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ELECTRONIC TEACHER AND PRINCIPAL EVALUATION SYSTEM
eTPES Principal Session: Building Set-Up
Training Norms
• Be present.• Actively participate in activities.• Respect time boundaries.• Recognize the need for quiet while working.• Use electronics respectfully and appropriately when
prompted.• Return to large group attention when signaled.
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Agenda
1. Superintendent Session: Introduction and District Set-Up of eTPES
2. Principal Session: Building Set-Up of eTPES
3. Teacher Session: Teacher/ Educator Set-Up of eTPES (online module)
4. SGM Session: Student Growth Measures and Final Reports
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Intended Outcomes
At the end of all sessions, users within the LEA should be able to:
• Complete rubric alignment for OTES and OPES• Automate the OTES and OPES models for users• Provide secure access for users• Allow users to complete the management of the evaluation
process with consistency across Ohio• Automate the calculation of student growth measures for the
purpose of evaluation• Provide reports for individual educators, LEAs• Provide summary information to LEAs and ODE
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Training Format• I do
• Trainers will demonstrate and model eTPES
• We do• Participants will practice using eTPES
• You do• Participants will work in eTPES using own district, school
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All LEAs Will Use eTPES
Superintendent/ Designee
1. Responsible for initial district set-up
2. Responsible for rubric alignment for teacher and principal evaluation
3. Responsible for set-up of buildings, principals, evaluators in the eTPES
4. Must be OPES credentialed in order to enter evaluation ratings
• Superintendent must be identified in OEDS-R as superintendent role
• Designee must be identified in OEDS-R as role of superintendent designee (there is no eTPES role)
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All LEAs Will Use eTPES
Principal(s)
1. Responsible for initial building set-up
2. Responsible for set-up of educators (teachers) in the eTPES
3. Must be OTES credentialed in order to enter evaluation information
4. If evaluating an assistant principal, the evaluator must be OPES credentialed
• The state principal evaluation system only applies to principals and assistant principals.
• At this time, no other evaluation instruments will be developed by ODE.
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All LEAs Will Use eTPES
Assistant Principals, Peer Evaluators
1. Must be OTES credentialed in order to enter evaluation information for teachers
Peer Evaluators: Must be part of peer-evaluation program approved at the local level
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All LEAs Will Use eTPES
Teachers• Must log onto eTPES to activate information• Any person who is employed under a teaching license or
under a professional or permanent teacher’s certificate and who spends at least 50 percent of his/her time employed providing student instruction. This does not apply to a teacher employed as a substitute.
• This usually excludes:• Speech pathologists, occupational therapists• Teachers on assignment• Nurses, psychologists, guidance counselors
September 30, 2013
Evaluation =
Student Growth Measures
50%
50%Performance on the Standards
Continuous ImprovementInstruction
School Operations, Resources and Learning Environment
Collaboration
Parent and Community Engagement
Accomplished Skilled IneffectiveDeveloping
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eTPES log in from Superintendent/ Designee
Activation email from [email protected] is sent by superintendent/ designee to principal(s)
Principals will send activation e-mail from [email protected] to teachers
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eTPES log in – User Settings, Password
Log-In Screen at www.ohiotpes.com
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Building Staff Set up and Building Selection
Building Dashboard Building Specific roles listed below
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Adding a Teacher• Click on the Administration tab at the top of the screen.
• Click on the Staff Management button.
• Click on the Search button.
• Enter the last name or state identification number of the teacher and click on the Search button.
• Send the activation email.
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Removing a Teacher (from eTPES)• To remove a user from your roster, go to Administration,
Staff Management, Current Roster.
• Note: When a user is removed from your roster, you will be removing them from their role, their workflow and all of their permissions.
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Teachers in Multiple Building Assignments:• Go to Administration, Staff Management, Current Roster.
• Locate the educator you want to edit, click on the line with the educator’s name. Modify the Home and Secondary locations.
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Staff Import
The Staff Import option allows Superintendents or Designees to download an Excel user template with existing eTPES staff assignments. These can be modified and replaced by LEA as needed.
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Issue ResolutionStaff Management
Dashboard Issue Resolution Dashboard
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Accessing Evaluations of Teachers
• To view and manage your educators (teachers), click on the “Educators” button on the menu at the top of the screen.
• This will take you to the screen above which displays the educators assigned to you and the completion status of their Evaluation process.
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Retrieving Your Own Evaluation• To access your evaluation information, click on the
“Evaluations” button on the menu at the top of the screen. See the screen below displaying a Principal’s menu bar.
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Selection of Forms/ Reporting
Options Already Determined:
1. Web-based OTES/ OPES electronic forms along with student growth (SGM) information*
2. Combination of web-based OTES/ OPES electronic forms and locally developed forms (by uploading completed local form as a PDF) along with SGM information*
3. Manually enter performance ratings along with the SGM information*
*all options will calculate the Final Summative Rating
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Review of Forms/ Demo:
• Collapse/ Expand Forms• Status• Completion and Re-Opening Forms• Details• Accessing a Form• Templates• Saving• Required Answers• Character limits• Comments, Notes• Print to PDF
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Student Growth
•For the purpose of use in Ohio’s evaluation systems, student growth is defined as the change in student achievement for an individual student between two or more points in time.
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Decisions for SGM Session
Percentages for Teachers in Category
•A1•A2•B•C
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Decisions for SGM Session
Percentages for Principals in Category
•A•B•C
A: Teacher-level Value-Added Data Available
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2013-14
A1. Teacher Instructs Value-Added Subjects Exclusively
A2. Teacher Instructs Value-Added Subjects, but Not Exclusively
Teacher Value Added26-50%
LEA Measures0-24%
Teacher-Level Value Added
Proportional to teaching schedule
10-50%
0-40%
LEA Measures
Proportional to teaching schedule
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A: Teacher-level Value-Added Data Available
A1. Teacher Instructs Value-Added Subjects Exclusively
2014-15Teacher Value Added
50%
A2. Teacher Instructs Value-Added Subjects, but Not Exclusively
Teacher-Level Value Added
Proportional to teaching schedule
10-50%
0-40%
LEA Measures
Proportional to teaching schedule
B: Approved Vendor Assessment Data Available
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A: Teacher-level Value-Added data available
B: Approved Vendor Assessment data available
C: No Teacher-level Value-Added or Approved Vendor Assessment data available
Student Growth (50%) =
LEA Measures 50%
Student Growth (50%) =
=
LEA Measures 0-40%
LEA Measures
0-40%
Teacher Value-Added 10-50%
Student Growth (50%)
Vendor Assessment 10-50%
C: No Teacher-level Value-Added or Approved Vendor Assessment Data Available
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A: Teacher-level Value-Added data available
B: Approved Vendor Assessment data available
C: No Teacher-level Value-Added or Approved Vendor Assessment data available
Student Growth (50%) =
LEA Measures 50%
Student Growth (50%) =
=
LEA Measures 0-40%
LEA Measures
0-40%
Teacher Value-Added 10-50%
Student Growth (50%)
Vendor Assessment 10-50%
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Shared Attribution• Shared attribution is a collective measure.• The LEA determines which measure of shared attribution
it would like to use.• Shared attribution could be:
• A building or district value-added score • Recommended if available
• Building team composite value-added score (i.e. the 5th grade VAM score or the middle school reading ELA team’s combined VAM score)
• Building-level or district-level SLOs
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SGM Default Percentages for PrincipalsDetermined and Entered Second Semester by Superintendent
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Student Growth Measures1. The superintendent or superintendent designee sets up
the default percentages per teacher and principal category. (to be completed second semester)
2. The teacher and building value-added data is loaded into eTPES. (will be uploaded second semester)
3. The superintendent, superintendent designee or principal MAY edit the categories and percentages per educator (if necessary) and adds ratings for each educator.
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SGM- cont’d
4. The SLO and Vendor Assessment Data are entered.
5. The principal verifies teachers’ data and final SGM rating. (April)
6. The superintendent or superintendent designee verifies the principal’s data and final SGM rating. In addition, they verify and validate the data with their PIN. After this, the SGM rating and Performance Rating are combined to determine the Final Summative rating. (late April)
eTPES Implementation TimelineEarly- to mid-August: Superintendent/ Designee will set-up initial use for LEA
Mid- to late- August through September: Principal will set-up teacher roster
Mid-September through October: Teacher sign-on and verification• SLO approvals at this time
February-March: Student growth measures system set-up
April: SGM entry and verification; SLO scoring at this time
May 1: Evaluations complete and entered into eTPES no later than May 10
May 31: eTPES closes
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Reflection
Discuss with an elbow partner your impressions of eTPES:
• Which component(s) of the eTPES will be most difficult to complete? Why?
• With which component(s) of the eTPES are you most comfortable?
• What resources are available to you to help?
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Help1. Help Screen
2. Policy questions- please e-mail [email protected]
3. Technical questions- please e-mail [email protected]
or call (615) 467-6387
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Next Steps:
• Proper credentialing of evaluators before evaluations begin
• Determine Educator SGM Categories• SLO approval procedure within the LEA no later than end of September
• SLO approval no later than end of October
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Work Options: You Do
• Complete building work in eTPES as needed
OR
• Return to your district to work in eTPES as needed
Principal Session
This concludes:
eTPES Principal Session: Building Set-Up
eTPES Professional Development
Dr. Kathy Harper (state trainer info here)
937-767-1303
Sandy Sammons
Carol King
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