Electronic Research Administration National Institutes of Health Electronic Research Administration National Institutes of Health 1 “Organizational Hierarchies”

Electronic Research AdministrationNational Institutes of Health 1

Electronic Research AdministrationNational Institutes of Health

“Organizational Hierarchies” and ““OneView”for ePUG

February 9, 2005

http://www.os.dhhs.gov/

http://www.nih.gov/


http://www.nih.gov/



Organizational Hierarchies

Organizational Hierarchies in eRA is a method to define system privileges based upon a hierarchical structure. It provides users the ability to:

Setup a Hierarchy Structure Assign Permissions within that Structure Assign Grants (or People) to Departments

(Enhances Assignment Module)

However, it is up to the specific business module to utilize the capabilities of Organizational Hierarchies


http://www.nih.gov/


http://www.nih.gov/



Demo on Organizational Hierarchies

http://erawebdev.od.nih.gov/ui/VirtualOrganizationLayers/index.htm

http://erawebdev.od.nih.gov/ui/VirtualOrganizationLayers/index.htm


http://www.nih.gov/


http://www.nih.gov/



Status on Org Hierarchies

Developed in Commons for Grantees in 2005

Included in GM Redesign and eCGAP and eRequest Task Orders in late 2005/2006

More Reading – Request For Comments for grantees at: http://era.nih.gov/UI/Commons/Organization_Hierarchies_in_Commons_Request_for_Comments.pdf


http://www.nih.gov/


http://www.nih.gov/



One-View


http://www.nih.gov/


http://www.nih.gov/



One-View

One View is an integrated approach to initiate and process all eRA transactions electronically. It consists of three primary parts:• Single Login for all eRA applications –

Including Commons• Single method for notification of

actions/events (i.e. eNotification)• Single interface to initiate and process

a request, regardless of context (within HHS and Grantee Community)


http://www.nih.gov/


http://www.nih.gov/



Why One-View

PI/SO/Program Official/Grants Specialist/SRA Require Same View

HHS OpDivs into Commons Difficult until Full Work-Flow deployed

Workflow does not end at SO Submission to NIH (it begins there)

Estimated 10% Error Rate on externally initiated transactions such as eSnap, JIT, and soon Closeout (Fixes require Paper Process)

GM/Program/CGAP/TA/e901/Commons require:• One Login to eRA • Approval Chains spanning multiple modules


http://www.nih.gov/


http://www.nih.gov/



Demo of One View

http://erawebdev.od.nih.gov/ui/

Select OneView

http://erawebdev.od.nih.gov/ui/


http://www.nih.gov/


http://www.nih.gov/



One-View 2005 Objectives

Single login for eRA (External and Internal)

Single login includes eNotification events • Email• UI Display of Event (Acknowledge/Process)• Web Service Through Exchange (Really 2006)

Historical record of notification events (probably available in Grant Folder)

Standard method for requests and transactions (Internal/External)


http://www.nih.gov/


http://www.nih.gov/



Transactions Supported in 2005

Administrative Supplement

Carryover (of Un- obligated Balances)

Change of Dual IC(s) Change of Institution Change of PI Change of Primary IC

(901) Change in Scope Change in Status of Key

Personnel Closeout Final Invention

Statement

Closeout Final Progress Report

Closeout FSR eCorrection, Full

Replacement eCorrection, Addendum eSNAP eSubmission Approval Fellowship Activation JIT Project Extension Retention of Research Grant

Funds Other Prior Approvals will

have Policy and Instructions


http://www.nih.gov/


http://www.nih.gov/



One-View 2006 Goals (Affecting External Community)

Declaration that all requests be done online/electronically

HHS OPDIVs fully integrated into Commons Redo Delegation!!! Expand Org Hierarchies/Flexible Permissions in

GM/PGM/901 and then eRA. Include One View for xTrain through to HHS (i.e.

TA) Increase the number of electronic requests

supporting all of eRA and fully automate existing ones.


http://www.nih.gov/


http://www.nih.gov/



Status

RFC being drafted for March 1 to address Workflow

Included in GM Redesign Task Order but this is not a GM Task • Other Prior Approvals bridge Commons/GM/PGM

users• eCorrections bridge RR/Commons users• 901s bridge RR/Commons/Peer Review/CM users

Workflow Requirements finalized in March 2005 (Policy, ePUG, CWG, GMAC)

Require ePUG representatives to validate requirements to ensure we get it right


http://www.nih.gov/


http://www.nih.gov/

Documents

Electronic Research Administration National Institutes of Health Electronic Research Administration National Institutes of Health 1 “Organizational Hierarchies”