ELECTRONIC ELECTRONIC SUBMISSION OF SUBMISSION OF

LABORATORY DATA FOR LABORATORY DATA FOR UST REPORTSUST REPORTS

Michael W. GjerdeMichael W. Gjerde

Division of Clean Water ProgramsDivision of Clean Water Programs

SWRCBSWRCB

gjerdem@cwp.swrcb.ca.govgjerdem@cwp.swrcb.ca.gov

OVERVIEWOVERVIEW Why Why WhoWho WhatWhat WhereWhere WhenWhen How MuchHow Much HelpHelp

WHYWHY

Assembly Bill 2886 (2000) Assembly Bill 2886 (2000) Bring accurate and timely data about MTBE Bring accurate and timely data about MTBE

into centralized public database (GeoTracker)into centralized public database (GeoTracker) SWRCB to adopt emergency regulations SWRCB to adopt emergency regulations

concerning electronic submission of UST concerning electronic submission of UST reportsreports

First attempt to get statewide submission of First attempt to get statewide submission of electronic dataelectronic data

Applies to soil and water samples from UST Applies to soil and water samples from UST sitessites

WHOWHO

Laboratories to prepare chemical analytical Laboratories to prepare chemical analytical results in specified Electronic Deliverable results in specified Electronic Deliverable Format for soil and water samplesFormat for soil and water samples

Responsible Parties to submit electronic Responsible Parties to submit electronic laboratory. Sample information, and laboratory. Sample information, and locational data to SWRCB in addition to locational data to SWRCB in addition to regular hard copy reports sent to lead regular hard copy reports sent to lead agencyagency

Lead Agency to match electronic lab Lead Agency to match electronic lab submission with receipt of hard copy submission with receipt of hard copy reportsreports

WHAT: EMERGENCY WHAT: EMERGENCY REGULATIONSREGULATIONS

Three-step process:Three-step process:

1) Emergency EDF regulations for UST 1) Emergency EDF regulations for UST reports, reports,

2) Final EDF regulations for UST reports 2) Final EDF regulations for UST reports and and

3) SWRCB report to the governor and 3) SWRCB report to the governor and legislature. legislature.

WHATWHAT

Adds Article 12 (Sections 2729 and 2729.1) Adds Article 12 (Sections 2729 and 2729.1) to Chapter 16, Division 3, Title 23, CCRto Chapter 16, Division 3, Title 23, CCR

Authority: Water Code Sections 13195 to Authority: Water Code Sections 13195 to 1319813198

Requires: Requires: • Electronic submission of laboratory reports for soil Electronic submission of laboratory reports for soil

and water samplesand water samples• Locational data for groundwater monitoring well Locational data for groundwater monitoring well

samplessamples Electronic submittal of data over the Internet Electronic submittal of data over the Internet

shall be in addition to hard-copy reportsshall be in addition to hard-copy reports

WHAT: EDFWHAT: EDF

““EDF” is Electronic Deliverable Format EDF” is Electronic Deliverable Format developed for the United States Army Corps developed for the United States Army Corps of Engineers. of Engineers.

Data standard designed to facilitate the Data standard designed to facilitate the transfer of electronic data files from transfer of electronic data files from analytical laboratories to end-users. analytical laboratories to end-users.

Set of relational database files related to Set of relational database files related to one another through key fields.one another through key fields.

Data components include the chain-of Data components include the chain-of custody information, laboratory results, and custody information, laboratory results, and quality assurance information. quality assurance information.

WHAT: COELTWHAT: COELT

““COELT” is the Corps of Engineers Loading COELT” is the Corps of Engineers Loading Tool program.Tool program.

Relational database application Relational database application Places laboratory data into the standardized Places laboratory data into the standardized

EDF. EDF. Accepts Laboratory Information Management Accepts Laboratory Information Management

System (LIMS) data or manually entered data.System (LIMS) data or manually entered data. Includes a report utility that allows hard copy Includes a report utility that allows hard copy

laboratory reports to be printed that match laboratory reports to be printed that match the actual electronic data. the actual electronic data.

WHAT: EDCCWHAT: EDCC

““EDCC” is the Electronic Deliverable EDCC” is the Electronic Deliverable Consistency Checker Consistency Checker

EDCC program must be run upon completion EDCC program must be run upon completion of an EDF report to produce an error report. of an EDF report to produce an error report.

Error report identifies problems within the Error report identifies problems within the given data set based upon the EDF database given data set based upon the EDF database structure, guidelines and restrictions, and structure, guidelines and restrictions, and valid values. valid values.

The error report indicates the nature of each The error report indicates the nature of each problem, so that the laboratory can correct problem, so that the laboratory can correct it.it.

WHAT: Electronic Submission of WHAT: Electronic Submission of Laboratory ReportsLaboratory Reports

Electronic submittal of EDF laboratory Electronic submittal of EDF laboratory data over the Internet shall be in data over the Internet shall be in addition to hard-copy laboratory addition to hard-copy laboratory reports…reports…

Generated by either COELT or other Generated by either COELT or other laboratory software. laboratory software.

All data shall be checked for errors All data shall be checked for errors prior to submittal, using the EDCC prior to submittal, using the EDCC software consistency checking tool. software consistency checking tool.

WHAT: GROUNDWATER LOCATIONAL WHAT: GROUNDWATER LOCATIONAL (XYZ) DATA(XYZ) DATA

Location where the sample was Location where the sample was collected: collected:

1) the latitude and longitude of 1) the latitude and longitude of groundwater monitoring wells accurate groundwater monitoring wells accurate to within one meter, and to within one meter, and

2) the surveyed elevation, relative to 2) the surveyed elevation, relative to mean sea level, of groundwater in mean sea level, of groundwater in monitoring wells sampledmonitoring wells sampled3) site map, well information3) site map, well information

WHEREWHERE

SWRCB GeoTracker Database SWRCB GeoTracker Database http://www.swrcb.ca.govhttp://www.swrcb.ca.gov. .

• http://www.swrcb.ca.gov/cwphome/ust/docs/http://www.swrcb.ca.gov/cwphome/ust/docs/ab2886/list.htmlab2886/list.html

• Direct Link from main page, Emergency regulationsDirect Link from main page, Emergency regulations

For info and programs: AB 2886 For info and programs: AB 2886 EDF/COELTEDF/COELT

For submittal: GeoTracker For submittal: GeoTracker

WWW.SWRCB.CA.GOVWWW.SWRCB.CA.GOV

EDF Information Web pageEDF Information Web page

WHENWHEN

September 1, 2001---September 1, 2001---• Electronic Laboratory Reports Electronic Laboratory Reports

January 1, 2002---January 1, 2002---• Sampled Groundwater Well locational XYZ Sampled Groundwater Well locational XYZ

data data Electronic Submissions due when Electronic Submissions due when

normal Hard Copy Reports submitted normal Hard Copy Reports submitted to Oversight Agencyto Oversight Agency

WHO PAYSWHO PAYS Electronic Reporting CostsElectronic Reporting Costs

• Laboratory AnalysisLaboratory Analysis• Elevation SurveysElevation Surveys• Depth to WaterDepth to Water• Locational SurveysLocational Surveys

““The UST Clean Up Fund will pay The UST Clean Up Fund will pay for all costs that are reasonable, for all costs that are reasonable, necessary,….and eligible.”necessary,….and eligible.”

HELP!HELP!

SWRCB WebsiteSWRCB Website Help Desk SupportHelp Desk Support Password authorizationPassword authorization Training/Outreach Sessions Training/Outreach Sessions

• Clean up agenciesClean up agencies• RPs/ConsultantsRPs/Consultants• Commercial LaboratoriesCommercial Laboratories

Michael W. Gjerde, Hamid Foolad, SWRCBMichael W. Gjerde, Hamid Foolad, SWRCB ArsenaultLeggArsenaultLegg

HELP: TRAININGHELP: TRAINING

Eight sessionsEight sessions Monday/Tuesday (Same each day)Monday/Tuesday (Same each day) Morning 1/2 day overview -regulators, RPs, Morning 1/2 day overview -regulators, RPs,

ConsultantsConsultants Afternoon - 2 Separate SessionsAfternoon - 2 Separate Sessions 1/2 day- EDF & GeoTracker - regulators1/2 day- EDF & GeoTracker - regulators 1/2day- Implementation review EDF/GeoTracker - 1/2day- Implementation review EDF/GeoTracker -

RP/Consultants RP/Consultants Wednesday-Fridays, three-day Laboratory Wednesday-Fridays, three-day Laboratory

COELT/EDF training (only 10-15 people per COELT/EDF training (only 10-15 people per week)week)

HELP: TRAININGHELP: TRAINING

Eight weeks scheduledEight weeks scheduled Downtown LA - July 16-20 (Completed)Downtown LA - July 16-20 (Completed) San Jose - July 30-August 3San Jose - July 30-August 3 Emeryville - August 6-10Emeryville - August 6-10 Sacramento - August 13-17Sacramento - August 13-17 San Diego - August 27-31San Diego - August 27-31 LAX - Sept 10-14LAX - Sept 10-14 Fresno - Sept 17-21Fresno - Sept 17-21 Riverside - Sept 24-28Riverside - Sept 24-28 2 Weeks unscheduled2 Weeks unscheduled

SUMMARYSUMMARY

WHY - AB 2886WHY - AB 2886 WHO - Labs, RPs, Lead Agencies, SWRCBWHO - Labs, RPs, Lead Agencies, SWRCB WHAT - EDF lab reports, GW well WHAT - EDF lab reports, GW well

locations locations WHERE - over Internet to SWRCB WHERE - over Internet to SWRCB

GeoTrackerGeoTracker WHEN - Sept 1, 2001 lab data, January WHEN - Sept 1, 2001 lab data, January

1, 2002 locational data1, 2002 locational data HELP - SWRCB, ArsenaultLeggHELP - SWRCB, ArsenaultLegg

QUESTIONS?QUESTIONS?