Electrical · Web viewc. The fire alarm must be rung from a break glass station or smoke detector; do not test heat detectors. The bells must be rung for not less than 10 seconds

Electrical

Building Engineer Fire Alarm Test PM

Distribution Panel PM

Electrical Vault PM

Fire Panel Annual PM

Reminder - Electrical Vault Annual program

Equipment

Building Engineer 3X a Year PM

Building Engineer Monthly Tasks 1

Building Engineer Monthly Tasks 2

Building Engineer Semi-Annual Compressor PM

Building Engineer Spring Break Shutdown List

Building Engineer Summer Break Shutdown List

Building Engineer Try Lever 60-day testing

Building Engineer Weekly Tasks

Building Engineer Winter Break Shutdown List

Drapery PM for Gyms Stages & Drama

Gym & Physiotherapy Equipment Annual PM

Reminder - Annual Fit Test

Reminder - Set up Aerial Lift Training.

Scaffolding Annual PM

Shop Equipment PM

Exterior Enclosure

Building Engineer Annual Roll Shutter PM

Envelope Inspection

Grounds

All Schools Grounds Hazardous Tree PM

Grounds Adventure Play Area Inspection

Grounds Adventure Play Area Repairs

Grounds All Schools Safety Patrol

Grounds Blacktop Inspection

Grounds Contract Preparation

Grounds Edging and Leaf Removal

Grounds Elementary Field Fall Repair

Grounds Elementary Spring Field Repair

Grounds Fall Fertilization

Grounds February Garden Clean Up

Grounds Fence and Equipment Inspect/Repair

Grounds Garden Weeding

Grounds Irrigated Field Mowing

Grounds Irrigation Head Raising

Grounds Irrigation Start Up

Grounds Irrigation Winterization

Grounds Mowing General

Grounds Routine Sweeper

Grounds September Garden Clean up

Grounds Slope and Bank Mowing

Grounds Spring Fertilization

Grounds Summer Drains Service

Grounds Summer Fertilization

Grounds Summer Grease Trap PM

Grounds Summer Track Inspection

Grounds Utility Sport Field Mowing

Grounds Winter Drain Service

Grounds Winter Grease Trap PM

Grounds Winter Track Inspection

HVAC

Building Engineer Annual Boiler Safety Inspection

Building Engineer Annual Pop Test

Building Engineer Boiler Low Water Cut-Off Test

Building Engineer Compressor & Pump Annual PM

Building Engineer Heating Unit Annual PM

Building Engineer Supply & Exhaust Fan PM

Engineer Combustion Furnace Filter

Fume Hood Annual PM

Interior Finishes

Painting Interior Basement Games Lines

Painting Interior Gym Lines

Repaint non-skid floors

Plumbing

Building Engineer Annual Hot Water Tank Try Lever Test

Building Engineer Water Fountain Flushing

Grounds Water Harvester Storage Tank PM

Shop Compressor PM

Roofing

Building Engineer Roof Drain check PM

Roof Warranty 4 1/2 or 9 1/2 year PM

Site Improvements

Painting Exterior Games Lines

Painting Exterior Parking Lines

Painting Exterior Tennis Lines

Partial Repaint - Secondary Track Lines

Total Repaint - Secondary Track Lines

Metal Fire Escape PM

ElectricalBuilding Engineer Fire Alarm Test PM

Weekly on Every 2 week(s) on Monday.Safety Points

As defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety-related equipment provided to the engineer/head custodian must be used when required (see handbook for additional information).All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Fire alarm system must be tested at least once every 2 weeks, if possible with only the engineer/custodial staff in the building.

a. School fire alarm system must be placed on 'test'.b. Call the alarm monitoring station and identify yourself by name and passcard

number. Identify the school by name and give the operator the fire alarm system account number. Ask for the system to be placed on test for as long as is required to complete the test.

c. The fire alarm must be rung from a break glass station or smoke detector; do not test heat detectors. The bells must be rung for not less than 10 seconds but not more than 30 seconds.

d. A different device should be tested each time so that as many devices as possible are tested in the course of the school year. A school fire drill is recognized as a valid test and may be recorded on the log sheet as such.

e. After the test is complete and the system has been reset, contact the alarm monitoring station, have the system put back on line, and confirm that the test signal was received.

f. The test must then be recorded as local procedures require.Back to top

Distribution Panel PMYearly on First Monday of February of every 2 years.

Job Startup ProceduresArrange with Engineer.

Job ToolsLock-out tags.Proper tools for working on electrical panels. Infra-red camera.Copy of key plan and panel list.

Safety PointsAll safety procedures and regulations are to be followed.Lock-out procedures are to be followed.Safety pertaining to removing protective shielding is paramount.

Tasks and Procedures1 - Use IR camera to scan components in the building.2 - Where there is an elevated heat source take 2 pictures - one regular and one infrared.3 - Where pictures have been taken, note the location, specific equipment and component.4 - Record maximum temperature rise above reference temperature.5 - Note any comments on condition.6 - Repair as able. Lock out as required.7 - Add repair comments - what was done and what is still required.8 - For panels - record the feeder panel and number of free slots.9 - Note any changes or additions to the inventory and mark up key plan with location of panels.10 - Submit report to Electrical Supervisor.

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Electrical Vault PMYearly on Second Monday of August of every 3 years.

Job Startup ProceduresArrange with contractor, school engineer, and necessary parties.

Job ToolsEnsure that all tools are rated and approved to work in the vault environment.

Safety PointsAll safety procedures and regulations are to be followed.Lock-out procedures to be followed.

Tasks and Procedures1 - Lock out all equipment to be serviced.

2 - Oil breakers - test, inspect & procure oil sample for dielectric analysis.3 - Protective Relays - calibrate and trip test.4 - Transformers - clean, test, inspect and procure oil samples from state-owned transformers for lab analysis.5 - Load Break Switches - test, clean & inspect.6 - Isolation Switches - test, clean, inspect & check interlocking.7 - Switchgear & Insulators - clean & inspect.8 - Vault room - clean & inspect grounding and ventilation systems.9 - Supply detailed test report per local requirements.

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Fire Panel Annual PMYearly on First Wednesday of January of every 1 years.

Job Startup ProceduresReport to the Building Engineer - inform them that the Electrical Department is here to perform the Annual Fire Alarm survey.Report to the Main Office & inform the Principal or Vice Principal & the Office Staff Representative (Head Secretary).Ask that they inform the staff that Fire Alarm testing is in progress and instructions in the event of an Actual Fire - Call 911.Give the School an approximate duration for the testing and provide an update at the beginning of each week.Inform the Principal or Vice Principal, Engineer & the Office that:

> If for any reason we leave the site that the system will be put into full operation. This means bells ringing and dispatch contacting the Fire Department.

> During lunch or coffee breaks that if leaving, the Fire Alarm Panel the system will be functional - the bells will ring. However the Fire Department will not be contacted. Call 911 if there is an actual Fire.

Job ToolsTake all specialized tools for the job.

Safety PointsAll safety procedures and regulations are to be followed.Lock-out procedures are to be followed.

Tasks and Procedures1 - All Fire Alarm Devices Will Be Tested As Per Local Codes/Guidelines

a. This is the annual test and ALL devices will be tested by the Electrical Department.b. School fire alarm system must be placed on 'test'.c. Call the alarm monitoring station and identify yourself by name and pass card

number. Identify the school by name and give the operator the fire alarm system account number. Ask for the system to be placed on test for as long as is required to complete the test.

d. Test all devices per Local Codes/Guidelines.e. Note the detectors that were fixed or replaced during the testing.f. On the work order note any areas where the testing could not be done this year.

2 - Note any changes to the equipment list.Back to top

Reminder - Electrical Vault Annual programYearly on First Monday of May of every 1 years.

Job Startup ProceduresReminder to organize work for the electrical vault PM that happens the 2nd and 3rd

week of August.Safety Points

Electrical VaultCovered in actual PM safety points.

Tasks and Procedures1 - Review list of Electrical Vault PMs scheduled for this year.2 - Make arrangements with necessary parties.3 - Inform school engineer.4 - Schedule work.

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EquipmentBuilding Engineer 3X a Year PM

Monthly on Second Monday of every 4 month(s).Safety Points


Tasks and Procedures1 - Intruder Alarm Testing (normally done during break periods)

a. The school intruder alarm system must be placed on 'test'. Call the monitoring station, identify yourself by name and passcard number. Identify the school by name and give the operator the intruder alarm system account number. Then ask for the system to be placed on test for as long as is required to complete the test.

b. To perform the test, close all doors and enter the code into the keypad, arming the system.

c. To trip the alarm, open a bugged door or walk into an area protected by a PIR (motion detector).

d. As many different devices as possible should be tested in the course of the year.e. After the test is complete, contact the alarm monitoring station to have the system

put back on line, and confirm that the test signal was received. The test must then be recorded on the log sheet in the Operations Guidelines binder.

f. If any problems are discovered during the test, the problem must be immediately reported to the School Board Workshop and the Operations Department.

2 - Fan rooms:a. Inspect fan rooms and ensure that dampers, damper motors, controls, etc. are

functioning properly and the grills are clear.3 - Fan units/Air Handling units:

a. Check condition of filters, dampers, heating coil, and controls to ensure that the unit is operating properly.

b. Record the check on the Ventilation Checklist in the Operations Guidelines binder.c. Change filters if required.d. Lubricate bearings according to manufacturers' recommendations or as per the

lubrication schedule.e. Check drive belt tension.

4 - Unit Ventilators:a. Check condition of filters, dampers, heating coil, fresh air intake, and controls to

ensure that the unit is operating properly.b. Record the check on the Ventilation Checklist in the Operations Guidelines binder.

c. Change filters if required.d. Lubricate motor bearings and fan shaft bearings (2-3 drops of #20 SAE non-

detergent).5 - Unit Heaters:

a. Change filters if required.b. Lubricate motor bearings and fan shaft bearings (2-3 drops of #20 SAE non-

detergent).6 - Forced Flow Heaters:

a. Change filters if required.b. Lubricate motor bearings and fan shaft bearings (2-3 drops of #20 SAE non-

detergent).7 - Gas-fired Rooftop Units:

a. Check condition of filters, dampers, heating coil, fresh air intake, and controls to ensure that the unit is operating properly.

b. Record the check on the Ventilation Checklist in the Operations Guidelines binder.c. Change filters if required.d. Check electrical connections to ensure that they are secure.

8 - Vacuum/Condensate Return Pumps & Feed Pumps:a. Check electrical connections, switches, and wiring to ensure that they are dry and

secure.b. Lubricate bearings according to manufacturers' recommendations or as per the

lubrication schedule.9 - Sump Pumps:

a. Check and clean the intake strainer.b. Lubricate bearings according to manufacturers' recommendations or as per the

lubrication schedule.10 - Refrigeration Coils/Air Conditioning Units:

a. Clean coils by brushing and vacuuming to remove dust and dirt.b. Change filters if applicable.

11 - Air Filters:a. Filters are normally replaced 3 times a year, usually during the spring, summer and

winter breaks. There are some exceptions. The building engineer/head custodian must be sure that the filters are changed before they get so dirty that they are impeding the flow of air.

b. See Operations Handbook for further discussions.12 - NOTE: The annual maintenance PM for AHU, Unit Ventilators, Unit Heaters, Roof-top units, radiators & radiant heat panels is issued in mid-June and is more comprehensive than the 3X a year PM.

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Building Engineer Monthly Tasks 1Monthly on First weekday of every 1 month(s).

Safety PointsAs defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety-related equipment provided to the engineer/head custodian must be used when required (see handbook for additional information).All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Test flame detection devices.2 - Test operating controls.3 - Sump Pump: Test the operation of the sump pump to ensure that it will work when required.

4 - Circulating Pumps: Conduct visual inspection, checking for fluid leakage, overheating, loose mounting bolts, and any unusual noises or vibration.5 - Dust collection systems: Empty cloth bags and shake to remove loose dust.6 - All Fire Extinguishers: ensure that the fire extinguishers are properly maintained: fully charged or filled, serviced when required, in correct location, and in good working condition. Record monthly checks on the checklist in the Operations Guidelines binder.

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Building Engineer Monthly Tasks 2Monthly on First weekday of every 1 month(s).


Tasks and Procedures1 - Steam Plant Safety Valves. Perform try lever test - every 30 days that the boiler is in operation or after any extended period of inactivity.

a. With the boiler under a minimum of 5 psi pressure, lift the try lever on the safety valve to the wide-open position and allow the steam to be discharged for 5 to 10 seconds.

b. Release the try lever and allow the disc to snap back to the closed position.c. If the valve simmers, operate the try lever two or three more times to allow the

valve to seat properly.d. If the valve will not reseat and continues to simmer, it must be repaired or replaced.

This test and any repairs that were carried out must be recorded on the log sheet and the work order.

2 - Hot Water Plant Relief Valves. Perform try lever test - every 30 days that the boiler is in operation or after any extended period of inactivity.

a. With the boiler at operating pressure, lift the try lever on the relief valve to the wide-open position and allow it to discharge for at least 5 seconds.

b. Release the try lever and allow the disc to snap back to the closed position.c. If the valve leaks, operate the try lever two or three more times to clear the seat of

any foreign matter that is preventing proper seating of the disc.d. If the valve continues to leak, it must be repaired or replaced. This test and any

repairs that were carried out must be recorded on the log sheet and the work order.3 - Test flame detection devices.4 - Test operating controls.5 - Sump Pump: Test the operation of the sump pump to ensure that it will work when required.6 - Circulating Pumps: Conduct visual inspection, checking for fluid leakage, overheating, loose mounting bolts, and any unusual noises or vibration.7 - Dust collection systems: Empty cloth bags and shake to remove loose dust.8 - All Fire Extinguishers: ensure that the fire extinguishers are properly maintained: fully charged or filled, serviced when required, in correct location, and in good working condition. Record monthly checks on the checklist in the Operations Guidelines binder.

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Building Engineer Semi-Annual Compressor PMMonthly on Third Monday of every 6 month(s).


Tasks and Procedures1 - Air compressors

a. Clean and oil the air intake filter if equipped.b. Lubricate the motor bearings with a few drops of light oil.

2 - Air Dryersa. Vacuum off condenser fins to remove dirt and dust.

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Building Engineer Spring Break Shutdown ListYearly on Second Monday of March of every 1 years.


Tasks and Procedures1 - Lighting

> Turn off as many exterior lights as practical (leave only security lighting). Set up a new schedule for exterior lighting time clocks. Keep lights off during the day.

> All exterior lighting that is controlled by a photocell or time clock should be checked and settings reviewed.

> Implement an all-dark interior school (leaving safety lighting untouched).> Use interior lighting only in the areas being occupied. Use daylight, if adequate.> Turn off display lighting.

2 - HVAC> Set Heating, Ventilating, and Air Conditioning (HVAC) time clocks and/or Energy

Management Control Systems (EMCS) for minimum operating time. Operation should match the break occupancy levels. i.e. Daycare area, Summer School class times, etc.

> Set HVAC controls/switches to allow in the amount of outside air (OA) needed for the number of occupants scheduled for the different areas (Caution: If solvents or other odour-causing agents are used, maintain the amount of OA as necessary for proper indoor air quality (IAQ)).

> The air handling system including exhaust fans for your school must remain on for the entire time that the carpets are being cleaned. Leave it on overnight and for at least one additional day to remove moisture.

> Set HVAC controls to maintain a heating setpoint of 10C during unoccupied times in winter months.

> If cooling is available, set HVAC controls to maintain a cooling setpoint of 26C for cooling during times when occupied. i.e. Daycare area, Summer School class times, etc.

> In summer, if required set the EMCS or other controls (if capable) to provide a night flush of the building. To cool the building down, bring in outside air from 2 a.m. to 4 a.m. when the outside air is at its coolest. This provides cooling in buildings that have no air conditioning and will reduce the cooling load in buildings that have mechanical cooling.

> In summer, turn off all controls for HVAC & boilers, then turn off compressor and air dryer.

> Turn off all automatic and manually operated exhaust fans. Study the need for ventilation fans during the setback period. Turn off those that do not interfere with the HVAC system air balance.

> Use the smallest HVAC zone possible for the work being conducted during the break, e.g., exhaust fans to move air in areas with only 1 occupant.

> Perform a boiler lay-up. This involves shutting off fuel supply and steam and/or water valves and drying out the boiler. Make sure to consult your boiler maintenance manuals, manufacturer or operations manuals regarding the proper procedure.

3 - Domestic Water and Domestic Hot Water (DHW)> Turn off electric water heaters at the circuit breaker (if not needed over the break).

Turn off any hot water boosters for kitchen dishwashers.> Turn off DHW circulation pumps, if feasible.> Turn off automatic urinal flushing systems by shutting off manual valves on urinal

tanks.> Check and repair all leaky faucets on washbasins and sinks.

4 - Envelope> Close all curtain/blinds in unoccupied areas to help reduce building heat gain.

5 - Kitchen> Confirm that all kitchen equipment (gas and electric) is turned off. For equipment

that has a pilot light and is not in use during the break period, close the gas valve.> Consolidate food items from multiple refrigerators into one fridge, and turn off the

fridges that are empty.> Ensure that refrigeration coils are brushed/vacuumed during each break.

6 - Miscellaneous Equipment> Turn off classroom bell systems where feasible.> Turn off air compressors used in shops (auto, wood, etc.)> Check to make sure all unnecessary electric appliances (copiers, computers,

printers, TVs, faxes, radios, water coolers, coffee makers, etc.) are turned off.> Make sure break room refrigerators are cleaned out and turned off, if possible.> Unplug all vending machines even if vendor misers have been installed.

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Building Engineer Summer Break Shutdown ListYearly on Fourth Monday of June of every 1 years.








> Set HVAC controls/switches to allow in the amount of outside air (OA) needed for the number of occupants scheduled for the different areas (Caution: If solvents or other odour-causing agents are used, maintain the amount of OA as necessary for proper indoor air quality (IAQ)).


> Set HVAC controls to maintain a heating setpoint of 50F/10C during unoccupied times in winter months.

> If cooling is available, set HVAC controls to maintain a cooling setpoint of 78F/26C for cooling during times when occupied. i.e. Daycare area, Summer School class times, etc.















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Building Engineer Try Lever 60-day testingMonthly on Second Monday of every 2 month(s).


Tasks and Procedures1 - Steam Plant Safety Valves. Perform try lever test - every 60 days that the boiler is in operation or after any extended period of inactivity.

a. With the boiler under a minimum of 5 psi pressure, lift the try lever on the safety valve to the wide-open position and allow the steam to be discharged for 5 to 10 seconds.

b. Release the try lever and allow the disc to snap back to the closed position.c. If the valve simmers, operate the try lever two or three more times to allow the

valve to seat properly.d. If the valve will not reseat and continues to simmer, it must be repaired or replaced.

This test and any repairs that were carried out must be recorded on the log sheet and the work order.

2 - Hot Water Plant Relief Valves. Perform try lever test - every 60 days that the boiler is in operation or after any extended period of inactivity.

a. With the boiler at operating pressure, lift the try lever on the relief valve to the wide-open position and allow it to discharge for at least 5 seconds.



repairs that were carried out must be recorded on the log sheet and the work order.Back to top

Building Engineer Weekly TasksWeekly on Every 1 week(s) on Monday.


Tasks and Procedures1 - Weekly Low water cut-offs (Steam and Hot Water)

a. With burner operating, close all the feed water and/or condensate return line valves so the boiler does not receive any make-up water.

b. Open the drain valve on the water column or float chamber.c. The LWCO should trip and cut off the fuel supply, thereby shutting down the burner

(the LWCO will have to be manually reset).d. Reset the LWCO, open the feed water valves, and put the boiler back on line.e. If the LWCO does not shut down the burner, contact the Workshop immediately to

arrange for repairs. The boiler cannot be placed back into service until the LWCO has been repaired and is functioning properly. See notes in the Operations Handbook. This test and any repairs that were carried out must be recorded on the

log sheet and noted on the work order.2 - Blow down the boiler (if required). Test the water column or gauge glass.3 - Check the Operation of the condensate/vacuum or re-circulating pumps.4 - Compressors - Check for any air leaks, and check tension of drive belt. Manually operate pressure relief valve to check that it is working. Drain moisture from the tank by opening the drain cock valve.5 - Gas-fired Rooftop units - Conduct visual inspection, checking for any fluid leaks and/or unusual noises or vibration.6 - Sprinkler system - check air pressure readings and compressor oil levels - document the information.7 - Note: This task list is derived for the Operations Handbook. The current version of the Operations Handbook is the authority for all procedures and requirements.

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Building Engineer Winter Break Shutdown ListYearly on Third Monday of December of every 1 years.








> Set HVAC controls/switches to allow in the amount of outside air (OA) needed for the number of occupants scheduled for the different areas (Caution: If solvents or other odor-causing agents are used, maintain the amount of OA as necessary for proper indoor air quality (IAQ)).


> Set HVAC controls to maintain a heating setpoint of 50F during unoccupied times in winter months.

> If cooling is available, set HVAC controls to maintain a cooling setpoint of 78.8F for cooling during times when occupied. i.e. Daycare area, Summer School class times, etc.















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Drapery PM for Gyms Stages & DramaYearly on First Monday of June of every 1 years.

Job Startup ProceduresInform Sheet Metal as they have related PM work in the gyms. Coordination is required for secondary gyms. Coordinate with School Engineer, gym teachers and physiotherapy teachers.Check to see if area is rented.

Safety PointsAll safety procedures to be followed. Work safe regulations to be followed.

Tasks and Procedures1 - Inspect gym equipment2 - Note any remedial work that is required beyond PM actions.3 - Note any additional inventory.4 - Inspect stage rigging and make repairs as possible. Note additional repairs required.5 - Inspect drama studio rigging (secondary schools only). Make repairs as possible and note additional work required.6 - If any stage or drama rigging is unsafe, inform school and rope off any unsafe area.

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Gym & Physiotherapy Equipment Annual PMYearly on First Monday of June of every 1 years.

Job Startup ProceduresInform Drapery as they have related work in the gyms. They may accompany sheet metal to do this PM, especially at secondary schools.Coordinate with School Engineer, gym teachers and physiotherapy teachers. Check to see if area is rented.

Safety PointsAll safety procedures and regulations are to be followed.

Tasks and Procedures1 - Inspect gym equipment using attached guidelines. Lubricate moving parts.2 - If there is physiotherapy on site and listed in Work Order, proceed to next steps.3 - Visual inspection of wear on hookers for equipment listed.4 - Remove from service (Out Of Service tag) any equipment with unacceptable (25%) wear.5 - Note wear on WO as well as make and model number if information is missing.6 - Update any changes to inventory.

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Reminder - Annual Fit TestYearly on First Monday of May of every 1 years.

Job Startup ProceduresReminder to have each foreman in your area organize the fit testing for all of their staff.

Tasks and Procedures1 - All of your foremen are to be reminded to complete fit tests for all ther staff and document the completion of the tests. Foremen to record date and names on the list in their office.2 - This reminder is being sent to all appropriate staff and is required for all trades.3 - Once the fit tests are all done. Note date completed, any that were missed and change PM status to 'Complete'.

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Reminder - Set up Aerial Lift Training.Yearly on First Monday of December of every 2 years.

Job Startup ProceduresReminder to organize the aerial lift training for the workshop staff every second year.

Tasks and Procedures1 - Contact training providers to determine cost and available training dates.2 - Contact all necessary staff to let them know of training and who was trained at the last session. 3 - Set up training dates and location with training provider.4 - Inform necessary staff of dates, time and location for all attendees for the training. Maintenance teams are to inform their staff.5 - Update list of attendees and their certification at the end of training.

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Scaffolding Annual PMYearly on First Monday of December of every 1 years.

Job Startup ProceduresThis work is to check for deterioration, cracks, broken members and repair or replace as required.


Tasks and ProceduresAnnual PM for all metal scaffolding.1- Inspect all members for deterioration, cracks, and broken members. 2- Check and repair frame members, pins, wheels, jacks, etc.3- Lubricate jack screws.4- List any parts requiring replacement. Forward list to Stores Supervisor.5- Repaint as required (only after inspection complete as paint can cover hazardous defects.6- Check planks (both wooden and metal) for deterioration, lost cleats, etc. Repair or make list for replacement as required. Forward list to stores supervisor.7- Label any components that are unsuitable for use to ensure they are not checked out until appropriate remedial work is complete.

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Shop Equipment PMYearly on First Monday of January of every 1 years.

Job Startup ProceduresInform School Engineer and shop teachers.Shop compressor PM WO is scheduled for the same time as the Shop Equipment PM

Job ToolsSpecialized tools for the equipment being maintained. Lock-out tags.


Tasks and Procedures1 - Lock out the equipment to be serviced.2 - Disassemble equipment.3 - Lubricate and repair as necessary.4 - Check all safety features, repair as required.5 - Reassemble equipment.6 - Check operation of all equipment serviced.7 - Lock out any unsafe or non-functioning equipment.8 - Report additional repairs that are required on the unit.9 - Update inventory list.

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Exterior EnclosureBuilding Engineer Annual Roll Shutter PM

Yearly on First Monday of May of every 1 years.Job Startup Procedures

If there are people in the rooms with the shutters, inform them that you will be testing the operation of each shutter.


Tasks and Procedures1 - Lower and raise each shutter. The shutter should run free without binding or slipping. For electrically-operated shutters - Shutter stops electrically in both directions of full travel, up and down. Motor must come to full stop at limits.2 - Note any issues and report the issues to Maintenance department.3 - Provide any update on the shutter inventory.

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Envelope InspectionYearly on Second Monday of September of every 1 years.

Safety PointsAs defined in the Maintenance Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required.All safety regulations are to be followed.

Tasks and Procedures1 - Perform annual Building Envelope PM per attached Action List. Work is required by both carpentry and sheet metal

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GroundsAll Schools Grounds Hazardous Tree PM

Yearly on Third Friday of June of every 1 years.Job Startup Procedures

Use the Job Procedures in the Grounds Work Procedures Manual.Job Tools

Hazardous trees.Safety Points

As defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required (see manual for additional information).All safety regulations are to be followed.

Tasks and Procedures1 - Hazardous tree PM2 - Assess the request submitted in SchoolDude.3 - If contractor required, arrange for work to be done.4 - Complete work order once work is satisfactorily done.5 - This PM is program code 5066

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Grounds Adventure Play Area InspectionYearly on Third Friday of June of every 1 years.

Job Startup ProceduresUse the Job Start Up Procedures in the Grounds Work Procedures Manual.

Job ToolsAdventure Play Area Inspections

Safety PointsAs defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required. (See manual for additional information).All safety regulations are to be followed.

Tasks and Procedures1 - Adventure Play Area Inspections Commence January 12 - Conduct annual playground survey per guidelines.3 - Check surfacing for condition and need for wood fiber top-up.4 - Submit report to Grounds Supervisor who will generate work orders for wood fiber top up and playground repairs.

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Grounds Adventure Play Area RepairsYearly on Third Friday of June of every 1 years.


Job ToolsAdventure Play Area Repair

Safety PointsAs defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required (see manual for additional information).All safety regulations are to be followed.

Tasks and Procedures1 - Adventure Play Area Repair work Commences July 12 - Scope of work to be assigned by Grounds Supervisor based on Inspection documentation.

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Grounds All Schools Safety PatrolYearly on Second Wednesday of July of every 1 years.

Job Startup ProceduresUse the Job Procedures in the Grounds Work Procedures Manual.

Job ToolsPlanned safety Patrol.


Tasks and Procedures1 - Planned Safety Patrol

2 - Pick up needles, condoms and other hazardous items on sites which are on the pick-up schedule.3 - Maintain daily journal of locations and items picked up.4 - Complete demand work as assigned.5 - This PM is program code 5043

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Grounds Blacktop InspectionYearly on Third Friday of June of every 1 years.


Job ToolsPlanned Blacktop Projects


Tasks and Procedures1 - Blacktop Inspection2 - Survey all parking lots and paths to determine condition.3 - Assess, document and Photograph all areas that need resurfacing or pose safety concerns.4 - Submit a list of all areas that need work to the Grounds Supervisor with supporting documentation.5 - Grounds Supervisor will determine work to be done using local budgets.6 - As requested, staff will get quotes from contractors for outlined work.7 - Submit MDEs to Grounds Supervisor for all quoted work.8 - Coordinate all blacktop work to be completed during spring or summer break.

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Grounds Contract PreparationYearly on Third Friday of June of every 1 years.


Job ToolsSports field - June Contract preparation.


Tasks and Procedures1 - Preparation for sports field aeration, overseeding and topdressing work.2 - Normally starts in mid-June3 - Mark irrigation heads.4 - Receive sand deliveries as required.

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Grounds Edging and Leaf RemovalYearly on Third Friday of June of every 1 years.


Job ToolsGrounds Routine Edge/Leaf Removal


Tasks and Procedures1 - Grounds Edge/Leaf Removal. Starts early November.2 - Removal of leaves and debris at the school site.

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Grounds Elementary Field Fall RepairYearly on Third Friday of June of every 1 years.


Job ToolsElementary field - fall field repair.


Tasks and Procedures1 - Elementary school field fall repair.2 - Sand fill low areas and holes. Seed filled areas.3 - Commence mid-September.

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Grounds Elementary Spring Field RepairYearly on Third Friday of June of every 1 years.


Job ToolsElementary field - spring field repair.


Tasks and Procedures1 - Elementary school field spring repair.2 - Sand fill low areas and holes. Seed filled areas.3 - Commence mid-March.

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Grounds Fall FertilizationYearly on Third Friday of June of every 1 years.


Job ToolsSports field - fall fertilization


Tasks and Procedures1 - Fall fertilization of sports fields2 - Commence mid-September.

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Grounds February Garden Clean UpYearly on Third Friday of June of every 1 years.


Job ToolsGarden February clean up and weeding


Tasks and Procedures1 - This work starts in February.2 - Clean out all gardens as needed.3 - Weed all gardens.4 - Prune all trees on site as needed.5 - Prune hedges and bushes as needed.

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Grounds Fence and Equipment Inspect/RepairYearly on Third Friday of June of every 1 years.


Job ToolsRoutine Fencing


Tasks and Procedures1 - Do a visual inspection of all fencing at the school site.

2 - Repair/Service any areas that require minor repairs.3 - Tie down fence as needed and replace broken ties.4 - Note all major repairs and relay information to the Grounds Supervisor.5 - Note any broken or damaged equipment including basketball hoops, tennis nets, benches, tables, garden planters, bike racks, goal posts, etc.

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Grounds Garden WeedingYearly on Third Friday of June of every 1 years.


Job ToolsGarden weeding - entrances


Tasks and Procedures1 - Starting in July, Weed and clean up front entrances in preparation for school return in September

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Grounds Irrigated Field MowingYearly on Third Friday of February of every 1 years.


Job ToolsMowing - Irrigated fields.Use assigned tractors and equipment and associated supplies.


Tasks and Procedures1 - Mowing - mowing of irrigated sports fields2 - Mow 2 times a week

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Grounds Irrigation Head RaisingYearly on Third Friday of June of every 1 years.


Job ToolsSports field - Irrigation head raising - November.

Safety PointsAs defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required

(see manual for additional information).All safety regulations are to be followed.

Tasks and Procedures1 - Irrigation head raising.2 - Raise irrigation heads as required.3 - Starts early November.

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Grounds Irrigation Start UpYearly on Third Friday of June of every 1 years.


Job ToolsSports field - Spring Irrigation start up.


Tasks and Procedures1 - Irrigation spring start up2 - Prepare irrigation system for use.

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Grounds Irrigation WinterizationYearly on Third Friday of June of every 1 years.


Job ToolsSports field - Irrigation system winterization.


Tasks and Procedures1 - Irrigation system winterization.2 - Prepare irrigation system for winter.3 - Commence early October.

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Grounds Mowing GeneralYearly on Third Friday of February of every 1 years.


Job ToolsMowing - GeneralLawnmowers, leaf blowers, weed trimmers, etc. and associated supplies.

Safety Points

As defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required (see manual for additional information).All safety regulations are to be followed.

Tasks and Procedures1 - Mowing - General (does not include fields)2 - Mow all grass at school site except fields.3 - Weed-eat areas as required.4 - Use leaf blower to clear sidewalks and paths5 - Pick up litter6 - General site cleanup.

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Grounds Routine SweeperYearly on Second Thursday of July of every 1 years.

Job Startup ProceduresUse the Job Procedures in the Grounds Work Procedures Manual.

Job ToolsRoutine & Demand sweeper assignments.


Tasks and Procedures1 - Routine and Demand Sweeper2 - As assigned sweep areas at school.

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Grounds September Garden Clean upYearly on Third Friday of June of every 1 years.


Job ToolsGarden September clean up and weeding


Tasks and Procedures1 - This work starts in September.2 - Clean out all gardens as needed.3 - Weed all gardens.4 - Prune all trees on site as needed.5 - Prune hedges and bushes as needed.

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Grounds Slope and Bank MowingYearly on Third Friday of February of every 1 years.


Job ToolsMowing - Slopes and BanksUse assigned tractors and equipment and associated supplies.


Tasks and Procedures1 - Mowing - mowing of slopes and banks

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Grounds Spring FertilizationYearly on Third Friday of June of every 1 years.


Job ToolsSports field - Spring fertilization


Tasks and Procedures1 - Spring fertilization of sports fields2 - Commence first of April

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Grounds Summer Drains ServiceYearly on Third Friday of June of every 1 years.


Job ToolsSummer Drain PM

Safety PointsAs defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required (see manual for additional information).All safety regulations are to be followed.Note: Confined Space procedures may be applicable for this work.

Tasks and Procedures1 - Summer drain & sewer service2 - General service of all school drains, sumps, catch basins, and related infrastructure. Begin at school perimeter.3 - Clean out debris and flush lines as needed.

4 - Inspect lines for roots; rod as needed.5 - Visual inspection of all storm and sanitary lines.

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Grounds Summer FertilizationYearly on Third Friday of June of every 1 years.


Job ToolsSports field - summer fertilization


Tasks and Procedures1 - Summer fertilization of sports fields2 - Commence mid-June.

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Grounds Summer Grease Trap PMYearly on Third Friday of June of every 1 years.


Job ToolsJuly Grease trap PM


Tasks and Procedures1 - Summer grease trap PM service. Normally carried out in July.2 - Contact the contractor who will do the work. Provide the list of sites and arrange to meet on site.3 - Arrange access to cafeterias and inform staff as required.4 - Attached list of sites - update as required.

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Grounds Summer Track InspectionYearly on Third Friday of June of every 1 years.


Job ToolsGrounds Summer Track Inspection

Safety PointsAs defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required

(see manual for additional information).All safety regulations are to be followed.

Tasks and Procedures1 - Grounds Track Inspection begins in July2 - Walk and inspect entire track for any damage / safety issues.3 - Note any areas that need attention and relay information to the Grounds Supervisor

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Grounds Utility Sport Field MowingYearly on Third Friday of February of every 1 years.


Job ToolsMowing - Utility FieldsUse assigned tractors and equipment and associated supplies.


Tasks and Procedures1 - Mowing - Weekly mowing of non-irrigated Fields2 - Mow all sports fields that are not irrigated.

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Grounds Winter Drain ServiceYearly on Third Friday of June of every 1 years.


Job ToolsWinter Drain PM


Tasks and Procedures1 - Winter drain & sewer service2 - General service of all school drains, sumps, catch basins, and related infrastructure. Begin at school perimeter.3 - Clean out debris and flush lines as needed.4 - Inspect lines for roots; rod as needed.5 - Visual inspection of all storm and sanitary lines.

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Grounds Winter Grease Trap PMYearly on Third Friday of June of every 1 years.

Job Startup Procedures

Use the Job Start Up Procedures in the Grounds Work Procedures Manual.Job Tools

December Grease trap PMSafety Points

As defined in the Grounds Work Procedures, all safe work procedures, personal protective equipment, and other safety-related equipment must be used when required. (See manual for additional information).All safety regulations are to be followed.Note: Confined Space procedures may be applicable for this work.

Tasks and Procedures1 - Winter grease trap PM service. Normally carried out in December.2 - Contact the contractor who will do the work. Provide the list of sites and arrange to meet on site.3 - Arrange access to cafeterias and inform staff as required.4 - Attached list of sites - update as required.

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Grounds Winter Track InspectionYearly on Third Friday of June of every 1 years.


Job ToolsGrounds Winter Track Inspection


Tasks and Procedures1 - Grounds Track Inspection begins in January2 - Walk and inspect entire track for any damage / safety issues.3 - Note any areas that need attention and relay information to the Grounds Supervisor

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HVACBuilding Engineer Annual Boiler Safety Inspection

Yearly on Third Monday of October of every 1 years.Safety Points

As defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety- related equipment provided to the engineer/head custodian must be used when required. (See handbook for additional information).All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - This test must be performed on an operating steam boiler (burner on).2 - To test the Manual Reset High Limit Control, the pop test on the safety valve must be performed. The high limit control must be by-passed thus when the pressure in the boiler rises above the set point of the Manual Reset High Limit Control, it must cause the control to trip and the burner shut down immediately.

3 - The boiler cannot be started until this tripped control is reset manually, indicating the proper operation of this device.4 - If the high limit control does not trip, the boiler must undergo the “Lock out Procedure”.5 - It means that boiler must not be operated until this high limit control has been repaired or replaced with new one before the boiler can be back in operation, following its test pressure control procedure.

Annual test of the operation of the Manual Reset High Limit (Pressure) Control > HOT WATER BOILERSNote: This applies to Packaged Boilers and Modular Boilers as well as for Viessmann Boilers1 - This test must be performed on an operating hot water boiler (burner on).2 - First, the temperature setting must be recorded on the Manual Reset High Limit (Temperature) Control, so after the test it can be adjusted back to the original set point.3 - To test this device control, it must adjust the set point of the control to a temperature that is slightly below the current operating temperature of the boiler.4 - This should immediately cause the control to trip, which will cause the burner to shut down.5 - The boiler cannot be started until this tripped control is reset manually, indicating the proper operation of this device. Building Engineer must then reset the Manual Reset High Limit (Temp.) Control back to the original set point.6 - Note; if the control fails to shut down the burner of the boiler when it is being adjusted below the current temperature set point, the control must be replaced. The boiler must undergo the “Lock out Procedure” during this repair.

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Building Engineer Annual Pop TestYearly on Third Monday of July of every 1 years.


Tasks and Procedures1 - Pop Test - Steam Plants - annually prior to inspection

a. If boiler is not being inspected, perform the test near the start of the heating season to ensure that the valve is functioning properly and will open under boiler pressure within allowable tolerances.

b. This test is usually performed by two people, as it will normally require one person to operate the valve or pump required to raise the pressure while the other person watches the pressure guage.

c. First check the stamp on the valve base to note the correct setting of the valve. The pressure indicated on the tag must be within 10% of the maximum allowable working pressure noted on the boiler inspection certificate.

d. If the boiler is fitted with more than one safety valve, each valve must be tested separately.

e. Isolate the boiler and with the vent valve open, completely fill the boiler using the city water line.

f. When the boiler is completely full, close the vent valve and shut off the city water valve.

g. Gag one valve and with one person watching the pressure gauge, slowly increase the pressure in the boiler using either the city water line or the feed pump

(depending on the pressure required) until the safety valve pops, noting the pressure when it releases.

h. Reduce the pressure in the boiler and then remove the gag.i. Place the gag on the other valve and test it in the same manner, again noting the

release pressure.j. Immediately after performing the test and reducing the pressure in the boiler,

remove the gag from the safety valve. This must be done in order to avoid the unsafe condition that can result when a boiler is filled with cold water. If the stop valves are closed and the safety valves are gagged, a substantial pressure will develop as the cold water warms to room temperature and expands in the boiler.

k. The safety valve should pop open at an acceptable pressure, usually within 10 - 15% of its setting (i.e., 15 psi, plus or minus 2 psi). If the valve does not open within this range, it must be repaired or replaced (requisition repairs).

l. This test and any repairs that were carried out must be recorded on the log sheet.2 - Pop Test - Hot Water Plants - annually at or near the start of the heating season.

a. Isolate the boiler by closing the supply and return valves.b. Using the city water line, slowly increase the pressure in the boiler until the relief

valve pops, noting the release pressure.c. The relief valve should pop open within an acceptable range of the set point, usually

plus or minus 2 psi. If the valve does not open within this range, it must be repaired or replaced (requisition repairs).

d. This test and any repairs that were carried out must be recorded on the log sheet.Back to top

Building Engineer Boiler Low Water Cut-Off TestYearly on Third Monday of July of every 1 years.


Tasks and Procedures1 - Low Water Cut-Offs (Steam and Hot Water)

a. LWCOs must be dismantled and serviced on an annual basis by qualified personnel.b. Annual testing, service, and inspection are to be performed jointly by the building

engineer/head custodian or his or her assistant in conjunction with a steamfitter or plumber.

c) The Building Engineer, Head Custodian or their Assistant, in conjunction with a steamfitter or plumber, shall jointly perform the annual testing and inspection of the low water cutoffs. It was further agreed they shall both stamp the inspection tag. This procedure shall be carried out at a time that is mutually convenient to both parties.

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Building Engineer Compressor & Pump Annual PMYearly on First Monday of July of every 1 years.

Safety PointsAs defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety-related equipment provided to the engineer/head custodian must be used when required (see handbook for additional information).

All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Circulating pumps: Lubricate according to manufacturers' recommendations or as per the lubrication schedule.2 - Air compressors: drain crankcase oil and refill (usually #20 SAE Non-detergent)3 - Dust Collection Systems

a. Bags should be removed and dry-cleaned or washed (outside contractor).b. Lubricate fan and motor bearings according to manufacturers' recommendation or

as per the lubrication schedule.Back to top

Building Engineer Heating Unit Annual PMYearly on Second Monday of June of every 1 years.

Safety PointsAs defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety-related equipment provided to the engineer/head custodian must be used when required (see handbook for additional information).All safety regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Air Handling Units

a. Clean heating coil, plenum chambers, damper vanes and filter housing to remove dust and dirt.

b. Lubricate damper linkage hinge points (1 - 2 drops, #20 SAE oil)2 - Unit ventilators

a. Clean heating coils by brushing & vacuuming to remove dust and dirt.b. Clean squirrel cage fan and wipe down internal and external surfaces.

3 - Unit heatersa. Clean heating coil and fan to remove dust and dirt.b. Wipe down all surfaces to remove dust, dirt, and any excess oil.

4 - Forced Flow heatersa. Clean heating coil and fan to remove dust and dirt.b. Wipe down all surfaces to remove dust, dirt, and any excess oil.

5 - Gas-Fired Rooftop unitsa. Clean heating coil to remove dust & dirt.b. Visually inspect the flue stack to ensure that it is free of obstruction.

6 - Convectors/Radiators/Booster Coilsa. Clean heating element in the booster coil.b. Clean finned heating element in convectors.c. Clean outside areas of radiators & convectors.

7 - Radiant Heat Panelsa. Clean the surface of the panel by vacuuming or brushing away loose dust and dirt.b. Wash the surface using a detergent solution and a sponge.

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Building Engineer Supply & Exhaust Fan PMYearly on Third Monday of June of every 1 years.

Job Startup ProceduresPrint off list of equipment to be serviced

Safety Points


Tasks and Procedures1 - Turn off power to the unit. Lock out as required.2 - Remove unit housing.3 - Check belt tension and replace belt or adjust tension if required.4 - Lubricate bearings according to manufacturers' recommendations or per lubrication schedule.5 - Brush or wipe surfaces to remove all dust and dirt.6 - Power unit and test operation.7 - Report any issues to Maintenance using 'New Work Order' in SchoolDude.8 - Clean diffusers, vents and grills throughout the buildings.

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Engineer Combustion Furnace FilterMonthly on Second Monday of every 3 month(s).

Safety PointsAs defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety- related equipment provided to the engineer/head custodian must be used when required. (See handbook for additional information).All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Change filter in the Combustion Air Furnace at the back of boiler

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Fume Hood Annual PMYearly on Second Monday of July of every 1 years.

Job Startup ProceduresInform School Engineer and science teachers.

Job ToolsSpecialized tools for the equipment being maintained. Lock-out tags.


Tasks and Procedures1 - Check the operation of the lights and fan. Correct any deficiencies if possible.2 - Check operation of sash. Correct if not working smoothly.3 - Do the fume hood measurements using attached procedure.4 - Note results of measurements. If readings are within acceptable guidelines, note on tag. If not within acceptable guidelines, lock out equipment and report to foreman.5 - Check burner, sink and electrical outlets for proper operation. Correct deficiencies if possible.6 - Update or complete inventory components if there is a change.

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Interior FinishesPainting Interior Basement Games Lines

Yearly on First Tuesday of May of every 4 years.Job Startup Procedures

Raise RPE if one does not exist.Confirm with office staff that this work is to proceed and provide the RPE number.

Job ToolsExterior parking lines touch up.

Safety PointsAll safe work procedures, personal protective equipment, and other safety-related equipment provided must be used when required.All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Repaint interior basement games lines as required; touch up or complete.3 - At the end of the work, provide a list of schools where the interior gym line work was deferred and pass the list to the supervisor.4 - Work is on a 4-year cycle.

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Painting Interior Gym LinesYearly on First Tuesday of May of every 4 years.

Job Startup ProceduresRaise RPE if one does not exist.Confirm with office staff that this work is to proceed and provide the RPE number.



Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Check with contract supervisor to see if the floor is being refinished. If it is, delay until complete.3 - Repaint interior gym lines as required; touch up or complete.4 - At the end of the work, provide a list of schools where the interior gym line work was deferred and pass the list to the supervisor.5 - Work is on a 4-year cycle.

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Repaint non-skid floorsYearly on First Tuesday of May of every 4 years.




Tasks and Procedures1 - Survey all secondary school shops and workshop. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Repaint non-skid floors as necessary touch up or complete.3 - At the end of the work, provide a list of schools where the non-skid repaint work was deferred and pass the list to the supervisor.4 - Work is scheduled annually.

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PlumbingBuilding Engineer Annual Hot Water Tank Try Lever Test

Yearly on Second Monday of October of every 1 years.Safety Points


Tasks and Procedures1 - Try lever testing required on all hot water tanks.2 - Hot Water Tank Relief Valves. Perform try lever test done annually.

a. With the hot water tank at operating pressure, lift the try lever on the relief valve to the wide-open position and allow it to discharge for at least 5 seconds.



repairs that were carried out must be recorded on the log sheet and the work order.Back to top

Building Engineer Water Fountain FlushingWeekly on Every 1 week(s) on Monday.

Job ToolsWater Fountain Flushing

Safety PointsAs defined in the Operations Handbook, all safe work procedures, personal protective equipment, and other safety-related equipment provided to the engineer/head custodian must be used when required (see handbook for additional information).All regulations are to be followed.

Lock-out procedures to be followed when required.Tasks and Procedures

1 - Daily Water Fountain Flushing: Engineer-custodial staff are required to flush drinking fountains daily. All drinking fountains should be flushed for a few minutes each morning to ensure the fountains are operational and that the water is fresh. Daily flushing is still required for all drinking fountains regardless of whether or not the “Trickle program” is still in effect.2 - Complete the Work Order at the end of the week to confirm this work has been done.

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Grounds Water Harvester Storage Tank PMYearly on Third Friday of June of every 1 years.


Job ToolsWater Harvester tank maintenance.


Tasks and Procedures1 - Tank is located on basement level at the rear of the school. Key may be required from building engineer.2 - During July perform maintenance on the water harvester tank.3- Clean out the water harvester storage tank and day tank.4- Clean or replace filter in main water harvester storage tank.

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Shop Compressor PMYearly on First Monday of January of every 1 years.

Job Startup ProceduresInform Engineer and shop teachers

Job ToolsLock-out tags.

Safety PointsAll safety procedures and regulations to be followed. Lock-out procedures to be followed.

Tasks and Procedures1 - Lock out the compressor to be serviced.2 - Drain air from the compressor tank.3 - Drain oil from unit.4 - If oil is contaminated (milky color) remove side covers and wipe or flush out covers.5 - If there is a block heater, check that it is in working order. Repair as necessary.6 - Check condition of drive belts, replace if worn.7 - Check alignment and tension of belts, adjust to specifications.8 - Check intake air filter, replace if dirty or clogged.9 - Refill crankcase with specified oil.10 - Start unit. Time from 0psi to high limit or set point and from low set point to high limit.

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RoofingBuilding Engineer Roof Drain check PM

Monthly on First Monday of every 6 month(s).Safety Points


Tasks and Procedures1 - On all flat roofs, inspect and clear all drains. Carry out minor repairs as necessary.2 - Report all major repair requirements to the workshop.

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Roof Warranty 4 1/2 or 9 1/2 year PMMonthly on First Monday of every 6 month(s).

Job Startup ProceduresScan to be done at the end of a day that has been over 71.6F. The areas that have water ingress will be warmer. Inform School Engineer.Take the Roof plan and file for the work to be inspected.

Job ToolsIR Camera.


Tasks and Procedures1 - Access the roof and take pictures of the roof that was replaced. If it is a steep roof, no IR scan is required. Take regular pictures and go to task 4.2 - Identify any area with elevated temperature readings.3 - Visually inspect any area with elevated temperatures.4 - Write up report on findings and forward to the Project Manager responsible for roof contracts.

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Site ImprovementsPainting Exterior Games Lines

Yearly on First Tuesday of May of every 4 years.Job Startup Procedures

Raise RPE if one does not exist.Confirm with office staff that this work is to proceed and provide the RPE number.


Safety PointsAll safe work procedures, personal protective equipment, and other safety-related

equipment provided must be used when required.All regulations are to be followed.Lock-out procedures to be followed when required.

Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Check with Grounds to see if asphalt is being renewed. If it is, delay until complete.3 - Repaint exterior exterior games lines as required; touch up or complete.4 - At the end of the work, provide a list of schools where the exterior games line work was deferred and pass the list to the supervisor.5 - Work is on a 4-year cycle.

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Painting Exterior Parking LinesYearly on First Tuesday of May of every 4 years.

Job Startup ProceduresRaise RPE if one does not exist.Confirm with office staff that this work is to proceed and provide the RPE number



Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Check with Grounds to see if asphalt is being renewed. If it is, delay until complete.3 - Repaint exterior parking lines as required; touch up or complete.4 - At the end of the work, provide a list of schools where the exterior parking line work was deferred and pass the list to the supervisor.5 - Work is on a 4-year cycle.

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Painting Exterior Tennis LinesYearly on First Tuesday of May of every 2 years.




Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Check with Grounds to see if asphalt is being renewed. If it is, delay until complete.

3 - Repaint exterior tennis lines as required; touch up or complete.4 - At the end of the work, provide a list of schools where the exterior tennis line work was deferred and pass the list to the supervisor.

5 - Work is on a 2-year cycle.Back to top

Partial Repaint - Secondary Track LinesYearly on First Tuesday of May of every 4 years.



Safety PointsAll safe work procedures, personal protective equipment, and other safety-related equipment provided must be used when required.


Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Check with Grounds to see if asphalt is being renewed. If it is, delay until complete.3 - Partial Repaint the track lines as required; touch up or complete. Repaint 2 inside track lines; Repaint all starting lines, all lanes; Repaint numbers as required; Minor touch-up of outside lanes.4 - At the end of the work, provide a list of schools where the track line work was deferred and pass the list to the supervisor.5 - Work is on a 4-year cycle. The total repaint is also on a 4-year cycle and occurs 2 years after the partial repaint.

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Total Repaint - Secondary Track LinesYearly on First Tuesday of May of every 4 years.



Safety PointsAll safe work procedures, personal protective equipment, and other safety-related equipment provided must be used when required.


Tasks and Procedures1 - Survey all sites on attached list. Set priority for painting requirements. Check with supervisor to see if any prior years' work needs to be included.2 - Check with Grounds to see if asphalt is being renewed. If it is, delay until complete.

3 - Total Repaint the track lines as required; touch up or complete. Repaint all track lines and numbers as required.4 - At the end of the work, provide a list of schools where the track line work was deferred and pass the list to the supervisor.5 - Work is on a 4-year cycle. The partial repaint is also on a 4-year cycle and occurs 2 years after the partial repaint.

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Superstructure

Metal Fire Escape PMYearly on Second Tuesday of April of every 1 years.


Tasks and Procedures1 - Inspect metal fire escapes2 - Inspect fire escape and record all items on the structure that require attention including rust, weep holes, drainage, landings footings, bracing and general condition of railings and panels. Tap metal and rust spots looking for weak spots.3 - Note work completed and all outstanding issues that need attention.

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Documents

Electrical · Web viewc. The fire alarm must be rung from a break glass station or smoke detector; do not test heat detectors. The bells must be rung for not less than 10 seconds