TASPA Winter Conference December 2013

Electronic On-Boarding or

How to Eliminate 12,500+ Pieces of Paper in HR

Paper Overload vs. Electronic Processing

vs.

File Cabinets vs. Files at Fingertips

New Hire Orientation

vs.

• Document Management – Ensure all federal, state, local and benefits forms are

completed correctly and efficiently

• Provisioning and Notification – Computer deployment, email addresses – Professional development enrollment – Payroll processing – Security badges

Reasons to Automate

• Employee Engagement – Timely communication – Access to information before Orientation – Values new employee’s time – Communicates importance of technology – Compliments

• Gen X, Y, Z • Millenniums • NexTers

Reasons to Automate

• • Dear __________, • • Welcome! We are pleased that you have chosen Keller ISD. You have just

received Step 1 of a two-step Onboarding Process. Please complete the forms prior to attending your New Hire Orientation scheduled for ______________ at ___________.

• • This packet must be completed within three days after you have started the

process. Please be sure that you read through and answer each question carefully. There will be several places that require your electronic signature. All required fields must be completed for you to be able to submit.

• • If you have any questions, please feel free to contact us at 817-744-_ _ _ _. • • • Respectfully, • Keller ISD Human Resources •

The employee will receive a standard letter

• • Thank you. Step 1 of your Onboarding Packet has been

successfully submitted to the Keller ISD Human Resources Department.

• • A copy has also been sent to you at xxxxxxxx@xxxxx.com to

keep for your records. • You will receive additional information and instructions

within 24 hours on how to complete Step 2 of your Onboarding Process.

• • Respectfully, • Keller ISD Human Resources •

After the employee submits the packet they will receive a Pop-Up

mailto:xxxxxxxx@xxxxx.com

Dear , This letter is Step 2 of your two-step Onboarding Process. Attached is a file that contains various policy and procedure documents that must be reviewed thoroughly and retained in your personal files. As a reminder, Keller ISD must document verification of the identity and employment authorization of each new employee. The Form I-9 provides a list of documents that are acceptable for verification purposes. Please be sure to bring the following items with you to your orientation: • Employment Verification – most employees use their Social Security Card & Driver’s License, but you may choose from the list of documents on the Form I-9. • All official transcripts received from a university with your degree and date conferred • Official service records If you do not currently have your official transcripts and service records, please request them and submit them to Keller ISD HR upon receipt. Service Records are generally maintained by Human Resources at your last school district. We look forward to meeting you! Respectfully, Keller ISD Human Resources

The employee will receive a 2nd letter

At Orientation

• Scan and return – Transcripts – Service records – Driver license – Social security card – Other forms of

identification

Orientation

• District Culture • MMVV • Ethical Behavior • Customer Service • Social Media • Harassment Prevention • Professional

Development • Benefits/Wellness

Electronic On-Boarding �or�How to Eliminate 12,500+ Pieces of Paper in HRPaper Overload vs. Electronic ProcessingFile Cabinets vs. Files at FingertipsNew Hire OrientationReasons to AutomateReasons to Automate Slide Number 8The employee will receive a standard letterAfter the employee submits the packet they will receive a Pop-UpSlide Number 11Slide Number 12�The employee will receive a 2nd letter�Slide Number 14Slide Number 15Slide Number 16At OrientationOrientation