
onst
ruct
ion
deve
lopm
ent
of c
emet
ery
Lusa
ka
cem
etrie
s de
velo
ped
100%
Com
plet
ion
of
cons
truct
ion(
Pal
isad
e,
guar
d ho
use
and
ablu
tion
faci
litie
s)
0% C
ompl
etio
n of
co
nstru
ctio
n(P
alis
ade,
gu
ard
hous
e an
d ab
lutio
n fa
cilit
ies)
Del
ays
in
appo
intm
ent
due
to N
on
resp
onsi
ve o
f S
P
none
N
ot
Ach
ieve
d
The
proj
ect
was
re
adve
rtise
d an
d co
ntra
ctor
ju
st
appo
inte
d in
Ju
ne
Hlo
gotlo
u de
velo
pmen
t of
Cem
eter
y18
R 1,275, 000.00
R 0.00
To s
afeg
uard
an
d en
sure
% c
onst
ruct
ion
deve
lopm
ent
of c
emet
ery
exis
ting
cem
eter
ies
100%
Com
plet
ion
of
cons
truct
ion(
Pal
isad
e,
guar
d ho
use
and
ablu
tion
faci
litie
s)
0%
Com
plet
ion
of
cons
truct
ion(
Pal
isad
e,
guar
d ho
use
and
ablu
tion
faci
litie
s)
Del
ays
in
appo
intm
ent
due
to N
on
resp
onsi
ve o
f S
P
App
oint
men
t le
tter
Not
A
chie
ved
The
proj
ect
was
re
adve
rtise
d an
d co
ntra
ctor
ju
st
appo
inte
d in
Ju
ne
CH
APTE
R 3
: Ser
vice
Del
iver
y
9392
DEP
AR
TMEN
T O
F IN
FRA
STR
UC
TUR
E
Proj
ect
KPI
N
o.bu
dget
Exp
endi
ture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Ta
rget
actu
al p
erfo
rman
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/A
chie
ved
Mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
Gro
bler
sdal
de
velo
pmen
t la
ndfil
l site
19R 2,047,646.48
R 0.00
to im
prov
e so
lid w
aste
m
anag
emen
t an
d its
en
viro
nmen
tal
impa
ct.
% c
onst
ruct
ion
of la
ndfil
l site
5% la
ndfil
l si
te
cons
truct
ed
100%
com
plet
ion
of c
onst
ruct
ion
(pal
isad
e, g
uard
hous
e an
d ab
lutio
n fa
cilit
ies
wei
gh b
ridge
, hig
h m
ast,
cells
0% c
ompl
etio
n of
con
stru
ctio
n (p
alis
ade,
gua
rdho
use
and
ablu
tion
faci
litie
s w
eigh
brid
ge, h
igh
mas
t, ce
lls
Del
ays
in
appo
intm
ent
due
to N
on
resp
onsi
ve o
f S
P
none
N
ot
Ach
ieve
d
The
proj
ect
was
re
adve
rtise
d an
d in
pr
ocur
emen
t pr
oces
s
Elan
dsdo
orn
Hig
h m
ast
light
s20
R 3,151, 000.00
R 2,923,768.40
to p
rovi
de
safe
ty to
the
com
mun
ity.
%.
In
stal
latio
n of
hig
h m
ast
light
s in
el
ands
door
n *T
ambo
4 *
W
alte
r Sis
ulu
4*E
land
sdoo
rn
tow
nshi
p 2
40%
(4)
high
mas
t lig
hts
inst
alle
d at
E
land
door
n
100%
. Of 1
0 hi
gh
mas
t lig
hts
inst
alle
d *T
ambo
4 *
Wal
ter
Sis
ulu
4*E
land
sdoo
rn
tow
nshi
p 2
100%
.
Of 1
2 hi
gh m
ast l
ight
s in
stal
led
*Tam
bo
4 *
Wal
ter S
isul
u 4*
Ela
ndsd
oorn
to
wns
hip
2
none
C
ompl
etio
n ce
rtific
ate
ach
ieve
d no
ne
Roa
d to
M
agos
hi
21
R8,070 000.00
R 5,642,000.00
to im
prov
e st
ate
of
mun
icip
al
road
s fro
m
grav
el to
su
rface
/ pa
ve
%
cons
truct
ion
of M
agos
hi
acce
ss ro
ad
(Kgo
shi
Mah
lang
u 92
5m)
exis
ting
grav
el ro
ad
100%
con
stru
ctio
n of
M
agos
hi a
cces
s ro
ad
(1.0
km) s
ubba
se,
base
and
sur
faci
ng
incl
udin
g st
orm
wat
er
80%
cons
truct
ion
of
Mag
oshi
acc
ess
road
(1
.0km
) sub
base
, ba
se a
nd s
urfa
cing
in
clud
ing
stor
mw
ater
Del
ays
in
mat
eria
l an
d un
der
perfo
rman
ce b
y co
ntra
ctor
none
N
ot
achi
eved
Pen
alty
lette
r is
sued
to
cont
ract
or
Wal
ter S
isul
u Ta
mbo
co
nstr
uctio
n of
bus
/ tax
i ro
ute
(6.5
km)
22
R2, 000 000.00
R 2,149,000.00
to im
prov
e st
ate
of
mun
icip
al
road
s fro
m
grav
el to
su
rface
/ pa
ve
%
de
velo
pmen
t of
des
ign
repo
rt an
d te
nder
do
cum
ents
exis
ting
grav
el ro
ad
100%
des
ign
repo
rt an
d te
nder
do
cum
ent
100%
des
ign
repo
rt an
d te
nder
do
cum
ent
none
D
esig
n R
epor
tA
chie
ved
none
Mph
elen
g co
nstr
uctio
n of
bus
road
(3
km)
23
R2, 000 000.00
R 2,071 ,000.00
to im
prov
e st
ate
of
mun
icip
al
road
s fro
m
grav
el to
su
rface
/ pa
ve
%
deve
lopm
ent
of d
esig
n re
port
and
tend
er
docu
men
ts
exis
ting
grav
el ro
ad
100%
des
ign
repo
rt an
d te
nder
do
cum
ent
100%
des
ign
repo
rt an
d te
nder
do
cum
ent
none
D
esig
n R
epor
tA
chie
ved
none
CH
APTE
R 3
: Ser
vice
Del
iver
y
9392
DEP
AR
TMEN
T O
F IN
FRA
STR
UC
TUR
E
Proj
ect
KPI
N
o.bu
dget
Exp
endi
ture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Ta
rget
actu
al p
erfo
rman
ce
reas
on fo
r va
rianc
e
Mea
sure
men
t So
urce
/A
chie
ved
Mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
fenc
ing
of
mai
n of
fice
24
R300 000.00
R 300,000.00
to im
prov
e st
ate
of
mun
icip
al
offic
e
%
cons
truct
ion
of fe
ncin
g of
m
ain
offic
e
dila
pida
ted
fenc
ing
100%
con
stru
ctio
n of
fe
ncin
g 10
0% c
onst
ruct
ion
of
fenc
ing
Non
eC
ompl
etio
n C
ertifi
cate
Ach
ieve
d N
one
Laer
sdrif
t ro
ads
25
R1,440, 000.00
R 0.00
to im
prov
e st
ate
of
mun
icip
al
road
s fro
m
grav
el to
su
rface
/ pa
ve
%
co
nstru
ctio
n of
roos
enek
al
road
exis
ting
surfa
ced
road
100%
con
stru
ctio
n of
Roo
sene
kaal
ac
cess
road
(1.0
km)
subb
ase,
bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
0%
cons
truct
ion
of
roos
enek
al ro
ad
Del
ays
in
impl
emen
tatio
n du
e to
re
allo
catio
n of
fu
nds
none
N
ot
Ach
ieve
d
To e
xplo
re
fund
ing
for
sour
ce a
s th
e pr
ojec
t w
as n
ot
budg
eted
for
in 2
014/
15
due
to li
mite
d bu
dget
Exte
ntio
n of
M
unic
ipal
of
fices
(Mob
ile
Offi
ces
26
R 1,500, 000.00
R 0.00
To p
rovi
de
wor
king
spa
ce
for E
mpl
yees
in
yhe
mai
n of
fices
%
co
nstru
ctio
n of
Mob
ile
offic
es in
the
mai
n of
fice(
24
offic
es)
Exi
stin
g bu
ild
up o
ffice
s10
0% c
onst
ruct
ion
of
24 m
obile
offi
ces.
0%
co
nstru
ctio
n of
24
mob
ile o
ffice
s.
Del
ays
in
appo
intm
ent
due
to n
on
resp
onsi
ve
of S
ervi
ce
prov
ider
and
un
der b
udge
t
none
N
ot
Ach
ieve
d
The
proj
ect
to b
e ro
lled
over
and
the
scop
e to
be
redu
ced
to
the
avai
labl
e bu
dget
Nya
kela
ng
upgr
adin
g of
ro
ad (3
00m
)27
R2,500 000.00
R2,363,000.00
To im
prov
e st
ate
of
mun
icip
al
road
s
%
co
nstru
ctio
n of
Nya
kela
ng
road
(300
m)
100%
co
nstru
ctio
n of
Nya
kela
ng
road
(300
m)
100%
con
stru
ctio
n.
Sub
base
, bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
100%
con
stru
ctio
n.
Sub
base
, bas
e an
d su
rfaci
ng in
clud
ing
stor
mw
ater
Non
eC
ompl
etio
n re
port
Ach
ieve
dN
one
CH
APTE
R 3
: Ser
vice
Del
iver
y
9594
DEP
AR
TMEN
T O
F FI
NA
NC
E
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
Act
ual
Perf
orm
ance
Rea
son
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
reve
nue
enha
ncem
ent
1R
0.00
R 0
.00
To fo
ster
fin
anci
al
sust
aina
bilit
y
%
Rev
enue
bill
ed
as c
ompa
red
to p
revi
ous
finan
cial
yea
r
90%
*r
esid
entia
l
*bus
ines
s
*g
over
nmen
t
*indu
stria
l
*f
arm
s
95%
*r
esid
entia
l
*bus
ines
s
*gov
ernm
ent
*in
dust
rial
*far
ms
84%
*r
esid
entia
l
*bus
ines
s
*gov
ernm
ent
*in
dust
rial
*far
ms
The
varia
nce
of 1
1%,
ther
e w
as
in-b
alan
ce o
f th
e fin
anci
al
syst
em a
nd
valu
atio
n ro
ll.
none
N
ot
achi
eved
Up
load
ing
of
valu
atio
n ro
ll on
the
finan
cial
sy
stem
.
turn
arou
nd
time
to
com
plet
e va
luat
ion
roll
2R
800
000
.00
R 7
34,5
00
to e
nsur
e co
mpl
ianc
e in
term
s of
re
leva
nt
legi
slat
ion
No
of
Sup
plem
enta
ry
Valu
atio
n R
oll
com
plet
ed
2012
-13
valu
atio
n ro
ll in
pla
ce
1
su
pple
men
tary
va
luat
ion
roll
com
plet
ed
1
su
pple
men
tary
va
luat
ion
roll
com
plet
ed
Non
e
Sup
plem
enta
ry
valu
atio
n ro
ll
Ach
ieve
d N
one
reco
ncili
atio
ns
3R
0.00
R 0
.00
To e
nsur
e pr
oper
inte
rnal
co
ntro
l
No.
of
reco
ncili
atio
ns
perfo
rmed
108
reco
ncili
atio
n pe
rform
ed
108
*deb
tors
*gra
nts
*R
ates
*in
vest
men
ts
*ban
k
*sal
arie
s (s
uspe
nse,
in
terfa
ce)
*C
redi
tors
*r
eten
tion
94
reco
ncili
atio
n pe
rform
ed
Ove
rtarg
eted
Non
e N
ot
achi
eved
To re
duce
the
targ
et
asse
ts
verifi
catio
n 4
R84
0 00
0.00
R 0
.00
Ens
ure
com
plia
nce
of a
sset
s m
anag
emen
t as
per
G
RA
P17
%
as
sets
ver
ified
100%
as
sets
ver
ified
100%
asse
ts v
erifi
ed10
0%
as
sets
ver
ified
Non
eA
sset
Reg
iste
rac
hiev
edN
one
com
plia
nce
with
GR
AP
175
R0.
00R
0.0
0
to e
nsur
e co
mpl
ianc
e w
ith p
resc
ribed
ac
coun
ting
stan
dard
s an
d le
gisl
atio
n
%
com
plia
nce
to G
RA
P re
porti
ng
fram
ewor
k be
m
aint
aine
d
none
gaze
tted
acco
untin
g st
anda
rds.
C
ompl
iant
an
nual
fina
ncia
l st
atem
ent f
or
2013
/201
4
100%
co
mpl
ianc
e to
GR
AP
repo
rting
fra
mew
ork
be
mai
ntai
ned
Non
eA
sset
regi
ster
Ach
ieve
dN
one
com
plia
nce
with
GR
AP
166
R0.
00R
0.0
0
Ens
ure
com
plia
nce
of a
sset
s m
anag
emen
t as
per
G
RA
P16
% c
ompl
ianc
e to
GR
AP
16
(inve
stm
ent)
none
10
0%
com
plia
nce
with
GR
AP
16
100%
co
mpl
ianc
e to
GR
AP
16
(inve
stm
ent)
Non
e A
sset
regi
ster
Ach
ieve
dN
one
CH
APTE
R 3
: Ser
vice
Del
iver
y
9594
DEP
AR
TMEN
T O
F FI
NA
NC
E
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
Act
ual
Perf
orm
ance
Rea
son
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
Com
plia
nce
with
GR
AP
102
7R
0.00
R 0
.00
Ens
ure
com
plia
nce
of a
sset
s m
anag
emen
t as
per
G
RA
P10
2
%
com
plia
nce
with
G
RA
P 10
2 (In
tang
ible
s
100%
com
plia
nce
with
GR
AP
102
100%
co
mpl
ianc
e w
ith G
RA
P 10
2
100%
co
mpl
ianc
e w
ith
GR
AP
102
(Inta
ngib
les
Non
e s
igne
d in
vent
ory
repo
rtA
chie
ved
Non
e
supp
ly c
hain
m
anag
emen
t 8
R0.
00R
0.0
0To
ens
ure
alig
nmen
t of
polic
ies
No.
of s
tock
co
unts
pe
rform
ed
12
st
ock
coun
ts
perfo
rmed
3
st
ock
coun
ts
perfo
rmed
3
st
ock
coun
ts
perfo
rmed
Non
eS
tock
cou
nt
repo
rtA
chie
ved
Non
e
supp
ly c
hain
m
anag
emen
t 9
R0.
00R
0.0
0
To fu
lly
com
ply
with
S
uppl
y ch
ain
Reg
ulat
ion
and
Trea
sury
gu
ide
on
Pro
cure
men
t
%
de
velo
pmen
t of
pro
cure
men
t pl
ans
no
proc
urem
ent
plan
s in
pla
ce 10
0%
de
velo
pmen
t of
pro
cure
men
t pl
ans
0%
N
o pr
ocur
emen
t pl
an h
as b
een
deve
lope
d fo
r the
m
unic
ipal
ity.
none
su
bmis
sion
of
pr
ocur
emen
t pl
an b
y de
partm
ents
Non
eN
ot
achi
eved
Con
tinue
s co
mm
unic
atio
n w
ith
depa
rtmen
ts
will
be
mad
e to
ens
ure
subm
issi
on
supp
ly c
hain
m
anag
emen
t 10
R0.
00R
0.0
0
to e
nsur
e co
mpl
ianc
e w
ith S
CM
re
gula
tions
%
of
tend
ers
final
ized
with
in
thre
e m
onth
s
70%
of te
nder
s fin
aliz
ed
with
in th
ree
mon
ths
100%
of te
nder
s fin
aliz
ed w
ithin
th
ree
mon
ths
55/5
6=98
%
of
tend
ers
final
ized
with
in
thre
e m
onth
s
The
MM
po
sitio
n w
as
vaca
nt a
nd
influ
ence
d th
e fin
aliz
atio
n of
fin
al a
war
ds
none
Not
A
chie
ved
To fa
stra
ck
final
isat
ion
of a
war
ds
by a
ctin
g m
unic
ipal
m
anag
er
supp
ly c
hain
m
anag
emen
t 11
R0.
00R
0.0
0
train
ing
of s
ervi
ce
prov
ider
s ab
out S
CM
re
gula
tions
No.
of
train
ings
hel
d w
ith s
ervi
ce
prov
ider
s
0
tra
inin
g pr
ovid
ed
for s
ervi
ce
prov
ider
s
4
tra
inin
g of
ser
vice
pr
ovid
ers
2
tra
inin
g of
ser
vice
pr
ovid
ers
abou
t SC
M
regu
latio
ns
poor
pla
nnin
g N
one
Not
A
chie
ved
To e
nsur
e th
at p
lann
ing
for t
rain
ing
of s
ervi
ce
prov
ider
s is
do
ne w
ell i
n ad
vanc
e.
finan
cial
re
port
ing
12R
0.00
R 0
.00
To e
nsur
e fu
lly c
ompl
iant
fin
anci
al
stat
emen
ts
Num
ber
of r
epor
ts
gene
rate
d
28 re
ports
ge
nera
ted
*sec
tion
71(M
)
*sec
tion
66(M
) *s
ectio
n 52
(Q
)
28
*sec
tion
71(M
) *s
ectio
n 66
(M)
*sec
tion
52 (Q
)
24 re
ports
ge
nera
ted
Ove
rtarg
eted
N
one
Not
ac
hiev
edTo
redu
ce th
e ta
rget
CH
APTE
R 3
: Ser
vice
Del
iver
y
9796
DEP
AR
TMEN
T O
F FI
NA
NC
E
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
Act
ual
Perf
orm
ance
Rea
son
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
budg
et
13R
0.00
R 0
.00
To e
nsur
e co
mpl
ianc
e w
ith p
resc
ribed
le
gisl
atio
n.
%
com
plet
ion
of b
udge
t pr
epar
atio
n pr
oces
ses
2012
/201
3 bu
dget
in
plac
e
100%
C
ompl
etio
n of
bud
get
prep
arat
ion
proc
ess
100%
20
14/2
015
budg
et
com
plet
ed
Non
e
2014
/201
5 ap
prov
ed
budg
et a
nd
Cou
ncil
reso
lutio
n
Ach
ieve
dN
one
revi
ewal
of
fina
nce
polic
ies
and
stra
tegy
14R
0.00
R 0
.00
To e
nsur
e al
ignm
ent o
f po
licie
s to
th
e re
leva
nt
legi
slat
ion(
s)
No.
of fi
nanc
e po
licie
s an
d st
rate
gies
re
view
ed
2 po
licie
s re
view
ed
10 p
olic
ies
revi
ewed
*
inve
stm
ent
polic
y* ta
riff
polic
y *a
sset
s m
anag
emen
t po
licy*
cred
it co
ntro
l and
de
bt c
olle
ctio
n po
licy*
SC
M
polic
y*bu
dget
po
licy*
vire
men
t po
licy*
pro
perty
ra
tes
polic
y
10
budg
et re
late
d po
licie
s ha
ve
been
app
rove
d by
cou
ncil
Non
e C
ounc
il re
solu
tion
Ach
ieve
dN
one
budg
et
spen
ding
15R
0.00
R 0
.00
To e
nsur
e to
tal s
pend
ing
on b
oth
oper
atio
nal
and
capi
tal
budg
et
%
C
AP
EX
an
d O
PE
X
spen
ding
100%
ex
pend
iture
100%
CA
PE
X a
nd
OP
EX
spe
ndin
g
64%
CA
PE
X
spen
t and
74%
spe
nt o
n O
PE
X
Cap
ex -
ther
e ha
s be
en a
de
lay
in s
ite
hand
ove
r to
cont
ract
ors
O
pex
is
attri
bute
d to
bu
dget
ed
vaca
nt
posi
tions
th
at w
ere
not fi
lled
and
depr
ecia
tion
that
is to
be
don
e on
fin
aliz
atio
n of
A
FS
none
N
ot
achi
eved
Cap
ex -
cont
ract
ors
will
be
app
oint
ed
in a
dvan
ce
and
Ope
x -
depr
ecia
tion
will
be
calc
ulat
ed
mon
thly
Com
plia
nce
with
MFM
A R
egul
atio
ns16
R0.
00R
0.0
0
to e
nsur
e co
mpl
ianc
e w
ith M
FMA
regu
latio
ns
% c
ompl
ianc
e w
ith M
FMA
regu
latio
ns
100%
co
mpl
ianc
e
100%
com
plia
nce
with
MFM
A re
gula
tions
100%
co
mpl
ianc
e w
ith M
FMA
regu
latio
n
Non
eS
CM
repo
rts
Ach
ieve
dN
one
CH
APTE
R 3
: Ser
vice
Del
iver
y
9796
DEP
AR
TMEN
T O
F FI
NA
NC
E
Proj
ect
KPI
N
o.bu
dget
Ex
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
2013
/201
4 A
nnua
l Tar
get
Act
ual
Perf
orm
ance
Rea
son
for
varia
nce
Mea
sure
men
t So
urce
/A
chie
ved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
Ev
iden
ceN
ot
achi
eved
Ann
ual
Fina
ncia
l St
atem
ents
17R
0.00
R 0
.00
To e
nsur
e co
mpl
ianc
e w
ith M
FMA
by
2014
%
pr
epar
atio
n of
ann
ual
finan
cial
st
atem
ents
AFS
sig
ned
off b
y th
e A
ccou
ntin
g O
ffice
r and
su
bmitt
ed to
th
e au
dito
r
100%
pr
epar
atio
n of
an
nual
fina
ncia
l st
atem
ents
100%
P
repa
ratio
n of
ann
ual
finan
cial
st
atem
ents
Non
eA
ckno
wle
dge
of re
ceip
tA
chie
ved
Non
e
audi
t opi
nion
18
R0.
00R
0.0
0To
ens
ure
impr
oved
aud
it op
inio
n
% re
duct
ion
of
mat
ters
rais
ed
by A
G a
nd n
on
recu
rren
ce o
ff m
atte
rs ra
ised
actio
n pl
an in
pl
ace
unqu
alifi
ed
audi
t opi
nion
w
ith m
atte
rs
36%
redu
ctio
n of
mat
ters
ra
ised
by
A-G
In
appr
opria
te
resp
onse
s to
th
e m
atte
rs
rais
ed b
y A
-G
none
N
ot
Ach
ieve
d
Ens
ure
timeo
us
resp
onse
s to
th
e m
atte
rs
rais
ed b
y th
e A
-G.
cred
it an
d de
bt c
ontr
ol
man
agem
ent
19R
0.00
R 0
.00
to a
chie
ve a
n ac
cept
able
le
vel f
or ta
xes
and
levi
es
each
yea
r
% d
ecre
ase
in d
oubt
ful
outs
tand
ing
debt
s
unco
llect
ed
outs
tand
ing
debt
ors
4%
redu
ctio
n of
ou
tsta
ndin
g de
btor
s
4%
redu
ctio
n of
ou
tsta
ndin
g de
btor
s
Non
eA
ge a
naly
sis
Ach
ieve
dN
one
Inve
stm
ents
an
d fin
anci
al
reso
urce
s m
obili
satio
n
20R
0.00
R 0
.00
to m
obili
se
finan
cial
re
sour
ces
and
inve
stm
ent b
y 20
14
% in
vest
men
ts
and
finan
cial
re
sour
ces
mob
ilise
d
inve
stm
ent
and
finan
cial
re
sour
ces
avai
labl
e
60%
in
vest
men
ts
and
finan
cial
re
sour
ces
mob
ilise
d
308%
in
vest
men
ts
and
finan
cial
re
sour
ces
mob
ilise
d
Non
ein
vest
men
t re
port
Ach
ieve
dN
one
MU
NIC
IPA
L M
AN
AG
ER’ S
OFF
ICE
Proj
ects
K
PI N
o.B
udge
tEx
pend
iture
Stra
tegi
c O
bjec
tives
Key
Pe
rfor
man
ce
Indi
cato
rB
asel
ine
Ann
ual T
arge
tA
ctua
l pe
rfor
man
ceR
easo
n fo
r va
rianc
e
Mea
sure
men
t So
urce
/ Ev
iden
ce
Ach
ieve
d/
not
achi
eved
mea
sure
s ta
ken
to
impr
ove
perf
orm
ance
au
dit
com
mitt
ee
1R
0.0
0R
0.00
to p
rovi
de
effe
ctiv
e co
ordi
natio
n of
in
tern
al a
udit
proc
ess
by
2014
no. o
f aud
it re
ports
su
bmitt
ed to
co
unci
l
inte
rnal
aud
it in
pla
ce
4 re
ports
to b
e su
bmitt
ed to
co
unci
l
1 A
udit
Com
mitt
ee
Rep
ort t
o C
ounc
il
only
one
repo
rt w
as s
ubm
itted
by
the
chai
rper
son
of th
e au
dit
com
mitt
ee
none
N
ot a
chie
ved
Invi
tatio
n w
as s
ent
to th
e A
udit
Com
mitt
ee
to re
port
to
Cou
ncil
CH
APTE
R 3
: Ser
vice
Del
iver
y
9998
2012/2013 annual performance report
Number Key performance area Total number of KPIs
number of KPI’s achieved
number of KPI’s not achieved
performance percentage per KPA for 2012/2013
1 Spatial Rationale 6 0 6 0%2 Municipal transformation and
institutional development30
1515
50%
3 Local economic development 3 2 1 67%4 Infrastructure and basic service
delivery41 26 15 63%
5 Financial viability and management
18 12 6 67%
6 Good governance and public participation
18 8 10 44%
TOTAL 116 63 53 54.31
2013/2014 annual performance report
Number Key performance area Total number of KPIs
number of KPI’s achieved
number of KPI’s not achieved
performance percentage per KPA for 2013/2014
1 Spatial Rationale 10 3 7 30%2 Municipal transformation and
institutional development42 13 29 31%
3 Local economic development 8 3 5 36%4 Basic service delivery and
Infrastructure development 46 19 27 41%
5 Financial viability and management
20 12 8 60%
6 Good governance and public participation
9 0 9 0%
TOTAL 135 52 83 37%
CH
APTE
R 3
: Ser
vice
Del
iver
y
9998
Comparison of performance targets
Spatial Rational
2012/2013 2013/2014
151 land use application processed 28 land use application processed
0 target achieved 3 target achieved
Municipal Transformation
high rating of IDP High IDP rating
02 vacant post of section 56 managers filled. 01 vacant post for section 56 managers filled
40 employees trained 29 employees trained
04 councilors trained 19 councillors trained
68 employees declared their financial interest 200 employees declared their financial interest
0 councillors declared their financial interest 0 councillors declared their financial interest
27 learners assisted with experiential training 13 learners assisted with experiential training
03 council meetings held 05 council meetings held
09 lease agreement reviewed 0 lease agreement reviewed
04 quarterly reports compiled 04 quarterly reports compiled
06 performance agreement signed 06 performance agreement signed
22 targets achieved 13 targets achieved
Basic Services
9584 households with access to refuse removal 9584 households with access to refuse removal
800 households with free basic electricity 900 households with free basic electricity
37 learners were assisted with mayors bursary 77 learners were assisted with mayors bursary
03 road construction completed and 01 road design completed
5.6km of road construction completed
100% MIG spending 88% MIG spent
371 jobs were created through EPWP 361 jobs created through EPWP
32 target achieved 19 targets achieved
Local Economic Development
02 targets achieved 04 targets achieved
Financial Viability
10 targets achieved 14 targets achieved
Good Governance
8 targets achieved 0 targets achieved
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
101100
CHAPTER 4
Organisational Development Performance
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
101100
4.1 Employees totals, Turnover and Vacancies
Municipality advertise vacant posts in the national print media and on the municipal website. Most internal staff does not apply for senior posts because of lack of experience and/or not meeting the minimum qualifications required for the post. The municipality assists officials by enrolling them at accredited institutions for capacity building, so that they can meet the requirements of advertised senior posts in future. The post for municipal manager was still vacant at the end of the financial year.
Table 1: employees for human resource servicesEmployees: Human Resource ServicesJob Level
(task grades)
2013/14Posts Employees Vacancies (fulltime
equivalents)Vacancies (as a % of total posts)
No. No. No. %10 – 12 05 05 0 0%
13 – 15 01 01 0 0%
16 – 18
19 – 20
Total 06 06 0 0%
Table 2: organisational structures information Employees
Description2013/2014
Employees Approved Posts Employees vacancies Variance
No. No. No. No. %Electricity 15 20 15 5Roads 42 47 41 5Planning 3 10 3 7
Local Economic Development 2 4 2 2Community services 136 192 136 56Environmental Protection 33 41 33 8
Corporate Policy Offices and Other 121 152 152 31Sports and recreation 1 1 1 0Totals 353 467 383 114
COMPONENT A: Introduction to Municipal Personnel
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
103102
Table 3: Vacancy rate information Vacancy Rate 2013/14
Designations *Total Approved Posts
*Variances (Total time that vacancies exist using fulltime equivalents)
*Variances (as a proportion of total posts in each category)
Municipal Manager 1 6 months
CFO 1 0
Other S57 Managers (excluding Finance Posts)
Strategic Management 1 0 0
Development Planning 1 0 0
Community Services 1 0 0
Infrastructure 1 0 0
Corporate Services 1 0 0
Other S57 Managers (Finance posts)Manager Assets 1 0 0
Chief Audit Executive 1 5 Months 0
Senior management: Levels 13-15 (excluding Finance Posts)
Chief Risk Management Officer(T15) 1 0
Internal Auditor (T14) 1 0 0
Manager PMS (T15) 1 0 0
Manager Communication (T15) 1 0 0
Manager IDP (T15) 1 0 0
Manager Social Services 1 0 0
Manager Public Safety (T15) 1 0 0
Manager Licensing (T15) 1 0 0
Manager Motetema Service Delivery Point(T15) 1 0 0
Manager Hlogotlou Service Delivery Point (T15) 1 0 0
Manager Roossenekal Service Delivery Point(T15) 1 0 0
Manager Uitspanning Service Delivery Point(T15) 1 7 Months
Electrical Engineer (T16) 1 0 0
Manager Electrical (T15) 1 3 Months 0
Manager PMU (T15) 1 0 0
Manager Road, Storm water & Maintenance (T15) 1 0 0
Manager Road Construction (T15) 1 0 0
Legal Advisor (T16) 1 1 Month 0
Manager Contract Management & Compliance(T15) 1 1 Year 0
Manager Executive Support (T16) 1 0 0
Manager Human Resource (T15) 1 0 0
Manager Council Support, Secretariat & Administration (T15)
1 0 0
Manager ICT (T15) 1 0 0
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
103102
4.2 POLICIES
The municipality has developed numerous policies as a guideline to all officials. The following policies were developed and reviewed during the year under review:
Table 4: Approved and reviewed policies NO. POLICY NAME approved reviewed RESOLUTION NUMBER
1. Travelling and subsistence policy C14/08
2. Staff promotion policy C14/09
3. Budget Policy F14/18
4. Asset Management Policy F14/18
5. Credit Control Policy F14/18
6. Indigent Management Policy F14/18
7. Investment and Cash Management Policy F14/18
8. Petty Cash Policy F14/18
9. Property Rates Policy F14/18
10 Supply Chain Management Policy F14/18
11 Virement Policy F14/18
4.3 INJURIES, SICKNESS AND SUSPENSIONS
No officials were suspended from duty for financial or any kind of misconduct during the year under review.
Table 5: Cost of injuries on duty Number and Cost of Injuries on DutyType of injury Injury Leave
TakenEmployees using injury
leave
Average injury leave taken per
employee
Average Injury Leave per employee
Total Estimated Cost
Days No. % Days R’000Required basic medical attention only
none none none none none
Temporary total disablement
none none none none none
Permanent disablement
none none none none none
Fatal none none none none noneTotal 0 0 0 0 0
4.4 Performance management
In EMLM, performance management is limited to Municipal Manager and Directors only. EMLM has conducted the 2012/2013 annual performance assessments for 04 Directors who signed the performance agreements and no Director qualified for performance bonuses. The 2013/2014 mid-year assessment was also conducted as a measure to detect poor performance at an early stage. Through the session, Directors
COMPONENT B: Managing The Municipal Workforce
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
105104
are offered an opportunity to state their challenges and be assisted by panel members based on those challenges in order to meet their set targets by the end of the financial year. During the year under review the following officials signed their performance agreements:
Table 6: Performance agreements signing of performance agreement
Officials signed not signed
Municipal Manager
Director Strategic
Chief financial officer
Director community services
Director Infrastructure
Acting Director Planning Development
Director Corporate services üResumed duty in June 2014
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
105104
4.5 Skills development and training
Municipality has a work skills plan that is utilised for capacity building of staff. Each department is requested to forward their training plans to corporate services in May each year, in order to be included in the WSP - which serves as a guide as to how many officials should undergo training in the next financial year. The plan is also used to determine the expenditure for training. For the year under review, 29 employees and 19 councillors received different training. The WSP and annual training report were submitted to LGSETA.
Municipality budgeted R1 000 000.00 for training and spent R717 095.00. The difference by end of financial year was R282 905.00. Municipality received R 137 318.54 mandatory grants in the form of rebates from the LGSETA.For the year under review municipality had a challenge with regard to finance officials who were enrolled for the MFMP and could not finish the programme due to the differences between the training provider and the facilitator.
Table 7: Training for officials PROGRAMME NO. OF OFFICIALS MALES FEMALE STATUSMFMP 15 10 5 not completedCPMD 5 4 1 in progressLGAAC 1 0 1 completedPCGCM 3 3 0 completedVIP 2 1 1 completedAdvanced report writing 3 2 1 completedTotal 29 20 9
Table 8: training for councillorsPROGRAMME NO. OF
COUNCILORSMALES FEMALE STATUS
Executive leadership management development programme
6 4 2 completed
Woman in local government master class leadership capacity development and operational excellence
2 0 2 completed
MELFMP 11 6 5 completed
TOTAL 19 10 9
COMPONENT C: Capacitating The Municipal Workforce
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
107106106
Table 9: Compliance with prescribed minimum competency levels Prescribed minimum competency levels
Description A Total number of officials employed by municipality (regulation 14(4)(a) and (c))
BTotal number of officials employed by municipal entities (regulation 14(4)(a) and (c))
Consolidated: Total of A and B
Consolidated:Competency assessments completed for A and B (regulation 14(4)(b)and (d))
Consolidated: total number of officials whose performance agreements comply with regulation 16 (regulation 14(4)(f))
Consolidated: total number of officials that meet prescribed competency levels (regulation 14(4)(e)
Financial officials
Accounting Officer
Not applicable the post was vacant from January 2014 until the end of the financial year
Chief Financial Officer 1 0 1 1 1 1
Senior Managers 1 0 1 1 0 0Any other financial officials (managers)
50
5 50 3
Supply chain management officials
3 0 3 3 0 2
Heads of supply chain unit 1 0 1 1 0 1Supply chain management senior managers
0 0 0 0 0 0
COMPONENT D: Managing The Workforce Expenditure
4.6 Employee expenditure
The municipality manages its workforce expenditure very well, as we have policies in place such as overtime policies, and travelling allowance policies, that are complied with before any expenditure can be incurred. EMLM has the organisational structure that is aligned to the IDP and budget, to ensure that all workforce expenditure has been budgeted for. The three documents - IDP, budget and organisational structure were approved by council.
4.7 Disclosure of financial interest
Disclosure forms are given to all officials and councillors at the beginning of the financial year for completion. For the year under review, 0 councillors and 222 officials completed their disclosure forms. No conflict of interest was identified
106
CH
APTE
R 4
: Org
anis
atio
nal D
evel
opm
ent P
erfo
rman
ce
107106 107
CHAPTER 5
Financial Information
107
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
109108
INTRODUCTION
The Elias Motsoaledi Local Municipality strives to ensure an effective and efficient administration, and has provided the following components for discussion within this chapter:
• Component A: Statement of financial performance• Component B: Spending against capital budget• Component C: Other financial matters
COMPONENT A: STATEMENTS OF FINANCIAL PERFORMANCE
Introduction to Financial Statements
The Elias Motsoaledi Local Municipality handed over the annual financial statements to the Auditor General Limpopo, as per the Municipal Finance Management Act, on 31 August 2014 for the financial year 2013/14. The aforesaid components of the financial statements discussed in detail below:
5.1 STATEMENTS OF FINANCIAL PERFORMANCE
Description 2012/13 Current Year 2013/14 2013/14 Variance
R thousands Audited Outcome
Original Budget
Adjusted Budget Actual Original
Budget (%)Adjustment Budget (%)
Financial Performance Property rates 17, 900 34, 000 23, 725 20, 449 39,85% 13,81%Service charges 54, 469 49, 905 49, 910 56, 620 -13,46% -13,45%Investment revenue 5, 062 630 3, 130 3, 064 -386,35% 2,11%Transfers – operational 132, 856 146, 878 146, 878 146, 878 0,00% 0,00%Other own revenue 13,550 32, 190 26 ,687 19, 490 39,45% 26,97%
Total Revenue (excluding capital transfers) 223, 837 263, 603 250,255 246, 502 6,49% 1,50%
Employee costs 73,615 99, 612 99, 451 87, 152 12, 51% 12,37%Remuneration of councillors 15,701 15, 058 15, 057 16, 037 - 6,50% - 6,50%Depreciation & asset
impairment 32,894 32, 000 32 ,000 32, 612 -1,91% -1,91%Finance charges 113 – – 113 - -Materials & bulk purchases 46, 120 60, 658 60, 266 49,691 17,96% 17,55%Transfers and grants 2, 483 3, 066 3, 066 2, 287 25,40% 25,40%Other expenditure 53, 090 80, 673 82, 756 78, 112 3,17% 5,61%
Total Expenditure 228, 947 291, 067 292, 596 265, 891 8,65% 9,13%Surplus/(Deficit) (5, 110) (27,465) (42, 342) (19, 389) 29,40% 25,40%
Transfers recog’ – capital 35, 223 53, 597 53, 671 44,723 16,56% 16,67%Contributions recognised -
capital & contributed assets – – – – – –Surplus/(Deficit) after capital transfers & contributions 30, 113 26, 132 11, 329 25, 333 3,06% 123,61%
Share of surplus/ (deficit) of associate – – – – – –
Surplus/(Deficit) for the year 30, 113 26, 132 11, 329 25, 333 3,06% 123,61%
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
109108
Description 2012/13 Current Year 2013/14 2013/14 Variance
R thousands Audited Outcome
Original Budget
Adjusted Budget Actual Original
Budget (%)Adjustment Budget (%)
Capital expenditure & funds sourcesCapital expenditure 47, 355 59, 996 71, 842 54, 228 9,61% 24,52%
Transfers recog’ – capital 35, 223 53, 596 53, 671 44, 798 16,42% 16,53%Public contr’ & donations – – – – – –Borrowing – – – – – –Internal funds 12, 132 6, 400 18, 171 9,431 -47,35% 48,10%
Total sources of funds 47, 355 59, 996 71, 842 54, 228 9,61% 24,52% Financial position
Total current assets 65, 801 39, 124 150, 258 92, 033 -135,24% 38,75%Total non-current assets 784, 797 893,058 984,356 791, 041 11,42% 19,64%Total current liabilities 40, 173 15, 006 54, 999 48,279 -221,74% 12,22%Total non-current liabilities 25, 923 29, 532 40, 000 68, 657 -132,48% -71,64%Community wealth/Equity 784, 502 887, 644 1,039,614 766, 138 13,69% 26,31%
Cash flows
Net cash from (used) operating 58, 196 74, 426 143, 026 66, 914 10,09% 53,22%
Net cash from (used) investing (51, 471) (58,896) (68,842) (51,323) 12,86% 25,45%Net cash from (used) financing 1, 106 266 510 4, 322 -1524.6% -747,39%
Cash/cash equivalents at year end 15, 306 8, 304 90, 000 35, 246 -324,46% 60,84% Cash backing/surplus reconciliation
Cash and investments available 15, 306 8, 304 90,000 35,246 -324,46% 60,84%
Application of cash and investments - - - - - -Balance - surplus (shortfall) 15, 306 8, 304 90,000 35,246 -324,46% 60,84% Asset management
Asset register summary (WDV) 776, 413 977, 802 977, 802 780,316 20,20% 20,20%
Depreciation & asset impairment 32,895 32,000 32,000 32,612 -1,91% -1,91%
Renewal of existing Assets 4, 000 3, 000 16, 553 9, 499 -216,65% 42,61%Repairs and maintenance 5, 638 9, 227 9, 207 11, 339 -22,89% -23,15%
Free services
Cost of free basic services provided 1, 250 2, 000 2, 000 447 77,65% 77,65%
Revenue cost of free services provided 11, 105 10, 253 10, 253 14, 682 -43,20% -43,20%Households below minimum
service levelWater: – – – – – –Sanitation/sewerage: – – – – – –Energy: – – – – – –Refuse: – – – – – –
Variances are calculated by dividing the difference between original/adjustments budget, by the actual
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
111110
Standard Classification Description Ref 2012/13 Current Year 2013/14 2013/14 Variance
R Thousands Audited Outcome
Original Budget
Adjusted Budget Actual
Original Budget
(%)
Adjustment Budget
(%) Expenditure - Standard
Governance and administration 100, 312 165,531 166,012 158,356 4,33% 4,61%
Executive and council 40, 841 57,751 59,172 48,179 16,57% 18,58%Budget and treasury office 31, 290 62,127 59,673 65,859 -6,01% -10,37%Corporate services 28, 182 45,653 47,167 44,317 2,93% 6,04%
Community and public safety 12, 808 19,740 18,221 14,162 28,26% 22,28%
Community and social services 2, 937 5,385 5,666 3,364 37,54% 40,64%
Sport and recreation 15 272 272 -- 100,0% 100,0%Public safety 9, 857 14,083 12,283 10,798 23,32% 12,08%Housing – – – – – –Health – – – -- – –
Economic and environmental services 24,337 34,933 36,642 31,570 9,63% 13,84%
Planning and development 19, 175 11,335 11,293 10,273 9,37% 9,03%Road transport – 23,598 25,350 21,297 9,75% 15,99%Environmental protection – – – – – –
Trading services 49,247 70,864 71,722 61,804 12,79% 14,52%Electricity 44, 172 58,770 59,840 51,150 12,97% 14,52%Water – – – – – –Wastewater management – – – – – –Waste management 8, 216 12,094 11,882 10,654 11,91% 10,33%
Other 4 – – – – – –Total Expenditure – Standard 3 184, 684 291,068 292,597 265,892 8,65% 9,13%Variances are calculated by dividing the difference between original/adjustments budget, by the actual.
COMMENT ON FINANCIAL PERFORMANCE
Revenue
Property rates
The original budgeted for property rates for 2013/14 financial year was R34 million which was adjusted downwards to R23,7 million and the actual revenue generated is R20,450 million. This gave rise to an unfavourable variance of 13,81%.
Service charges
This is made up of service charges for electricity and refuse removal and the budget thereof was R49,905 that was slightly adjusted upwards to R49,910. The actual revenue generated was R56,621 that reflects over performance that reflects a favourable variance of 13,45%.
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
111110
Investment revenue
The original budget for interest on investment was R630 thousand which was adjusted upwards to R3,130 million. The actual interest generated during the financial year is R3,064 million and this resulted in immaterial unfavourable variance of 2,11% based adjusted budget.
Transfer recognized - operational
This is revenue realized from both conditional and unconditional operating grants and subsidies including equitable share. The original budget thereof was R146,878 million and it was never adjusted during the 2013/14 financial year adjustments budget. All the operating grants were fully spent, hence 0,00% variance.
Other Income
Original budget for other income was R32,190 million and it was adjusted downwards to R26,687 million and only R19,490 million was realised and this resulted in an unfavourable variance of 26,97% based on adjusted budget.
EXPENDITURE
Employee related cost
The original budget was R99,612 million and it was slightly adjusted downwards to R99,451 million. The actual expenditure incurred is R87,152 million and this resulted in under-spending variance of 12,37% that is partly attributed to budgeted vacant positions that were not filled.
Depreciation and asset impairment
Provision was made in the budget for capital asset depreciation and impairment and the budget thereof was R32 million and it was not adjusted during the adjustments budget and the actual depreciation and impairment of assets is R32,612 million resulting in immaterial unfavourable variance of 1,91%.
Finance charges:
Finance cost was not budgeted for in 2013/14 financial year, however an amount of R113 thousand was incurred and included in the expenditure is interest charged on late payments that is disclosed in annual financial statements as part of fruitless expenditure.
Materials and bulk purchases
The major portion of this line item was mainly for purchase of electricity. The original budget thereof was R60,658 million and it slightly adjusted downwards to R60,266 million. The actual expenditure incurred is R49,691 million and this resulted in under-spending variance of 17,55% based on adjusted budget.
Transfers and grants – paid out
Transfers and grants refer to subsidies made to indigent and pensioners consumers. The subsidies were done in the form of special rebates on property rates and free basic electricity.
The original budget was R3,066 million and it remained intact after the adjustment budget and the actual expenditure incurred is R2,287 million and this resulted in under-spending variance of 25,40% based on both original and adjusted budget. The budget provision appear to be too little in the light of Equitable share allocation that amounts to R143,438 million since this is the source of funding thereof.
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
113112
5.2 GRANTS
Description 2012/13 Current Year 2013/14 2013/14 Variance
R Thousands Audited Outcome
Original Budget
Adjusted Budget Actual Original
Budget (%)Adjusted
Budget (%)
RECEIPTS:
Operating Grants
National Government: 132, 856 132,856 132,856 132,856 0,00% 0,00% Equitable share 129, 556 143,438 143,438 143,438 0,00% 0,00% EPWP incentive 1, 000 1000 1000 1000 0,00% 0,00% FMG grant 1, 500 1,550 1,550 1,550 0,00% 0,00% MSIG grant 800 890 890 890 0,00% 0,00%Total Operating Grants 117,174 146,878 146,878 146,878 0,00% 0,00%
COMMENT ON OPERATING TRANSFERS AND GRANTS:
All grants gazetted for 2013/14 financial year were received and cognizance should be taken that the above table does include capital grants. Nonetheless, all gazette capital grants were also received in full during the financial year.
All grants were received from national sphere of government and nothing was gazetted for receipt from the provincial government and the district municipality and/or any other source.
COMMENT ON CONDITIONAL GRANTS AND GRANTS RECEIVED FROM OTHER SOURCES:
No grants were received from other sources.
5.3 ASSET MANAGEMENT
Repairs and Maintenance Expenditure 2013/14Description 2012/13 Current Year 2013/14 2013/14 Variance
R Thousands Audited Outcome
Original Budget
Adjusted Budget Actual
Original Budget
(%)Adjustment Budget (%)
Asset Register Summary 776, 413 977,802 977,802 780,316 20,20% 20,20%Depreciation & impairment 32,895 32,000 32,000 32,612 -1,91% -1,91%Capital projects 47,355 59,996 71,842 54,228 9,61% 24,52%Repairs and maintenance 5,638 9,227 9,207 11,339 -22,89% -23,15%
COMMENT ON ASSET MANAGEMENT:
The asset register value for 2013/14 was R776,413 million and the original budget thereof was R977,802 million that never adjusted during the adjustments budget and the actual book value as at end of 2013/14 financial year is R780,316 million.
The movement that affect the asset register was with regards to Depreciation and asset impairment that had an actual amount R32,612 million. Cognizance should be taken that this from budget point of view is
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
113112
a non cash item (i.e. the movement did not have cash flow implication) and as a result it is pure financial accounting transaction.
In addition, capital expenditure amounting to R54,228 million and repairs and maintenance amounting to R11,339 million was incurred during the 2013/14 financial year.
Repairs and Maintenance Expenditure 2013/14
Description 2012/13 Current Year 2013/14 2013/14 Variance
R Thousands Audited Outcome
Original Budget
Adjusted Budget Actual Original
Budget (%)Adjustment Budget (%)
Repairs and maintenance expenditure 5, 638 9, 227 9, 207 11, 339 -22,89% -23,15%
COMMENT ON REPAIR AND MAINTENANCE EXPENDITURE:
The repairs and maintenance budget represent 3,17% of the total operating budget, 3,15% of the adjusted budget and 4,26% of the actual expenditure incurred on operating budget. A total of R11,339 million was spent, reflecting an overspending of 22,89% and 23,15% based on original budget and adjusted budget respectively.
5.4 FINANCIAL RATIOS BASED ON KEY PERFORMANCE INDICATORS
Graph 1: Liquidity ratio
Liquidity Ratio – Measures the municipality’s ability to pay its bills, and is calculated by dividing the monetary assets by the municipality’s current liabilities. A higher ratio is better.
Graph 2: Outstanding Debtors to revenue
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
115114
Outstanding Service Debtors to Revenue - Measures how much money is still owed by the community for electricity, waste removal and other services, compared to how much money has been paid for these services. It is calculated by dividing the total outstanding debtors, by the total annual revenue. A lower score is better.
Graph 3: Employee cost
Employee related cost ratio measures what portion of revenue was spent on paying employee costs. It is calculated by dividing the total employee cost by the difference between total revenue and capital revenue
Graph 4: Repairs and maintenance
Repairs and Maintenance - This represent the proportion of operating expenditure spent, and is calculated by dividing the total repairs and maintenance by total revenue excluding capital revenue.
COMMENT ON FINANCIAL RATIOS:
The municipality is in a process of improving its ability to spend the 8% threshold of operating expenditure for repairs and maintenance. Liquidity will also improve as the municipality has placed stringent internal controls over unnecessary expenditure, in order to improve the cash flow situation.
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
115114
INTRODUCTION TO SPENDING AGAINST CAPITAL BUDGET
Capital expenditure relates mainly to construction of projects that will have value lasting over many years. Capital expenditure is funded from grants and own revenue. Component B deals with capital spending, indicating where the funding comes from and whether the Municipality is able to spend the available funding as planned. In this component, it is important to indicate the different sources of funding as well as how these funds are spent.
5.5 CAPITAL EXPENDITURE
Graph 5: capital expenditure 2013/14
5.6 SOURCES OF FINANCE
Capital Expenditure – Funding Sources 2012/13 – 2013/14
R’000Details 2012/13 2013/14
Actual Original Budget
(OB)
Adjustment Budget
Actual Adjustment to OB
Variance (%)
Actual to OB
Variance (%)
Source of financeExternal loansPublic contributions and donationsGrants and subsidies 35, 223 53,596 53,671 44,798 16,42% 16,53%Other 12, 132 6,400 18,171 9,431 -47,35% 48,10%
Total 47, 355 59,996 71,842 54,228 17,22% 24,52%Percentage of finance
External loansPublic contributions and donationsGrants and subsidies 74,38% 89,33% 74,71% 82,61%Other 25,62% 10,67% 25,29% 17,39%
Capital expenditureElectricity - 10,600 11,000 6,012 43,28% 45,34%Street Lighting - 3,990 2,601 2,735 31,46% -5,14%Roads and storm water 46, 488 31,509 47,338 41,573 -31,94% 12,18%Landfill Site - 2,047 2,047 - 100% 100%ICT Equipment - 800 1,406 1,404 -75,13% 0,12%
COMPONENT B: Spending Against Capital Budget
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
117116
Capital Expenditure – Funding Sources 2012/13 – 2013/14
R’000Details 2012/13 2013/14
Actual Original Budget
(OB)
Adjustment Budget
Actual Adjustment to OB
Variance (%)
Actual to OB
Variance (%)
Other 867 8,500 4,900 2,328 72,61% 52,49%Total 47, 355 59,996 71,842 54,228 9.61% 24,52%Percentage of expenditure
Electricity 0,00% 17,67% 15,31% 11,09%Street Lighting 6,65% 3,62% 5,04%Roads and storm water 98, 17% 52,52% 65,89% 76,66%Landfill Site 3,41% 2,85% 0,00%ICT Equipment 1,33% 1,96% 2,59%Other 1,83% 14,17% 6,82% 4,29%
COMMENT ON SOURCES OF FUNDING:
The original capital budget for 2013/14 financial was R59,996 million that was adjusted upwards to R71,842 million. The actual expenditure is R54,228 million and reflects and under-spending variance of R9,61% and 24,52% on original and adjusted budget respectively.
The budget was funded as follows:
Original budget – R53,596 million was funded by grants and R6,4 million was funded internallyAdjusted budget – R53,671 million was funded by grants and R18,171 million was funded internallyActual expenditure – R44,798 million was funded by grants and R9,431 million was funded internally
5.7 CAPITAL SPENDING ON FIVE LARGEST PROJECTS
Capital Expenditure on Five Largest Projects*
R’000
Name of Project
Current Year Variance Current YearOriginal Budget
Adjustment Budget
Actual Expenditure
Original Variance (%)
Adjustment Variance (%)
A – Moteti Bus Route 11,136 11,389 11,100 0,32% 2,54%B – Monsterlus to Makgopheng Rd 9,433 9,872 8,681 7,97% 12,07%C - Road to Kgoshi Mahlangu 3,000 8,070 5,642 -88,07% 30,08%D – Waalkraal Electrification 6,105 6,105 2,430 60,18% 60,18%E – Hlogotlou S/W - 4,000 3,504 - 12,40%*Project with the highest capital expenditure in 2013/14Name of Project - A Moteti A Phase3Objective of project To improve municipal roads’ infrastructure for socio-economic growthDelays YesFuture challenges NoneAnticipated citizen benefits Job creation, skills transferred and improved road infrastructure
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
117116
Capital Expenditure on Five Largest Projects*
R’000
Name of Project
Current Year Variance Current YearOriginal Budget
Adjustment Budget
Actual Expenditure
Original Variance (%)
Adjustment Variance (%)
Name of Project - B Monsterlus to makgophengObjective of project To improve municipal roads’ infrastructure for socio-economic growthDelays NoneFuture challenges NoneAnticipated citizen benefits Job creation, skills transferred and improved road infrastructure
Name of Project - C Kgoshi Mahlangu roadObjective of project To improve municipal roads’ infrastructure for socio-economic growthDelays None Peformance of ContractorFuture challenges Hard rockAnticipated citizen benefits Job creation, skills transferred and improved town development
Name of Project - D Nyakelang bus roadObjective of project To improve municipal roads’ infrastructure for socio-economic growthDelays NoFuture challenges The area has underground water and heavy unusual rainfallAnticipated citizen benefits Job creation, skills transferred and improved road infrastructure
Name of Project –E Elandsdoorn highmast lightsObjective of project To improve municipal roads’ infrastructure for socio-economic growthDelays NoFuture challenges Transformers for energiseAnticipated citizen benefits Job creation, skills transferred and improved road infrastructure
COMMENT ON CAPITAL PROJECTS:
Municipality underperformed on capital projects as only 5.6km kilometres of new roads were constructed and 1.8 km of roads projects were rolled over to financial year 2014/2015 due to the late appointment of service providers and heavy rains. The underperformance affected also the MIG spending which decreased from 100% spending in financial year 2012/2013 to 88% in financial year 2013/2014. We looking forward to ensure that the same challenge does not occur again in the next financial year 2014/2015.
5.8 BASIC SERVICE AND INFRASTRUCTURE BACKLOGS - OVERVIEW
INTRODUCTION TO BASIC SERVICE AND INFRASTRUCTURE BACKLOGS
There is still huge backlog in terms of Basic Infrastructure that is Water and Sanitation which is implemented at District level. The backlog for Electricity is not that huge as most households have access to electricity.
118
Service Backlogs as at 30 June 2014Households (HHs)
*Service level above minimum standard
**Service level below minimum standard
No HHs % HHs No HHs % HHsElectricity 57814 96% 2350 3.9%Waste managementHousing
COMMENT ON BACKLOGS:
The electricity backlog is not that huge and the challenge is on the Eskom site as there is no network capacity for connections on some areas.
Roads and storm water as key function of the municipality is being implemented by MIG funds and own funding. The municipality has a serious backlog on roads and storm water and has challenges of resources and lack of funding to enable them to deal with the backlog.
There is a serious challenge on the maintenance backlog for roads and storm water and most of our roads are not accessible. There is a maintenance programme for gravel and dirt road and the challenge is that there are no sufficient resources of Machinery and plant to maintain the roads. The impact on the programme is not being realized.
Municipal Infrastructure Grant (MIG)* Expenditure 2013/14 on Service backlogs
DetailsBudget Adjustment
BudgetActual Variance
Budget Adjustment Budget
Infrastructure - Road transport
Roads, Pavements & Bridges 31,509 R36 398 R35 800 -13,62% 1,64%
Storm water - - - - -
Infrastructure - Electricity
Generation - - - - -
Street Lighting R3 990 R2 600 R2 734 31,46% -5,14%
Infrastructure – Other
Transportation - - - - -
Gas - - - - -
Other Specify:
Cemetries 2,550 2,550 175 93,13% 93,13%
Street Parking 3,500 3,500 - 100% 0,00%
Waste Management 2,047 2,047 - 100% 100%
Total R43 596 R43 596 38,710 11,21% 11,21%
COMPONENT C: Cash Flow Management and Investments
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
119
INTRODUCTION TO CASH FLOW MANAGEMENT AND INVESTMENTS
The cash flow outcome presents the actual revenue and actual payments made during the year under review. Actual revenue realized should be differentiated from revenue billed because revenue billed does not portray the holistic financial position and performance of the municipality.
As a result, the cash flow outcome is presented on cash basis as opposed accrual basis of accounting.
Cash and cash equivalent of the municipality is made up of cash in the primary and PHP bank accounts and all the short term investment
Cash-Flow Outcomes
Description2012/13 Current Year 2013/14Audited
OutcomeOriginal Budget
Adjustment Budget
Actual
Cash-Flow From Operating ActivitiesReceipts 259, 981 317,599 243,622,000 291,225
Fines 791, 600 1,200 673 1,666Sale of goods and services 75, 546 98,864 104,145 73,428Government grants 168, 079 200,474 200,474 191,601Interest 5, 061 4,450 8,150 10,231Other income 4, 782 7,111, 9,712 4,699Licences and permits 5, 720 5,000,000 5,000,000 3,335
Payments (201, 785) (243,173) (185,628) (224,312)Employee costs (88, 331) (99,612) (99,451) (87,153Finance charges (113) -Suppliers (113, 341) (143,561) (86,177) (137,159)
Net Cash From/(Used) Operating Activities 58, 195 74,426 143,026 66,914Cash Flow From Investing ActivitiesReceipts
Proceeds on disposal of PPE 9, 071 (400) 1,000 -Payments
Capital Assets (51, 480) (58,496) (69,842) (51,322))Net Cash From/(Used) Investing Activities (51, 471) (58,896) (68,842) (51,322)Cash Flows From Financing ActivitiesReceipts
Short-term loansBorrowings long-term/refinancingIncrease/(decrease in consumer deposits) 1, 105 266 510 4,322
PaymentsRepayment of other financial liabilities
Net Cash From/(Used) Financing Activities 1, 105 266 510 4,322Net Increase/(Decrease) in Cash Held 7, 830 15,796 74,694 19,913Cash/cash equivalents at the year beginning
7, 475 (7,492) 15,306 15,334
Cash/cash equivalents at the year end: 15, 306 8,304 90,000 35,247
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
121120
COMMENT ON CASH-FLOW OUTCOMES:
Cash and cash equivalent at the beginning of the financial year was R15,306 million and the original and adjusted budget thereof was R8,304 million and R90 million respectively. The actual cash and cash equivalent as at end of the financial year is R35,247 million
Cognizance should be taken that the municipality is still dependent on grants since a major portion of revenue realized is made up of Transfer recognized (both operating and capital).
5.10 BORROWING AND INVESTMENTS
INTRODUCTION TO BORROWING AND INVESTMENTS
Actual Borrowings 2011/12-2013/14R’000
Instrument 2011/12 2012/13 2013/14MunicipalityLong-term loans (annuity/reducing balance) n/a n/a n/aLong-term loans (non-annuity) n/a n/a n/aLocal registered stock n/a n/a n/aInstalment credit n/a n/a n/aFinancial leases n/a n/a n/aPPP liabilities n/a n/a n/aFinance granted by cap equipment supplier n/a n/a n/aMarketable bonds n/a n/a n/aNon-marketable bonds n/a n/a n/aBankers acceptances n/a n/a n/aFinancial derivatives n/a n/a n/aOther securities n/a n/a n/aMunicipal Total n/a n/a n/a
n/a n/a n/aMunicipal Entities n/a n/a n/aLong-term Loans (annuity/reducing balance) n/a n/a n/aLong-term Loans (non-annuity) n/a n/a n/aLocal registered stock n/a n/a n/aInstalment credit n/a n/a n/aFinancial leases n/a n/a n/aPPP liabilities n/a n/a n/aFinance granted by cap equipment supplier n/a n/a n/aMarketable bonds n/a n/a n/aNon-Marketable bonds n/a n/a n/aBankers acceptances n/a n/a n/aFinancial derivatives n/a n/a n/aOther Securities n/a n/a n/aEntities Total n/a n/a n/a
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
121120
Municipal and Entity Investments 2011/12 - 2013/14R’000
Investment type 2011/12Actual
2012/13Actual
2013/14Actual
MunicipalitySecurities - national government – – –Listed corporate bonds – – –Deposits –bank 7, 292 14, 051 14, 079Deposits -public investment commissioners – – –Deposits -corporation for public deposits – – –Bankers’acceptance certificates – – –Negotiable certificates of deposit - Banks – – –Guaranteed endowment policies (sinking) – – –Repurchase agreements - Banks – – –Municipal bonds – – –Other – – –
Municipal EntitiesSecurities - National government – – –Listed corporate bonds – – –Deposits – Bank – – –Deposits - Public Investment Commissioners – – –
Deposits - Corporation for Public Deposits – – –Bankers’ acceptance certificates – – –Negotiable certificates of deposit- Banks – – –Guaranteed endowment policies (sinking) – – –Repurchase agreements – Banks – – –Municipal bonds – – –Other – – –Entities Sub-Total – – –Consolidated Total: 7, 292 14, 051 14,079
COMMENT ON BORROWING AND INVESTMENTS:
The Municipality did not have borrowing during the 2013/14 financial year, however the closing balance on Investments was R14,079 million.
5.11 PUBLIC-PRIVATE PARTNERSHIPS
PUBLIC-PRIVATE PARTNERSHIPS
Not applicable
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
123122
5.12 SUPPLY CHAIN MANAGEMENT
SUPPLY CHAIN MANAGEMENT
The financial statements for the 2013/14 present an irregular expenditure of 18,470 million as opening balance in the 2013/14 financial year and during the year, expenditure of R25,224 million was incurred. This leaves the municipality with overall irregular expenditure of R43,694 million that emanated from procurement of goods and services without fully following the supply chain management processes
5.13 GRAP COMPLIANCE
GRAP COMPLIANCE
GRAP is the acronym for Generally Recognized Accounting Practice and it provides the rules and principles by which municipalities are required to abide by in preparing the financial statements. Successful GRAP compliance and implementation will ensure that municipal accounts are transparent, comparable and more informative to the users of the financial statements.
COMPONENT D: Other Financial Matters
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
123122
5.14
Ser
vice
pro
vide
r’s p
erfo
rman
ce
Proj
ect N
ame
Serv
ice
Prov
ider
Tend
er A
mou
ntPe
riod
Perf
orm
ance
G
ood,
fair,
bad
Com
men
cem
ent
Dat
eTe
rmin
atio
n D
ate
Supp
ly a
nd D
eliv
ery
of C
artri
dges
and
Ton
es
for 3
6 M
onth
s B
ON
GIL
EMA
SHU
MI C
CAs
per
Ten
der R
ates
: As
and
Whe
n R
equi
red
07/1
1/20
1206
/11/
2015
Goo
d
Leas
e of
Bak
kies
for a
per
iod
of 3
6 M
onth
sFl
eet A
fric
a (P
TY) L
TDR
4 7
37.4
1 (p
er V
ehic
le)
13/1
1/20
1212
/11/
2015
Goo
d
Supp
ly a
nd D
eliv
ery
of C
lean
ing
Mat
eria
ls
and
Tool
sM
mira
h Ev
ents
and
Fu
nctio
nsAs
per
Ten
der R
ates
: As
and
Whe
n R
equi
red
16/1
0/20
1215
/10/
2015
Goo
d
Shor
t –Te
rm In
sura
nce
Late
ral U
niso
n In
sura
nce
Bro
kers
R 4
73 6
60.0
001
/10/
2012
30/0
9/20
15G
ood
Prov
isio
n of
ICT
Net
wor
ks a
nd S
uppo
rt an
d M
aint
enan
ceO
diril
e IT
Hol
ding
sR
5 7
00 0
00.0
007
/05/
2012
06/0
5/20
15Fa
ir
Mec
hani
cal R
epai
rs o
f Mun
icip
al H
eavy
M
achi
nery
and
Rea
ctiv
e M
aint
anan
ceM
akgo
nats
ohle
Trad
ing
CO
NTR
AC
T TE
RM
INAT
EDR
1 5
00 0
00.0
001
/05/
2012
31/0
5/20
15G
ood
Stan
dard
isat
ion
of P
roje
cts
and
Con
tract
D
ocum
enta
tion
and
PMU
ser
vice
sB
aped
iBop
edi P
roje
cts
CC
Max
5%
Cap
ital B
udge
t16
/01/
2012
15/0
1/20
15Fa
ir
Tele
-Com
mun
icat
ion
Serv
ices
Nas
hua
Mob
ileR
32
261.
00 (
per M
onth
)01
/07/
2012
30/0
1/20
15Fa
ir
Com
pila
tion
of V
alua
tion
Rol
l 201
2-20
16U
NIQ
UEC
OR
3 3
50 0
0001
/10/
2011
01/1
0/20
16G
ood
Supp
ly a
nd In
stal
latio
n of
Ala
rm S
yste
ms
Nas
poti
J&M
Sec
urity
So
lutio
nsR
542
521
.44
01/1
1/20
1130
/10/
2014
Fair
CC
TV C
amer
asSi
yenz
a H
oldi
ngs
R42
4 68
4.20
01 J
ULY
201
1
30
/06/
2014
Fair
Supp
ly o
f Col
d As
hpal
tLu
ngis
ha T
radi
ng 8
8cc
Year
1; R
67.5
0 pe
r 25
kg;
year
2: R
77.7
0; y
ear 3
: R
89.4
030
/10/
2014
Goo
d
UPG
RAD
ING
OF
BUS
RO
UTE
AT
MAT
HU
LA
STAN
D V
ILLA
GE
JMV
OR
THO
SMA
RT
CO
NSU
LTIN
GAS
PER
TH
E R
ATES
OF
ECSA
28 N
OV
2012
30 O
CT
2017
Fair
UPG
RAD
ING
OF
BUS
RO
UTE
AT
MO
TETI
C
1TS
HA
SHU
CO
NSU
LTIN
GAS
PER
TH
E R
ATES
OF
ECSA
30 J
UN
E 20
14G
ood
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
125124
Proj
ect N
ame
Serv
ice
Prov
ider
Tend
er A
mou
ntPe
riod
Perf
orm
ance
G
ood,
fair,
bad
Com
men
cem
ent
Dat
eTe
rmin
atio
n D
ate
UPG
RAD
ING
OF
BUS
RO
UTE
(8.5
KM)
FRO
M G
RAV
EL T
O S
UR
FAC
ED (A
SPH
ALT)
R
OAD
AN
D S
TOR
M W
ATER
CO
NTR
OLS
AT
KGAP
HAM
ADI V
ILLA
GE
SKY
HIG
H C
ON
SULT
ING
AS P
ER T
HE
RAT
ES O
F EC
SA28
NO
V 20
1230
OC
T 20
17
Goo
d
UPG
RAD
ING
OF
MO
GAU
NG
RO
AD A
T KG
APH
AMAD
I VIL
LAG
EM
TP IN
STR
AST
RU
CTU
RE
RES
OU
RC
ESAS
PER
TH
E R
ATES
OF
ECSA
28 N
OV
2012
30 O
CT
2017
Goo
d
UPG
RAD
ING
OF
MO
TETE
MA
INTE
RN
AL
STR
EETS
PH
2T2
TEC
H C
ON
SULT
ING
EN
GIN
EER
SAS
OER
TH
E R
ATES
OF
ECSA
28 N
OV
2012
30 O
CT
2017
Goo
d
UPG
RAD
ING
OF
JJ R
OAD
AT
ZAAI
PLAA
S VI
LLAG
EO
NB
OA
RD
CO
NSU
LTIN
G
ENG
INEE
RS
(PTY
) LTD
AS P
ER T
HE
RAT
ES O
F EC
SA28
NO
V 20
1230
OC
T 20
17G
ood
SUPP
LY A
ND
INST
ALL
SMAR
T M
ETER
ING
IN
GR
OBL
ERD
AL A
ND
RO
OSE
NEK
AAL
MA
RED
I TEL
ECO
MS
&
BR
OA
DC
AST
ING
AS P
ER T
HE
RAT
ES
PER
CO
NN
ECTI
ON
19 M
ARC
H 2
012
28 F
EB 2
015
Goo
d
LEAS
ING
OF
TWO
RED
LIG
HT
AND
SPE
ED
VIO
LATI
ON
CAM
ERAS
KU
YALU
NG
A TR
AFF
IC
SOLU
TIO
NS
(PTY
) LTD
R44
7 44
0.00
PE
R Y
EAR
R65
0 PE
R H
OU
R
EXPE
RT R
ATE
R3.
75 P
ER
KILO
MET
ERS
01 J
ULY
201
230
JU
NE
2015
Goo
d
CO
NSU
LTAN
T FO
R M
AGO
SHI R
OAD
STL
OU
INTE
RG
RAT
ED T
ECH
R58
9 80
9.07
07 N
OVE
MBE
R
2012
06 N
OV
2019
Goo
d
CEL
L PH
ON
E C
ON
TRAC
TSVO
DA
CO
M S
ERVI
CE
PRO
VID
ERS
MO
NTH
LY R
ATE
01 J
ULY
201
330
JU
NE
2015
ADVE
RTIS
ING
SER
VIC
ES
BA
SAD
ZI P
ERSO
NN
ELAS
PER
TH
E R
ATES
01 M
ARC
H 2
013
28 F
EB 2
016
Goo
d
ADVE
RTIS
ING
SER
VIC
ESM
AG
AU
TA R
ECR
UIT
MEN
TAS
PER
TH
E R
ATES
01 M
ARC
H 2
013
28 F
EB 2
016
Goo
d
ADVE
RTIS
ING
SER
VIC
ESB
USI
NTU
LI
CO
MM
UN
ICAT
ION
SAS
PER
TH
E R
ATES
01 M
ARC
H 2
013
28 F
EB 2
016
Goo
d
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
125124
Proj
ect N
ame
Serv
ice
Prov
ider
Tend
er A
mou
ntPe
riod
Perf
orm
ance
G
ood,
fair,
bad
Com
men
cem
ent
Dat
eTe
rmin
atio
n D
ate
SUPP
LY A
ND
INST
ALLA
TIO
N O
F FL
EET
CO
NTR
OL
SOLU
TIO
NS
(LEA
SE)
ALT
ECH
NET
STA
RFL
EET
SOLU
TIO
NS
R48
1 18
701
JU
LY 2
011
30 J
UN
E 20
14G
ood
ELEC
TRIF
ICAT
ION
OF
VAR
IOU
S VI
LLAG
ES
WIT
HIN
EM
LMA
ES C
ON
SULT
ING
JV
MAT
LALA
ELE
CTR
ICA
LR
11 0
00 P
ER
CO
NN
ECTI
ON
06 A
UG
UST
201
306
AU
GU
ST 2
016
Goo
d
ELEC
TRIF
ICAT
ION
OF
VAR
IOU
S VI
LLAG
ES
WIT
HIN
EM
LMR
EFEN
TSE
CO
NSU
LTA
NT
/ST
AN
FOR
D M
ELE
CTR
ICA
LR
11
000
PER
C
ON
NEC
TIO
N06
AU
GU
ST 2
013
06 A
UG
UST
201
6G
ood
ELEC
TRIF
ICAT
ION
OF
VAR
IOU
S VI
LLAG
ES
WIT
HIN
EM
LMN
DLU
NK
HU
LU
ENG
INEE
RIN
G C
CR
11
000
PER
C
ON
NC
TIO
N06
AU
GU
ST 2
013
06 A
UG
UST
201
6G
ood
DEV
ELO
PMEN
T O
F BU
SIN
ESS
PLAN
S O
N
CO
NST
RU
CTI
ON
OF
TAM
BO /W
ALTE
RS
SISU
LU V
ILLA
GES
T.M
KH
OZA
AN
D
ASS
OC
IATE
S C
ON
SULT
ING
EN
GIN
EER
SR
3 6
69 5
68.9
920
SEP
TEM
BER
20
1330
SEP
TEM
BER
20
18Fa
ir
SUPP
LY A
ND
DEL
IVER
Y O
F D
IESE
L AN
D
PETR
OL
MO
KW
ENA
MO
TOR
S T/
A N
ON
YAN
E M
OTO
RS
MAX
IMU
M O
F R
10
000
000
.00O
R 3
YE
ARS
WH
ICH
EVE
R
CO
MES
FIR
ST
01
OC
TOBE
R20
1330
SEP
TEM
BER
20
16
Goo
d
SUPP
LY A
ND
LYI
NG
OF
ASPH
ALT
BASE
SU
RPH
ASIN
G A
ND
DO
UBL
E SE
AL T
O
RO
ADS
PRO
JEC
TSSO
LY C
ON
CR
ETE
MIX
CO
NTR
AC
T TE
RM
INAT
ED30
mm
=R 1
40 P
ER M
2
40m
m=R
85.0
0 PE
R M
2
50m
m=R
95.0
0 PE
R M
230
JU
LY 2
013
30 J
ULY
201
6G
ood
PRO
VISI
ON
OF
PRO
FESS
ION
AL /
LEG
AL
SERV
ICE
·
KH
UM
ALO
M
ASO
ND
O
ATTO
RN
EYS
·
KGAT
LA
INC
OR
POR
ATED
·
MAK
HU
BELA
AT
TOR
NEY
S
AS P
ER A
PPR
OVE
D
HO
UR
LY R
ATES
01 A
PRIL
201
431
MAR
CH
201
4
Goo
d
PRO
VISI
ON
OF
SEC
UR
ITY
SERV
ICES
FO
R
A PE
RIO
D O
F 36
MO
NTH
SW
ENZI
LE P
HA
PHA
MA
TRA
DIN
G &
PR
OJE
CTS
R 5
56 7
64.4
701
JU
LY 2
0123
30 J
UN
E 20
16G
ood
SUPP
LY A
ND
LAY
ING
OF
ASPH
ALT
BASE
SU
RFA
CIN
G A
ND
DO
UBL
E SE
AL T
O
RO
ADS
PRO
JEC
TS F
OR
36
MO
NTH
S FI
XED
CO
NTR
ACT
N.J
NK
OSA
NA
SUR
FAC
ING
(P
TY) L
TDR
25
MIL
LIO
N O
R 3
YE
ARS
WH
ICH
EVE
R
CO
MES
FIR
ST19
DEC
EMBE
R
2013
18 D
ECEM
BER
20
16
Goo
d
DEV
ELO
PMEN
T O
F BU
SIN
ESS
PLAN
S O
N
CO
NST
RU
CTI
ON
OF
MPH
ELEN
G R
OAD
MU
NEI
CO
NSU
LTIN
G &
PR
OJE
CTS
R 1
001
,368
.32
28 O
CTO
BER
20
1327
OC
TOBE
R
2018
Goo
d
CH
APTE
R 6
127126
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
127126
Proj
ect N
ame
Serv
ice
Prov
ider
Tend
er A
mou
ntPe
riod
Perf
orm
ance
G
ood,
fair,
bad
Com
men
cem
ent
Dat
eTe
rmin
atio
n D
ate
SUPP
LY A
ND
DEL
IVER
Y O
F BL
ACK
AND
G
REE
N R
EFU
SE R
EMO
VAL
BAG
S FO
R 3
6 M
ON
THS
MO
JEK
AN
A M
.J
CO
NST
RU
CTI
ON
BLA
CK
: YE
AR 1
– R
160;
YEA
R 2
: R
170
; YEA
R 3
– R
180
GR
EEN
: YE
AR 1
– R
180;
YEA
R 2
–
R 1
90; Y
EAR
3 –
R20
0
11 D
ECEM
BER
20
13
10 D
ECEM
BER
20
16
Goo
d
SUPP
LY A
ND
DEL
IVER
Y O
F BL
ACK
AND
G
REE
N R
EFU
SE R
EMO
VAL
BAG
S FO
R 3
6 M
ON
THS
MTH
ENG
ELW
A TR
AD
ING
&
PRO
JEC
TS
BLA
CK
: YE
AR 1
– R
175
; YEA
R 2
–
R18
5; Y
EAR
3 –
R 1
95.
GR
EEN
: YE
AR 1
– R
210;
YEA
R 2
–
R 2
20; Y
EAR
3 –
R 2
35
11 D
ECEM
BER
20
13
10 D
ECEM
BER
20
16
Goo
d
PRIN
TIN
G A
ND
PO
STAG
E SE
RVIC
ES F
OR
C
UST
OM
ERS
CA
B H
OLD
ING
S LI
MIT
EDA
S PE
R T
HE
APP
RO
VED
RAT
ES1
APR
IL 2
014
31 M
ARC
H 2
016
Goo
d
PRO
VISI
ON
OF
DES
IGN
, PR
INTI
NG
SE
RVIC
ES &
PR
OM
OTI
ON
AL IT
EMS
TO
EMLM
BA
UPA
TR
AD
ING
EN
TER
PRIS
EA
S PE
R A
PPR
OVE
D
RAT
ES1
APR
IL 2
014
31 M
ARC
H 2
017
Goo
d
PRO
VISI
ON
OF
DES
IGN
, PR
INTI
NG
SE
RVIC
ES &
PR
OM
OTI
ON
AL IT
EMS
TO
EMLM
VISI
ON
PR
INT
(PTY
) LTD
AS
PER
APP
RO
VED
R
ATES
1 AP
RIL
201
431
MAR
CH
201
7G
ood
LEAS
ING
OF
PHO
TOC
OPY
ING
MAC
HIN
ES
FOR
36
MO
NTH
SD
ITIR
O I.
T R
ESO
UR
CES
&
SERV
ICES
AS
PER
APP
RO
VED
R
ATES
1 M
ARC
H 2
014
28 F
EBR
UAR
Y 20
17G
ood
SOLI
D W
ASTE
MAN
AGEM
ENT
SERV
ICES
FO
R 1
2 M
ON
THS
NO
KEN
G /
RU
RA
L JV
R 3
420
000
.00
01 N
OVE
MBE
R
2013
30 N
OVE
MBE
R
2014
Goo
d
MIC
RO
SOFT
LIC
ENSI
NG
FO
R E
MLM
CH
M V
UW
AN
I CO
MPU
TER
SO
LUTI
ON
R 4
268
,756
.88
28 M
ARC
H 2
014
27 M
ARC
H 2
017
Goo
d
CH
APTE
R 6
127126
CH
APTE
R 5
: Fin
anci
al In
form
atio
n
127126
CHAPTER 6
Auditor General Report
128
CH
APTE
R 6
129
CH
APTE
R 6
131130
COMPONENT A: Auditor General Report6.1 Auditor General report 2013/2014
130
CH
APTE
R 6
131130
CH
APTE
R 6
131
CH
APTE
R 6
133132132
CH
APTE
R 6
133132
CH
APTE
R 6
133
CH
APTE
R 6
135134134
CH
APTE
R 6
135134
CH
APTE
R 6
135
CH
APTE
R 6
137136136
CH
APTE
R 6
137136
CH
APTE
R 6
137
CH
APTE
R 6
139138138
CH
APTE
R 6
139138
COMPONENT B: AUDITOR GENERAL’S OPINION 2013/2014
6.2 Auditor General’s report 2013/2014Auditor-General’s Report on Financial Performance 2013/14
Audit Report Status*: Qualified Opinion
Non-Compliance Issues Remedial Action TakenAs stipulated in the AGSA report Audit action plan developed
Auditor-General’s Report on Service Delivery Performance 2013/2014Audit Report Status: Qualified Opinion
Non-Compliance Issues Remedial Action TakenAs cited in the AGSA report Audit action plan in place
6.3 MUNICIPAL MANAGER AND CHIEF FINANCIAL OFFICER’S COMMENTS.
AUDITORS REPORT 2013/2014 OF THE AUDITOR GENERAL TO THE ELIAS MOTSOALEDI LOCAL MUNICIPALITY
In terms of Section 126(1) of the MFMA the accounting officer of a municipality must:
“Prepare the annual financial statements of the municipality and, within two months after the end of the financial year to which those statements relate, submit the statements to the Auditor- General for auditing;”
The financial statement as on 30June 2014 of the municipality was submitted to the AuditorGeneral on the 31 August 2014.
In terms of section 126(3) (a) (b) of the MFMA the Auditor General must:
” audit those financial statements; and submit an audit report on those statements to the accounting officer of the municipality or entity within three months of receipt of the statements.”
The Audit report for 2013- 2014 was submitted to the Accounting Officer on the 28 November 2014.
The Financial Statements as on 30 June 2014 of the municipality was submitted within two months of the financial year end to the Auditor General on the 31 August 2014.
Council takes note of the Audited Annual Financial Statements 30 June 2014.
The Auditor General Report 2014 was submitted to the Accounting Officer on the 28 November 2014.
The municipality has received a Qualified Audit Opinion for the financial year ended 30June 2014 with a vast improvement on the previous financial year.
Council take note of the contents in the Auditor General report, Audit Action Plan developed to address issues raised by the AGSA and the Audited Financial Statements
COMPONENT B: Auditor General’s Opinion
CH
APTE
R 6
139
CH
APTE
R 6
141140
6.4 AUDIT COMMITTEE COMMENT
The Audit Committee of the Municipality has considered the final AGSA Audit Report at the 2nd Ordinary Audit Committee meeting held on 26 January 2015.
Although the Municipality has received a Qualified Audit Opinion for the year 2013/2014 real progress has been shown in the reduction of matters that caused the basis for the qualified opinion and Management has improved in working with AGSA during the audit process.
The Audit Committee believes that through hard work during the financial year and ensuring that the action plan to improve the audit opinion is in place, practical and addresses the root causes of the findings by the AGSA the Municipality has a chance to an unqualified audit opinion.
Inclusive of the shortcomings that the Auditor General, the Audit Committee is focusing on the following matters to ensure that the municipality achieve its objectives:
• IT Governance;• Risk Management;• Performance Management;• Capacity of Internal Audit
CH
APTE
R 6
141140
Audit Action Plan
CH
APTE
R 6
143142
MU
NIC
IPA
L M
AN
AG
ER’S
OFF
ICE
SEC
TIO
N O
F A
UD
IT
REP
OR
TQ
UA
LIFI
ED, E
MPH
ASI
S O
F M
ATTE
RS
AN
D O
THER
M
ATTE
RS
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
AC
TIO
N
REQ
UIR
EDD
UE
DAT
ER
ESPO
NSI
BLE
PE
RSO
N/S
Jan-
15Pa
rt E
: IN
TER
NA
L C
ON
TRO
LTh
e in
tern
al a
udit
unit
did
not
follo
w u
p th
e im
plem
enta
tion
of in
tern
al a
nd e
xter
nal a
udit
reco
mm
enda
tions
to a
ddre
ss
audi
t find
ings
.
The
impl
emen
tatio
n of
aud
it ac
tion
plan
to b
e m
onito
red
and
repo
rted
to b
oth
MM
and
Au
dit C
omm
ittee
Incl
usio
n of
the
actii
vity
in th
e in
tern
al A
udit
Proj
ect p
lan
none
Qua
rterly
Man
ager
: Int
erna
l Au
dit
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Prop
erty,
Pla
nt
and
Equi
pmen
t
Part
A:
Mat
ters
af
fect
ing
the
audi
t rep
ort
(7)T
he m
unic
ipal
ity d
id n
ot a
dequ
atel
y te
st fo
r and
re
cogn
ise
impa
irmen
t on
item
s of
pro
perty
, pla
nt
and
equi
pmen
t tak
ing
into
acc
ount
impa
irmen
t in
dica
tors
that
exi
sted
at t
he re
porti
ng d
ate
as
requ
ired
by S
A St
anda
rds
of G
RAP
21
Impa
irmen
t of
non
-cas
h ge
nera
ting
asse
ts. F
urth
erm
ore,
th
e m
unic
ipal
ity d
id n
ot p
rope
rly a
sses
s th
e ap
prop
riate
ness
of r
esid
ual v
alue
s an
d us
eful
liv
es o
f ite
ms
of p
rope
rty, p
lant
and
equ
ipm
ent a
s re
quire
d by
SA
Stan
dard
s of
GR
AP 1
7 Pr
oper
ty,
plan
t and
equ
ipm
ent.
I w
as u
nabl
e to
con
firm
the
appr
opria
tene
ss o
f the
val
uatio
n of
pro
perty
, pla
nt
and
equi
pmen
t by
othe
r mea
ns. C
onse
quen
tly I
was
una
ble
to d
eter
min
e w
heth
er a
ny a
djus
tmen
t re
latin
g to
pro
perty
, pla
nt a
nd e
quip
men
t sta
ted
at R
694
622
993
in th
e fin
anci
al s
tate
men
ts w
as
nece
ssar
y.
Activ
ities
to c
ompl
y w
ith p
rovi
sion
s of
G
rap
17 a
nd G
rap
21
Non
eEn
gage
the
AGSA
for
com
mon
un
ders
tand
ing
on th
e in
terv
entio
n of
the
findi
ng
and
prep
are
for
inte
rim a
uditi
ng
of P
PE p
rior t
o en
d of
per
iod
uadi
ting
30-J
un-1
5C
FO/D
eput
y C
FO
CH
APTE
R 6
143142
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
AFS
Part
A:
Mat
ters
af
fect
ing
the
audi
t rep
ort
(6) T
he fi
nanc
ial s
tate
men
ts w
ere
mat
eria
lly
mis
stat
ed d
ue to
the
cum
ulat
ive
effe
ct o
f num
erou
s in
divi
dual
ly im
mat
eria
l unc
orre
cted
mis
stat
emen
ts
in th
e fo
llow
ing
item
s m
akin
g up
the
stat
emen
t of
fina
ncia
l pos
ition
and
the
note
s to
the
finan
cial
st
atem
ents
:
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Man
ager
Bud
get
& R
epor
tiong
/
CFO
· Rec
eiva
bles
from
exc
hang
e tra
nsac
tions
refle
cted
at
R16
856
667
was
und
erst
ated
by
R3
943
105
(201
3: R
764
579)
.
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Man
ager
R
even
ue
· Pro
visi
on fo
r lon
g se
rvic
e le
ave
and
bonu
s re
flect
ed a
t R2
344
042
was
und
erst
ated
by
R49
5 93
4.
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Dep
uty
CFO
· Pay
able
s fro
m e
xcha
nge
trans
actio
ns re
flect
ed a
t R
33 3
20 4
06 w
as o
vers
tate
d by
R78
5 30
7.C
orre
ctio
n o
f M
isst
atem
ents
Non
eN
one
30-A
pr-1
5D
eput
y C
FO/
Man
ager
Ex
pend
iture
· Con
sum
er d
ebto
rs f
rom
non
-exc
hang
e tra
nsac
tions
refle
cted
at R
14 5
59 3
51 w
as
over
stat
ed b
y R
3 94
1 70
1 (2
013:
R47
3 88
8).
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Dep
uty
CFO
/M
anag
er
Rev
enue
· Lon
g te
rm le
ase
debt
ors
refle
cted
at R
643
565
was
ove
rsta
ted
by R
643
565.
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Dep
uty
CFO
/M
anag
er
Rev
enue
· The
ope
ning
bal
ance
of t
he c
urre
nt y
ear
accu
mul
ated
sur
plus
refle
cted
at R
766
138
037
was
ove
rsta
ted
by R
348
677.
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Dep
uty
CFO
· The
ope
ning
bal
ance
of t
he c
urre
nt y
ear V
AT
Rec
eiva
bles
refle
cted
at R
13 3
76 7
26 w
as
over
stat
ed b
y R
1 56
4 37
7
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Dep
uty
CFO
/M
anag
er
Expe
nditu
re
Rev
enue
Part
B:
Oth
er
mat
ters
(10)
The
mun
icip
ality
had
con
sum
er d
ebto
rs
tota
lling
R50
262
660
at 3
0 Ju
ne 2
014.
The
re
cove
rabi
lity
of R
30 0
33 4
45 o
f the
tota
l deb
tors
is
dou
btfu
l
Deb
t col
lect
ion
vs B
ad d
ebt t
o be
ca
lcul
ated
and
w
riten
-off
agai
nst
the
prov
isio
n
Non
eN
one
On-
goin
gM
anag
er
Rev
enue
CH
APTE
R 6
145144
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
SCM
Part
B:
Oth
er
mat
ters
(11)
As d
iscl
osed
in n
ote
53 to
the
finan
cial
st
atem
ents
, irre
gula
r exp
endi
ture
am
ount
ing
to
R25
224
038
(201
3: R
18 4
70 4
92) w
as in
curre
d as
a re
sult
of th
e m
unic
ipal
ity p
rocu
ring
good
s an
d se
rvic
es w
ithou
t fol
low
ing
supp
ly c
hain
m
anag
emen
t req
uire
men
ts.
Cor
rect
ion
of
Mis
stat
emen
tsN
one
Non
e30
-Apr
-15
Dep
uty
CFO
/M
anag
er S
CM
Expe
nditu
rePa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(47)
An a
dequ
ate
man
agem
ent,
acco
untin
g an
d in
form
atio
n sy
stem
was
not
in p
lace
whi
ch
reco
gnis
ed e
xpen
ditu
re w
hen
it w
as in
curre
d,
acco
unte
d fo
r cre
dito
rs a
nd a
ccou
nted
for w
hen
paym
ents
mad
e, a
s re
quire
d by
sec
tion
65(2
)(b) o
f th
e M
FM
SCM
mod
ule
(Mun
soft)
to b
e up
date
d
Non
eO
n-si
te
train
ing
for
impl
emen
tatio
n of
the
upda
ted
mod
ule
30-J
un-1
5D
eput
y C
FO/
Man
ager
Ex
pend
iture
Expe
nditu
rePa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(48)
Rea
sona
ble
step
s w
ere
not t
aken
to p
reve
nt
unau
thor
ised
, irre
gula
r and
frui
tless
and
was
tefu
l ex
pend
iture
, as
requ
ired
by s
ectio
n 62
(1)(d
) of t
he
MFM
A
SCM
sys
tem
s im
prov
emen
t th
roug
h th
e sp
ecia
lised
fin
anci
al a
udit
to
be u
nder
take
n w
ith th
e te
chni
cal
supp
ort o
f the
ap
poin
ted
serv
ice
prov
ider
Cou
ncil
supp
orte
d th
e su
bmis
sion
fo
r sou
rcin
g th
e te
chni
cal
supp
ort
Perio
dic
repr
ot
on th
e su
ppor
t so
licite
d
30-J
un-1
5M
unic
ipal
M
anag
er /
CFO
Expe
nditu
rePa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(4
9)M
oney
ow
ed b
y th
e m
unic
ipal
ity w
as n
ot
alw
ays
paid
with
in 3
0 da
ys, a
s re
quire
d by
sec
tion
65(2
)(e) o
f the
MFM
A.
Cre
dito
rs P
aym
ent
Reg
iste
r to
be u
pdat
ed ,
mon
itore
d an
d re
porti
ng m
onth
ly
Paym
ents
are
m
ade
wee
kly
(Thu
rsda
y)
pend
ing
the
accu
racy
of
the
invo
ice
Mon
thly
revi
ew30
-Jun
-15
Man
ager
Ex
pend
iture
Asse
tsPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
An
effe
ctiv
e sy
stem
of i
nter
nal c
ontro
l for
ass
ets
(incl
udin
g an
ass
et re
gist
er) w
as n
ot in
pla
ce, a
s re
quire
d by
sec
tion
63(2
)(c) o
f the
MFM
A.
Upl
oadi
ng th
e in
form
aito
n on
as
sets
on
Mun
soft
Non
eN
one
30-A
pr-1
5M
anag
er A
sset
s
CH
APTE
R 6
145144
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Rev
enue
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
A
n ad
equa
te m
anag
emen
t, ac
coun
ting
and
info
rmat
ion
syst
em w
hich
acc
ount
s fo
r rev
enue
an
d de
btor
s w
as n
ot in
pla
ce, a
s re
quire
d by
se
ctio
n 64
(2)(e
) of t
he M
FMA.
Upl
oadi
ng th
e in
form
aito
n o
n M
unso
ft
Non
eN
one
30-A
pr-1
5M
anag
er
Rev
enue
Rev
enue
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
An
effe
ctiv
e sy
stem
of i
nter
nal c
ontro
l for
re
venu
e w
as n
ot in
pla
ce, a
s re
quire
d by
sec
tion
64(2
)(f) o
f the
MFM
A.
Upl
oadi
ng th
e in
form
aito
n o
n M
unso
ft
Non
eN
one
30-A
pr-1
5M
anag
er
Rev
enue
Budg
etPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
Expe
nditu
re w
as in
curre
d in
exc
ess
of th
e lim
its
of th
e am
ount
s pr
ovid
ed fo
r in
the
vote
s of
the
appr
oved
bud
get,
in c
ontra
vent
ion
of s
ectio
n 15
of
the
MFM
A
Upl
oadi
ng th
e in
form
aito
n o
n M
unso
ft
Non
eN
one
30-A
pr-1
5M
anag
er
Expe
nditu
re/
Budg
et
SCM
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
Con
tract
s an
d qu
otat
ions
wer
e aw
arde
d to
bid
ders
w
ho d
id n
ot s
ubm
it a
decl
arat
ion
on w
heth
er
they
are
em
ploy
ed b
y th
e st
ate
or c
onne
cted
to
any
pers
on e
mpl
oyed
by
the
stat
e, a
s re
quire
d by
Sup
ply
Cha
in M
anag
emen
t (SC
M) r
egul
atio
n 13
(c).
Upl
oadi
ng th
e in
form
aito
n o
n M
unso
ft
Non
eN
one
30-A
pr-1
5M
anag
er S
CM
SCM
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
Con
stru
ctio
n co
ntra
cts
wer
e aw
arde
d to
co
ntra
ctor
s th
at w
ere
not r
egis
tere
d w
ith th
e C
onst
ruct
ion
Indu
stry
Dev
elop
men
t Boa
rd
(CID
B), i
n ac
cord
ance
with
sec
tion
18(1
) of t
he
Con
stru
ctio
n In
dust
ry D
evel
opm
ent B
oard
Act
, 20
00 (A
ct N
o. 3
8 of
200
0) (C
IDB
Act)
and
CID
B re
gula
tions
17
and
25(7
A).
Ensu
re th
at th
e C
IDB
stat
us is
ve
rified
on
the
date
of
eva
luat
ion
Non
eN
one
Mon
thly
Man
ager
SC
M
INFR
APa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
C
onst
ruct
ion
proj
ects
wer
e no
t alw
ays
regi
ster
ed
with
the
CID
B, a
s re
quire
d by
sec
tion
22 o
f the
C
IDB
Act a
nd C
IDB
regu
latio
n 18
.
Upl
oad
the
proj
ects
fo
r reg
istra
tion
with
C
IDB
Non
eN
one
Mon
thly
Man
ager
PM
U.
Dire
ctor
INFR
A
INFR
APa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
Th
e pe
rform
ance
of c
ontra
ctor
s or
pro
vide
rs w
as
not m
onito
red
on a
mon
thly
bas
is, a
s re
quire
d by
se
ctio
n 11
6(2)
(b) o
f the
MFM
A.
Rep
ort o
n co
ntra
ctor
’s pe
rform
ance
Non
eN
one
mon
thly
Man
ager
PM
U.
Dire
ctor
INFR
A/Le
gal
CH
APTE
R 6
147146
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Lega
lPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
The
cont
ract
per
form
ance
and
mon
itorin
g m
easu
res
and
met
hods
wer
e in
suffi
cien
t to
ensu
re
effe
ctiv
e co
ntra
ct m
anag
emen
t, as
requ
ired
by
sect
ion
116(
2)(c
) of t
he M
FMA.
Perio
dic
cont
ract
s m
anag
emen
t re
prot
ing
Non
eN
one
mon
thly
Lega
l
SCM
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
A
war
ds w
ere
mad
e to
pro
vide
rs w
ho a
re in
the
serv
ice
of o
ther
sta
te in
stitu
tions
in c
ontra
vent
ion
of M
FMA
112(
j) an
d SC
M re
gula
tions
44.
Sim
ilar
awar
ds w
ere
iden
tified
in th
e pr
ior y
ear a
nd n
o ef
fect
ive
step
s w
ere
take
n to
pre
vent
or c
omba
t th
e ab
use
of th
e SC
M p
roce
ss in
acc
orda
nce
with
SC
M re
gula
tion
38(1
).
Ensu
re th
at th
e SO
FTW
ARE
is
proc
ured
that
will
assi
st in
vet
ting
the
prov
ider
s th
at a
re
in th
e Se
rvic
e of
th
e st
ate
Non
eN
one
On-
goin
gM
anag
er S
CM
SCM
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
Per
sons
in s
ervi
ce o
f the
mun
icip
ality
who
se
clos
e fa
mily
mem
bers
had
a p
rivat
e or
bus
ines
s in
tere
st in
con
tract
s aw
arde
d by
the
mun
icip
ality
fa
iled
to d
iscl
ose
such
inte
rest
, as
requ
ired
by
SCM
regu
latio
n 46
(2)(e
).
Ensu
re th
at a
ll Se
rvic
e Pr
ovid
ers
sign
ed th
e M
BD
4 fo
rms
and
that
st
eps
be ta
ken
for a
ll pr
ovid
ers
that
mad
e fa
lse
decl
arat
ion.
Non
eN
one
Mon
thly
Man
ager
SC
M/
CR
O
SCM
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
Bid
ders
for t
ende
rs a
bove
R10
milli
on w
ere
not
requ
este
d to
sub
mit
annu
al fi
nanc
ial s
tate
men
t as
requ
ired
by p
arag
raph
21(
d)(i)
of t
he m
unic
ipal
ity’s
Supp
ly C
hain
regu
latio
ns.
Ensu
re th
at th
e An
nual
Fin
anci
al
stat
emen
t are
su
bmitt
ed b
efor
e is
suin
g ou
t the
ap
poin
tmen
t let
ter
Non
eN
one
On-
goin
gM
anag
er S
CM
SCM
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
The
mun
icip
ality
did
not
requ
est a
nd c
heck
, in
resp
ect o
f the
reco
mm
ende
d bi
dder
, whe
ther
m
unic
ipal
rate
s an
d ta
xes
and
mun
icip
al s
ervi
ce
char
ges
are
not i
n ar
rear
s. T
his
is c
ontra
vent
ion
with
par
agra
ph 2
8(1)
(c) o
f the
mun
icip
ality
’s Su
pply
Cha
in R
egul
atio
ns.
Ensu
re th
at th
e m
unic
ipal
rate
s an
d ta
xes
or p
roof
of
resi
dent
are
set
as
the
min
imum
re
quire
men
ts in
the
tend
er d
ocum
ents
Non
eN
one
On-
goin
gM
anag
er S
CM
CH
APTE
R 6
147146
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Budg
etPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
U
naut
horis
ed, i
rregu
lar,
fruitl
ess
and
was
tefu
l ex
pend
iture
incu
rred
by th
e m
unic
ipal
ity w
as n
ot
inve
stig
ated
to d
eter
min
e if
any
pers
on is
liab
le fo
r th
e ex
pend
iture
, as
requ
ired
by s
ectio
n 32
(2)(a
)(ii)
of th
e M
FMA.
Rep
ort a
ny
iden
tified
un
auth
oris
ed,
irreg
ular
, fru
itles
s an
d w
aste
ful
expe
nditu
re
incu
rred
to c
ounc
il,
NT
Non
eN
one
Qua
rterly
CFO
/Dep
uty
CFO
Expe
nditu
rePa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
An
adeq
uate
man
agem
ent,
acco
untin
g an
d in
form
atio
n sy
stem
whi
ch a
ccou
nts
for l
iabi
litie
s w
as n
ot in
pla
ce, a
s re
quire
d by
sec
tion
63(2
)(a) o
f th
e M
FMA.
Impl
emen
t El
ectri
nic
Asse
t R
egis
ter
Non
eN
one
28-F
eb-1
5M
anag
er A
sset
s
Serv
ice
Leve
l Ag
reem
ents
and
C
ontra
cts
OTH
ER
MAT
TER
S EX
.131
The
Acco
untin
g of
ficer
mus
t im
plem
ent e
ffect
ive
cont
ract
man
agem
ent t
hat i
s co
mpl
iant
with
M
FMA.
Mon
thly
Con
tract
R
econ
cilia
tion
be
perfo
rmed
and
Si
nged
Non
eN
one
28-F
eb-1
5Le
gal/A
O
INVE
NTO
RYO
THER
M
ATTE
RS
EX.9
2, 2
14
The
mat
ter i
dent
ified
indi
cate
s a
lack
of m
onito
ring
over
the
man
agem
ent o
f fue
l tra
nsac
tions
and
the
perio
dic
inve
ntor
y co
unts
.
Inro
duce
mes
ures
to
rest
rict a
nd
mes
ure
fuel
issu
es.
Non
eN
one
28-F
eb-1
5M
anag
er A
sset
s
LEAS
ESO
THER
M
ATTE
RS
EX.8
3
The
Chi
ef fi
nanc
ial o
ffice
r did
not
ens
ure
that
th
e op
erat
ing
leas
e pa
ymen
ts a
re s
uffic
ient
ly
supp
orte
d by
the
rele
vant
sig
ned
cont
ract
s.
Com
pare
and
at
tach
con
tract
s of
leas
es to
leas
e pa
ymen
ts
Non
eN
one
28-F
eb-1
5Ac
coou
ntan
t Ex
pend
iture
/ M
anag
er
Expe
nditu
re
Expe
nditu
reO
THER
M
ATTE
RS
EX.1
39
The
Acco
untin
g of
ficer
sho
uld
ensu
re
that
eco
nom
ical
am
ount
s ar
e pa
id to
war
ds
paup
er b
uria
ls a
nd th
at th
e fu
nera
ls a
re
suffi
cien
tly s
uppo
rted
by th
e re
leva
nt s
uppo
rting
do
cum
enta
tion.
(Pau
per b
uria
ls)
Rep
ort m
ust b
e re
ceiv
ed fr
om
Com
mun
ity
Serv
ices
D
epar
tmen
t tha
t st
ates
bur
ials
ar
e ch
arge
d at
m
inim
um
Non
eN
one
28-F
eb-1
5D
irect
or
Com
mun
ity
Serv
ices
/ M
anag
er E
xp
CH
APTE
R 6
149148
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
SCM
OTH
ER
MAT
TER
S EX
.151
Bid
rigg
ing,
als
o re
ferre
d to
as
collu
sive
tend
erin
g,
occu
rs w
hen
two
or m
ore
com
petit
ors
agre
e th
ey
will
not c
ompe
te g
enui
nely
with
eac
h ot
her f
or
tend
ers,
allo
win
g on
e of
the
carte
l mem
bers
to
‘win
’ the
tend
er. P
artic
ipan
ts in
a b
id ri
ggin
g ca
rtel
may
take
turn
s to
be
the
‘win
ner’
by a
gree
ing
abou
t the
way
they
sub
mit
tend
ers,
incl
udin
g so
me
com
petit
ors
agre
eing
not
to te
nder
. Bid
rigg
ing
can
take
a v
arie
ty o
f for
ms.
Ensu
re th
at th
e is
sue
is ra
ised
du
ring
the
brie
fing
sess
ion
and
that
th
e sp
read
she
et
is p
repa
red
in
iden
tifyi
ng
mem
bers
of
com
pani
es th
at
appe
ars
to b
e co
lludi
ng
Non
eN
one
30-A
pr-1
5M
anag
er S
CM
Rev
enue
OTH
ER
MAT
TER
S EX
.94
The
Acco
untin
g of
ficer
did
not
ens
ure
that
the
cons
umer
dep
osit
tarif
f for
exi
stin
g co
nsum
ers
incr
ease
d an
nual
ly to
brin
g it
in li
ne w
ith th
e ap
prov
ed ra
te.
Polic
y w
ill be
am
ende
d to
en
usre
pro
cess
be
dev
elop
ed to
in
crea
se d
epos
its
wer
e la
ckin
g.
Impl
emen
t
Non
eN
one
On-
goin
gM
anag
er
Rev
enue
Rev
enue
OTH
ER
MAT
TER
S EX
.2Th
e R
even
ue M
anag
er d
id n
ot e
xerc
ise
adeq
uate
co
ntro
ls o
ver t
he g
rant
ing
of e
xten
ded
settl
emen
t ar
rang
emen
t to
cons
umer
s.
All a
rrang
emen
ts
be m
onito
red
by
Rev
enue
Sec
tion
All
arra
ngem
ents
ar
e fin
ally
re
view
ed a
nd
auth
oris
ed
by R
even
ue
man
ager
Non
eO
n-go
ing
Man
ager
R
even
ue
CH
APTE
R 6
149148
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Rev
enue
OTH
ER
MAT
TER
S EX
.2In
term
s of
par
agra
ph 6
4(2)
(a) o
f the
Mun
icip
al
Fina
ncia
l Man
agem
ent A
ct, 2
003
(Act
no.
56
of 2
003)
, th
e ac
coun
ting
offic
er m
ust f
or th
e pu
rpos
es o
f sub
sect
ion
(1) t
ake
all r
easo
nabl
e st
eps
to e
nsur
e th
at th
e m
unic
ipal
ity h
as e
ffect
ive
reve
nue
colle
ctio
n sy
stem
s co
nsis
tent
with
se
ctio
n 95
of t
he M
unic
ipal
Sys
tem
s Ac
t and
the
mun
icip
ality
’s cr
edit
cont
rol a
nd d
ebt c
olle
ctio
n po
licy.C
ontra
ry to
the
abov
e, th
e m
unic
ipal
ity
has
been
cha
rgin
g in
tere
st o
n ov
erdu
e ac
coun
ts
for d
ebto
r acc
ount
s th
at h
ave
been
clo
sed/
are
in
activ
e. T
he m
unic
ipal
ity is
cha
rgin
g in
tere
st
on a
ccou
nts
that
wer
e cl
osed
from
as
early
as
the
2003
fina
ncia
l yea
r. Th
e re
cove
rabi
lity
of
the
inte
rest
inco
me
from
the
inac
tive
debt
ors
is
ques
tiona
ble.
Run
Pro
cess
to
ens
ure
all
inac
tive
acco
unts
dr
awin
g in
tere
st
are
iden
tified
and
co
rrect
ed.
Non
eN
one
On-
goin
gAc
coun
tant
In
com
e / M
anag
er
Rev
enue
Rev
enue
OTH
ER
MAT
TER
S EX
.14
The
Rev
enue
Man
ager
did
not
per
form
re
conc
iliatio
ns in
ord
er to
ens
ure
that
all
proc
eeds
fro
m th
e sa
le o
f pre
paid
ele
ctric
ity h
ave
been
ap
prop
riate
ly re
cord
ed in
the
mun
icip
ality
’s fin
anci
al re
cord
s.
AUG
, SEP
T,
OC
T, N
OV
& D
EC 2
014
pref
orm
ed a
nd
sign
ed
Rev
iew
ed b
y D
eput
y C
FOO
n-go
ing
Acco
unta
nt
Inco
me
/ Man
ager
R
even
ue
Rev
enue
OTH
ER
MAT
TER
S EX
.18
The
Chi
ef F
inan
cial
Offi
cer d
id n
ot re
view
the
tarif
f st
ruct
ure
on th
e M
unSo
ft to
ens
ure
that
acc
urat
e ta
riffs
and
blo
cks
are
utilis
ed to
det
erm
ine
the
sale
am
ount
for t
he e
lect
ricity
.
All t
ariff
cha
nges
be
che
cked
and
si
gnin
g of
f
Non
eR
evie
wed
by
Dep
uty
CFO
31-J
an-1
5Ac
coun
tant
In
com
e / M
anag
er
Rev
enue
Rev
enue
OTH
ER
MAT
TER
S EX
.24
The
Rev
enue
Man
ager
did
not
impl
emen
t con
trols
in
pla
ce in
ord
er to
ens
ure
that
leas
e co
ntra
cts
are
adeq
uate
ly m
anag
ed a
nd th
at th
e re
ntal
reve
nue
is
reco
rded
acc
urat
ely
and
com
plet
ely.
Mon
thly
Ren
tal
Rec
onci
liatio
n be
pe
rform
ed a
nd
Sing
ed
AUG
, SEP
T,
OC
T, N
OV
& D
EC 2
014
due
by 2
8 FE
B 20
15
Rev
iew
ed b
y D
eput
y C
FOO
n-go
ing
Man
ager
R
even
ue
Rev
enue
OTH
ER
MAT
TER
S EX
.26
The
Rev
enue
Man
ager
did
not
revi
ew th
e le
ase
cont
ract
s in
ord
er to
ens
ure
that
all
rent
al
agre
emen
ts a
re a
t mar
ket v
alue
.
Stak
ehol
ders
be
eng
aged
as
this
has
lega
l im
plic
atio
ns.
Non
eR
evie
w b
y D
eput
y C
FO28
-Feb
-15
Man
ager
R
even
ue
CH
APTE
R 6
151150
FIN
AN
CE
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N
OF
AU
DIT
R
EPO
RT
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
O
THER
MAT
TER
S
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Rev
enue
OTH
ER
MAT
TER
S EX
.42
The
Chi
ef F
inan
cial
Offi
cer d
id n
ot p
erfo
rm a
re
view
of t
he fi
nanc
ial r
ecor
ds in
ord
er to
ens
ure
that
the
prop
erty
rate
s re
conc
iliatio
n ha
s be
en
prep
ared
acc
urat
ely
and
adeq
uate
ly s
uppo
rted
by
the
rele
vant
sup
porti
ng d
ocum
ents
.
Trai
ning
and
as
sist
ance
on
prep
airin
g ra
tes
Rec
onci
liatio
n
AUG
, SEP
T,
OC
T, N
OV
& D
EC 2
014
due
by 2
8 FE
B 20
15
Rev
iew
ed b
y D
eput
y C
FOO
n-go
ing
Man
ager
R
even
ue
CH
APTE
R 6
151150
INFR
AST
RU
CTU
RE
DEP
AR
TMEN
TSE
CTI
ON
O
F A
UD
IT
REP
OR
T
QU
ALI
FIED
, EM
PHA
SIS
OF
MAT
TER
S A
ND
OTH
ER M
ATTE
RS
AC
TIVI
TIES
TO
B
E U
ND
ERTA
KEN
TO
REM
EDY
THE
KEY
FIN
DIN
GS
AN
D A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
AC
TIO
N
REQ
UIR
EDD
UE
DAT
ER
ESPO
NSI
BLE
PE
RSO
N/S
Jan-
15Te
chni
cal
OTH
ER
MAT
TER
S EX
.183
In te
rms
of s
ectio
n 74
of t
he M
unic
ipal
Fi
nanc
e M
anag
emen
t Act
, 200
3 (A
ct
no. 5
6 of
200
3), t
he a
ccou
ntin
g of
ficer
of
a m
unic
ipal
ity m
ust s
ubm
it to
the
Nat
iona
l Tre
asur
y, th
e pr
ovin
cial
tre
asur
y, th
e de
partm
ent f
or lo
cal
gove
rnm
ent i
n th
e pr
ovin
ce o
r th
e Au
dito
r-Gen
eral
suc
h in
form
atio
n,
retu
rns,
doc
umen
ts, e
xpla
natio
ns a
nd
mot
ivat
ions
as
may
be
pres
crib
ed o
r as
may
be
requ
ired.
To e
nsur
e pr
oper
fil
ing
and
safe
ga
urdi
ng o
f do
cum
ents
.
Con
sist
ance
fil
ing
syst
em a
nd
repo
rting
Con
tinou
s T
echn
ical
m
anag
ers
PMU
El
ectri
cal E
nige
er
Roa
d m
anag
er
PMU
OTH
ER
MAT
TER
S EX
.241
In te
rms
of th
e se
ctio
n 63
(2) o
f the
M
unic
ipal
Fin
ance
Man
agem
ent A
ct 5
6 of
200
3, th
e ac
coun
ting
offic
er m
ust
for t
he p
urpo
ses
of s
ubse
ctio
n (1
) tak
e al
l rea
sona
ble
step
s to
ens
ure(
It w
as
how
ever
not
ed th
at c
ompl
eted
cap
ital
proj
ects
per
the
entit
y’s p
roje
ct re
gist
er
wer
e no
t tra
nsfe
rred
to th
e fix
ed a
sset
re
gist
er a
t the
pro
ject
val
ues
indi
cate
d.
) BA
LAN
CED
PR
OJE
CT
REG
ISTE
R
WIT
H F
INA
NC
E.
Upd
ate
the
proj
ects
re
gist
erTo
dat
e th
e re
ports
ar
e ba
lanc
ing
only
th
e ro
llove
rs n
eed
to
be u
pdat
ed fo
r bot
h de
partm
ents
Con
sist
ance
re
porti
ng th
roug
h In
frast
ruct
ure
and
Fina
nce
on
a m
onth
ly b
asis
be
fore
sub
mis
sion
of
repo
rts.
Qua
rterly
PMU
Tec
hnic
al
Dire
ctor
PMU
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
C
onst
ruct
ion
proj
ects
wer
e no
t alw
ays
regi
ster
ed w
ith th
e C
IDB,
as
requ
ired
by s
ectio
n 22
of t
he C
IDB
Act a
nd C
IDB
regu
latio
n 18
.
To e
nsur
e co
mpl
ianc
e on
C
IDB
valid
atio
n co
mpl
ianc
e th
roug
h ou
t the
pro
ject
CID
B ve
rifica
tion
in p
rogr
ess
for t
he
mon
th o
f Jan
uary
20
15
Non
eC
ontin
ous
PMU
Tec
hnic
al
Dire
ctor
CH
APTE
R 6
153152
HU
MA
N R
ESO
UR
CES
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N O
F A
UD
IT R
EPO
RT
QU
ALI
FIED
,
EM
PHA
SIS
OF
MAT
TER
S A
ND
OTH
ER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
AC
TIO
N
REQ
UIR
EDD
UE
DAT
ER
ESPO
NSI
BLE
PE
RSO
N/S
Jan-
15
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(53)
An
actin
g m
unic
ipal
m
anag
er w
as a
ppoi
nted
for
a pe
riod
of m
ore
than
thre
e m
onth
s w
ithou
t the
app
rova
l by
the
MEC
for l
ocal
gov
ernm
ent
in c
ontra
vent
ion
of s
ectio
n 54
A(2A
) of t
he M
SA.
Subm
issi
on o
f let
ter t
o M
inin
ster
C
ogta
for c
ondo
nem
ent o
f the
m
unic
ipal
ity n
on-c
ompl
ianc
e ac
tivity
Not
requ
ired
30-M
ar-1
5M
unic
ipal
M
anag
er
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(54)
The
dire
ctor
of
Dev
elop
men
t Pla
nnin
g an
d C
orpo
rate
Ser
vice
was
ap
poin
ted
with
out h
avin
g m
et th
e pr
escr
ibed
min
imum
co
mpe
tenc
y le
vels
as
requ
ired
by s
ectio
n 56
(1)(b
) of t
he
MSA
.
Dire
ctor
Dev
elop
men
t Pla
nnin
g M
inim
um C
ompe
tenc
y Le
vel
Trai
ning
in p
rogr
ess
to c
ompl
ete
with
in th
e ex
tens
ion
perio
d Se
ptem
ber 2
015
Appo
intm
ent o
f se
rvic
e pr
ovid
er fo
r co
ntin
uatio
n of
trai
ning
fa
cilti
tatio
n
Mon
htly
mon
itorin
g an
d re
port
to E
XCO
30-M
ar-1
5M
anag
er H
R
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(55)
Man
ager
s di
rect
ly
acco
unta
ble
to m
unic
ipal
m
anag
ers
wer
e ap
poin
ted
with
out s
ubm
ittin
g pr
oof o
f pr
evio
us e
mpl
oym
ent a
nd
disc
losu
re o
f fina
ncia
l int
eres
ts
in c
ontra
vent
ion
of re
gula
tion
4 of
GN
R 8
05.
Serv
ice
certi
ficat
e fo
r app
oint
ed
Dire
ctor
Cor
pora
te to
be
sour
ces
and
reco
rd k
ept i
n th
e pe
rson
nel i
le
Lette
r of r
eque
st s
ent
to p
revi
ous
empl
oyer
Not
requ
ired
28-F
eb-1
5M
anag
er H
R
Cop
y of
Dis
clos
ure
on
Fina
ncia
l int
eres
t fro
m D
irect
or
Dev
elop
men
t pla
nnin
g to
be
obta
ined
Cop
y of
the
disc
losu
re
filed
in p
erso
nnel
file
Not
requ
ired
31-J
an-1
5M
anag
er H
R
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(56
) The
mun
icip
ality
did
not
su
bmit
a re
port
on c
ompl
ianc
e w
ith p
resc
ribed
com
pete
ncy
leve
ls to
the
Nat
iona
l Tre
asur
y an
d re
leva
nt p
rovi
ncia
l tre
asur
y as
requ
ired
by th
e R
egul
atio
ns o
n M
inim
um
Com
pete
ncy
Leve
ls re
gula
tion
14(2
)(a).
Rep
ort o
n th
e pr
ogre
ss
rega
rdin
g th
e se
nior
man
ager
s an
d SC
M p
erso
nnel
on
min
imum
com
pete
ncy
leve
l sk
ills a
cqui
red
to b
e su
bmitt
ed
to N
atio
nal T
reas
ury
Rep
ort q
uarte
rlyC
ompl
etio
n of
cu
rrent
trai
ning
pr
ogra
mm
es o
f M
FMP
and
CPM
D
30-J
un-1
5M
anag
er H
R
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(58)
Sen
ior m
anag
ers
did
not
mee
t any
of t
he p
resc
ribed
co
mpe
tenc
y ar
eas
as re
quire
d by
regu
latio
n 6
and
7 of
the
Reg
ulat
ions
on
Min
imum
C
ompe
tenc
y Le
vels
.
Dire
ctor
Cor
pora
te S
ervi
ces
com
plet
ed th
e fo
rmal
trai
ning
se
ssio
ns b
y 17
Dec
embe
r 201
4
Subm
it th
e Po
rtfol
io
of E
vide
nce
for
asse
ssm
ent
Not
requ
ired
30-J
un-1
5D
irect
or
Cor
pora
te
Serv
ices
CH
APTE
R 6
153152
HU
MA
N R
ESO
UR
CES
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N O
F A
UD
IT R
EPO
RT
QU
ALI
FIED
,
EM
PHA
SIS
OF
MAT
TER
S A
ND
OTH
ER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
AC
TIO
N
REQ
UIR
EDD
UE
DAT
ER
ESPO
NSI
BLE
PE
RSO
N/S
Jan-
15
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(59)
Fin
ance
offi
cial
s at
mid
dle
man
agem
ent d
id n
ot h
ave
the
high
er e
duca
tion
qual
ifica
tion
as re
quire
d by
regu
latio
n 8
and
9 of
the
Reg
ulat
ions
on
Min
imum
Com
pete
ncy
Leve
ls.
Skills
Dev
elop
men
t pro
gram
mes
fo
r the
mid
dle
man
ager
s cu
rrent
ly e
mpl
oyed
in F
inan
ce
depa
rtmen
t to
be im
plem
ente
d in
clud
ing
the
RPL
pro
gram
mes
Qua
rterly
repo
rtR
elev
ent q
ualifi
ed
new
em
ploy
ees
to
be a
ppoi
ntm
ent i
n th
e va
cant
pos
ition
s in
fina
nce
as p
er
Reg
ulat
ions
in
futu
re
30-J
un-1
5D
irect
or
Cor
pora
te
Serv
ices
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(60
)Fin
ance
offi
cial
s at
mid
dle
man
agem
ent d
id n
ot m
eet a
ny
of th
e pr
escr
ibed
com
pete
ncy
area
s as
requ
ired
by re
gula
tion
8 an
d 9
of th
e R
egul
atio
ns o
n M
inim
um C
ompe
tenc
y Le
vels
.
Audi
t of t
he s
taff
files
in
the
Fina
nce
depa
rtmen
t to
esta
blis
h th
e nu
mbe
r per
sonn
el
to u
nder
go th
e tra
inin
g pr
ogra
mm
e un
der M
FMP
and
/or
CPM
D to
mee
t the
min
imum
co
mpe
tenc
ies
requ
ired
Appo
intm
ent o
f se
rvic
e pr
ovid
er fo
r co
ntin
uatio
n of
trai
ning
fa
cilti
tatio
nId
entifi
catio
n of
fin
anci
al s
ourc
es to
co
ver t
he tr
aini
ng
prog
ram
mes
30-S
ep-1
5M
anag
er H
R
HR
Part
D:
NO
N
CO
MPL
IAN
CE
LEG
ISLA
TIO
N
(61)
Sup
ply
chai
n m
anag
emen
t man
ager
s di
d no
t mee
t any
of t
he p
resc
ribed
co
mpe
tenc
y ar
eas
as re
quire
d by
regu
latio
n 8
and
9 of
the
Reg
ulat
ions
on
Min
imum
C
ompe
tenc
y Le
vels
.
Audi
t of t
he s
taff
files
in
theS
CM
div
isio
n to
est
ablis
h th
e nu
mbe
r per
sonn
el to
und
ergo
th
e tra
inin
g pr
ogra
mm
e un
der
MFM
P an
d /o
r CPM
D to
mee
t th
e m
inim
um c
ompe
tenc
ies
requ
ired
Appo
intm
ent o
f se
rvic
e pr
ovid
er fo
r co
ntin
uatio
n of
trai
ning
fa
cilti
tatio
n
Iden
tifica
tion
of
finan
cial
sou
rces
to
cove
r the
trai
ning
pr
ogra
mm
es
30-S
ep-1
5M
anag
er H
R
ICT
Part
E:
INTE
RN
AL
CO
NTO
L
(10
3) T
he V
IP s
ecur
ity
setti
ngs
inad
equa
te b
ecau
se
the
mun
icip
ality
was
on
VIP
Prem
ier 4
.3B,
whi
ch d
id
not h
ave
the
func
tiona
lity
to c
onfig
ure
pass
wor
d pa
ram
eter
s. T
he m
unic
ipal
ity
is c
urre
ntly
in th
e pr
oces
s of
impl
emen
ting
a Pr
emie
r 4.
3C w
hich
will
enab
le th
is
appl
icat
ion.
Ref
er to
the
sepa
rate
Aud
it A
ctio
n Pl
an d
evel
oped
spe
cific
ally
for a
ll IC
T re
late
d fin
ding
s
CH
APTE
R 6
155154
HU
MA
N R
ESO
UR
CES
DIV
ISIO
N/
PRO
GR
AM
ME
SEC
TIO
N O
F A
UD
IT R
EPO
RT
QU
ALI
FIED
,
EM
PHA
SIS
OF
MAT
TER
S A
ND
OTH
ER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
AC
TIO
N
REQ
UIR
EDD
UE
DAT
ER
ESPO
NSI
BLE
PE
RSO
N/S
Jan-
15
ICT
Part
E:
INTE
RN
AL
CO
NTO
L
(104
)Fire
wal
l sta
ndar
ds
and
proc
edur
es w
ere
not
deve
lope
d an
d im
plem
ente
d an
d pa
tch
man
agem
ent
softw
are
was
not
inst
alle
d to
pro
tect
the
info
rmat
ion
tech
nolo
gy (I
T) e
nviro
nmen
t du
e to
inad
equa
te b
udge
ting
by IT
man
agem
ent
Ref
er to
the
sepa
rate
Aud
it A
ctio
n Pl
an d
evel
oped
spe
cific
ally
for a
ll IC
T re
late
d fin
ding
sIC
TPa
rt E
: IN
TER
NA
L C
ON
TOL
(105
)Offi
cial
s re
spon
sibl
e fo
r th
e ad
min
istra
tion
of u
sers
’ pr
oces
ses
and
draf
t use
r ac
cess
pol
icy
and
proc
edur
es
to a
ddre
sses
key
use
r acc
ount
m
anag
emen
t ris
ks w
as n
ot
dele
gate
d m
anag
emen
t. As
a
resu
lt, m
anag
emen
t act
iviti
es
such
as
revi
ews
of u
sers
’ ac
cess
righ
ts a
nd s
yste
m
adm
inis
trato
rs’ a
ctiv
ities
wer
e no
t per
form
ed.
ICT
Part
E:
INTE
RN
AL
CO
NTO
L
(106
) Th
ere
is n
o do
cum
ente
d a
busi
ness
con
tinui
ty p
lan
(BC
P) o
r IT
disa
ster
reco
very
pl
an (D
RP)
Thi
s is
due
to a
la
ck o
f kno
wle
dge
and
skills
. Fu
rther
mor
e, p
rope
r bac
kup
man
agem
ent p
roce
sses
w
ere
not i
n pl
ace
due
to IT
m
anag
emen
t ove
rsig
ht.
CH
APTE
R 6
155154
DEV
ELO
PMEN
T PL
AN
NIN
G
DEP
AR
TMEN
TSE
CTI
ON
O
F A
UD
IT
REP
OR
T
QU
ALI
FIED
,
EM
PHA
SIS
OF
MAT
TER
S A
ND
OTH
ER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
IDP
and
TOW
N
PLAN
NIN
GO
THER
M
ATTE
RS
EX.5
9
The
IDP
man
ager
and
th
e D
irect
or: D
evel
opm
ent
Plan
ning
sho
uld
ensu
re th
at th
e Sp
atia
l Dev
elop
men
t Fra
mew
ork
is in
clud
ed in
the
Inte
grat
ed
Dev
elop
men
t Pla
n.
the
appr
oved
SD
F is
in p
lace
an
d th
e cr
itica
l sec
tions
will
be
inco
pora
ted
in th
e ID
P
peru
sal o
f SD
F to
ex
trate
pola
te c
ritic
al
info
rmat
ion
that
will
be in
clud
ed in
the
IDP
none
31-M
ay-1
5D
irect
or
CH
APTE
R 6
157156
STR
ATEG
IC D
EVEL
OPM
ENT
DEP
AR
TMEN
TSE
CTI
ON
OF
AU
DIT
REP
OR
TQ
UA
LIFI
ED,
E
MPH
ASI
S O
F M
ATTE
RS
AN
D O
THER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(2
7)S
ectio
n 41
(c) o
f the
Mun
icip
al
Sys
tem
s A
ct, 2
000
(Act
no.
32
of
2000
) (M
SA
) req
uire
s th
e in
tegr
ated
de
velo
pmen
t pla
n to
form
the
basi
s fo
r th
e an
nual
repo
rt, th
eref
ore
requ
iring
co
nsis
tenc
y of
obj
ectiv
es, i
ndic
ator
s an
d ta
rget
s be
twee
n pl
anni
ng a
nd re
porti
ng
docu
men
ts. A
tota
l of 3
6% o
f the
repo
rted
obje
ctiv
es, 6
4% o
f the
repo
rted
indi
cato
rs
and
82%
of t
he re
porte
d ta
rget
s w
ere
not c
onsi
sten
t with
thos
e in
the
appr
oved
in
tegr
ated
dev
elop
men
t pla
n du
e to
a
lack
of p
rope
r sys
tem
s an
d pr
oces
ses
for
perfo
rman
ce m
anag
emen
t.
The
2015
/16
SD
BIP
to b
e in
con
sist
ance
with
the
appr
oved
201
5/16
Inte
grat
ed
Dev
elop
men
t pla
n.
2014
/15
SD
BIP
re
view
al is
in
proc
ess
for I
DP
amm
endm
ent
alig
nmen
t
Non
e 30
-Jun
-15
PM
S M
anag
er
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(2
8)S
ectio
n 25
(2) o
f the
MS
A de
term
ines
that
an
inte
grat
ed d
evel
opm
ent
plan
ado
pted
by
a m
unic
ipal
cou
ncil
may
be
amen
ded
in a
ccor
danc
e w
ith th
e pr
oces
s as
pre
scrib
ed p
er s
ectio
n 34
of
the
MS
A, a
nd th
at s
uch
a pl
an re
mai
ns
in fo
rce
until
an
inte
grat
ed d
evel
opm
ent
plan
is a
dopt
ed b
y th
e ne
xt e
lect
ed
coun
cil.
Mat
eria
l cha
nges
wer
e m
ade
to
the
deve
lopm
ent o
bjec
tives
, ind
icat
ors
and
targ
ets
in th
e an
nual
per
form
ance
re
port,
with
out f
ollo
win
g th
e pr
oces
s as
pr
escr
ibed
in s
ectio
n 28
of t
he M
FMA
and
with
out a
dopt
ion
by th
e m
unic
ipal
cou
ncil.
Th
is w
as d
ue to
lack
of r
evie
w b
y th
e m
anag
emen
t and
the
inte
rnal
aud
it un
it.
cons
iste
ncy
betw
een
the
ad
opte
d ID
P an
d th
e an
nual
pe
rform
ance
repo
rt.
Non
e N
one
30-J
ul-1
5P
MS
Man
ager
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(29)
Per
form
ance
indi
cato
rs m
ust b
e w
ell
defin
ed b
y ha
ving
cle
ar d
ata
defin
ition
s so
that
dat
a ca
n be
col
lect
ed c
onsi
sten
tly
and
is e
asy
to u
nder
stan
d an
d us
e. A
tota
l of
55%
of t
he in
dica
tors
wer
e no
t wel
l de
fined
.
the
2015
/201
6 ID
P
perfo
rman
ce in
dica
tors
to b
e w
ell d
efine
d us
ing
the
data
sh
eet f
or a
ll K
PIs
Non
e N
one
29-M
ay-1
5M
anag
er I
DP
CH
APTE
R 6
157156
STR
ATEG
IC D
EVEL
OPM
ENT
DEP
AR
TMEN
TSE
CTI
ON
OF
AU
DIT
REP
OR
TQ
UA
LIFI
ED,
E
MPH
ASI
S O
F M
ATTE
RS
AN
D O
THER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(29)
Per
form
ance
indi
cato
rs m
ust b
e ve
rifiab
le, m
eani
ng th
at it
mus
t be
poss
ible
to
val
idat
e th
e pr
oces
ses
and
syst
ems
that
pr
oduc
ed th
e in
dica
tor/m
easu
re. A
tota
l of
100%
of t
he in
dica
tors
wer
e no
t ver
ifiab
le.
the
2015
/201
6 ID
P
perfo
rman
ce in
dica
tors
are
ve
rifiab
le
Non
e N
one
29-M
ay-1
5M
anag
er I
DP
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(29)
Per
form
ance
targ
ets
mus
t be
spec
ific
in c
lear
ly id
entif
ying
the
natu
re a
nd
requ
ired
leve
l of p
erfo
rman
ce. A
tota
l of
55%
of t
he ta
rget
s w
ere
not s
peci
fic.
the
2015
/201
6 ID
P
perfo
rman
ce in
dica
tors
are
re
view
ed a
nd b
e v
erifi
able
Non
e N
one
29-M
ay-1
5M
anag
er I
DP
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(29)
Per
form
ance
targ
ets
mus
t be
mea
sura
ble.
I co
uld
not m
easu
re th
e re
quire
d pe
rform
ance
for 7
3% o
f the
ta
rget
s.
the
2015
/201
6 ID
P
perfo
rman
ce ta
rget
s to
e
revi
ewed
and
be
mea
sura
ble
Non
e N
one
29-M
ay-1
5M
anag
er I
DP
Stra
tegi
cPa
rt C
: Pe
rfor
man
ce
Info
rmat
ion
(29)
The
perio
d or
dea
dlin
e fo
r del
iver
y of
ta
rget
s m
ust b
e sp
ecifi
ed. A
tota
l of 2
7% o
f th
e ta
rget
s w
ere
not t
ime
boun
d.
the
2015
/201
6 ID
P
perfo
rman
ce ta
rget
s to
be
revi
wed
and
hav
e tim
elin
es
Non
e N
one
29-M
ay-1
5M
anag
er I
DP
Stra
tegi
c
Part
C:
Perf
orm
ance
In
form
atio
n
(32
) Th
e FM
PP
I req
uire
s au
dite
es to
ha
ve a
ppro
pria
te s
yste
ms
to c
olle
ct,
colla
te, v
erify
and
sto
re p
erfo
rman
ce
info
rmat
ion
to e
nsur
e va
lid, a
ccur
ate
and
com
plet
e re
porti
ng o
f act
ual a
chie
vem
ents
ag
ains
t pla
nned
obj
ectiv
es, i
ndic
ator
s an
d ta
rget
s.I w
as u
nabl
e to
obt
ain
the
info
rmat
ion
and
expl
anat
ions
I co
nsid
ered
ne
cess
ary
to s
atis
fy m
ysel
f as
to th
e re
liabi
lity
of th
e re
porte
d pe
rform
ance
in
form
atio
n. T
his
was
due
to li
mita
tions
pl
aced
on
the
scop
e of
my
wor
k du
e to
th
e ab
senc
e of
info
rmat
ion
syst
ems
and
the
fact
that
the
audi
tee
coul
d no
t pro
vide
su
ffici
ent a
ppro
pria
te e
vide
nce
in s
uppo
rt of
the
repo
rted
perfo
rman
ce in
form
atio
n.
the
mun
icip
ality
is in
tend
ing
to p
rocu
re p
erfo
rman
ce
man
agem
ent s
yste
m a
nd
curr
ently
we
are
doin
g da
ta c
lean
sing
of
KP
I’ an
d pe
rfom
ance
man
agem
ent
syst
em.
the
serv
ice
prov
ider
is
appo
inte
d to
do
data
cle
ansi
ng
whi
ch w
ill
subq
uent
ly
follo
wed
by
the
proc
urem
ent o
f th
e pe
rform
ance
m
anag
emen
t sy
stem
Non
e 30
-Jun
-15
PM
S M
anag
er
CH
APTE
R 6
159158
STR
ATEG
IC D
EVEL
OPM
ENT
DEP
AR
TMEN
TSE
CTI
ON
OF
AU
DIT
REP
OR
TQ
UA
LIFI
ED,
E
MPH
ASI
S O
F M
ATTE
RS
AN
D O
THER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(57)
The
ann
ual r
epor
t of t
he m
unic
ipal
ity
did
not r
eflec
t inf
orm
atio
n on
com
plia
nce
with
pre
scrib
ed m
inim
um c
ompe
tenc
ies
as
requ
ired
by th
e R
egul
atio
ns o
n M
inim
um
Com
pete
ncy
Leve
ls re
gula
tion
14(2
)(b)
.
the
annu
al re
port
refle
ct th
e in
form
atio
n on
com
plia
nce
with
pre
scrib
ed m
inin
um
com
pete
ncie
on
page
69
Non
e N
one
Non
e P
MS
Man
ager
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(63
) Th
e an
nual
per
form
ance
repo
rt fo
r the
yea
r und
er re
view
did
not
incl
ude
mea
sure
s ta
ken
to im
prov
e pe
rform
ance
, as
requ
ired
by s
ectio
n 46
(1)(
a) o
f the
M
SA
.
Mea
sure
s ta
ken
to im
prov
e pe
rform
ance
is in
clud
ed in
the
annu
al p
erfo
rman
ce re
port
Non
e N
one
Non
e P
MS
Man
ager
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(64)
The
mun
icip
ality
did
not
est
ablis
h a
prop
er p
erfo
rman
ce m
anag
emen
t sys
tem
, as
requ
ired
by s
ectio
n 38
(a) o
f the
MS
A.
The
mun
icip
ality
to e
stab
lish
a pr
oper
per
form
ance
m
anag
emen
t sys
tem
, as
requ
ired
by s
ectio
n 38
(a) o
f the
M
SA
.
Non
e N
one
30-J
un-1
5P
MS
Man
ager
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(6
5) T
he p
erfo
rman
ce m
anag
emen
t sy
stem
and
rela
ted
cont
rols
wer
e no
t in
plac
e as
it d
id n
ot d
escr
ibe
and
repr
esen
t th
e pr
oces
ses
of p
erfo
rman
ce p
lann
ing,
m
onito
ring,
mea
sure
men
t, re
view
, re
porti
ng, i
mpr
ovem
ent a
nd h
ow it
is
cond
ucte
d, o
rgan
ised
and
man
aged
, in
clud
ing
dete
rmin
ing
the
role
s of
the
diffe
rent
role
-pla
yers
, as
requ
ired
by
sect
ions
38
of th
e M
SA
and
regu
latio
n 7
of
the
Mun
icip
al p
lann
ing
and
perfo
rman
ce
man
agem
ent r
egul
atio
ns.
T
o pu
t in
plac
e th
e
perfo
rman
ce m
anag
emen
t sy
stem
and
rela
ted
cont
rols
th
at w
ill d
escr
ibe
and
repr
esen
t the
pro
cess
es
of p
erfo
rman
ce p
lann
ing,
m
onito
ring,
mea
sure
men
t, re
view
, rep
ortin
g, im
prov
emen
t an
d ho
w it
is c
ondu
cted
, or
gani
sed
and
man
aged
, in
clud
ing
dete
rmin
ing
the
role
s of
the
diffe
rent
role
-pla
yers
, as
requ
ired
by s
ectio
ns 3
8 of
th
e M
SA
and
regu
latio
n 7
of
the
Mun
icip
al p
lann
ing
and
perfo
rman
ce m
anag
emen
t re
gula
tions
.
Non
e N
one
30-J
un-1
5P
MS
Man
ager
CH
APTE
R 6
159158
STR
ATEG
IC D
EVEL
OPM
ENT
DEP
AR
TMEN
TSE
CTI
ON
OF
AU
DIT
REP
OR
TQ
UA
LIFI
ED,
E
MPH
ASI
S O
F M
ATTE
RS
AN
D O
THER
MAT
TER
S
AC
TIVI
TIES
TO
BE
UN
DER
TAK
EN T
O R
EMED
Y TH
E K
EY F
IND
ING
S A
ND
A
DD
RES
S C
AU
SES
AC
TIO
N P
LAN
PRO
GR
ESS
MA
DE
FUR
THER
A
CTI
ON
R
EQU
IRED
DU
E D
ATE
RES
PON
SIB
LE
PER
SON
/SJa
n-15
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(66
) The
ado
pted
inte
grat
ed d
evel
opm
ent
plan
(ID
P) d
id n
ot re
flect
and
iden
tify
the
mun
icip
al c
ounc
il’s v
isio
n fo
r the
long
term
de
velo
pmen
t of t
he m
unic
ipal
ity a
nd a
fin
anci
al p
lan,
as
requ
ired
by s
ectio
ns 2
6 an
d 41
of t
he M
SA
, as
wel
l as
Mun
icip
al
plan
ning
and
per
form
ance
man
agem
ent
regu
latio
n 2(
1)(c
).
Th
e ad
opte
d in
tegr
ated
de
velo
pmen
t pla
n (ID
P)
to re
flect
and
iden
tify
the
mun
icip
al c
ounc
il’s v
isio
n fo
r th
e lo
ng te
rm d
evel
opm
ent o
f th
e m
unic
ipal
ity a
nd a
fina
ncia
l pl
an, a
s re
quire
d by
sec
tions
26
and
41
of th
e M
SA
, as
wel
l as
Mun
icip
al p
lann
ing
and
perfo
rman
ce m
anag
emen
t re
gula
tion
2(1)
(c).
Non
e N
one
30-J
un-1
5ID
P M
anag
er
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(67)
The
loca
l com
mun
ity w
as n
ot a
fford
ed
the
oppo
rtuni
ty to
com
men
t on
the
final
dr
aft o
f the
IDP
befo
re a
dopt
ion,
as
requ
ired
by s
ectio
n 42
of t
he M
SA
and
Mun
icip
al p
lann
ing
and
perfo
rman
ce
man
agem
ent r
egul
atio
n 9
, 13(
1), 1
3(4)
(c)
and
15(3
The
loca
l com
mun
ity to
be
affo
rded
the
oppo
rtuni
ty to
co
mm
ent o
n th
e fin
al d
raft
of
the
IDP
befo
re a
dopt
ion,
as
requ
ired
by s
ectio
n 42
of t
he
MS
A an
d M
unic
ipal
pla
nnin
g an
d pe
rform
ance
man
agem
ent
regu
latio
n 9
, 13(
1), 1
3(4)
(c)
and
15(3
Non
e N
one
Apr
-15
IDP
Man
ager
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(68)
R
evis
ions
to th
e se
rvic
e de
liver
y an
d bu
dget
impl
emen
tatio
n pl
an w
ere
not
appr
oved
by
the
coun
cil a
fter t
he a
ppro
val
of th
e ad
just
men
ts b
udge
t, as
requ
ired
by
sect
ion
54(1
)(c)
of t
he M
FMA
.
R
evis
ions
to th
e se
rvic
e de
liver
y an
d bu
dget
im
plem
enta
tion
was
app
rove
d by
cou
ncil
on 2
4 Ja
n 20
14
M14
/05
Non
e N
one
Non
e P
MS
Man
ager
Stra
tegi
cPa
rt D
: N
ON
C
OM
PLIA
NC
E LE
GIS
LATI
ON
(6
9)Th
e an
nual
per
form
ance
agr
eem
ents
fo
r the
mun
icip
al m
anag
er a
nd a
ll se
nior
m
anag
ers
are
not l
inke
d to
the
mea
sura
ble
perfo
rman
ce o
bjec
tives
app
rove
d w
ith th
e bu
dget
and
to th
e se
rvic
e de
liver
y bu
dget
im
plem
enta
tion
plan
as
requ
ired
in te
rms
of s
ectio
n 53
(1)(
c)(ii
i) of
the
MFM
A an
d se
ctio
n 57
(1)(
b) o
f the
MS
A.
Th
e an
nual
per
form
ance
ag
reem
ents
for t
he m
unic
ipal
m
anag
er a
nd a
ll se
nior
m
anag
ers
are
link
ed to
the
mea
sura
ble
perfo
rman
ce
obje
ctiv
es a
ppro
ved
with
the
budg
et a
nd th
e se
rvic
e de
liver
y bu
dget
impl
emen
tatio
n pl
an
Non
e N
one
Non
e P
MS
Man
ager
CH
APTE
R 6
161160
APPENDICES
CH
APTE
R 6
161160
App
endi
x A
- Cou
ncill
ors
- Cou
ncil
Atte
ndan
ce
War
d nu
mbe
r
full
time/
Pa
rt ti
me
FT/P
TC
omm
ittee
A
lloca
ted
War
d an
d /
or P
arty
re
pres
ente
d
No
of
mee
tings
he
ld
no. o
f m
eetin
gs
atte
nded
No.
of
apol
ogie
s fo
r non
-at
tend
ance
No
of
Abs
ence
w
ithou
t le
ave
Surn
ame
Full
nam
es01
Mah
lase
K
enne
th S
edib
anen
gP
TFi
nanc
e an
d
Infra
stru
ctur
e1
55
00
02P
hatla
neA
lfred
PT
MPA
C a
nd
Infra
stru
ctur
e2
54
01
03M
ahla
ngu
Mpu
tsu
Dav
idP
TC
omm
unity
and
In
frast
ruct
ure
35
50
0
04Le
pota
Ts
eke
Jan
PT
EX
CO
45
50
0
05M
mut
leTh
abo
Nel
son
PT
MPA
C, F
inan
ce
and
Infra
stru
ctur
e5
54
01
06P
hala
Mag
abol
le L
ucas
PT
Com
mun
ity
Dev
elop
men
t7
55
00
07M
ziny
ane
Dan
iel M
onic
caP
TS
trate
gic
Dev
. and
C
orpo
rate
ser
vice
s8
55
00
08M
arap
iM
apha
hlan
e S
hadr
ack
PT
Fina
nce
95
40
1
09M
ehla
peS
alam
inah
Hla
ole
PT
Stra
tegi
c an
d D
ev.
Pla
nnin
g14
55
00
10M
ashi
fane
H
leke
go S
amso
nP
TM
PAC
and
Dev
. P
lann
ing
155
41
0
11B
uda
Med
o Ze
phan
iaP
TC
orpo
rate
Ser
vice
s16
54
01
12Ts
hom
aM
map
etla
Sal
amid
ahP
TC
orpo
rate
Ser
vice
s an
d In
frast
ruct
ure
175
50
0
13M
atsh
ipa
Mpo
ye P
hilim
onP
T D
evel
opm
ent
Pla
nnin
g18
55
00
14M
ahla
ngu
Julia
PT
Cor
pora
te S
ervi
ces
195
32
0
15M
atla
laM
akha
mis
e S
imon
PT
Fina
nce
205
40
1
CH
APTE
R 6
163162
War
d nu
mbe
r
full
time/
Pa
rt ti
me
FT/P
TC
omm
ittee
A
lloca
ted
War
d an
d /
or P
arty
re
pres
ente
d
No
of
mee
tings
he
ld
no. o
f m
eetin
gs
atte
nded
No.
of
apol
ogie
s fo
r non
-at
tend
ance
No
of
Abs
ence
w
ithou
t le
ave
Surn
ame
Full
nam
es16
Ndu
liM
sany
ana
Elia
s
PT
Com
mun
ity
Ser
vice
s an
d
MPA
C21
5
21
2
17Ts
hom
aLu
kas
Hla
bish
i
PT
Com
mun
ity
Ser
vice
s an
d S
trate
gic
Ser
vice
s22
5
50
0
18M
ahla
ngu
Nom
sa N
dazi
PT
Com
mun
ity
Ser
vice
s a
nd D
ev.
Pla
nnin
g23
5
31
1
19M
okga
nyet
jiTh
omas
Mar
eme
PT
Cor
pora
te S
ervi
ces
and
Stra
tegi
c pl
anni
ng24
5
50
0
20M
ashi
loM
alop
e S
amar
iaP
TIn
frast
ruct
ure
and
S
trate
gic
Pla
nnin
g25
55
00
21M
otla
feM
anth
wal
eng
Girl
yP
TIn
frast
ruct
ure
and
Dev
. Pla
nnin
g26
55
00
22M
ohla
laJa
n M
atim
eP
TO
vers
ight
275
21
2
23Tl
adi
Mag
etle
Dav
idP
TS
trate
gic
Pla
nnin
g an
d M
PAC
285
30
2
24N
kosi
Sip
ho F
rans
PT
Fina
nce
and
MPA
C29
54
10
25M
alek
ane
Mph
o S
amP
TC
orpo
rate
Ser
vice
s an
d O
vers
ight
305
30
2
26P
hahl
amoh
laka
Tebo
go M
afer
eke
FTC
hief
Whi
p an
d P
rogr
amm
ing
PR5
50
0
27M
atem
ane
Mat
laka
lane
Win
dyFT
May
or, E
XC
OPR
54
01
28M
adih
laba
Mor
asw
ana
Fran
kP
TE
XC
OPR
53
02
29M
amai
laD
elly
Suz
anFT
EX
CO
PR5
31
1
30M
atha
leS
eun
Man
asw
eP
TC
omm
unity
PR5
40
1
CH
APTE
R 6
163162
War
d nu
mbe
r
full
time/
Pa
rt ti
me
FT/P
TC
omm
ittee
A
lloca
ted
War
d an
d /
or P
arty
re
pres
ente
d
No
of
mee
tings
he
ld
no. o
f m
eetin
gs
atte
nded
No.
of
apol
ogie
s fo
r non
-at
tend
ance
No
of
Abs
ence
w
ithou
t le
ave
Surn
ame
Full
nam
es31
Mat
jom
ane
Ger
min
or D
elly
PT
Infra
stru
ctur
e an
d S
trate
gic
Pla
nnin
gPR
55
00
32M
asem
ola
Elia
s M
mas
ehle
FTS
peak
er a
nd
Pro
gram
min
gPR
5 5
00
33S
kosa
naS
ibon
gile
Lin
ahFT
MPA
CPR
54
10
34M
athe
beJu
lia L
ata
PT
Ove
rsig
ht a
nd
Cor
pora
te S
ervi
ces
PR5
50
0
35Ts
hosh
ane
Myn
ah K
anya
ne
PT
EX
CO
,P
rogr
amm
ing
and
Stra
tegi
c P
lann
ing
PR
5
50
0
36M
ahla
ngu
Ann
ies
Bus
isiw
eP
TE
XC
OPR
55
00
37M
ahla
ngu
Thok
ozile
Sel
ina
FTE
XC
OPR
54
01
38M
okga
budi
Mot
lare
Pie
tFT
EX
CO
PR5
50
0
39M
alat
jiM
eria
m N
ape
PT
Com
mun
ityPR
52
30
40M
atse
peTh
apel
o S
teph
ina
PT
Fina
nce
PR5
50
0
41K
abin
ieR
adip
one
Shi
rly
Ann
ahP
TC
omm
unity
PR5
41
0
42K
otze
Joha
n P
iete
rP
TIn
frast
ruct
ure
135
14
0
43P
itje
Will
iam
P
TN
one
DA5
41
0
44M
atse
peC
holo
ane
Dav
idP
TM
PAC
and
O
vers
ight
PR5
31
_
45A
lber
tsR
ots
PT
EX
CO
and
Fin
ance
PR5
41
0
46M
hlan
gaC
hris
toph
er
That
hane
PT
Cor
pora
te S
ervi
ces
and
Pro
gram
min
g6
52
30
47M
ogot
jiFa
nie
Mot
shel
eP
TE
XC
O10
53
20
48M
alob
aA
lphe
us M
atom
eP
TD
evel
opm
enta
l P
lann
ing
115
41
0
CH
APTE
R 6
165164
War
d nu
mbe
r
full
time/
Pa
rt ti
me
FT/P
TC
omm
ittee
A
lloca
ted
War
d an
d /
or P
arty
re
pres
ente
d
No
of
mee
tings
he
ld
no. o
f m
eetin
gs
atte
nded
No.
of
apol
ogie
s fo
r non
-at
tend
ance
No
of
Abs
ence
w
ithou
t le
ave
Surn
ame
Full
nam
es49
Pod
ileR
amab
ane
Joha
nnes
P
TN
one
125
23
0
50R
amph
isa
Mot
iba
Will
iam
PT
Non
ePR
54
10
51S
kosa
naJa
bula
ne J
ohan
nes
PT
Non
ePR
55
00
52R
akoe
naM
odib
o Fr
eda
PT
Com
mun
ityPR
54
10
53M
ogan
edi
Vela
phi V
elly
PT
Fina
nce
and
M
PAC
PR5
41
0
54M
otau
Oup
a E
lias
PT
Dev
elop
men
t pl
anni
ngPR
54
10
55M
asel
ela
Mak
uwa
Sho
rtyP
TD
evel
opm
enta
l P
lann
ing
PR5
40
1
56M
okon
eM
otsa
tsi P
hist
osP
TC
omm
unity
PR5
30
2
57N
tuli
Them
bink
osi J
osia
hP
TC
omm
unity
PR5
31
1
58M
khal
iphi
Isaa
cP
TS
trate
gic
Pla
nnin
gPR
53
20
59M
atso
man
eS
hiko
Teb
ogo
PT
MPA
C a
nd
Pro
gram
min
gPR
54
10
60M
aepa
M
alak
ia M
okgo
koP
TD
evel
opm
enta
l P
lann
ing
PR5
12
2
CH
APTE
R 6
165164
Appendix B - Committees and Committee PurposesCommittees (other than Mayoral/Executive Committee) and Purposes of Committees
Municipal Committee Purpose of CommitteeCorporate Services Committee Addressing relevant issues and reports
Infrastructure Committee Addressing relevant issues and reports
Finance Committee Addressing relevant issues and reports
Social Development Committee Addressing relevant issues and reports
Strategic Management Committee Addressing relevant issues and reports
Development Planning Committee Addressing relevant issues and reports
Local labour forum Address all employer and employee related matters
Municipal public accounts committee Oversight committee addressing AG report, financial reporting investigating items delegated by council
Appendix C- Third Tier Administrative StructureDesignation Initial And Surname Gender Acting Municipal Manager Ms R.M Maredi Female Director strategic Management Mr. M.M Kgwale Male Director Corporate Services Ms R.M Maredi Female Director Infrastructure Ms R.F Morudu Female Chief Financial Officer Mr. M S Monageng Male Director Community Services Mr. K E Tshesane Male Director Development Planning Mr. W.N Phala Male Deputy Chief Financial Officer Mr. R Palmer Male Manager: Budget Mr L. Sebelebetja Male Manager: Public Office Bearers Mr. M M Mokganyetji Male Manager Assets Mr. G Marshall Male Manager: Communications Mrs M Burger Female Manager: Supply Chain Management Mr M Mthimunye Male Manager Revenue Mr B Mohlamme Male Manager: Hlogotlou Mr. A Madiba Male Manager: Roossenekal Mr. M F Mahlangu Male Manager: Motetema Mr. C Masemola Male Manager: Human Resources Mr. L. Mafiri Male Manager: Administration Mr. G Ditshego Male Manager IT Mr T. Mashaba Male Manager Environmental services Ms M Mokhulwane Female Manager Expenditure Mr. C Mtsweni Male Superintendent Roads Construction Unit Mr. J Malaka Male Manager Traffic Mr. C Coetzee Male Manager Roads Mr. B Mkhonto Male Manager Licensing Mr. D. Manzini Male Manager LED Mr. M. Mathebe Male Manager IDP Mr. J Motha Male PMU Manager Mr H Mokgehle Male PMS Manager Ms P Mdluli Female Electrical engineer Mr K.K. Mametsa Male Chief Risk Officer Mr K. Mathebe Male Town Planner Mr B.O Sethojoa Male
CH
APTE
R 6
167166
Appendix D - Functions of Municipality/EntityMunicipal/Entity Functions
Municipal Functions Function Applicable to Municipality
(Yes/No)*
Function Applicable to
Entity (yes/no)
Constitution, Schedule 4, Part B Functions Air pollution yesBuilding regulations yesChild-care facilities yesElectricity and gas reticulation yesFire-fighting services yesLocal tourism yesMunicipal airports NoMunicipal planning yesMunicipal health services yesMunicipal public transport yesMunicipal public works only in respect of the needs of municipalities in the discharge of their responsibilities to administer functions specifically assigned to them under this Constitution or any other
yes
Pontoons, ferries, jetties, piers and harbours, excluding the regulation of international and national shipping and related matters
yes
Storm water management systems in built-up areas yesTrading regulations yesWater and sanitation services limited to potable water supply systems and domestic waste water and sewage disposal systems
No Sekhukhune District Municipality
Beaches and amusement facilities noBillboards and the display of advertisements in public places yesCemeteries, funeral parlours and crematoria yesCleansing yesControl of public nuisances yesControl of undertakings that sell liquor to the public yesFacilities for the accommodation, care and burial of animals yesFencing and fences yesLicensing of dogs noLicensing and control of undertakings that sell food to the public yesLocal amenities yesLocal sport facilities yesMarkets yesMunicipal abattoirs yesMunicipal parks and recreation yesMunicipal roads yesNoise pollution yesPounds yesPublic places yesRefuse removal, refuse dumps, and solid waste disposal yesStreet trading yesStreet lighting yesTraffic and parking yes
CH
APTE
R 6
167166
App
endi
x E
- War
d R
epor
ting
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 01
Cllr
:Mah
lase
Ken
neth
yes
2017
10W
ard
Com
mitt
ees:
M
phel
a A
rmel
ia (R
esig
ned)
Mah
lang
u G
oodn
ess
Mat
lou
selin
ah
Ged
edzh
a M
avis
,P
hahl
ane
Hel
enM
atul
udi C
edric
kK
gale
ma
Kla
asK
gom
o P
eter
Ram
phis
a Li
nah
War
d N
o 02
Cllr
: Pha
tlane
Ban
daye
s02
0200
War
d C
omm
ittee
s:M
osom
a W
alte
rM
asom
buka
Nal
edi
Mot
au R
osin
a,
Mat
haba
the
Mph
oLe
bese
Teb
ogo
Mat
sane
Gla
dys,
Dun
ge O
lga,
Ral
ekw
e D
olly
Pha
sha
Sol
omon
Pha
tlane
Luc
y
War
d N
o 03
Cllr
:Mah
lang
u M
puts
uye
s03
0200
War
d C
omm
ittee
s:M
alef
ahlo
Mam
otse
peM
okw
ane
Mat
ron
Dits
hego
Mos
esM
alap
ela
Fran
sM
akau
Hla
kudi
Mat
hebe
Ste
phen
sS
ithol
e E
lsie
Moh
lala
Mar
gare
thS
iman
go L
ebog
ang
Hel
len
Mas
wan
gany
i
CH
APTE
R 6
169168
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 04
Cllr
:Lep
ota
Tsek
eye
s10
1002
War
d C
omm
ittee
s:M
ampu
ru O
livia
Mal
emon
e H
erm
anM
oim
a Li
zzy
,Mas
habe
la L
ucas
Dw
aba
Lebo
gang
Mas
habe
la D
ipuo
Lesh
aban
e Ja
neth
Mal
apel
a K
enne
thM
phah
lele
Mar
tha
Aph
ane
Fran
cina
h
War
d N
o 05
Cllr
:Mm
utle
Tha
boye
s01
0101
War
d C
omm
ittee
s:
Mak
gole
ng W
illia
mM
okoe
na M
oses
Mot
au K
holo
felo
Leop
e N
elly
Ras
egat
le R
ober
tM
okw
ena
Ann
aK
utu
Sar
ah,
Mak
olan
e S
elom
ang
Moh
lala
Jam
eson
Mak
weo
ane
Agn
esW
ard
No
06C
llr:M
hlan
ga C
hris
yes
0404
00W
ard
Com
mitt
ees:
Ngw
enya
Zod
wa
Mzi
zi D
avid
Mah
lang
u S
imon
Mas
hego
Pop
piN
cong
wan
e Jo
hnM
ogol
a Jo
hann
ahP
hokw
ane
Nko
sina
thi
Mol
oi Z
odw
aM
bona
ni L
inda
CH
APTE
R 6
169168
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 07
Cllr
:Pha
la L
ucas
yes
0704
03W
ard
Com
mitt
ees:
Mab
elan
e Jo
hn (R
eloc
ated
) Rep
lace
d by
S
hadr
ack
Mat
hebe
Mog
ajan
e Jo
hann
esM
nisi
Isaa
cM
ashe
go P
etru
sM
asek
o A
gnes
Mas
hish
i Mph
oS
ithol
e Th
embi
Mag
agul
a Le
boga
ngM
khw
anaz
i Mav
isM
okga
budi
Cla
ss
War
d N
o 08
Cllr
:Mzi
nyan
e M
onic
aye
s03
0402
War
d C
omm
ittee
:M
oim
a Fr
anci
nah
Mag
ana
Jose
phin
eD
itshe
go J
ohan
nes
Mak
itla
Bre
nda
Mak
ua S
poke
sN
tobe
ng M
avis
Mts
hwen
e M
erria
mM
akitl
a M
elfo
rtS
eope
la F
etsi
War
d N
o 09
Cllr
:Mar
api M
apha
hlan
eye
s08
0402
War
d C
omm
ittee
s:M
athe
be V
iole
tM
ahla
ngu
Them
biK
gala
di S
hila
Nko
si T
hem
baM
ankg
e Jo
hann
es (R
esig
ned)
Mon
gale
Gla
dys
Kga
ladi
Joh
anne
sN
kosi
Nko
sina
thi
Mat
hebe
Flo
renc
eS
elin
a S
ekw
ani (
Em
ploy
ed b
y E
MLM
)
CH
APTE
R 6
171170
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 10
Cllr
:Mog
otji
Mot
shel
eye
s00
0000
War
d C
omm
ittee
s:M
athe
be M
akga
tleP
hora
Nts
wak
iM
adis
a C
hipa
neM
atla
la J
ulia
Mok
one
Shi
erly
Moh
lam
onya
ne P
atie
nce
Moh
lam
onya
ne N
elly
Moh
lam
onya
ne J
anM
akga
ne E
dgar
Mad
isa
Kga
di
War
d N
o 11
Cllr
:Mal
oba
Mat
ome
yes
0000
00W
ard
Com
mitt
ees:
Moh
lala
The
mba
Kga
phol
a Vi
rgin
iaM
tsha
li C
hris
Phi
ri D
inah
Mth
ombe
ni B
angi
swan
eM
ashi
loan
e D
onM
okoe
na H
owar
dM
ariri
Wis
ter
Cek
hu D
uman
iM
adal
a S
elin
da (E
mpl
oyed
by
EM
LM)
War
d N
o 12
Cllr
:Pod
ile R
amab
ane
yes
0607
04W
ard
Com
mitt
ees
Sef
olos
he P
enya
neM
akitl
a A
lfred
Pho
ra D
anie
lP
hora
Mah
lodi
Dits
hego
Lin
ky,
Mat
hebe
Kal
odi
Moh
lam
onya
ne F
ridah
Moh
lam
onya
ne W
atte
ville
Mat
haba
the
Gra
nny
Pho
roth
le T
habi
so
CH
APTE
R 6
171170
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 13
Cllr
:Kot
ze J
ohan
yes
0000
00W
ard
Com
mitt
ees:
Mar
oga
Pet
erR
ampe
di N
ancy
Mel
lors
Sha
unD
inah
Poc
hane
Le R
oux
Juve
naS
ynde
rs P
iet
Reb
ecca
Fak
ude
Arn
o S
choo
mbe
eJo
hann
es T
hula
reS
olom
on N
onya
ne
War
d N
o 14
Cllr
:Meh
lape
Hla
ole
yes
0505
01W
ard
Com
mitt
ees:
Mal
eka
Ste
ven
Ram
odip
a E
nock
Mas
habe
la P
hille
mon
Bog
opa
Bot
haM
olw
ele
Kga
ugel
oM
akek
e M
pilo
Mok
gwat
sana
Ant
onia
Nkw
ana
Rw
adim
ane
Mab
uza
Mam
iM
phah
lele
Mph
o (E
mpl
oyed
by
EM
LM)
Rep
lace
d by
Nko
podi
Joh
anne
sW
ard
No
15C
llr:M
ashi
fane
Hle
kego
yes
0101
00W
ard
Com
mitt
ees:
Mts
heni
Syr
iaM
ared
i Jan
Mah
lang
u Vu
syM
okab
ane
Est
her
Mok
oana
Boy
Mok
oana
Alp
hrat
Mog
aela
Sal
ome
(Res
igne
d)M
ngun
i Nat
hiM
okoa
na D
orah
(Res
igne
d)M
ohla
hlo
Dol
ly
CH
APTE
R 6
173172
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 16
Cllr
:Bud
a M
ido
yes
0303
01W
ard
Com
mitt
ees
Zulu
Ben
N
tuli
Sel
ina
Mam
aila
Doc
tor
Mas
hila
ngw
ako
Jose
phin
eM
thw
eni J
anM
thim
unye
Mar
iaM
asile
la K
henn
et M
thom
beni
Luc
asM
tsw
eni B
alis
eM
okoe
na R
ose
War
d N
o 17
Cllr
:Tsh
oma
Sal
amid
ahye
s07
0700
War
d C
omm
ittee
s:N
kadi
men
g Fr
eddy
Kga
rea
Vini
ger
Mal
ema
July
Mam
puru
Fra
ncin
ahM
anya
ka L
awre
nce
Tshi
go P
hind
ileM
alat
jie M
okga
diM
onam
a Th
omas
Mad
ihla
ba M
otla
lepu
leTh
ipe
Thab
o
War
d N
o 18
Cllr
:Mat
ship
a M
poye
yes
0101
00W
ard
Com
mitt
ees:
Mos
otho
Moo
iman
Sha
ku E
rick
Rak
gala
kane
Jul
lieM
oseh
la R
ose
Mts
hwen
e S
hem
eng,
Mak
ua N
elso
nM
onar
eng
Reg
inna
hM
akua
Pet
rus
Phe
tla J
oyce
Mog
ana
Em
mah
CH
APTE
R 6
173172
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 19
Cllr
:Mah
lang
u Ju
liaye
s08
1106
War
d C
omm
ittee
s:M
ahla
ngu
Car
oS
khos
ana
Del
isiw
eM
siza
Mei
sie
Mah
lang
u Th
emba
Mas
higa
Nko
sina
thi
Mah
lang
u E
lizab
eth
Mok
wan
a M
icki
eM
ahla
ngu
Tolly
Dig
aota
Jim
my
Che
go A
dvoc
ate
War
d N
o 20
Cllr
:Mat
lala
Mak
ham
ise
yes
0504
00W
ard
Com
mitt
ees:
Nko
si M
onic
aC
hego
Pie
tS
elep
e Ze
phor
aZw
ane
Zane
le (R
esig
ned)
Mol
oko
Ann
ahM
okw
ana
Thor
wan
eM
ared
i D
ebor
aM
achi
ka T
hem
baM
atla
la F
rida
Mol
omo
Jafta
(Res
igne
d)
War
d N
o 21
Cllr
:Ndu
li E
lias
yes
0409
01W
ard
Com
mitt
ees:
Mak
eke
Geo
rge
Rad
ingo
ana
Vict
orM
ulek
a S
teve
nTi
ase
Sel
ina
Map
hang
a N
hlan
hla
Mas
hego
Phi
llim
on M
thom
beni
Eliz
abet
hK
hoza
Dip
uoM
thim
unye
Mav
isS
ekw
ane
Man
che,
CH
APTE
R 6
175174
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 22
Cllr
:Tsh
oma
Hla
bish
iye
s14
1607
War
d C
omm
ittee
s:M
atse
pe M
otla
lekg
omo
Mas
hilo
ane
Mog
ale
Mor
amag
a P
atric
Lero
bane
Mam
utle
Leru
tla S
erol
oM
alak
a S
heila
Mea
lies
Neb
iM
aseh
la D
ineo
,M
oram
aga
Map
hath
agan
e
War
d N
o 23
Cllr
:Mah
lang
u N
omsa
yes
0708
04W
ard
Com
mitt
ees:
Skh
osan
a B
rand
yM
phel
ane
Ked
ibon
eM
thim
unye
Sip
hoM
twen
i Sam
son
Sea
bi E
lizab
eth
Moh
lahl
o M
ahla
tse
Mad
ihla
ba M
ilzon
Mah
lang
u E
lias
Ntu
li Le
ttie
Mah
lang
u A
nnah
War
d N
o 24
Cllr
:Mok
gany
etji
Mar
eme
yes
1014
08W
ard
Com
mitt
ees:
Nka
dim
eng
Bel
laM
okoa
na M
oleb
alen
g (R
esig
ned)
Rep
lace
d by
Mar
ia S
khos
ana
Mda
u Th
emba
(Res
igne
d)R
epla
ced
by E
ster
Mhl
ahlo
Mol
apo
Jean
eth
Thob
ejan
e S
etim
oM
osot
ho P
iet
Tjia
ne R
ebon
e (R
esig
ned)
Rep
lace
d by
Che
go L
azar
usM
athe
lele
Phe
ladi
Mm
akau
Dan
iel
Ram
ogao
ane
Lucy
(Res
igne
d)R
epla
ced
by T
haba
ng N
ualu
ngu
CH
APTE
R 6
175174
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 25
Cllr
:Mas
hilo
Sam
aria
yes
0809
02W
ard
Com
mitt
ees:
Mat
sepe
Kop
eS
kosa
na J
obM
agag
a N
thot
seM
aset
lane
Eric
Leka
la R
egin
ahM
otla
Sin
ahP
hetla
Joh
anne
sR
atau
Lea
hM
otsh
ana
Jack
Pha
la F
lora
h
War
d N
o 26
Cllr
:Mot
lafe
Man
thw
alen
gye
s04
0503
War
d C
omm
ittee
s:M
okw
ana
Irine
Nam
ane
Bet
tyM
aipu
she
Bea
uck
Mas
emol
a K
agis
oM
ahla
ngu
Edw
inM
atla
di M
oron
gwe
Mok
wen
a Jo
hnM
puba
ne L
orra
inM
asek
ela
Lind
iwe
Mat
ladi
Tsh
epho
War
d N
o 27
Cllr
:Moh
lala
Mat
ime
yes
0102
01W
ard
Com
mitt
ees:
Moh
lala
Jac
kson
Mac
hika
Mat
holo
Letu
ke M
aihw
ana
Tlak
a B
eaut
yK
abin
i Gla
udin
eM
ohla
la J
ohan
nes
Tlak
a W
isem
an,
Tshe
hla
And
yM
akua
Mar
tha
CH
APTE
R 6
177176
Func
tiona
lity
of W
ard
Com
mitt
ees
War
d N
ame
(Num
ber)
Nam
e of
War
d C
ounc
illor
and
El
ecte
d W
ard
Com
mitt
ee M
embe
rsC
omm
ittee
Es
tabl
ishe
d (Y
es/N
o)
Num
ber o
f Mon
thly
C
omm
ittee
Mee
tings
H
eld
Dur
ing
Year
Num
ber o
f Mon
thly
Rep
orts
Su
bmitt
ed to
Spe
aker
s ‘O
ffice
on
Tim
e
Num
ber o
f Qua
rter
ly
Publ
ic W
ard
Mee
tings
H
eld
Dur
ing
Year
War
d N
o 28
Cllr
:Tla
di M
agat
leye
s02
0301
War
d C
omm
ittee
s:M
aphu
pha
Ken
neth
(Em
ploy
ed b
y E
MLM
)M
aipu
she
Sek
ina
Dik
otop
e Je
rren
Mak
uwa
Thus
hoM
ashi
fane
Mar
iaTs
hehl
a Lu
cia
Tlad
i Pat
rick
Mak
ola
Trev
orM
atul
udi E
vaS
enam
ela
Ram
atha
bath
e
War
d N
o 29
Cllr
:Nko
si S
ipho
yes
0203
00W
ard
Com
mitt
ees:
Nch
abel
eng
Lets
oko
Mal
eka
Chr
istin
aS
ekul
ane
Cle
men
tine
Mas
hao
Dav
idM
otse
pe E
nny
Mok
gabu
di C
omfo
rtR
aser
oka
Sol
omon
Kgo
nyan
e Vi
rgin
ia,
Mat
haba
tha
Mat
sats
iM
ahla
ngu
Nin
i
War
d N
o 30
Cllr
:Mal
ekan
e M
pho
yes
0102
03W
ard
Com
mitt
ees:
Maa
bane
Bon
gi (R
esig
ned)
Rep
lace
d by
Em
ma
Mak
uaM
agol
ego
Con
ny (R
eloc
ated
)R
epla
ced
by M
aria
Seh
lola
Mas
eko
Zodw
aM
adih
laba
Los
ta,
Kob
o R
icha
rd (R
esig
ned)
Rep
lace
d by
Sam
uel M
ared
iM
akuw
a Jo
hnM
apha
nga
Elia
s (E
mpl
oyed
by
EM
LM)
Rep
lace
d by
Jac
qual
ine
Mak
geru
Sep
odum
o S
hadr
ack
(Res
igne
d)M
asha
Jos
eph
(Res
igne
d)K
gopa
And
ries
CH
APTE
R 6
177176
Appendix F - Ward InformationWard Title: Ward Name (Number)
Capital Projects: Seven Largest in 2013/14 (Full List in Appendix N)R’000
No Project Name & Detail Start Date End Date Total Value
Moteti A PHASE 2 July 2013 June 2014 10,165
Monsterlus to Makgopheng phase 4 July 2013 June 2014 8,680
Kgoshi Mahlangu road July 2013 Rolled over 5,642
Nyakelang road phase4 July 2013 June 2014 2,443
High mast lights July 2013 June 2014 2,734
Mpheleng bus route July 2013 June 2014 2,071
Appendix G - Recommendations of the Municipal Audit Committee 2013/2014Municipal Audit Committee Recommendations
Date of Committee
Committee Recommendations During 2013/14 Recommendations Adopted (enter Yes); not adopted (provide
explanation)19 June 2014 -Council must consider for the last quarter to drive management to
ensure that it makes up for the relative underperformance in the third quarter
Yes
30 April and 19 June 2014
The 2014/2015 draft SDBIP and 2013/14 and 2014/15 IDP to assist Council to ensure that:-KPI’s in the IDP are reflected on the SDBIP;-Ensure that performance indicators are verifiable, performance targets are specific;-As an adjunct to this, management to consistently ensure that portfolio of evidence is available and kept to support work done;-Ensure that all the targets that were removed from the SDBIP that are in the IDP should be put back on the SDBIP to ensure alignment to the IDP.-The reporting structure should be uniform and consistent for all departments to make it easier for Council to evaluate
Yes
13 August and 27 August 2013
The 2012/13 Annual Financial Statements were reviewed by the Committee and management was advised inter alia that:-the Municipality ensures fairly presented financial statements by correcting a number of entries and notes on the financials.-Any deviation that is not covered in the financial regulations by the supply chain should be included in the irregular expenditure reporting.-Notes that are incomplete and left blank be completed with relevant information discussed in the meeting.-The financial statements be further reviewed as advised by the audit committee for accuracy and completenessManagement should develop capacity to prepare credible and timely financial statements
Yes
CH
APTE
R 6
179178
Municipal Audit Committee RecommendationsDate of
CommitteeCommittee Recommendations During 2013/14 Recommendations
Adopted (enter Yes); not adopted (provide
explanation)19 June 2014 and 13 August 2013
Some quarterly financial reports presented to the Committee reflected gaps that could not be satisfactorily explained to Committee, improvement by Management in this regard is recommended.
Yes
19 June 2014 Management prepare a strategic intervention plan and set a task team on how to deal with the capital budget spending. Capital expenditure is sitting at 35%, which in turn impacts service delivery.
Yes
15 July 2012, 21 October 2013, 29 January 2014 and 19 June 2014
That the source of recurring wasteful and fruitless expenditure over the last three quarters should be investigated by Council and management ensures recovery from people whose negligence may have caused Council these continuing unnecessary losses even after advise by the Audit Committee
Yes
29 January 2014 excessive overtime payments be managed Yes21 October 2013 Management should make commitment to clear suspense accounts Yes
29 January 2014 That urgent action be taken to make sure that there is sufficient capacity to address the challenge of debt collection and revenue management within Council.
Yes
19 June 2014 That the best interest of the Municipality should be ensured and looked after on tenders or awards and that forward planning needs to be done before advertising to ensure proper contract management. Bid Committees must meet regularly
Yes
19 June 2014 Contract management processes must be improved by all divisions and better coordinated within relevant divisions – Corporate Services.
Yes
19 June 2014That Council comply with treasury circulars when dealing with funding of indigent people for funerals. In this regard a policy on funding of indigent funerals must be revised, if not in place, to ensure uniformity and consistency in funding paupers funerals and capping amounts.
Yes
30 April 2014 Complete assessment of the game farm assets should be conducted to ensure that the assets of the Municipality are protected.
Yes
Management ensures that reports like draft budget; SDBIP; IDP are on annual basis presented to the AC before they go to Council for quality assurance.-That management of leave and the different systems supporting it be looked at by management before year end.-Council direct management to ensure that all leave is properly recorded and uploaded on the relevant system.-Further, that duplicate systems be reviewed to explore rationalization over time and efficiency. Training may also be required of all relevant officials. -Management must also audit for the whole current year payroll to ensure that some people who were terminated were not erroneously paid, check everyone to ensure that all upward adjustments were done correctly.
CH
APTE
R 6
179178
Municipal Audit Committee RecommendationsDate of
CommitteeCommittee Recommendations During 2013/14 Recommendations
Adopted (enter Yes); not adopted (provide
explanation)29 January 2014 -The AGSA action plan should be updated to include all the findings
raised by AG with clearly measurable and specific interventions by management with timeframes.-The management actions stated should address the concerns raised by AG in the Audit Report.-Management should set up a Management meeting to discuss the AG action plan and revise the actions to address the concerns of AG and to consolidate all the findings raised by AG in the action plan report.-The technical Audit Steering Committee dealing with the action plan should resume, continue meeting throughout the year, and meet at least twice a month.-All departments should have their own action plan to with identifiable people responsible to take responsibility.
Yes
19 June 2014 -The Risk committee must be convened by management and meet even with an interim Chairperson from amongst managers as action is taken to appoint a permanent Chairperson.
-The process of implementing risk champions as stated on the risk management policy and strategy be fast tracked.
Yes
Appendix H – Long-Term Contracts and Public-Private PartnershipsLong-Term Contracts (20 Largest Contracts Entered into 2012/13)Name of service provider (entity of municipal department)
Description of services rendered by service provider
Start date of contract
Expiry date of contract
Project Manager
Contract value
Tlou Integrated Technology
Designs for Magoshi roads
20/07/2012 28/03/2015 Levae Kekana R 1 500 000.00
Mnuei Consultant Designs for Mpheleng roads
20/08/2013 20/08/2016 P.Magodi R2,000,000.00
TM Khosa Designs for Tambo roads
20/08/2013 20/08/2016 T.Khoza R2,000,000.00
CH
APTE
R 6
181180
Appendix I - Disclosures of Financial InterestsDisclosures of Financial Interests
Period 1 July 2013 - 30 June 2014
Position Name Description of Financial Interest*(Nil/or details)
( Mayor) Mathebe J.L None submission
EXCO members 09 members None submission
Councillors 50 councillors None submission
Municipal Manager Nil
Chief Financial Officer Monageng MS Nil
Other S57 Officials Maredi RM Nil
Director Strategic Kgwale MM Nzalo Shares (Sasol)
Director Community Services Tshesane KE Nil
Director Infrastructure Morudu RF Nil
Director Corporate services Maredi R.M Nil
Appendix J - Conditional Grants Received: Excluding MIGConditional Grants: Excluding MIGR`000Details Budget Adjustment
BudgetActual Variance Major
conditions applied by donor (continue below if necessary
Budget Adjustment Budget
Neighbourhood developmentPartnership grant
% %
INEP R10 Million R 10 million R 6,096 39% 39% Electrification FMG R 1,5 million R 1,5 million R 1,5 million 0% 0% Capacity
building MSIG R890 R890 R890 0% 0% Systems
improvementOther: EPWP R1million R1million R1million 0% 0% Job creationTotal R13,390 R13,390 R 9,486 39% 39%
CH
APTE
R 6
181180
Appendix K – Capital Programme by Project 2013/2014Capital Programme by Project 2013/14 (,000)
Capital Project Original Budget
Adjustment Budget
Actual Variance (Act-Adj)
%
Variance(Act-OB)
%WaterDistrict functionSanitation/SewerageDistrict functionElectricityMoteti Liberty R1650 R1650 R1210 27% 27%Waalkraal Electricity R6105 R6105 R2514 59% 59%Tafelkop Electricity R2245 R2245 R2371 (6%) (6%)
Appendix L– Capital Programme by Project by Ward 2013/2014Capital Programme by Project by Ward 2013/14
R`000Capital Project Ward(s) affected Works completed
(Yes/No)WaterDistrict functionSanitation/sewerageDistrict functionElectricityMoteti Liberty 07 YesWaalkraal Electricity 01 YesTafelkop Electricity 17 &2 5 YesHighmast lights 10 & 9 YesHousingRoads &stormwater Moteti A PHASE 2 02 YesMonsterlus to Makgopheng phase 4 18 YesCKgoshi mahlangu road 19 YesNyakelang road phase4 27 YesElandsdoorn highmast lights 10 & 9 YesGroblersdal Landfill site 13 NoCemetries in Hlogotlou and Eladsdoorn 20 & 10 No
Appendix M – Service Connection Backlogs at Schools and ClinicsService Backlogs: Schools & ClinicsEstablishments lacking basic services
Water Sanitation Electricity Solid Waste Collection
Schools (Names, Locations)Not applicable 0 0 0 0Not applicable 0 0 0 0
CH
APTE
R 6
183182
Appendix N – Service Backlogs Experienced by Community Where another Sphere of Government is Responsible for Service Provision
Service Backlogs Experienced by Community Where Another Sphere of Government is the Service Provider (Whether or Not Municipality Acts on Agency Basis)
Services and locations Scale of backlogs Impact of backlogsClinics none Housing noneLicensing and testing centre noneReservoirs noneSchools (primary &high) noneSports fields none
Appendix O- Declaration of Loans and Grants Made by MunicipalityDeclaration of Loans And Grants Made by Municipality 2013/14All organisations or persons in receipt of loans*/Grants* provided by the municipality
Nature of project
Conditions attached to funding
Value 2011/12R`000
Total amount committed over previous and future years
No grants and loans granted during the year under review
Appendix P - Declaration of Returns Not Made in Due Time under MFMA S71MFMA Section 71 Returns Not Made During 2013/14 According to Reporting Requirements
Return Reason return not properly made on due dateAll MFMA Section 71 returns were made according to reporting requirements, and submitted in time
CH
APTE
R 6
183182
OVERSIGHT REPORT
CH
APTE
R 6
185184
PURPOSE
To inform Council about the work of the Municipal Public Accounts Committee ( MPAC ) and to make recommendations to Council as required in terms of Section 129 ( 1 ) of the Local Government : Municipal Finance Management Act 56 of 2003 on the draft 2013/2014 annual report.
BACKGROUND
In terms of Section 129 ( 1 ) of the Local Government: Municipal Finance Management Act 56 of 2003, Council of a Municipality must consider the annual report of the Municipality by no later than two months from the date on which the annual report was tabled in Council in terms of Section 127, adopt an oversight report containing the Council’s comments on the annual report, which must include a statement whether the Council :-
( a ) Has approved the annual report with or without reservations;( b ) has rejected the annual report; or( c ) has referred the annual report back for revision of those components that can be revised.
In terms of section 121 (1) of the Local Government:
Oversight Report for the Draft 2013 /2014 Annual Report
MPAC Chairperson Cllr. S.H. Mehlape
Municipal Finance Management Act 56 of 2003: the council of a municipality must within nine months after the end of financial year deal with the annual report of the municipality and of any municipal entity under the municipality’s sole or shared control in accordance with section 129.
During council meeting of the 23 January 2015 , the Mayor tabled the draft 2013/2014 annual report as prescribed by Section 127 ( 2 ) of the Local Government : Municipal Finance Management Act 56 of 2003. In dealing with the tabled annual report, Council resolved inter alia:
1. That the draft 2013/2014 annual report be noted.
2. That the draft 2013/2014 annual report be referred to the Municipal Public Accounts Committee for further consideration and evaluation.
3. That as prescribed by Section 127 ( 5 ) of the Local Government : Municipal Finance Management Act , 2003 ( Act 56 of 2003 ) immediately after the annual report is tabled in Council in terms of Subsection ( 2 ) , the Accounting Officer of the Municipality must –
• In accordance with Section 21A of the Municipal Systems Act –
• make public the annual report, and• invite the local community to submit
representations in connection with the annual report, and
• Submit the annual report to the Auditor – General, the relevant Provincial Treasury and the provincial department responsible for local government in the province.
Establishment of Municipal Public Accounts Committee. (MPAC)
During 2011, Elias Motsoaledi Municipal Council resolved to establish a Municipal Public Accounts
CH
APTE
R 6
185184
Committee (MPAC) in terms of the provisions of the Local Government : Municipal Structures Act ( Act 117 of 1998 ) and the Local Government : Municipal Finance Management Act, 2003 ( Act 56 of 2003 ) to serve as an Oversight Committee to exercise oversight over the executive obligations of Council. In terms of SALGA’s Practical Guide on MPACs (2012 :10-14 ) the terms of reference for the MPAC include the interrogation of the following financial aspects addressed in the Municipal Finance Management Act:
• Unforeseen and unavoidable expenditure;• Unauthorized, irregular or fruitless and wasteful expenditure;• The quarterly report of the Mayor on the implementation of the budget and the state of affairs
of the municipality / SDBIP;• Monthly budget statements; • Mid – year budget and performance assessment;• Mid – year budget and performance assessment of municipal entities – currently not applicable
to Elias Motsoaledi Municipality;• Disclosures concerning councilors, directors and Officials;• Submission and auditing of Annual Financial Statements;• Submission of the annual report;• Oversight report on the annual report;• Issues raised by the Auditor – General in audit reports; • Audit Committee;• Disciplinary action instituted in terms of the MFMA
The MPAC interrogate the following aspects addressed in the Municipal Systems Act :
• Review of the IDP post elections;• Annual review of the IDP;• Performance Management Plan;• Monitoring that the annual budget is informed by the IDP;• Monitoring that all declaration of interest forms are completed by councilors on an annual
basis.
The MPAC committee constitutes of the following members:
Councilors’ Names Gender Political Party PositionMehlape S.H Female ANC ChairpersonMatlala M.S Male ANC MemberPhala M.L Male ANC MemberMoganedi V.V Female MP MemberTshoma M.S Female ANC MemberMashifane H.S Male ANC MemberMaepa M.M Male AZAPO Member
CH
APTE
R 6
187186
Mechanisms for public participation process
Immediately after the annual report was tabled in Council, the Accounting Officer in accordance with Section 21A of the Local Government: Municipal Systems Act 32 of 2000 made the draft annual report public. The following are mechanisms which were followed to ensure that the public viewing of the draft 2013/2014 annual report was extensively published for public comments.
Date Activity24 January 2015 on the website.30 January 2015 on sowetan newspaper
The draft 2013/2014 annual report is uploaded on municipal website and made available in municipal offices, municipal library and Municipal Satellite Offices.
16 March 2015Messages inviting Ward Committees, CDW, Traditional Leaders, traditional Healers and Business People were sent through Ward Secretaries to attend public hearing
Below are the processes undertaken by the committee in dealing with the report.
Details DatesBenchmarking at Ehlanzeni District Municipality especially on the application of Circular 63 of the MFMA on Annual Report.
09– 13 February 2015
Perusing the draft annual report and drafting of questionnaires to be forwarded to management for response.
04 – 05 March 2015
MPAC held a public hearing for management to respond to questions raised and the meeting was opened to the public
18 March 2015
MPAC held a meeting to compile the oversight report 25 March 2015
The documentation of the above activities is attached as annexure 1-6
Summary of comments on the draft 2013/2014 annual report
The MPAC believes that the draft 2013 / 2014 annual report reflects a substantial and positive improvement in municipal annual planning, budgeting and reporting processes. It is a significant improvement over the previous years’ annual report. The annual report complies with the requirements of the Local Government: Municipal Finance Management Act 56 of 2003 (MFMA) and with National Treasury ( NT ) guidelines for annual reports. MPAC notes that the draft annual report complies with Circular 63 of the MFMA as it contains the following:
Chapters Details 01 Mayor’s Foreword and Executive Summary02 Governance 03 Service Delivery 04 Organizational Development Performance 05 Financial Performance 06 Audit General’s Findings07 Appendices and Volume : AFS
CH
APTE
R 6
187186
MPAC’S findings on the report • That there is an irregular expenditure amounting to R25 224 038.00. Due to the fact that there are no
consequences for Officials who incur irregular, fruitless and wasteful expenditure, and as a measure to curb same, Council adopt the stance that some form of action be taken against Officials involved in such action, unless it can be proved that such expenditure was incurred because of circumstances beyond the control of the person/s involved.
• That municipality spends lot of money on travel agencies.• That the service of the annual financial statement it’s still outsourced.• That municipality is having interests amounting to R113 000.00.
Based on the above findings the following is recommended to Council
• The AFS service be done in house as finance department is fully capacitated.• That municipality do away with travel agencies to cut costs.• Accounting Officer must ensure that progress on audit action plan is monitored to ensure that all matters
raised by the Auditor – General are addressed to shape the future.• That Accounting Officer obtain guidance from National Treasury on how the Council should address
irregular, fruitless and wasteful expenditure and submit an action plan reflecting remedial action to address the qualified audit opinion and matters of emphasis raised by the Auditor – General as well as the matters expressed by MPAC and report progress being made on the implementation of the action plan on a quarterly basis.
• The Accounting Officer to urge Supply Chain Management Unit to work in close collaboration with National Treasury to verify employment status of service providers to avoid unnecessary conflict of interests.
• Accounting Officer draw up an action plan of measures that can be put in place to reduce the unacceptable number of deviations, which the Committee deems to stem from a lack of proper planning.
• In order to improve the percentage of targets achieved during every financial year, the Accounting Officer must ensure that quarterly performance sessions are held by the management committee to examine progress report / scorecards in respect of work done relating to targets, and identify and correct problems in time before the end of the financial year.
MPAC COMMITTEE’S RECOMMENDATIONS: 25 MARCH 2015
• That Council approves the draft 2013/2014 annual report. • That the quality of the Annual Report be included as a Key Performance Indicator
• ( KPI) in the performance agreements of the Accounting Officer and Directors in order to ensure the production of a top class document.
• That the oversight report be made public in accordance with Section 129 ( 3 ) of the Local Government: Municipal Finance Management Act 56 of 2003.
• That the oversight report be submitted to the Provincial Legislature in accordance with section 132 ( 2 ) of the Local Government: Municipal Finance Management Act 56 of 2003.
CH
APTE
R 6
189188
Conclusion
The MPAC committee thanks all the relevant participants for their support and cooperation during the oversight process. The committee believes that Elias Motsoaledi Municipality and its citizens will realize substantial and tangible benefits if a similar process is consistently followed in year to come.
……………………….S.H MEHLAPE MPAC CHAIRPERSON
Members of MPAC during 2013/14 oversight report public hearing
CH
APTE
R 6
189188
VOLUME II
Audited Annual Financial Statements
CH
APTE
R 6
191190
CH
APTE
R 6
191190
CH
APTE
R 6
193192
CH
APTE
R 6
193192
CH
APTE
R 6
195194
CH
APTE
R 6
195194
CH
APTE
R 6
197196
CH
APTE
R 6
197196
CH
APTE
R 6
199198
CH
APTE
R 6
199198
CH
APTE
R 6
201200
CH
APTE
R 6
201200
CH
APTE
R 6
203202
CH
APTE
R 6
203202
CH
APTE
R 6
205204
CH
APTE
R 6
205204
CH
APTE
R 6
207206
CH
APTE
R 6
207206
CH
APTE
R 6
209208
CH
APTE
R 6
209208
CH
APTE
R 6
211210
CH
APTE
R 6
211210
CH
APTE
R 6
213212
CH
APTE
R 6
213212
CH
APTE
R 6
215214
CH
APTE
R 6
215214
CH
APTE
R 6
217216
CH
APTE
R 6
217216
CH
APTE
R 6
219218
CH
APTE
R 6
219218
CH
APTE
R 6
221220
CH
APTE
R 6
221220
CH
APTE
R 6
223222
CH
APTE
R 6
223222
CH
APTE
R 6
225224
CH
APTE
R 6
225224
CH
APTE
R 6
227226
CH
APTE
R 6
227226
CH
APTE
R 6
229228
CH
APTE
R 6
229228
CH
APTE
R 6
231230
CH
APTE
R 6
231230
CH
APTE
R 6
233232
CH
APTE
R 6
233232
CH
APTE
R 6
235234
CH
APTE
R 6
235234
CH
APTE
R 6
237236
CH
APTE
R 6
237236
CH
APTE
R 6
239238
CH
APTE
R 6
239238
CH
APTE
R 6
241240
CH
APTE
R 6
241240
CH
APTE
R 6
243242
CH
APTE
R 6
243242
CH
APTE
R 6
245244
CH
APTE
R 6
245244
CH
APTE
R 6
247246
CH
APTE
R 6
247246
CH
APTE
R 6
249248
CH
APTE
R 6
249248
CH
APTE
R 6
251250
CH
APTE
R 6
251250
CH
APTE
R 6
253252
CH
APTE
R 6
253252
CH
APTE
R 6
255254
CH
APTE
R 6
255254
CH
APTE
R 6
257256
CH
APTE
R 6
257256
CH
APTE
R 6
259258
CH
APTE
R 6
259258
CH
APTE
R 6
261260
CH
APTE
R 6
261260
CH
APTE
R 6
263262
CH
APTE
R 6
263262
CH
APTE
R 6
265264
CH
APTE
R 6
265264
CH
APTE
R 6
267266
CH
APTE
R 6
267266
CH
APTE
R 6
269268
CH
APTE
R 6
269268
CH
APTE
R 6
271270
CH
APTE
R 6
271270
CH
APTE
R 6
273272
CH
APTE
R 6
273272
CH
APTE
R 6
PB274
ELIAS M
OTSO
ALED
I LOC
AL M
UN
ICIPA
LITY Annual R
eport - 2013/2014
Postal AddressP.O. Box 48
Groblersdal, 0470
Physical Address2 Grobler AvenueGroblersdal, 0470
Telephone Numbers013-262 3056
Fax Numbers013-262 2547
www.eliasmotsoaledi.gov.za
