Embed Size (px)
Citation preview
Page 1 of 5
TRIOLOGICAL SOCIETY COMBINED SECTIONS MEETING JANUARY 23-25, 2020 HOTEL DEL CORONADO CORONADO, CA
INFORMATION/GUIDELINES FOR POSTER PRESENTERS
NEW THIS YEAR – VISUAL ABSTRACT COMPETITION Clinical and research posters are an integral part of our meetings. The Triological Society has partnered with Genigraphics to provide services for our meeting, including printing, shipping, and hanging of posters and facilitating the publication of all posters online at www.triological.org/meetings.html#viewposters.
ELECTRONIC POSTER SUBMISSION Posters will be available for viewing electronically on www.triological.org/meetings.html#viewposters. In addition, each poster board will be labeled with a QR code that corresponds to your ePoster. Electronic submission of all posters to Genigraphics is mandatory by 1:00 pm Central time on Wednesday, January 15, 2020. There is no charge for submitting your file to Genigraphics for the ePoster session and the process takes only a few minutes. Poster submission information can be found at www.triological.org/2020sections.html#presenterinfo - click on the Genigraphics ePoster Submission link.
NEW FOR 2020 MEETING – VISUAL ABSTRACT COMPETITION Poster presenters may elect to participate in our visual abstract competition (monetary prizes) by submitting a visual abstract as part of the electronic poster submission. A visual abstract is the graphical equivalent of a written abstract. Visual abstracts are a single image, designed to help the reader quickly gain an overview of the poster, and to quickly ascertain the purpose and results of given research. Visual abstracts help draw attention to your poster, both online and in print. The visual abstract can replace the traditional abstract on your poster or can be included to enhance your poster. Awards will be announced during the Meet the Authors Poster Session on Saturday evening, January 25th. Please review Visual Abstract Competition information on the following pages.
POSTER PRINTING & HANGING SERVICES AVAILABLE THROUGH GENIGRAPHICS Genigraphics offers poster presenters a streamlined electronic process to submit posters for printing, shipping, and hanging. As our designated poster production partner, Genigraphics offers an easy and cost effective solution to ensure your printed poster meets our poster guidelines. Pricing, PowerPoint poster templates and additional information is available on our web site www.triological.org/2020sections.html#presenterinfo. Genigraphics will produce your poster and ship it directly to the Hotel del Coronado. Genigraphics can hang your poster on the board before the start of the meeting, or you can pick it up on site and hang it yourself. You may pick up your poster in the Exhibit Hall at the following times: Wednesday, January 22nd, from 3:00 pm - 7:00 pm Pacific time and Thursday, January 23rd from 7:30 am to 9:00 am Pacific time.
POSTER INFORMATION - Poster Session Thursday through Saturday Location: Ballroom (Exhibit Hall) Assigned Space: Your poster number will be posted on your display board and printed in the
Triological Society Meeting program book. Set Up: Wednesday, January 22 from 3:00 pm - 7:00 pm. All posters must be in place by
THURSDAY at 9:00 am in order to be eligible for cash poster awards. Tear Down: Posters MAY NOT be removed until the conclusion of the Poster Reception on
Saturday evening - after 7:30 pm. It is the responsibility of the presenter or designee to remove all poster materials on Saturday evening as the poster boards will be dismantled at the
Page 2 of 5
conclusion of the poster reception. Posters remaining in Exhibit Hall Ballroom past 8:00 pm on Saturday will be discarded.
Handouts: Handouts are encouraged provided there is no commercial implication, actual or implied. Tables will be provided within the poster area for handouts. Please note your poster number on your handout so it can be readily located.
REQUIRED ATTENDANCE Poster presenters are required to be at their posters during all breaks in the scientific program and are also required to attend the “Meet the Authors” poster reception on Saturday evening, January 25th, starting at 5:00 pm to discuss posters with attendees.
POSTER AWARDS To be eligible for a poster award, your poster must be in place by Thursday at 9:00 am. Additionally, your poster must be electronically submitted to Genigraphics by 1:00 pm Central time on Wednesday, January 15, 2020. Posters containing visual abstracts are also eligible for poster awards given for the printed posters (see information on pages 4-5).
MANUSCRIPT PREPARATION AND SUBMISSION Manuscript submission to The Laryngoscope or Laryngoscope Investigative Otolaryngology for poster presentations is optional, but encouraged. The Society retains the right of first refusal to publish any paper presented at a Triological
Society Meeting, therefore, if you plan to submit a manuscript, you must submit it to The Laryngoscope or the Open Access journal, Laryngoscope Investigative Otolaryngology.
Submitting authors have agreed at the time of abstract submission that the material has not been submitted for publication, published or presented previously at another national or international meeting and is not under consideration for presentation at another national or international meeting. The penalty for simultaneous submission/publication is prohibition from presenting at a Triological or COSM meeting for a period of three years.
Instructions for Authors and the link for online submission are available at http://mc.manuscriptcentral.com/lscope OR http://mc.manuscriptcentral.com/laryninvesotohns
Should you decide to have your poster produced via a source other than Genigraphics the following instructions must be followed:
DIMENSIONS Poster size cannot exceed 44” x 44”. No exceptions. Title, authors and affiliations should be clearly visible and located at the top. A copy of the abstract should be incorporated into the poster or a copy of the abstract may be made
available. Print should be easily visible from a distance of at least 3 - 4 feet. Titles should be at least 1.5” high and general text should be 1/4 - 1/2 inches. To maximize the effectiveness of the poster, keep the presentation simple and clear, even if the topic is
complex. Your poster should be self-explanatory so you are free to discuss particular points raised in inquiry.
It is easier for viewers to scan a poster by moving along it systematically rather than zig-zagging back and forth in front of it.
Do not mount materials on heavy board or they will not stay in place on the display boards. Pieces of construction paper and Word documents will not be accepted for presentation.
Page 3 of 5
Contact Information Triological Society Administrative Office Marsha Holbert [email protected] Phone: 402-346-5500 Fax: 402-346-5300
SEE NEXT 2 PAGES FOR INFORMATION ON VISUAL ABSTRACTS AND THE COMPETITION
Page 4 of 5
TRIOLOGICAL SOCIETY COMBINED SECTIONS MEETING JANUARY 23-25, 2020 HOTEL DEL CORONADO CORONADO, CA
NEW THIS YEAR FOR POSTER PRESENTATIONS VISUAL ABSTRACT COMPETITION
CASH PRIZES FOR 1ST ● 2ND ● 3RD PLACE If you are presenting a poster this year, prizes are awarded for the general poster competition. In addition to our standard poster competition, we are introducing a visual abstract competition this year for poster presenters who wish to include a visual abstract in their posters. The following information is everything you wanted to know but were afraid to ask about visual abstracts. WHAT IS A “VISUAL ABSTRACT”? ● A visual summary of the information an abstract or manuscript typically conveys. ● Similar to “Infographics” that have been used in marketing for many years ● Does not replace an article. Quickly and visually highlights the salient findings and helps viewers determine if they
want to learn more.
WHY USE THEM? ● When used in social media, they result in: ○ 7X increase in impressions ○ 8X more retweets ○ 3X increase in article visits on publisher website ● Decrease cognitive load, ease of information acquisition ○ Encourages understandable, plain language explanation of concepts increased clarity ● Can be used in presentations, grant proposals, etc. for visual interest and quick transmission of information
HOW DO YOU CREATE THEM? Several software options exist. These include PowerPoint, Adobe Illustrator, etc. In general, you want to make sure the most important information from the abstract is conveyed visually in the
Visual Abstract. Primers and templates exist – this is a screen shot from the primer available at
https://www.surgeryredesign.com/resources Please use this as your in-depth resource.
Page 5 of 5
● Additional examples are available at the Laryngoscope Investigative Otolaryngology website.
● While you are welcome to adhere to traditional formats, creativity and innovation are also encouraged. Judging criteria will be based on visual appeal and effective relay of content.
HOW TO PARTICIPATE IN THE COMPETITION: ● Create your visual abstract as described above ● Place the image of your visual abstract somewhere on your poster, either in place of the traditional abstract or
in addition to it and submit your poster with the visual abstract. ○ Examples of poster templates are available on the Genigraphics site ● In order to qualify for the competition, you must forward your Visual Abstract in PDF format to both Michael
Johns and Jennifer Villwock at [email protected] and [email protected] ● Posters will be judged on design, creativity and content by members of the Triological Society Social Media and
Culture committee. ● Monetary prizes for first, second and third place will be awarded ● Winners will be announced during the poster reception on Saturday evening
FORWARD YOUR VISUAL ABSTRACT IN PDF FORMAT TO BOTH DRS. MICHAEL JOHNS AND JENNIFER VILLWOK AT
THE EMAILS BELOW. QUESTIONS ABOUT VISUAL ABSTRACTS SHOULD BE
REFERRED TO THEM.
