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ELECTION CANDIDATESINFORMATION WORKSHOP
CITY OF PITT MEADOWS & SCHOOL DISTRICT 42
PRESENTED BY: Jake Rudolph, Chief Administrative Officer Wayne Jefferson, School District 42 Secretary/Treasurer Laurie Darcus, Director of Corporate Services
CANDIDATE WORKSHOP Elections 2011
WELCOME
MUNICIPAL ORGANIZATION COUNCIL PROCEDURES
ROLES/COMMITMENTS
STRATEGIC PLANNING AND BUSINESS PLANNING
MAJOR ISSUES
SCHOOL DISTRICT
ELECTION PROCESS
QUESTION AND ANSWER SESSION
CANDIDATE WORKSHOP Elections 2011
ORGANIZATION
CITY COUNCIL
MAYOR 6 COUNCILLORS (at large)
4Mayor & Council
Chief Administrative OfficerJake Rudolph
Operations & Development
Services Kim Grout , Director and Deputy
CAO
-Engineering -Planning-Building Inspection-Bylaw Enforcement
Public WorksWater, Sewer,
RoadsRandy Evans,
Superintendent
Fire & Rescue Services
Don Jolley, Director
-Prevention-Inspection-Suppression-Training-Emergency Mgmt.
Finance & Facilities
Dean Rear, Director
-Accounting-Taxation-Payroll -Facilities Mgmt
Corporate Services
Laurie Darcus, Director
-Municipal Clerk-Records Mgmt.-FOIPOP-Contracts/Purch-IT Services
HR &
CommunicationsLorna Jones, Director
-Human Resources-Communication-Customer Service
Parks & Leisure Services
Kelly Swift, General Manager
Pitt Meadows Economic Development
Corporation Kate Zanon, CEO
R.C.M.P.
Dave Walsh, Officer in Charge
CANDIDATE WORKSHOP Elections 2011
MAYOR AND COUNCIL
What you do….Regular Council Meetings
Meet twice a month - 7:00 P.M. on 1st and 3rd Tuesday (length of meetings vary)
Formal – Council Chambers (Televised)
Forum to make decisions - Bylaw readings
Procedure Bylaw (Rules for Meetings)
Council in Committee Meetings
Meets twice a month - 6:00 P.M. 2nd Tuesday & 3:00 P.M. 4th Tuesday (length of meetings vary)
“Working Committee” - Meadows Room
Forum to review/make recommendations to Council
May include a Workshop
5th Tuesdays – optional for Workshops
**Special Meetings – as required
CANDIDATE WORKSHOP Elections 2011
MAYOR AND COUNCILHow you do it…
In-Camera (Closed Meetings)
Matters affecting individual employees Labour relations Property Purchases and sales Legal opinions and legal advice Third party confidential matters
Workshops
Public Informal – usually specific topic Often no decision-making
Other Acting Mayor Special Assignments Liaisons Community Functions
CANDIDATE WORKSHOP Elections 2011
GOVERNING BODY
OFFICERS
COUNCILPart 5
CHIEF ADMINISTRATIVE OFFICERSection 147
CORPORATE OFFICERSection 148
FINANCIAL OFFICERSection 149
MUNICIPAL GOVERNMENT IN B.C.
The Community Charter(Municipalities are creatures of the Province)
CANDIDATE WORKSHOP Elections 2011
ROLE OF COUNCIL GOVERNANCE
Set Policies/Priorities (Strategic Plan/Business Plan)
Determine Service Levels (Budget Process)
Establish By-laws
Make Decisions (ie. Growth and Development)
Responsible to Electorate
CANDIDATE WORKSHOP Elections 2011
ROLE OF CHIEF ADMINISTRATIVE OFFICER
Ensure Policies/Priorities of Council are implemented
Make recommendations to Council
Provide leadership to Staff
Manage day-to-day affairs of the organization
Responsible to Council
Council’s “only” employee
CANDIDATE WORKSHOP Elections 2011
ROLE OF STAFF
Implement Policies/Priorities of Council (i.e. Bylaws)
Fulfill job responsibilities
Make recommendations to Council (Managers and Professional Staff)
Responsible to Chief Administrative Officer or Department Managers
CANDIDATE WORKSHOP Elections 2011
STRATEGIC PLAN
• TRANSPORTATION• DEVELOPMENT• PUBLIC SAFETY• COMMUNITY SERVICES• GOVERNANCE
OUR VISION
Pitt Meadows is a vibrant small city in a natural setting – a sustainable community that balances growth with the protection of its natural environment.
CANDIDATE WORKSHOP Elections 2011
STRATEGIES
• Business Planning• OCP• Parks & Recreation Master Plan• Fire Master Plan• Economic Development Strategy• Green Strategies• Drainage• Fiscal
CANDIDATE WORKSHOP Elections 2011
PROJECTS
CIVIC CENTRE• Spirit square• Parking Garage• Seniors• Library• Family Recreation Centre
SOUTH BONSON COMMUNITY CENTRE
ARENA
YOUTH ACTION PARK
CANDIDATE WORKSHOP Elections 2011
ISSUES FOR NEW COUNCIL
Lougheed Corridor Long Term Fiscal
Metro Vancouver Initiatives• Solid Waste
• Water
Future Capital Projects
Sustainability
Arts, Culture and Community Development
Communications
Various Development Proposals
New Council Priorities
CANDIDATE WORKSHOP Elections 2011
Board of Education
7 Trustees – 2 Elected from Pitt Meadows
CANDIDATE WORKSHOP Elections 2011
Overseeing the provision of quality Programming and initiatives to improve student engagements and success;
Improving Relationships with Partners and Public to enhance operating principles and procedures to improve student learning;
Aligning Planning, Processes, Policies and procedures to improve
efficiency and effectiveness to enhance student success
CANDIDATE WORKSHOP Elections 2011
BCSTA
The Board belongs to the
B.C. School Trustees Association (“BCSTA”).
“New Trustee Academy” following elections (2-3 days in Vancouver)
www.bcsta.org/home
Board Structure
Board Committees consist of :
Committees of the Whole, Standing Committees and Special Committees
Board Committees include both internal and external Board representation
CANDIDATE WORKSHOP Elections 2011
BOARD OF TRUSTEESWHAT YOU DO….
Board Meetings (length of meetings vary)
Held on the 2nd and last Wednesday of each month (closed commencing in the afternoon and public meetings at 6:00 pm)
No meetings – July; August – last Wednesday meeting commences in afternoon followed by public meeting at 6 pm
Minimum 2 day Strategic Planning Sessions to establish Board goals and objectives
Various Special Board Meetings as required
**There are many other requests for Trustees to attend community and school functions and events and/or special meetings.
CANDIDATE WORKSHOP Elections 2011
2010 – 2011 Board Meeting Minutes:http://www.sd42.ca/board-minutes-2010-11
2010 Achievement Contract – Highlights District’s
commitment to improving student achievement:http://www.sd42.ca/2011-achievement-contract
2010 Year in Review – looking back at School District
accomplishmentshttp://www.sd42.ca/2010-2011-year-review
CANDIDATE WORKSHOP Elections 2011
THE ELECTION
Key DatesEligibilityNomination ProcessElection CampaignVoting DayPost Election
CANDIDATE WORKSHOP Elections 2011
Candidate Information Packages (including all required forms)
August 26
Nomination Period October 4, 9:00 am to October 14, 4:00 PM
Begin period to view list of voters, and object to registration of an elector
October 4, period for objections ends October 14
Declaration of Candidates End of business day October 14
Publish Notice of Election October 20
Deadline for withdrawal of candidates
October 21
Declaration of Election & put up signs
October 24
CANDIDATE WORKSHOP Elections 2011
Train Election Officials Week of November 14
Advance Voting Opportunity November 9 and 10
General Voting –Election Day November 19
Declaration of Official Results and time period of judicial recount applications begins
November 23(judicial recount deadline November 28)
Candidates make Oath of Office Planned December 6
Deadline for Candidates to file Campaign Financing Disclosure FormsDeadline for Candidates to file LATE Campaign Financing Disclosure Forms ($500 late filing penalty)
March 19, 2012
April 18, 2012
CANDIDATE WORKSHOP Elections 2011
WHO MAY RUN FOR OFFICE
Canadian Citizen
Are at least 18 years old on election day
Have lived in BC for at least 6 months
Have not been disqualified from voting or being nominated in this election
CANDIDATE WORKSHOP Elections 2011
Nomination Process
Nomination Papers Ten qualified Pitt Meadows voters Usual name, address, etc. Office you are nominated for
Candidate DeclarationAppointment of Official AgentScrutineers Financial Disclosure Forms, Campaign Financing Forms
CANDIDATE WORKSHOP Elections 2011
The Election Campaign
Finances
Financial Agent & Records
Types of Contributions
CANDIDATE WORKSHOP Elections 2011
Signage
Candidate Forums
Restrictions on Voting Day- advertising- voting place 100 metres rule
Campaigning Restrictions
Voting Day
WHERE Pitt Meadows Family Recreation Centre Heritage Hall
WHEN 8 am to 8 pm
WHO Election Officials and Scrutineers
HOW Voting Machines
The Results!!
CANDIDATE WORKSHOP Elections 2011
POST ELECTION
Oath of Office
Orientation Sessions
First Council Meeting
Campaign Financing Disclosure Statement
Remuneration
CANDIDATE WORKSHOP Elections 2011
Mayor $5,366.59 /monthCouncillor $2,012.47/month
(plus 2 months Deputy Mayor pay – 10% of Mayor’s salary)
CANDIDATE WORKSHOP Elections 2011
Thank you and …
Good luck on November 19th!
www.pittmeadows.bc.ca
www.sd42.ca