Greetings Distinguished Alumnus, These are challenging times and we first want you to know that we will get through this! Although COVID-19 is changing our lives, we will still carry on. Our wonderful University has survived over 140 years and we will continue to survive! On behalf of the Southern University Alumni Federation(SUAF), it is a privilege to share with you the voting packet for our 2020 – 2022 election period. Inside you will find valuable information on the election. Voting is specifically focused on the office of 2nd Vice President of the Federation and recommended Bylaws updates. We have three gifted alumni competing for the office with impressive credentials. There are also a number of recommended Bylaws changes. Please reference Dr. Brandon Cassimere’s Parliamentarian letter for more insight into the recommendations, and do not hesitate to contact him if you have questions. Most importantly, please remember your vote is your right as a member of the Federation in good standing. Please review the information and vote. You matter and so does your vote! In closing, I want to personally thank you for supporting the SUAF and our University as a whole. Now, more than ever, we need your continued support throughout this new decade and through our next 140 years. Your love for Southern is evident, and you are the reason our beloved University has survived and thrived. Let us reflect on this time and continue to renew our commitment to our beloved institution. We cannot achieve true success without your support, leadership, service, and love. We begin our new fiscal year on July 1, 2020. I encourage you to act now and renew your membership, or if you are a life member, to contribute to the Life Member Maintenance Fee Fund as you cast your vote. This can be accomplished by going to www.sualumni.org; sending a check to the SU Alumni Affairs office at P.O. Box 9746, Baton Rouge, La. 70813; or by calling 225-771-4200. While you can also include your dues in your voting ballot, these will go to our elections vendor, who will forward back to us at a later date. Most importantly, please stay engaged, stay united, stay proactive, and stay positive as we work together in making our great University System all that it can be. You are the best part of us. Remember our motto: Excellence Defines Us. Pride Sustains Us. Tradition Guides Us. WE ARE SOUTHERN! Yours in SU Love,

Derrick V. Warren, SU ‘82 Director of Alumni Affairs/Executive Director Southern University System / SU Alumni Federation

Greetings SU Alums, I hope this letter finds everyone in good health. As Parliamentarian, one of my goals is to drive efforts to recommend Bylaws changes for the betterment of the Southern University Alumni Federation (SUAF) as a whole. Therefore, please find enclosed proposed amendments to the current SUAF Bylaws with the accompanying required ballot for completion. In an effort to ensure the review and voting process are as seamless as possible, below are some key details that will hopefully support each of you in making an informed decision to the requested amendments for the Bylaws.

• General Article descriptions are provided as an overall underlying basis in support of initial evaluation of Bylaws changes o Modifications span across eight Articles: Articles VI-IX, Articles XII-XIV, and Article XIX

• Key words are incorporated per Section to further facilitate ballot assessment

o There is a maximum of six Sections per Article requiring individual responses

• Justification to some of the major Article amendments is as follows: o Article VI – Membership: Synergy opportunity to remove booster membership and combine with associate

membership; associate and booster memberships represent a small portion of the alumni population o Article VIII – Officers and Duties: Elected positions now comprising Treasurer, Recording Secretary, and

Historian; division between elected and appointed positions was near evenly distributed, therefore, a need to shift appointed positions to elected positions is warranted to help ensure ample representation of those elected positions entitled to vote

o Article XIV – Standing Committee: Southern University Young Alumni Network (SUYAN) has established itself as a standalone entity with much success over the years. Therefore, incorporating SUYAN as a standing committee seems to be the right approach.

o Article XIII – Executive Council: Addition of Southern University System Foundation (SUSF) Chairman and SUSF CEO as Executive Council ex-officio members; SUAF President and SUAF Executive Director currently serve as ex-officio members of the SUSF Executive Board, therefore, to reciprocate efforts and help ensure the sound relationship between SUAF and SUSF, the inclusion of the SUSF personnel to the Executive Council appears to be the correct path forward.

There are numerous Bylaws changes (some major and others minor in nature) that require your attention. Therefore, please govern yourselves accordingly and help us through this important process. The Bylaws is the key governing document that has allowed continued success of the Federation thus far. In drafting the proposed amendments, the SUAF Executive Board worked in collaboration with the SUAF Executive Council. The Executive Board has approved the proposed amendments. As your point of contact, if there are any clarifications or questions, please email directly at Dr.Brandon_Cassimere@sualumni.org. Best Regards, Brandon Cassimere, Ph.D. Parliamentarian Dr.Brandon_Cassimere@sualumni.org

The Southern University Alumni Federation Candidates for the 2020 elections:

Candidate for National President: LaQuitta Thomas (Unopposed)

Candidate for First Vice President: Tracey Taylor-Jarrell (Unopposed)

Candidates for Second Vice President: Carlton B. Jones

Michelle McCalope Jamal Taylor

Candidate for Third Vice President: Georgette Carter (Unopposed)

Candidate for Parliamentarian: Brandon Cassimere, PhD (Unopposed)

Candidate for Chaplain: Tamara Foster Montgomery (Unopposed)

Candidate for Sergeant-At-Arms: Shayla S. McCullough, PhD (Unopposed)

Meet the 2020 Candidates – view pictures and biographies online at https://www.sualumni.org/page/MeetTheCandidates

Name: Carlton B. Jones, Jr Office: 2nd Vice President Present Position(s):

• 2020 Co-Chair, Southern University Alumni Federation National Conference

• Investment Recovery Analyst for ExxonMobil • Small Business Co-Owner, Jones Creek Family Dentistry

Formerly:

• Chair, Southern University National Academic Signing Day o Managed the participation of on-campus and live-streamed student commitment celebrations o Doubled chapter participation o Received formal recognition by the Board of Supervisors for signing day efforts

• 3rd Vice President, Southern University Alumni Federation o Facilitated weekly student recruitment calls specifically to spur alumni recruitment efforts o Served as the liaison for the University and Alumni in student retention efforts o Coordinated national student recruitment efforts with events like National Academic Signing Day o Encouraged knowledge sharing amongst alumni chapters

• 3rd Vice President, Southern University Home Chapter o Fought to establish a dedicated scholarship allocation from chapter dues o Updated chapter scholarship applications and criteria o Selected and distributed hundreds of scholarship dollars not only to qualified deserving students

but also provided additional funds to students in immediate need to graduate or financial distress

• Board of Supervisors of the Baton Rouge area Court Appointed State Advocates (CASA) organization

o Helped abused and neglected children in the Baton Rouge city court system o Supported in multiple fundraising efforts o Served as a Mentor for kids in the program o Recruited locally for able men and women to serve as Volunteers

Membership:

• Southern University Alumni Federation Life Member • Beta Sigma Initiate of Alpha Phi Alpha Fraternity, Incorporated • Member of the Southern University System Foundation’s 1880 Society • True Blue Million Dollar March Captain • Member of the Home Chapter • Member of the East Baton Rouge (EBR) Chapter

Awards and Contributions:

• College of Science – Civil Engineering • Certified Manager of Investment Recovery • Licensed General Contractor for the State of Louisiana

Position Statement: As 2nd Vice President of the Southern University Alumni Federation, I want to develop chapter growth opportunities that will increase membership, optimize our alumni database, and identify progressive leadership while sustaining the traditions of the Federation.

Name: Michelle McCalope Office: 2nd Vice President Present Position(s): Southern University Alumni Federation (SUAF) National Historian and Public Relations Chair and National Alumni Conference Sponsorship Committee; Member, SU Home Chapter; and Member, SU Mass Comm/Student Media Alumni Formerly: Public Relations Co-chair, SU Alumni Home Chapter; Board Member, SU Alumni East Baton Rouge Parish Chapter; Board Member, President, SU Alumni Golden Triangle Chapter; Board Member, SU Alumni Houston Chapter; and Board Member, SU Alumni Chicago Chapter Membership: SUAF Life Member and SU Home Chapter Awards and Contributions: Southern University Mass Communication Department’s “Alumni of the Year”; Inducted into Beta Gamma Sigma, international honor society, by SU College of Business; Recognized by the Baton Rouge Area Association of Black Journalists (BRAABJ); BRAABJ selected “Chapter of the Year” by the National Association of Black Journalists; Pioneering Woman Award for women of passion and ambition; and CUSH Magazine Honoree for outstanding work in journalism/mass media broadcasting Position Statement: I want to continue the work I am doing as a member of the Southern University Alumni Federation Executive Board currently serving as National Historian and Public Relations Chair. I was appointed to the Executive Board by President LaQuitta Thomas in 2018, but I have been serving as a leader in local alumni chapters across the country including Chicago, Houston, Beaumont, Texas and Baton Rouge for more than 20 years. As a member of the SUAF executive board, I established a major fundraising partnership with Neighbors Federal Credit Union: raised more than $7,000 in sponsorships; increased our social media presence; organized and hosted networking events for more than 200 alumni; and increased brand recognition. I also assisted with our SaluteSU and “From backpacks to briefcases” programs. As a member and former board member of the Southern University Home Chapter, I created the Inaugural Black History Month Program and was instrumental in planning and raising funds for the Annual Crawfish Boil as well as assisting with membership recruitment. I also obtained sponsorships. As a member of the East Baton Rouge Parish chapter, I set up the Facebook page, PayPal, and website and helped plan and raise funds for the Annual Founder’s Day Breakfast as well as assisted with membership recruitment. As a member of the Golden Triangle Alumni Chapter, I helped relaunch the chapter and served as president. I also organized and hosted the Football Coach’s visit and organized networking events to recruit new members. My goals are to: increase the number of regular and life memberships by reclaiming our membership and developing strategic membership campaigns; strengthen our chapters by assisting with resources and sharing best practices; highlight alumni members to show our impact across the nation; enhance communication efforts between alumni and chapters; Incentivize membership to reward those who are active and engaged; utilize technology to help serve our membership more effectively; host networking and other events to help recruit new members; and utilize media and social media more to enhance our brand recognition which will assist with recruiting new members.

I am a dedicated, committed and proven leader. Vote Michelle McCalope, 2nd Vice President, “All In for SU.”

Name: Jamal A. Taylor Office: 2nd Vice President Present Position(s):

• School District Specialist, Special Education Services • Owner, Political Consulting Company

Formerly:

• Student Government Association (SGA) President, SUBR • Student Member, Southern University System Board of Supervisors

Membership:

• Southern University Alumni Federation (SUAF), Enhanced Diamond Life Member • Member, SUAF Lafayette Alumni Chapter • Member, Alpha Phi Alpha Fraternity, Incorporated

Awards and Contributions:

• BA, History, Southern University and A&M College • MAT, University of Louisiana at Lafayette • Ed.M., Columbia University

Position Statement: At my core, I am a Southern Jaguar. I have watched from a distance, and about two years ago, I decided to become a Diamond Life Member of the Alumni Federation. I love my university dearly, and in that regard, I have decided to run for Alumni Federation 2nd Vice President! As I embark on this journey, I would like your comments, thoughts, prayers, and support. Our membership opportunities are boundless, and that starts with investing in cultivating a new generation of membership and listening to alums. No matter the membership type, each graduate of Southern has a unique contribution to make. Our Federation needs to invite this contribution willingly and openly. My platform throughout this process will be malleable. Simply because I believe that I don’t have all the answers. I am committed to having a conversation that will grow membership, invite diverse thoughts, and enable deep commitment. Below you will find a starting point that will develop once I have heard from each of you:

• A commitment to our young alums and finding a way to bridge the gap between our more seasoned members.

• Incentives for membership at each membership level. • Increasing the inclusion of our young alumni and adding digital groups by profession to share

ideas and share job opportunities. • Innovation through creating opportunities for regular members to have input.

As I am on this journey, I ask that you are as transparent with me as I commit to being with you. I am always a Jaguar committed to the work of our dear university.

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SOUTHERN UNIVERSITY ALUMNI FEDERATION

BYLAWS ARTICLE I

NAME AND TITLE Section 1. The name and title of the corporation shall be the SOUTHERN UNIVERSITY ALUMNI FEDERATION.

ARTICLE II DOMICILE

Section 1. The domicile of the corporation shall be at Southern University, Baton Rouge, Louisiana.

ARTICLE III MISSION AND PURPOSES

Section 1. The mission is to support the goals and objectives of the Southern University System and its campuses through recruitment, financial support, public relations, community outreach, talent, loyalty, dedication and commitment to high standards. (Amended 07.2016) Section 2. The purposes for which the Federation is organization are exclusively religious, charitable, scientific, literary and educational as defined by Section 501(C)(3) of the Internal Revenue Code of 1986 or corresponding provision of any future United States Internal Revenue law or revision to the code. (Amended 07.2016)

ARTICLE IV OBJECTIVES

Section 1. The Federation objectives shall be: a. To unite the graduates and former students of the Southern University System campuses. b. To foster a spirit of cooperation and fellowship between the Institution and its graduates. c. To promote the welfare of the Southern University System and its campuses through financial

contributions. d. To encourage and stimulate wholesome school spirit.

(Amended 07.2016)

ARTICLE V GOVERNANCE AND ADMINISTRATION

Section 1. The corporate powers shall be exercised by the Executive Board. The President, Executive Board and Executive Council are authorized to promulgate bylaws, rules, and procedures relating to governance and administration as outlined in the Articles V, VIII, IX, and X of the Federation Articles of Incorporation. (Amended 07.2016)

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ARTICLE VI

MEMBERSHIP Section 1. The membership of the Federation shall be classified as follows:

a. Regular. b. Associate. c. Honorary. d. Life. e. Subscribing Life. f. Enhanced Life. g. Association. (Amended 07.2016)

Section 2. Regular members are those persons who graduated from the Southern University System at any of its campuses or who attended the Southern University System for at least one semester but did not receive a degree, diploma, or certificate and have paid the dues prescribed in the Federation Financial Policy and Procedures Manual. (Amended07.2016) Section 3. Associate members are those persons comprising Southern University System faculty & staff members at any of its campuses or interested persons not having attended Southern University System, and have paid the dues prescribed in the Federation Financial Policy and Procedures Manual. (Amended 07.2016) Section 4. Honorary members are those persons who have rendered exceptional or distinguished service to the Southern University System at any of its campuses, and who are recommended and approved for such membership (i) by the Executive Board, (ii) by Executive Council, or by the membership at the Federation annual meeting. (Amended 07.2016) Section 5. Life members are those persons who fulfill the requirements for the regular or associate membership and have paid the dues prescribed in the Federation Financial Policy and Procedures Manual. (Amended 07.2016) Section 6. Subscribing Life members are those persons who fulfill the requirements for the regular or associate membership and have chosen to become Life members through a payment plan as prescribed in the Federation Financial Policy and Procedures Manual. Section 7. Enhanced Life members are those persons that would like to continue giving to the Federation and are defined by levels comprising Ruby, Sapphire, and Diamond. Fees associated with each level are prescribed in the Financial Policy and Procedures Manual. Section 8. Associations are those organized campus, departmental, or professional alumni associations of Southern University that may be recognized as constituent professional association entities upon approval of their articles of incorporation and bylaws, which do not contravene or conflict with the Federation Articles of Incorporation and Bylaws by a majority vote of the Executive Board and have paid the affiliation fees as prescribed in the Federation Financial Policy and Procedures Manual, and that have been approved as an affiliate by the Executive Board. The presidents of such associations shall serve as members of the Executive Council. (Amended 07.2016) Section 9. In addition to meeting the Federation Financial Policy and Procedures Manual membership requirements, any local chapter or association shall also submit (a) its constitution and bylaws, and (b) current membership roster with contact information to the Federation Alumni Office. [Amended 07.2016].

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Section 10. Regular, life, subscribing life, and enhanced life members shall serve as voting members whereas associate, honorary, and associations shall serve as non-voting members.

ARTICLE VII LOCAL CHAPTERS

Section 1. A minimum of five persons who are eligible for membership and have paid the dues prescribed in the Federation Financial Policy and Procedures Manual may organize a local chapter. Such chapter may be established after securing approval of the Executive Council. (Amended 07.2016) Section 2. Should any chapter have fewer than five financial members and has not paid the Chapter Affiliation Fee as prescribed in the Federation Financial Policy and Procedures Manual, the chapter shall be declared inactive by the Executive Board. The Executive Board may grant a waiver if requested in writing by the affected local chapter upon presentation of written documentation supporting the waiver request. (Amended 07.2016) Section 3. The local chapter should present evidence of programs consistent with the mission, purposes, and objectives as outlined in Articles III and IV of the Bylaws. (Amended 07.2016) Section 4. Each local chapter shall keep informed of all federal, state, and local laws, ordinances and regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority over non-profit organizations, which affect the Southern University Alumni Federation, local chapters, or the conduct of its members. (Amended 07.2016) Section 5. Each local chapter and its members shall at all times comply with such laws, bylaws, ordinances, codes, regulations, orders and decrees referenced in Section 4. (Amended 07.2016) Section 6. Each local chapter and its members shall at all times comply with the Articles of Incorporation and Bylaws of the Southern University Alumni Federation, Executive Board and Executive Council regulations, rules, orders, decrees, policies, and procedures. (Amended 07.2016) Section 7. Each local chapter shall hold harmless and/or indemnify Southern University Alumni Federation, its officers and directors against any claim or liability arising from violation of any such law, bylaw, ordinance, code, regulation, order or decree referenced in Section 5, whether by the local chapter or its members. (Amended 07.2016) Section 8. Each local chapter shall submit to the Southern University Alumni Federation office the Chapter Affiliation Fee as prescribed in the Federation Financial Policy and Procedures Manual. (Amended 07.2016)

ARTICLE VIII OFFICERS AND DUTIES

Experience in partnership formation, team building, effective leadership, fundraising, public speaking, and commitment to transparency will insure successful efforts to support the Southern University System and its five campuses. These are expected skills and qualities for those who are candidates for national elective office positions. The Executive Board and Executive Council shall approve policy, procedures and candidate evaluation criteria. The Nomination and Election Committee shall insure that all election activities are conducted in accordance with the policy and procedures, and that all candidates approved for the ballot meet established candidate evaluation criteria. The policy procedures and established candidate evaluation criteria shall be announced at least nine months prior to the election of national officers. [Amended 07.2016].

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Section 1. The officers of the Federation shall be: President, First Vice President, Second Vice President, Third Vice President, Recording Secretary, Financial Secretary, Treasurer, Parliamentarian, Chaplain, Sergeant-At-Arms, Historian, General Counsel, and Executive Assistant to the President. (Amended 07.2016) Section 2. Any officer of the Federation shall be a Life member and a regular member of a local chapter (Recommended amendment 08.16.2014) unless a local chapter does not exist in the area where the officer maintains residence. (Amended 07.2016). Section 3. Any officer of the Federation shall be in good standing as prescribed in the Financial Policy and Procedures Manual. Section 4. The President shall preside over all meetings of the Federation, the Executive Board and the Executive Council; shall appoint committees; and provide leadership to the activities of the Federation. The President shall call special meetings of the Executive Board, Executive Council, and Federation members. The President appoints the Financial Secretary, General Counsel, and Executive Assistant to the President. (Recommended amendment 01.23.2015) The President shall oversee the activities of the Executive Director and all other officers and staff of the Federation. The President shall present the Federation position to the Board of Supervisors and other public forums. The President shall perform such other duties as usually pertain to this office. (Amended 07.2016) Section 5. The First Vice President shall act as President when for any reason the chair becomes vacant. The First Vice President shall coordinate the public affairs and fundraising activities of the Federation, and perform any other duties and responsibilities as determined by the President, Executive Board or Executive Council. (Amended 07.2016) Section 6. The Second Vice President shall be responsible for directing the membership activities of the Federation, and perform any other duties and responsibilities as determined by the President, Executive Board or Executive Council. (Amended 07.2016) Section 7. The Third Vice President shall be responsible for student relations comprising recruiting, retention, and mentoring, and perform any other duties and responsibilities as determined by the President, Executive Board or Executive Council. (Amended 07.2016) Section 8. The Recording Secretary shall record, maintain, and have reference copies of all official meetings. (Amended 07.2016). Section 9. The Financial Secretary shall receive donations and collect monies, and maintain accurate records of such donations and collections. The Financial Secretary shall maintain records of the transfer of such donations and collections to the Treasurer who has the fiduciary duty and responsibility to deposit into Federation accounts. The duties and responsibilities of the Financial Secretary shall be under the direct supervision of the President. (Amended 07.2016) Section 10. The Treasurer shall provide oversight over the disbursement of Federation funds, subject to the approval of the Executive Board, or the mandates of the Executive Council, or the membership at the Annual Meeting of the Federation. The Treasurer shall provide periodic financial statements and financial reports. The Treasurer shall serve as the Chairperson of the Finance Committee. The duties and responsibilities of the Treasurer shall be under the direct supervision of the Federation President. (Amended 07.2016)

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Section 11. The Parliamentarian shall interpret the rules of the parliamentary procedures as they relate to the conduct of all meetings, when requested to do so by the presiding official. The Parliamentarian shall oversee the Strategic Planning and Governance Committee. (Amended 07.2016) Section 12. The Chaplain or designee shall open and close each meeting with the appropriate ceremony and shall be responsible for this service in all other meetings when such is required. (Amended 07.2016) Section 13. The Sergeant At Arms shall assist the presiding officer in maintaining decorum and enforcing the rules relative to privileges in meetings. The Sergeant At Arms shall keep the meetings cleared of unauthorized persons. (Amended 07.2016) Section 14. The Historian shall establish and maintain records of significant Federation events. Records of such events that have historical value include pictures, DVDs, audio and video tapes. The Historian shall coordinate activities with the First Vice President. The Historian shall make arrangements with the Executive Director for transferring such records to the Southern University System archives. The duties and responsibilities of the Historian shall be under the direct supervision of the President. (Amended 07.2016) Section 15. The General Counsel shall provide representation for the Federation in all legal matters. The General Counsel shall advise the President, Executive Board, and Executive Council on legal ramifications of any action or motion, when such advice is requested. (Amended 07.2016) Section 16. The Executive Assistant to the President (Optional) is appointed by the President. The person appointed shall provide information management support and perform other administrative duties as directed by the President. (Amended 07.2016) Section 17. Vacancies in elective offices, except those of President, First Vice President, and Second Vice President, occurring during the year and prior to elections, shall be filled by appointment by the Executive Council. Vacancies in the office of President, First Vice President and Second Vice President, shall be filled by elevation of the officer immediately below the vacated office. (Amended 07.2016)

ARTICLE IX ELECTION OF OFFICERS

Section 1. All officers of the Federation, except the Executive Director, General Counsel, Financial Secretary, and Executive Assistant to the President, shall be elected at the Annual Meeting. (Amended 07.2016) Section 2. The method of balloting during elections shall be determined by the Executive Council prior to the Annual Meeting. All regular, associate and life members shall receive ballots at least 60 days prior to the Annual Meeting. (Amended 07.2016)

ARTICLE X TERM OF OFFICE

Section 1. All elected officers shall serve two-year terms. (Amended 07.2016) Section 2. Any elected officer may not serve more than two consecutive terms. (Amended 07.2016)

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ARTICLE XI EXECUTIVE DIRECTOR

Section 1. The Executive Director shall have the responsibility for day-to-day operations of the Federation including directing, coordinating and supervising all employed personnel of the Federation in the performance of their duties and responsibilities. In the execution of the Federation mission and purposes, the Executive Director works with the Federation President and reports to the Executive Board on a regular basis or as required by the Executive Board. (Amended 07.2016) Section 2. The operational responsibilities of the Executive Director include:

a. Developing an annual operational plan and report; b. Maintaining a working knowledge of significant developments and trends in Federation operations and

programs; c. Maintaining Federation records, including but not limited to, employee, membership, budget, contracts, assets,

and all other resources; d. Coordinating Federation events, strategic communications, and community relations; e. Establishing and managing volunteer groups and ad hoc committees to enhance mission implementation; f. Providing administrative support for Federation meetings and other activities; g. Enhancing the collaborative relationships with Southern University System administrators, campuses

administrators, faculties, Federation officers, alumni chapters, university and Federation affiliated associations, students, and supporters. (Amended 07.2016)

h. Reporting financial information to the Federation Treasurer. (Amended 07.2016)

Section 3. The Executive Director shall serve as a non-voting member of the Executive Board and the Executive Council. [Amended 07.2016).

ARTICLE XII EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the elected and appointed Federation officers. (Amended 07.2016) Section 2. Only elected positions shall serve as voting members of the Executive Board. Section 3. A quorum shall not be less than fifty-one percent of those entitled to vote on the Executive Board. Section 4. The Executive Board shall convene and take timely and appropriate actions on matters that constitute overriding exigencies, i.e., emergency situations that (i) threaten the Federation or the Southern University System or its campuses; and (ii) preclude convening the Executive Council. Minutes of such Executive Board meeting and any action taken are subject to the review of the Executive Council. (Amended 07.2016) Section 5. The Executive Board shall select a certified public accountant to audit the Federation books and to report the findings at annual meetings. (Amended 07.2016) Section 6. The Executive Board shall declare inactive any chapter which fails to meet the provisions contained in Article VII of the Bylaws. (Amended 07.2016)

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ARTICLE XIII EXECUTIVE COUNCIL

Section 1. The Executive Council shall consist of the following:

a. Officers of the Federation (Amended 07.1997) b. The immediate past President of the Federation. c. The current President, or designee of each chapter. (Amended 07.1997) d. The Executive Director. (Amended 07.2016). e. Southern University Foundation Chairman (Ex officio) f. Southern University Foundation Chief Executive Officer (Ex officio)

Section 2. The Executive Council shall be empowered to make such bylaws as it may deem necessary and to amend the same from time to time, subject to the approval of the Federation at the Annual Meeting. Section 3. The Executive Council shall require the Treasurer and the Financial Secretary to be bonded in an amount not less than the average cash sum which the Treasurer and the Financial Secretary will handle at any given time. (Amended 07.2016) Section 4. A quorum for an Executive Council meeting shall be not less than fifty-one percent of the Executive Council members eligible to be present for such meeting. Eligible members are (a) the Executive Board and (b) presidents of local chapters and associations that have remitted annual affiliation fees. If there is no quorum, the meeting shall not be deemed official. In a subsequent second meeting, the quorum requirement may be waived. The notice requirement applies to all meetings. (Amended 07.2016)

ARTICLE XIV STANDING COMMITTEES

Section 1. Nomination and Election Committee. The President shall appoint a nomination and election committee a minimum of ninety (90) days prior to the Annual Meeting. This committee shall present a slate of officer candidates a minimum of forty-five (45) days prior to the Annual Meeting. All eligible voters shall receive official ballots a minimum of thirty (30) days prior to the Annual Meeting. (Amended 07.2016) Section 2. Finance Committee. The President shall appoint a finance committee with the Treasurer serving as the chairperson. The committee is responsible for developing the proposed Federation annual budget, evaluating the Federation’s financial position, and other initiatives assigned by the Executive Board. The committee shall provide written recommendations to the Executive Board. (Amended 07.2016). Section 3. Southern University Young Alumni Network (SUYAN) Committee. The chairperson shall be appointed by the President. The committee is comprised of all SU alumni up to age 40 and is responsible for implementing outreach initiatives to increase the opportunity for young alumni participation. Section 4. All other committees shall be ad hoc committees appointed at the discretion of the President. (Amended 07.2016) Section 5. Federation activities, projects, action plans, etc. are delegated to standing and ad hoc committees. The chairpersons of such committees are either national officers or Federation members appointed by the President, Executive Board, or Executive Council. Committee chairpersons shall designate a committee member to record committee meeting minutes. Chairpersons are responsible for preparing and presenting written reports at Executive

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Board, Executive Council, or annual meetings as required. Copies of committee minutes and reports shall be transmitted to the Federation Recording Secretary for archival purposes. (Amended 07.2016)

ARTICLE XV MEETINGS

Section 1. The Federation Annual Meeting shall be held in the first month of the fiscal year. (Amended 07.2016) Section 2. The date, time and place of the Annual Meeting shall be determined by the Executive Council. Section 3. Notice of the Annual Meeting shall be mailed to each active chapter at least sixty (60) days prior to the date of the meeting. Section 4. The term “meetings” includes Annual Meeting and any special meetings. (07.2016)

ARTICLE XVI PARLIAMENTARY PROCEDURES

Section 1. Robert’s Rules of Order, Revised shall govern the conduct of meetings. (07.2016)

ARTICLE XVII FISCAL YEAR

Section 1. The fiscal year for the Federation and each chapter shall be July 1 through June 30 of the following year. (Amended 07.2016)

ARTICLE XVIII REMOVAL OF OFFICERS

Section 1. The Executive Board shall promulgate rules and procedures relating to the removal of elected officers. (Amended 07.2016) Section 2. Code of Ethics. Federation officials, i.e., elected and appointed officers, committee chairpersons and committee members in the performance of their respective duties and responsibilities are expected to comply with the Federation Bylaws, policies, Executive Board and Executive Council directives, and any outside agency rules governing non-profit organizations. (Amended 07.2016) Section 3. The Executive Board shall develop the procedures for processing any complaint related to failure with the code of ethics. The procedures shall be disseminated to affiliated organizations (local chapters and associations), regular members, and Life members. (Amended 07.2016)

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ARTICLE XIX AMENDMENTS

Section 1. Any proposed amendment to the Bylaws requires sixty (60) day notice to all active chapters and posting on the Federation website. The written notice with the proposed amendment shall be signed by the Parliamentarian and the Federation President. (Amended 07.2016) Section 2. Articles of Incorporation shall be amended upon proper motion and by a two-thirds vote of the eligible voters attending an Annual Meeting. (Amended 07.2016) Section 3. Additions to or amendments of Bylaws require proper motion and majority vote of Executive Board per Article XII prior to being placed on election ballot. (Amended 07.2016)

ARTICLE XX OFFICIAL PUBLICATION

Section 1. The official publication of the Federation shall be the SOUTHERNITE. (Amended 07.1997) Section 2. The editor of the SOUTHERNITE shall be responsible for its publication which shall contain news of interest to and about Southern University System alumni. Section 3. The Executive Director shall have the employment and supervisory responsibility for the SOUTHERNITE staff. Section 4. The subscription rate for the SOUTHERNITE shall be $25.

ARTICLE XXI FEES AND MEMBERSHIP DUES

Section 1. Each local chapter shall comply with the requirements as prescribed in the Federation Financial Policy and Procedures Manual. (Amended 07.2016)

ARTICLE XXII FEDERATION SEAL, LOGO AND TRADEMARK

Section 1. The Executive Board shall promulgate rules, procedures and guidelines relating to the use of the Federation seal, logo and trademark. (Amended 07.2016) Last Revised: April 2020

RENEWAL NOTICE:

Fiscal Year 2020 – 2021

(July 1, 2020 - June 30, 2021)

southern university

federation

alumni

AN N UAL DU ES: U n der th e ‘Joi n’ tab for an n ual r en ewal an d n ew memb ers

LI FE MEMB ER MAI NTENANCE DONATI ON: U n der ADonati ons� an d selecti ngLi fe Memb er Mai ntenance Fu n d or th e ALi fe Memb er Mai ntenance� tab on th e mai n men u.