Electronic Data Collection Systems in HCSO

Luxembourg, 15 June, 2009

kshxml@ksh.hugergely.fejos@ksh.hu

History• 1998 – 2002: EDI

(Excel macro converted workbook data to RDRMES)

• 2002 – 2003: webEDI(Qnr’s filled in on the web, inner communication in RDRMES)

• Feb 2004: KSHXML1(Qnr’s stored in XML4DR, formatting and checks in XSL; thick/thin clients)

• May 2005: Intrastat(Separate system, for huge Intrastat qnr’s)

• Sep 2005: KSHXML2(Major changes to KSHXML1, mostly for efficiency)

• Jan 2008: KSHEMAIL(Created to skip limitations of KSHXML. Not a correct solution from security point of view. Most qnr’s can be loaded automatically. Excel based, attempt to eliminate paper-based data collection.)

• May 2011: ELECTRA(XML based, probably new structure, new technology to display/fill in qnr’s, allow dealing with huge qnr’s (maybe even Intrastat); purpose: handle all surveys, eliminate email. – Setting up requirements.)

Facts

Survey types handled

Active respondents

Qnr’s received

KSHXML 2004 18 160

KSHXML 2008 41 3,000 73,776

KSHXML 2009 73 4,000 46,983till end of May (9.4% of total)

Intrastat 2008 4 6,800 ~ 75,600

Intrastat 2009 4 ~ 7,000 26,964till end of May (7.4% of total)

E-mail 2008 93 21,875 151,178

E-mail 2009 144 over 29,000 ~ 78,000till end of May (21.4% of total)

KSHXMLXML- based Electronic Data

Collection System

KSHXML Costs

• Software development: ~1.3 million €

• Operation costs:– ~ 23,000 € / year

(software licenses and support)– ~ 60,000 € / year

(HR costs)

Connections of KSHXML to other systems in HCSO

Data Collection system: Clients

HCSO

Internet connection

WEB server

ASP servers in Cluster mode

TIR server

ASP system

TIR system

ASP database

TIR database

MQSeries

TIR Client programs

ASP Client program

KSHXML Model

HCSO centre

Agreement administration

KSHXML system’s actions

Controlling rules of Questionnaires

Code lists

Mandatory Data Provisions

Personalised data

Acknowledgements

Error lists

Sends and Receives Questionnaires

Controls

Transfers Questionnaires or Error lists

Loads to HCSO Database

Administers the users (Clients and HCSO’s)

Agency/Enterprise(Client)

Filling in

Error checking

Sending Questionnaires

Corrections

Administration

Received Questionnaires

Agreements Enterprises: on-line registration,

Agencies: paper form

Thick or thin client (ASZ/ASZV)

Internet

ASPTIR

KSHXML Workflow – Respondent’s view

Registration: Data Supplier initiates online or by sending a paper form

HCSO sends back the User ID and Password to Client. In every time period (monthly, quarterly, annually) HCSO

sends the personalised or pre-filled questionnaires to the Respondents.

Respondent signs in: using the * thin client via a browser or * thick client program (downloaded and installed)

Respondent fills in the questionnaires on-line: on the screen (in both clients) or from a CSV file (in thick client) off-line (in thick client).

KSHXML Workflow – HCSO’s view

Questionnaires sent to HCSO have been checked by the Thick / Thin Client.

On sending the questionnaire, respondent receives an acknowledgement.

On the HCSO side (TIR) the questionnaries are loaded into the database (ADEL). A second acknowledgement (reception ack.) is sent to the Respondent.

In ADEL, further checks are performed on the questionnaires.If there are errors, the Client gets an Error list and an

opportunity to correct them.

The data of the controlled questionnaires are then processed together with the questionnaires received on paper or by e-mail.

Information channels

• E-mail: kshxml@ksh.hu

• Phone (Green Line): +36 80 200 766

• + expert for each survey

Thank you for your attention!