El Dorado County Water Agency - edcgov.us EDCWA AGENDA... · EL DORADO COUNTY WATER AGENCY Page 3 of 4 June 13, 2018 BOARD OF DIRECTORS AGENDA Board approval is required for all

4330 Golden Center Drive, Suite C Placerville, CA 95667 Office: (530) 621-5392 Fax: (530) 672-6721 [email protected] http://www.edcgov.us/water

MEETING AGENDA

El Dorado County Water Agency

Board of Directors 4330 Golden Center Drive, Suite C

Placerville, California 95667

Brian Veerkamp, Chair, Board of Supervisors Michael Ranalli, First Vice Chair, Board of Supervisors

Shiva Frentzen, Second Vice Chair, Board of Supervisors Dr. Dale Coco, El Dorado Irrigation District

Kelly Sheehan, South Tahoe P.U.D.

Kenneth V. Payne, P.E., General Manager Julianne van Leeuwen, Board Clerk

Wednesday, June 13, 2018 10:00 a.m. El Dorado County Water Agency

Mission Statement

“Ensure El Dorado County has adequate water for today and in the future.”

Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Board Clerk if you require accommodation: 530/621-5392 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available.

CALL TO ORDER and ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG OPEN FORUM: Public comments during open forum are limited to three (3) minutes. ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; determine matters to be added to or removed from the Consent Calendar; and with one motion adopt the Agenda and approve the Consent Calendar.


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EL DORADO COUNTY WATER AGENCY Page 2 of 4 June 13, 2018 BOARD OF DIRECTORS AGENDA

CONSENT CALENDAR: Determination of matters to be added to or removed from the Consent Calendar and Board action on the Consent Calendar. 1. Approval of Minutes (Conformed Agenda) of the El Dorado County Water

Agency (“EDCWA”) regular meeting, May 9, 2018. RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for May 9, 2018.

2. Interim Warrant Register RECOMMENDED ACTION: Staff recommends the Board receive and file the

Interim Warrant Registers for May 2018. 3. Budget to Actual Report RECOMMENDED ACTION: Staff recommends the Board receive and file the

Budget to Actual Report for the period through April 30, 2018.

4. CABY Joint Powers Authority – Appointment to the Coordinating Committee RECOMMENDED ACTION: Staff recommends the Board approve designating Russell K. Ericson, P.E. of Mimir Environmental Consulting to serve as the Agency representative on the CABY Coordinating Committee (CC), Planning Committee (PC) and other CABY working groups as necessary.

END CONSENT CALENDAR DISCUSSION CALENDAR: 5. American River Authority (ARA) Joint Powers Agreement

The American River Authority (ARA) Joint Powers Agreement was entered into on June 8, 1982 by and between Placer County, El Dorado County, San Joaquin County, Placer County Water Agency and the El Dorado County Water Agency. These parties had an interest in seeing that a dam, reservoir and hydroelectric power plant were constructed at the Auburn Dam site; each party had statutory authority to acquire, construct, operate and maintain such facilities. RECOMMENDED ACTION: Staff recommends the Board 1) Support the revised American River Authority Joint Powers Agreement; or 2) Support dissolving the American River Authority; and 3) Authorize the Agency’s General Manager to attend and inform the Authority of the Agency’s position at the next ARA JPA Board meeting to be held on June 25, 2018.

6. Agreement and Task Order Amendments for California Connections; Downey Brand LLP; EN2 Resources, Inc. Task Orders A3, A22, A23, A27, A29; Geosyntec Consultants, Inc.; John S. Mills; Michael Finnegan; Michael J. Preszler Consulting, Inc. dba Zanjero; Prosio Communications Inc.; Remy Moose Manely; Russel Kyle Ericson dba MIMIR Environmental Consulting; Frederic L. Schaefer; Sloan Sakai Yeung & Wong LLP; The Ferguson Group LLC Per the Water Agency’s Purchasing Policy No. B-1005 (Section 3), once an Agreement or Task Order has reached the General Manager’s signature authority


Board approval is required for all extensions. There are 17 Agreements/Task Orders that expire on June 30, 2017 that require Board approval. RECOMMENDED ACTION: Staff recommends that the Board: 1) make a finding that contracting with California Connections, Downey Brand LLP, EN2 Resources, Inc., Geosyntec Consultants, Inc., John S. Mills, Michael Finnegan, Michael J. Preszler Consulting, Inc. dba Zanjero, Prosio Communications Inc., Remy Moose Manley, Russel Kyle Ericson dba MIMIR Environmental Consulting, Frederic L. Schaefer, Sloan Sakai Yeung & Wong LLP and The Ferguson Group LLC for services supports the Water Agency in carrying out its mission; 2) approve the following: California Connections Task Order No.1: Amendment 070118 extends term to June 30, 2019 and Task Order amount $40,000 to set new not-to-exceed at $70,000; Downey Brand LLP- set Agreement not-to-exceed at $65,000 for fiscal year 2018-19; EN2 Resources, Inc. Task Order No. A3: Amendment 070118 extends term to June 30, 2019 and increases Task Order $15,000 to set new not-to-exceed at $68,288; EN2 Resources, Inc. Task Order No. A22: Amendment 070118 extends term to June 30, 2019 and increases Task Order $15,000 to set new not-to-exceed at $40,000; EN2 Resources, Inc. Task Order No. A23: Amendment 070118 extends term to June 30, 2019 and increases Task Order $15,000 to set new not-to-exceed at $40,000; EN2 Resources, Inc. Task Order A27: Amendment 070118 extends term to June 30, 2019 and increases Task Order $140,000 to set new not-to-exceed amount at $189,000; EN2 Resources, Inc. Task Order No. A29: Amendment 070118 extends term to June 30, 2019 and increases Task Order $20,000 to set new not-to-exceed at $37,394; Geosyntec Consultants, Inc. Task Order No. 1: Amendment 070118 extends term to June 30, 2019 and sets not-to-exceed at $50,000 for fiscal year 2018-2019; John S. Mills- Sixth Amendment to set fiscal year 2018-2019 not-to-exceed budget at $75,000 for services through June 30, 2019; Michael Finnegan Task Order No. 1: Amendment 070118 extends term to June 30, 2019 and increases Task Order $75,000 to set a new not-to-exceed at $99,975; Michael J. Preszler Consulting, Inc. dba Zanjero Task Order No. 1: Amendment 070118 extends term of Task Order to June 30, 2019; Prosio Communications, Inc. Task Order No. 1: Amendment 070118 extends term to June 30, 2019 and increases Task Order $100,000 to set new not-to-exceed at $125,000; Remy Moose Manley Sixth Amendment sets the fiscal year 2018-2019 not-to-exceed budget at $20,000 for services through June 30, 2019; Russel Kyle Ericson dba MIMIR Environmental Consulting Task Order No. 1: Amendment 070118 extends the term of the Task Order to June 30, 2019 and increases Task Order $15,200 to set new not-to-exceed amount at $38,950; Frederic L. Schaefer Amendment “H” which sets the fiscal year 2018-2019 not-to-exceed budget at $100,000 for services through June 30, 2019; Sloan Sakai Yeung & Wong LLP Thirteenth Amendment which sets the fiscal year 2018-2109 not-to-exceed budget at $100,000 for services through June 30, 2019; The Ferguson Group LLC Renewal Scope of Services #1 which sets the retainer amount at $2,250 per month with a total not-to-exceed amount of $27,000 for services through June 30, 2019; The Ferguson Group LLC Renewal Scope of Services #2 which sets the retainer amount at $2,750 per month with a total not-to-exceed amount of $33,000 for services through June 30, 2019; and 3) authorize the General Manager to execute counsel-approved Agreement and Task Order amendments for the above-referenced consultants.


7. Annual Investment Authority for FY 2018-2019

Government Code Section 53607 authorizes the legislative body of a local agency to delegate its authority to invest or reinvest its funds to the treasurer of the local agency for a one-year period. The treasurer assumes full responsibility for all those transactions until the delegation of authority is revoked or expires. While Section 53607 provides the treasurer shall render monthly reports of those transactions to the Board, the El Dorado County Treasurer follows the criteria for such reports described in Government Code Section 53646(b)(1) which authorizes such reports to be made on a quarterly basis. The delegation of authority must be renewed annually to remain effective. It is recommended that the Board renew its authorization allowing the El Dorado County Treasurer to continue investing on behalf of the Water Agency during FY 2018-2019. RECOMMENDED ACTION: Staff recommends the Board adopt Resolution WA-6-2018, which authorizes delegation of investment authority to the El Dorado County Treasurer/Tax Collector on behalf of the Water Agency effective July 1, 2018 through June 30, 2019, in accordance with the El Dorado County Investment Policy, as approved by the El Dorado County Board of Supervisors.

8. Fiscal Year 2018/2019 (FY 2018/19) Recommended Budget Public Hearing and Adoption and Adoption of Personnel Allocations and Salary Schedule

In accordance with Resolution WA-5-2012 staff brought the recommended budget for FY 2017/18 to the Board for its review on May 9, 2018. After the budget presentation, the Board approved the recommended budget as presented and set the public hearing to a date to be determined. The public hearing date was set and determined for June 13, 2018 and staff published a public notice in a general circulation newspaper at least 10 days prior to the public hearing. RECOMMENDED ACTION: It is recommended that the Board: (1) hold a public hearing for the Recommended Budget for Fiscal Year 2018/2019; (2) adopt Resolution WA-5-2018, adopting the Recommended Budget and Reserves for Fiscal Year 2018/2019 with any revisions, reductions, or additions the Board deems necessary; (3) authorize the Board Chair to sign any budget implementation paperwork required by the County of El Dorado; and (4) adopt Resolution WA-4-2018, approving the personnel allocations and salary schedule.

BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF GENERAL MANAGER’S REPORT ADJOURN NEXT REGULAR SCHEDULED MEETING: July 11, 2018, 10:00 a.m., at the El Dorado County Water Agency, 4330 Golden Center Drive, Suite C, Placerville, CA, 95667.

C O N F O R M E D A G E N D A


Board of Directors 4330 Golden Center Drive, Suite C

Placerville, California 95667

Brian Veerkamp, Chair, Board of Supervisors Michael Ranalli, First Vice Chair, Board of Supervisors

Shiva Frentzen, Second Vice Chair, Board of Supervisors Dr. Dale Coco, El Dorado Irrigation District

Kelly Sheehan, South Tahoe P.U.D.

Kenneth V. Payne, P.E., General Manager Julianne van Leeuwen, Board Clerk

Wednesday, May 9, 2018 10:01 a.m. El Dorado County Water Agency

Mission Statement

“Ensure El Dorado County has adequate water for today and in the future.”

Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Board Clerk if you require accommodation: 530/621-5392 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available.

10:01 a.m. MEETING CALLED TO ORDER Present: Director Frentzen, Director Ranalli, Director Veerkamp, Director Sheehan (arrived at 10:03 a.m. following roll call) . Absent: Director Coco. PLEDGE OF ALLEGIANCE TO THE FLAG


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OPEN FORUM: Public comments during open forum are limited to three (3) minutes. ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; determine matters to be added to or removed from the Consent Calendar; and with one motion adopt the Agenda and approve the Consent Calendar. CONSENT CALENDAR: Determination of matters to be added to or removed from the Consent Calendar and Board action on the Consent Calendar. BOARD ACTION: The Board adopted the Agenda and approved the Consent Calendar. Ayes: Frentzen, Ranalli, Sheehan, Veerkamp Noes: None Absent: Coco 1. Approval of Minutes (Conformed Agenda) of the El Dorado County Water

Agency (“EDCWA”) regular meeting, March 14, 2018. RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for March 14, 2018.

2. Interim Warrant Register RECOMMENDED ACTION: Staff recommends the Board receive and file the

Interim Warrant Registers for March 2018 and April 2018. 3. Budget to Actual Report RECOMMENDED ACTION: Staff recommends the Board receive and file the

Budget to Actual Report for the period through March 31, 2018. 4. Request for Approval of Overnight Travel Expenses for General Manager to attend World Environmental & Water Resources Congress

RECOMMENDED ACTION: It is recommended that the Board approve the General Manager’s attendance at the World Environmental & Water Resources Congress in a not-to-exceed amount of $3,800.00.

END CONSENT CALENDAR PRESENTATION Ann Wofford, Executive Director, El Dorado County Ag in the Classroom will be giving a presentation on the organization’s programs that provide preschool thru 8th grade El Dorado County youth various hands-on educational opportunities to understand and appreciate the importance and all-encompassing role of agriculture in our daily lives in the context of local farms, ranches, forests AND watersheds.

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DISCUSSION CALENDAR: 5. Approval of Fiscal Year 2018/2019 (FY 2018/19) Recommended Budget

At the Water Agency’s Board of Director’s (“Board”) meeting on May 2, 2012, the Board adopted Resolution WA-5-2012, which provides the timeframe and process for the approval of the Water Agency’s annual budget in compliance with the California Government Code Sections 29060 through 29088. According to the resolution, the Board will review the budget at its May Board meeting and set the date for the public hearing for its next meeting. Attached for the Board’s review and approval is the recommended budget for FY 2018/19. BOARD ACTION: The Board: (1) approved the FY 2018/19 recommended budget with any revisions, reductions, or increases the Board deems necessary, which will allow the Water Agency to continue its regular business until the final adoption of the budget; (2) set the public hearing for the FY 2018/2019 recommended budget for June 13, 2018; and (3) directed staff to publish a public notice in a newspaper of general circulation at least ten days prior to the public hearing and make the recommended budget available to the public.

Ayes: Ranalli, Frentzen, Sheehan, Veerkamp Noes: None Absent: Coco

BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF: Director Ranalli reported that the ACWA DC trip went very well. Response from Senator Feinstein’s Chief of Staff, the attorney who spoke during the ACWA DC Conference was encouraging. The regional collaboration, the possibility of upstream storage and better operational benefits for the Bureau and Folsom Lake was all good. Congressman John Garamendi’s aide was engaged and curious to know where we are and what the barriers are. The message we gave, as part of the Cap to Cap Water Resources Team and our county’s message, there was a lot of continuity and consistency. For those of us attending, that called upon one of these federal representatives, in the capacity of the Water Resource Team, and had members of the Sacramento team talk about groundwater banking, conjunctive use and then our message of upstream storage, collaboration with our regional partners; it fit together well. The Cap to Cap Water Resources Team had a segment that was dedicated to forest health and watershed and, it turned out, they often turned that topic to me because I was probably the only one in the room from a mountain county. GENERAL MANAGER’S REPORT: General Manager Kenneth V. Payne, P.E. reported regarding Alder Reservoir Project stating some of the DC efforts have worked out as we have been asked to go downstream and give presentations on the proposed project. The Agency is moving forward with the Alder Creek Project; we have been asked to give presentations to some of the agencies downstream. We have also been asked to increase some of the tours of the proposed site; we are working on scheduling more tours. ACWA is going on right now in Sacramento. Mr. Payne thanked the board for supporting his attendance at the American Society of Civil

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Engineers (ASCE) World Environmental & Water Resources Congress ASCE Conference. Mr. Payne reported that he will be presenting two papers: one regarding water strategies for water marketing and the other regarding the storm water plan. The conference will provide the opportunity to work on some of the technical programs. ADJOURN @ 11:16 a.m. NEXT REGULAR SCHEDULED MEETING: June 13, 2018, 10:00 a.m., at the El Dorado County Water Agency, 4330 Golden Center Drive, Suite C, Placerville, CA, 95667.

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AGENDA REQUEST Regular Meeting, June 13, 2018

TO: Board of Directors FROM: Kenneth V. Payne, P.E., General Manager Tami Scowcroft, Business Services Officer DATE: June 5, 2018 SUBJECT: Interim Warrant Register BACKGROUND/DISCUSSION: Attached is the May 2018 Interim Warrant Register for the Board’s review. (Attached: May 2018 Interim Warrant Registers) KVP/TDS RECOMMENDATION: Staff recommends the Board receive and file the Interim Warrant Registers for May 2018. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:

I hereby certify that this is a true and correct copy of an action taken and entered into the minutes of the Board of Directors, El Dorado County Water Agency.

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El Dorado County Water Agency (Index Code #720000)Warrant Register (Based on Claim Vouchers Submitted)May 1, 2018 through May 31, 2018

REQUEST DATE SUB OBJECT AMOUNT DESCRIPTION (LIMIT 50 CHARACTERS) VENDOR NAME CHECK

DATE5/22/2018 4086 125.00$ 72 EDC Water Agency Inv 62241985 040918 Merry Maids5/22/2018 4086 125.00$ 72 EDC Water Agency Inv 62241984 041618 Merry Maids5/22/2018 4086 125.00$ 72 EDC Water Agency Inv 62241983 042318 Merry Maids5/22/2018 4086 125.00$ 72 EDC Water Agency Inv 62241982 043018 Merry Maids5/22/2018 4086 125.00$ 72 EDC Water Agency Inv 62241981 050718 Merry Maids5/22/2018 4086 125.00$ 72 EDC Water Agency Inv 62241980 051418 Merry Maids

4086 Total 750.00$ Janitorial / Custodial Services5/22/2018 4260 43.80$ 72 Ref 3312173-0 Dept 133 Inv 5/10/18 Sierra Office Supply5/22/2018 4260 117.02$ 72 PU 4246040017089931 Auth Employee 1 032218 US Bank Inc5/22/2018 4260 170.19$ 72 PU 4246040017089931 Auth Employee 1 042318 US Bank Inc

4260 Total 331.01$ Office Expense5/22/2018 4261 129.76$ 72 PU 4246040017089972 Auth Employee 2 032218 US Bank Inc5/22/2018 4261 49.51$ 72 PU 4246040017089931 Auth Employee 1 042318 US Bank Inc

4261 Total 179.27$ Postage5/22/2018 4266 133.21$ 72 ED53 Inv 55E1436783 041318 to 051218 Discovery Office Systems5/22/2018 4266 57.13$ 72 ED53 Inv 55E1442145 051318 to 061218 Discovery Office Systems

4266 Total 190.34$ Printing / Duplicating Svc - Commercial Vendor

5/22/2018 4300 420.00$ 72 Acct 100115 Inv 3350 0402 to 040818 MJT Enterprises, Inc. dba Blue Ribbon Personnel Services






5/22/2018 4300 11,466.38$ 72 EDC Wtr Agy Inv 041718 1st installment 2018 James V. Brockmeyer dba JVB Consulting 5/22/2018 4300 2,050.00$ 72 EDCWA Inv 9000 April 2018 svcs Aileen Foley dba California Connections5/22/2018 4300 310.00$ 72 Proj 2015-112.09 Inv 82313 TO A17 Sept 17 svcs ECORP Consulting, Inc.5/22/2018 4300 11,827.50$ 72 Proj 2015-112.10 Inv 82703 TO18 Oct 17 svcs ECORP Consulting, Inc.5/22/2018 4300 420.00$ 72 Proj 2016-015 Inv 82937R WtrUseEffPln Nov svcs ECORP Consulting, Inc.5/22/2018 4300 17,790.00$ 72 Proj 2016-015 Inv83339R WtrUseEffPln 1231to0131 ECORP Consulting, Inc.5/22/2018 4300 14,287.31$ 72 Proj2018-029 Inv83817 2018BsnStdyRprt Mar18svcs ECORP Consulting, Inc.5/22/2018 4300 1,407.50$ 72 Proj 2015-112.09 Inv 84076 TO A17 Aprl 2018 ECORP Consulting, Inc.

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5/22/2018 4300 13,382.50$ 72 Proj 2018-029 Inv84078 2018BsnStdyRprt Apr18svc ECORP Consulting, Inc.5/22/2018 4300 6,128.50$ 72 EDCWA Inv 1.b 040118 to 043018 blng prd El Dorado County Ag in the Classroom5/22/2018 4300 1,431.00$ 72 EDC Water Agency Inv 2441 TO A3 Aprl 2018 EN2 Resources, Inc5/22/2018 4300 1,207.25$ 72 EDC Water Agency Inv 2443 TO A22 Aprl 2018 EN2 Resources, Inc5/22/2018 4300 3,205.50$ 72 EDC Water Agency Inv 2444 TO A23 Mar 2018 EN2 Resources, Inc5/22/2018 4300 745.00$ 72 EDC Water Agency Inv 2426 TO A24 Mar 2018 EN2 Resources, Inc5/22/2018 4300 432.25$ 72 EDC Water Agency Inv 2442 TO A24 Aprl 2018 EN2 Resources, Inc5/22/2018 4300 7,326.25$ 72 EDC Water Agency Inv 2427 TO A27 Mar 2018 EN2 Resources, Inc5/22/2018 4300 10,820.50$ 72 EDC Water Agency Inv 2432 TO A27 April 2018 EN2 Resources, Inc5/22/2018 4300 329.25$ 72 EDC Water Agency Inv 2433 TO A29 April 2018 EN2 Resources, Inc5/22/2018 4300 2,250.00$ 72 Proj 0819-EDCWASUPPLY Inv 0518149 May 2018 The Ferguson Group 5/22/2018 4300 2,250.00$ 72 Proj 0819-EDCWASUPPLY Inv 0618146 June 2018 The Ferguson Group 5/22/2018 4300 2,750.00$ 72 Proj 0819-EDCWAAG Inv 0518148 May 2018 The Ferguson Group 5/22/2018 4300 2,750.00$ 72 Proj 0819-EDCWAAG Inv 0618145 June 2018 The Ferguson Group 5/22/2018 4300 832.50$ 72 EDC Water Agency Inv EDC1803 Mar svcs Michael R. Finnegan5/22/2018 4300 6,526.27$ 72 Proj PNR0644 Inv 302344645 Mar 2018 svcs Geosyntec Consultants5/22/2018 4300 1,020.00$ 72 Proj PNR0644 Inv 302345833 Apr 2018 svcs Geosyntec Consultants5/22/2018 4300 1,504.37$ 72 Proj 00098.18 Inv 0129142 TO1 Feb to Mar18svcs ICF Jones & Stokes5/22/2018 4300 1,060.00$ 72 EDC Water Agency Inv 0129773 April 18 svcs ICF Jones & Stokes5/22/2018 4300 6,300.00$ 72 EDC Water Agency Inv 050118 Aprl 18 svcs Offices of John S. Mills5/22/2018 4300 2,185.00$ 72 EDCWA Inv 001 TO1 Mar 2018 svcs MIMIR Environmental Consulting 5/22/2018 4300 3,420.00$ 72 EDCWA Inv 002 TO1 April 2018 svcs MIMIR Environmental Consulting 5/22/2018 4300 760.00$ 72 EDCWA Inv 003 TO2 April 2018 svcs MIMIR Environmental Consulting 5/22/2018 4300 4,370.00$ 72 EDCWA Inv 004 TO4 April 2018 svcs MIMIR Environmental Consulting 5/22/2018 4300 1,065.00$ 72 EDC Water Agency Inv 1332 Feb to Mar 18 svcs Prosio Communications Inc5/22/2018 4300 1,515.00$ 72 EDC Water Agency Inv 1349 April 18 svcs Prosio Communications Inc5/22/2018 4300 6,118.00$ 72 EDC Water Agency April 2018 legal svcs Frederic L. Schaefer

5/22/2018 4300 4,666.00$ 72 EDC Wtr Agy Inv 101 1st installment 2018Kirk T. Taylor dba Sierra Foothill Water Management

5/22/2018 4300 1,637.33$ 72 Ref 184030908 Inv 1355661 TO9 thru 050418 Stantec Consulting Services Inc5/22/2018 4300 6,386.60$ 72 Ref 184030961 Inv 1355687 TO10 thru 050418 Stantec Consulting Services Inc

4300 Total 166,452.76$ Professional and Specialized Services5/22/2018 4420 224.18$ 72 ED53 Inv 55E1436783 041318 to 051218 Discovery Office Systems5/22/2018 4420 224.18$ 72 ED53 Inv 55E1442145 051318 to 061218 Discovery Office Systems

4420 Total 448.36$ Rents and Leases - Equipment5/22/2018 4440 810.00$ 72 PU EDC Water Agency Inv 1900 May 18 CAMS Grado Equities, LLC5/22/2018 4440 2,826.00$ 72 PU EDC Water Agency June 2018 Rent Grado Equities, LLC5/22/2018 4440 50.35$ 72 Inv 6718 EDCWA Aprl26 Storage-Pickup 11Cartons Mother Lode Van & Storage

4440 Total 3,686.35$ Rents and Leases - Building & Improvements5/22/2018 4460 197.30$ 72 PU 4246040017089931 Auth Employee 1 032218 US Bank Inc5/22/2018 4460 82.82$ 72 PU 4246040017089931 Auth Employee 1 042318 US Bank Inc

4460 Total 280.12$ Minor Equipment - Small Tools (less than $100)5/22/2018 4461 248.46$ 72 PU 4246040017089931 Auth Employee 1 032218 US Bank Inc

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4461 Total 248.46$ Minor Equipment5/22/2018 4500 67.59$ 72 PU 4246040017089931 Auth Employee 1 032218 US Bank Inc5/22/2018 4500 213.32$ 72 PU 4246040017089931 Auth Employee 1 042318 US Bank Inc

4500 Total 280.91$ Special Departmental Expense5/22/2018 4600 2,520.55$ 72 PU 4246040017089972 Auth Employee 2 032218 US Bank Inc

4600 Total 2,520.55$ Transportation and Travel5/22/2018 4620 65.57$ 72 Acct 153993 Inv 404 Propane 042318 Kamps Propane5/22/2018 4620 27.04$ 72 Acct 153993 Inv 404 Propane 050418 Kamps Propane5/22/2018 4620 207.00$ 72 Cust 14613 Inv 282003 050118 to 073118 Signal Service5/22/2018 4620 108.96$ 72 PU 4246040017089931 Auth Employee 1 032218 US Bank Inc5/22/2018 4620 184.55$ 72 PU 4246040017089931 Auth Employee 1 042318 US Bank Inc

4620 Total 593.12$ UtilitiesGrand Total 175,961.25$

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TO: Board of Directors FROM: Kenneth V. Payne, P.E., General Manager Tami Scowcroft, Business Services Officer DATE: June 6, 2018 SUBJECT: Budget to Actual Reports BACKGROUND/DISCUSSION: To present the Board of Directors an overview to the El Dorado County Water Agency’s finances throughout the fiscal year, the attached Budget to Actual Report is provided for Board information. The Budget to Actual Report encompasses Agency expenditures; and is summarized in key categories to highlight where the Agency’s expenses occur in relation to both estimated budgets and to actual received revenues. The report also tracks the Board established reserve fund.

--continued-- (Attached: Budget to Actual Reports through April 30, 2018) KVP/tds

RECOMMENDATION: Staff recommends the Board receive and file the Budget to Actual Report for the period through April 30, 2018.

ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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El Dorado County Water Agency Agenda June 13, 2018 Board Meeting Budget to Actual Report Page 2 Purpose of Cash Flow Reserves Since there are no provisions in the Water Agency Act that allow the Agency to “borrow” funds or establish a line of credit to cover the lag between the beginning of a fiscal year and receipt of property tax payments, the Board established a reserve fund (currently $1,750,000) to cover the shortfall created by the first nine months of expenditures and the receipt of the first (late December) and second (late April) property tax payments. Explanation of Current and Projected Cash Balances As mentioned above, the Agency begins each fiscal year with a $1,750,000 reserve to cover expenditures until the property tax payments are received. Without this reserve the Agency would operate in the red until the first property tax payment is received. If the first property tax payment is delayed, then the Agency will use additional funds from the cash flow reserve to cover its expenses.

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Actual Transaction Revenues* $ 3,014,902 Fund Balance Carry-over $ 4,551,339 Salaries and Benefits** $ 781,219 Services and Supplies $ 357,119 Professional Services $ 1,151,774

Cost Shares and Contributions to Non-County Government Entities

$ 17,021

County Services $ - Fixed Assets $ -

Total Revenue $ 7,566,242 Total Expenditures $ 2,307,133 Net of Revenues less $ 5,259,109

Actual Cash Flow Reserve $ 2,307,133 *Property taxes are typically received in two installements: late December and late April.

**This expenditure category includes the payments to CalPERS for unfunded liability in the total amount of $493,023.

Note: Should you require more detailed information, please contact Tami Scowcroft at ext. 6678

$ - $ (5,259,108.81)

Reserved Fund Reserve Balance $ 1,750,000 $ (557,133)

$ 6,713,766.00 $ (852,475.61) $ 6,713,766.00 $ 4,406,633.20

$ 1,648,353.00 $ 1,631,331.91

$ 57,426.00 $ 57,426.00 $ 5,000.00 $ 5,000.00

$ 536,736.00 $ (244,483.20) $ 344,395.00 $ (12,723.77) $ 4,121,856.00 $ 2,970,082.26

Budget to Actual ReportRevenues and Expenditures for the Period July 1, 2017 to April 30, 2018

Budgeted Balance $ 2,974,445.00 $ (40,457.30) $ 3,739,321.00 $ (812,018.31)

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TO: Board of Directors FROM: Kenneth V. Payne, P.E., General Manager DATE: June 6, 2018 SUBJECT: CABY Joint Powers Authority – Appointment to the Coordinating Committee BACKGROUND/DISCUSSION: The Cosumnes American Bear Yuba ("CABY") was formed 2006, in accordance with the State of California Department of Water Resources guidelines, to establish Integrated Regional Water Management Plan (IRWMP) authority for State funding opportunities. The CABY is a Joint Powers Authority (JPA) formed by the Agency, Placer County Water Agency, El Dorado Irrigation District, and Nevada Irrigation District. As part of the governance structure, a Coordinating Committee (CC) of the JPA and non-JPA CABY members provide the primary function of managing the implementation of the IRWMP. The Agency requires representation on CC as well as the Planning Committee (PC) and other working groups. KVP/jvl RECOMMENDATION: Staff recommends the Board approve designating Russell K. Ericson, P.E. of Mimir Environmental Consulting to serve as the Agency representative on the CABY Coordinating Committee (CC), Planning Committee (PC) and other CABY working groups as necessary. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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TO: Board of Directors FROM: Kenneth V. Payne, P.E., General Manager DATE: June 6, 2018 SUBJECT: American River Authority (ARA) Joint Powers Agreement BACKGROUND/DISCUSSION: The American River Authority (ARA) Joint Powers Agreement was entered into on June 8, 1982 by and between Placer County, El Dorado County, San Joaquin County, Placer County Water Agency and the El Dorado County Water Agency. These parties had an interest in seeing that a dam, reservoir and hydroelectric power plant were constructed at the Auburn Dam site; each party had statutory authority to acquire, construct, operate and maintain such facilities.

--continued--

(Attached: 5/17/2018 ARA Letter; Revised ARA Joint Powers Agreement) KVP/jvl

RECOMMENDATION: Staff recommends the Board 1) Support the revised American River Authority Joint Powers Agreement; or 2) Support dissolving the American River Authority; and 3) Authorize the Agency’s General Manager to attend and inform the Authority of the Agency’s position at the next ARA JPA Board meeting to be held on June 25, 2018.



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El Dorado County Water Agency Agenda June 13, 2018 Board Meeting American River Authority Page 2 With the loss of funding and support by the State or Federal governments and the rescission of the Bureau of Reclamation’s water rights for the Auburn Dam Project, the ARA has directed staff to revise the American River Authority Joint Powers Agreement. The revisions include the elimination of statements of purpose and proposed actions so that ARA is not in support of the construction of any specific reservoir proposed Auburn Dam. At the last meeting of the ARA held June 19, 2017, staff presented a revised draft ARA JPA for the ARA Board’s consideration; however, the Board did adopt the revised American River Authority Joint Powers Agreement. This matter will be presented, once again, before the ARA Board on June 25, 2018. At that time, the Board will be asked to approve the revised JPA or possibly dissolve the ARA. The Water Agency representative to the JPA is Director Brian Veerkamp. Director Veerkamp, for the ARA JPA June 25, 2018 meeting, would like to solicit input from the EDCWA Board so that the EDCWA General Manager can attend the meeting and inform the ARA Board of the El Dorado County Water Agency’s position regarding this matter.

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TO: Board of Directors

FROM: Kenneth V. Payne, P.E. General Manager Tami Scowcroft, Business Services Officer

DATE: June 8, 2018

SUBJECT: Agreement and Task Order Amendments for California Connections; Downey Brand LLP; EN2 Resources, Inc. Task Orders A3, A22, A23, A27, A29; Geosyntec Consultants, Inc.; John S. Mills; Michael Finnegan; Michael J. Preszler Consulting, Inc. dba Zanjero; Prosio Communications Inc.; Remy Moose Manely; Russel Kyle Ericson dba MIMIR Environmental Consulting; Frederic L. Schaefer; Sloan Sakai Yeung & Wong LLP; The Ferguson Group LLC

BACKGROUND/DISCUSSION: Per the Water Agency’s Purchasing Policy No. B-1005 (Section 3), once an Agreement or Task Order has reached the General Manager’s signature authority Board approval is required for all extensions. There are 17 Agreements/Task Orders that expire on June 30, 2017 that require Board approval.

--continued--

RECOMMENDATION: Staff recommends that the Board:

1) make a finding that contracting with California Connections, Downey Brand LLP, EN2 Resources, Inc., Geosyntec Consultants, Inc., John S. Mills, Michael Finnegan, Michael J. Preszler Consulting, Inc. dba Zanjero, Prosio Communications Inc., Remy Moose Manley, Russel Kyle Ericson dba MIMIR Environmental Consulting, Frederic L. Schaefer, Sloan Sakai Yeung & Wong LLP and The Ferguson Group LLC for services supports the Water Agency in carrying out its mission;

2) approve the following: California Connections Task Order No.1: Amendment 070118 extends term to June 30, 2019 and Task Order amount $40,000 to set new not-to-exceed at $70,000; Downey Brand LLP- set Agreement not-to-exceed at $65,000 for fiscal year 2018-19; EN2 Resources, Inc. Task Order No. A3: Amendment 070118 extends term to June 30, 2019 and increases Task Order $15,000 to set new not-to-exceed at $68,288; EN2 Resources, Inc. Task Order No. A22: Amendment 070118 extends term to June 30, 2019 and increases Task Order $15,000 to set new not-to-exceed at $40,000; EN2 Resources, Inc. Task Order No. A23: Amendment 070118 extends term to June 30, 2019 and increases Task Order $15,000 to set new not-to-exceed at $40,000; EN2 Resources, Inc. Task Order A27: Amendment 070118 extends term to June 30, 2019 and increases Task Order $140,000 to set new not-to-exceed amount at $189,000; EN2 Resources, Inc. Task Order No. A29: Amendment 070118 extends term to June 30, 2019 and increases Task Order $20,000 to set new not-to-exceed at $37,394; Geosyntec Consultants, Inc. Task Order No. 1: Amendment 070118 extends term to June 30, 2019 and sets not-to-exceed at $50,000 for fiscal year 2018-2019; John S. Mills- Sixth Amendment to set fiscal year 2018-2019 not-to-exceed budget at $75,000 for services through June 30, 2019; Michael Finnegan Task Order No. 1: Amendment 070118 extends term to June 30, 2019 and increases Task Order $75,000 to set a new not-to-exceed at $99,975; Michael J. Preszler Consulting, Inc. dba Zanjero Task Order No. 1: Amendment 070118 extends term of Task Order to June 30, 2019; Prosio Commnucations, Inc. Task Order No. 1: Amendment 070118 extends term to June 30, 2019 and increases Task Order $100,000 to set new not-to-exceed at $125,000; Remy Moose Manley Sixth Amendment sets the fiscal year 2018-2019 not-to-exceed budget at $20,000 for services through June 30, 2019; Russel Kyle Ericson dba MIMIR Environmental Consulting Task Order No. 1: Amendment 070118 extends the term of the Task Order to June 30, 2019 and increases Task Order $15,200 to set new not-to-exceed amount at $38,950; Frederic L. Schaefer Amendment “H” which sets the fiscal year 2018-2019 not-to-exceed budget at $100,000 for services through June 30, 2019; Sloan Sakai Yeung & Wong LLP Thirteenth Amendment which sets the fiscal year 2018-2109 not-to-exceed budget at $100,000 for services through June 30, 2019; The Ferguson Group LLC Renewal Scope of Services #1 which sets the retainer amount at $2,250 per month with a total not-to-exceed amount of $27,000 for services through June 30, 2019; The Ferguson Group LLC Renewal Scope of Services #2 which sets the retainer amount at $2,750 per month with a total not-to-exceed amount of $33,000 for services through June 30, 2019; and

3) authorize the General Manager to execute counsel-approved Agreement and Task Order amendments for the above-referenced consultants.

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ACTION OF AGENCY ON:

VOTE: Unanimous________or Ayes: Date Noes:

Attest: Abstentions: By Clerk of the Agency Absent: California Connections The General Manager, under his signature authority, executed Task Order No. 1 with Aileen Foley dba California Connections with a $25,000 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. 1: Amendment 070118 is to extend the Task Order No. 1 term to June 30, 2019 and to increase the total Task Order amount $45,000. Therefore, the new Task Order No. 1 not-to-exceed amount will be $70,000; remaining funds of $625.50 from the initial $25,000, will be used towards the $45,000 increase. Remaining balance on Task Order No. 1 as of June 8, 2018 is $625.50 Downey Brand LLP On October 10, 2012, the Board approved the current contract with Downey Brand LLP to provide legal services reasonably required to represent and advise Agency in connection with water rights maters. Per the Agreement, the not-to-exceed amount is set by the adoption of the budget that provides funds for the Agreement each fiscal year. Staff recommends the Board set the not-to-exceed amount for Downey Brand LLP at $65,000 which has been included in the fiscal year 2018-19 budget for the Board’s approval.


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EN2 Resources, Inc. Task Order No. A3: The General Manager executed Task Order No. A3 with EN2 Resources, Inc. (EN2), effective March 1, 2012. Task Order No. A3 amount of $18,288 was within the General Mangers purchasing authority of $25,000. On June 12, 2013, the Board approved Task Order No. A3: Amendment 052013 with a new not-to-exceed amount of $43,288. Task Order No. A3: Amendment 060514 was adopted by the Board on June 11, 2014 to extend the contract term to June 30, 2015. The Task Order not-to-exceed amount did not change. Task Order No. A3: Amendment 060115, was adopted by the Board on June 10, 2015 to extend the Task Order term to June 30, 2016. The Task Order not-to-exceed amount did not change. Task Order No. A3: Amendment 070116, was adopted by the Board on June 29, 2016 to extend the Task Order term to June 30, 2017. The Task Order not-to-exceed amount did not change. On June 14, 2017 the Board approved Task Order No. A3: Amendment 070117, which extended the Task Order term to June 30, 2018 and increased the Task Order amount $25,000. The Task Order not-to-exceed amount was set at $68,288; remaining funds from the initial $43,288 was added to the $25,000 increase. The purpose of Task Order No. A3: Amendment 070118 is to extend Task Order No. A3 term to June 30, 2019 and increase the Task Order amount $15,000. The new Task Order No. A3 not-to-exceed amount will be $83,288; remaining funds from the $68,288 will be used towards the $15,000 increase. Remaining balance on Task Order No. A3 as of June 8, 2018 is $7,911.25. Task Order No. A22: The General Manager, under his signature authority, executed Task Order No. A22 with a $25,000 not-to-exceed amount and a term to end December 31, 2017. The General Manager executed Task Order No. A22: Amendment 010918 to extend the term to June 30, 2018. The purpose of Task Order No. A22: Amendment 070118 is to extend Task Order No. A22 term to June 30, 2019 and increase the Task Order amount $15,000. The new Task Order No. A22 not-to-exceed amount will be $40,000; remaining funds from the initial $25,000 will be used towards the $15,000 increase. Remaining balance on Task Order No. A22 as of June 8, 2018 is $479.64 Task Order No. A23: The General Manager, under his signature authority, executed Task Order No. A23 with a $25,000 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. A23: Amendment 070118 is to extend Task Order No. A23 term to June 30, 2019 and increase the Task Order amount $15,000. The new Task Order No. A23 not-to-exceed amount will be $40,000; remaining funds from the initial $25,000 will be used towards the $15,000 increase. Remaining balance on Task Order No. A23 as of June 8, 2018 is $1,304.65

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Task Order No. A27: On February 14, 2018, the Board approved Task Order No. A27 with a not-to-exceed of $49,000 and a term to June 30, 2018. The purpose of Task Order No. A27: Amendment 070118 is to extend Task Order No. A27 term to June 30, 2019 and increase the Task Order amount $140,000. The new Task Order No. A27 not-to-exceed amount will be $189,000; remaining funds from the initial $49,000 will be used towards the $140,000 increase. Remaining balance on Task Order No. A27 as of June 8, 2018 is $28,138.50 Task Order No. A29: The General Manager, under his signature authority, executed Task Order No. A29 with a $17,394 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. A29: Amendment 070118 is to extend Task Order No. A29 term to June 30, 2019 and increase the Task Order amount $20,000. The new Task Order No. A29 not-to-exceed amount will be $37,394; remaining funds from the initial $17,394 will be used towards the $20,000 increase. Remaining balance on Task Order No. A29 as of June 8, 2018 is $17,064.75 Geosyntec Consultants, Inc. The General Manager, under his signature authority, executed Task Order No. 1 with a $25,000 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. 1: Amendment 070118 is to extend Task Order No. 1 term to June 30, 2019 and to set a new Task Order amount for $50,000. The new Task Order amount for Task Order No. 1 will not-to-exceed $50,000. Remaining balance from fiscal year 2017-2018 will return to the Water Agency’s general fund carry-over. John S. Mills On September 2012, the Board authorized the current contract with John S. Mills to provide Sierra Nevada area of origin water policy advocacy services. This agreement included funding for work through fiscal year ending June 30, 2013. Mr. Mills continues to represent the Water Agency before the Delta Stewardship Council and advise the Water Agency on other important issues such as the Bay Delta Conservation Planning Process (BDCP) and State Water Board flow proceedings as well as other efforts of the Water Agency such as the pursuit of drought-relief funding from the state and headwaters initiatives to influence forest management practices for the benefit water quality and supply. On June 12, 2013, the Board authorized the continuation of Mr. Mills’ work with an amendment. This First Amendment set the fiscal year 2013-2014 not-to-exceed budget at $75,000. On June 11, 2014 the Board adopted a Second Amendment to Mr. Mill’s contract that set the fiscal year 2014-2015 not-to-exceed budget at

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$75,000. On June 10, 2015 the Board adopted a Third Amendment to Mr. Mill’s contract that set the fiscal year 2015-2016 not-to-exceed budget at $75,000. On June 29, 2016 the Board adopted the Fourth Amendment to Mr. Mill’s contract that set the fiscal year 2016-2017 not-to-exceed budget at $75,000. On June 14, 2017 the Board adopted the Fifth Amendment to Mr. Mill’s contract that set the fiscal year 2017-2018 not-to-exceed budget at $75,000. The purpose of the Sixth Amendment is to set the fiscal year 2018-2019 not-to-exceed budget at $75,000 for services through June 30, 2019. Remaining balance from fiscal year 2017-2018 will return to the Water Agency’s general fund carry-over. All other terms and conditions of the contract shall remain the same. Funds for the continuation of Mr. Mills’ work are included in fiscal year 2018-2019 budget. Michael Finnegan The General Manager, under his signature authority, executed Task Order No. 1 with a $24,975 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. 1: Amendment 070118 is to extend Task Order No. 1 term to June 30, 2019 and increase the not-to-exceed amount $75,000. The new Task Order No. 1 not-to-exceed amount will be $99,975; remaining funds from the initial $24,975 will be used towards the $75,000 increase. Remaining balance on Task Order No. 1 as of June 8, 2018 is $24,142.50. Michael J. Preszler Consulting, Inc. dba Zanjero On August 9, 2017 the Board approved Task Order No. 1 with a not-to-exceed amount of $196,000 and a term to end June 30, 2018. The purpose of Task Order No. 1: Amendment 070118 is to extend Task Order No. 1 term to June 30, 2019. The Task Order not-to-exceed amount will not change. Prosio Communications Inc. The General Manager, under his signature authority, executed Task Order No. 1 with a $25,000 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. 1: Amendment 070118 is to extend Task Order No. 1 term to June 30, 2019 and increase the not-to-exceed amount $100,000. The new Task Order No. 1 not-to-exceed amount will be $125,000; remaining funds from the initial $25,000 will be used towards the $100,000 increase. Remaining balance on Task Order No. 1 as of June 8, 2018 is $22,420.

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Remy Moose Manley James G. “Jim” Moose, of Remy Moose Manley, LLP is an attorney specializing in CEQA and related legal matters. The Water Agency retained Mr. Moose to review and advise the Agency on the FAZIO PL101-514 contract environmental work in June of 2001. Although work on the FAZIO has been reduced, it is recommended that an agreement be continued with Remy Moose Manley, so that Mr. Moose can be consulted as environmental law questions and issues arise through issuance of the P.L. 101-514 Central Valley Project contract. On June 12, 2013, the Board approved the First Amendment to set the fiscal year 2013-2014 not-to-exceed budget at $5,000. On June 11, 2014 the Board adopted the Second Amendment to set the fiscal year 2014-2015 not-to-exceed budget at $5,000. On June 10, 2015 the Board adopted the Third Amendment to set the fiscal year 2015-2016 not-to-exceed budget at $25,000. The reason behind the increased amount was anticipated increased work arising from the Fazio P.L. 101-514 contract with the United States Bureau of Reclamation. On June 29, 2016, the Board adopted the Fourth Amendment to set the fiscal year 2016-2017 not-to-exceed budget at $25,000. On June 14, 2017 the Board approved the Fifth Amendment to set the fiscal year 2017-2018 not-to-exceed amount at $20,000. The purpose of the Sixth Amendment is to set the fiscal year 2018-2019 not-to-exceed budget at $20,000 for services through June 30, 2019. Remaining balance from fiscal year 2017-2018 will return to the Water Agency’s general fund carry-over. All other terms and conditions of the contract shall remain the same. Funds for the continuation of Mr. Moose’s work are included in fiscal year 2018-2019 budget. Russel Kyle Ericson dba MIMIR Environmental Consulting The General Manager, under his signature authority, executed Task Order No. 1 with a $23,750 not-to-exceed amount and a term to end June 30, 2018. The purpose of Task Order No. 1: Amendment 070118 is to extend Task Order No. 1 term to June 30, 2019 and increase the not-to-exceed amount $15,200. The new Task Order No. 1 not-to-exceed amount will be $38,950; remaining funds from the initial $23,750 will be used towards the $15,200 increase. Remaining balance on Task Order No. 1 as of June 8, 2018 is $18,145. Frederic L. Schaefer On June 1, 2011 the Board approved an amended Task Order to the Restated Agreement with Frederic L. Schaefer for Agency Counsel services. Mr. Schaefer currently provides general counsel legal services to the Agency and the El Dorado Water & Power Authority under the Restated Agreement. Per the terms of the Restated Agreement, funds are allocated for these services on a fiscal year basis. On June 12, 2013, the Board approved a Task Order Amendment “C” to extend Mr. Schaefer’s work through June 30, 2014 for a not-to-exceed amount of $98,000. On June 11, 2014 the Board adopted Task Order Amendment “D” to extend Mr. Schaefer’s work through June 30, 2015 for a not-to-exceed amount of $98,000. On June 10, 2015 the Board adopted Task Order Amendment “E” to extend Mr. Schaefer’s work through June

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30, 2016 for a not-to-exceed amount of $100,000. On June 29, 2016 the Board adopted Task Order Amendment “F” to extend Mr. Schaefer’s work through June 30, 2017 for a not-to-exceed amount of $100,000. The Board approved Task Order Amendment “H” on June 14, 2017 to set the fiscal year 2017-2018 not-to-exceed budget at $100,000 for services through June 30, 2018. The purpose of Task Order Amendment “H” is to set the fiscal year 2018-2019 not-to-exceed budget at $100,000 for services through June 30, 2019. Remaining balance from fiscal year 2017-2018 will return to the Water Agency’s general fund carry-over. All other terms and conditions of the contract shall remain the same. Funds for the continuation of Mr. Schaefer’s work are included in fiscal year 2018-2019 budget. Sloan Sakai Yeung & Wong LLP On May 17, 2012, the Water Agency entered into a contract with the law firm of Miller & Owen in the amount of $10,000 for legal services related to organizational development including final implementation of Resolution No. WA-1-2007 (“Resolution Adopting the Continued Separation of the Water Agency from El Dorado County”) and associated human resource legal issues. The purpose of the work of this contract is to resolve long-standing organizational relationship issues with the County and related HR issues that affect almost every service area of the Water Agency. Due to the complexity of these issues and legal consequences at stake, it was necessary to retain outside counsel with expertise in local government and personnel law. At the Board meeting on August 8, 2012, the Board authorized the First Amendment to the existing contract with Miller & Owen to increase the budget by $15,000 for a new not-to-exceed of $25,000. The Board authorized the Second Amendment to the existing contract with Miller & Owen to increase the budget an additional $15,000 for a new not-to-exceed of $40,000 at its meeting on November 14, 2012. A Third Amendment was authorized at the Board meeting on February 13, 2013 increasing the budget by $35,000 (new not-to-exceed of $75,000) to continue this important work for the Water Agency through fiscal year ending June 30, 2013. On June 12, 2013 the Board approved a Fourth Amendment which increased the budget an additional $75,000 to cover work through the end of fiscal year 2013-2014. A Fifth Amendment was approved by the Board on June 11, 2014 which set the fiscal year 2014-2015 budget not-to-exceed amount at $75,000. A Sixth Amendment was adopted by the Board on April 8, 2015 which increased the FY 2014-2015 budget $25,000 for a new not-to-exceed of $100,000. A Seventh Amendment was approved by the Board on June 10, 2015 which set the fiscal year 2015-2016 budget not-to-exceed budget amount at $30,000. An Eighth Amendment was approved by the Board on September 9, 2015 to acknowledge the merger of Miller & Owen, LLP with the law firm of Renne Sloan Holtzkman Sakai, LLP effective October 1, 2015. A Ninth Amendment was approved by the Board on March 9, 2016 which increased the contract not-to-exceed amount for fiscal year 2015-2016 to $100,000. A Tenth Amendment was approved by the Board on June 29, 2017 which set the fiscal year 2016-2017 budget not-to-exceed amount at $100,000. On June 14, 2017 the Board approved the Eleventh Amendment to set the fiscal year 2017-2018 not-to-exceed budget at $100,000 for services through June 30, 2018. Amendment No.12 was executed by the General Manager to reflect the firms name change to Sloan Sakai Yeung & Wong LLP and all references in Agreement to Renne Sloan Holtzman Sakai LLP be changed to Sloan Sakai Yeung & Wong LLP. The purpose of the Thirteenth Amendment is to set the fiscal year 2018-2019 not-to-exceed budget at $100,000 for services through June 30, 2019. Remaining balance from fiscal year 2017-2018 will return to the Water Agency’s general fund carry-over. All other terms and conditions of the contract shall remain the same. Funds for the continuation of service from Sloan Sakai Yeung & Wong LLP work are included in fiscal year 2018-2019 budget.

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The Ferguson Group LLC The General Manager, under his signature authority, executed Letters of Agreements for Scope of Services #1 and Scope of Services #2. The Board approved extension letters for Scope 1 and Scope 2 to extend the term to June 30, 2018 and increase the not-to-exceed amounts to $27,000 and $33,000 respectively. The purpose of renewal letters for Scope of Services #1 and Scope of Services #2 is to extend the term to June 30, 2019 and to set retainer amounts and not-to-exceed the amounts. Scope of Services #1 retainer amount will be set at $2,250 per month with a total not-to-exceed amount of $27,000. Scope of Services #2 retainer amount will be set at $2,750 per month with a total not-to-exceed amount of $33,000.

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TO: Board of Directors FROM: Kenneth V. Payne, P.E., General Manager Tami Scowcroft, Business Services Officer DATE: June 7, 2018 SUBJECT: Annual Investment Authority for FY 2018-2019 BACKGROUND/DISCUSSION: Government Code Section 53607 authorizes the legislative body of a local agency to delegate its authority to invest or reinvest its funds to the treasurer of the local agency for a one-year period. The treasurer assumes full responsibility for all those transactions until the delegation of authority is revoked or expires. While Section 53607 provides the treasurer shall render monthly reports of those transactions to the Board, the El Dorado County Treasurer follows the criteria for such reports described in Government Code Section 53646(b)(1) which authorizes such reports to be made on a quarterly basis. The delegation of authority must be renewed annually to remain effective. It is recommended that the Board renew its authorization allowing the El Dorado County Treasurer to continue investing on behalf of the Water Agency during FY 2018-2019. (Attached: Resolution No. WA-6-2018) KVP/TDS/jvl

RECOMMENDATION: Staff recommends the Board adopt Resolution WA-6-2018, which authorizes delegation of investment authority to the El Dorado County Treasurer/Tax Collector on behalf of the Water Agency effective July 1, 2018 through June 30, 2019, in accordance with the El Dorado County Investment Policy, as approved by the El Dorado County Board of Supervisors.



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RESOLUTION NO. WA-6-2018

OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY WATER AGENCY

Resolution Adopting the Delegation of Investment Authority to County Treasurer-Tax Collector

WHEREAS, Government Code’s Section 53600 definition of “local agency” operates to include the El Dorado County Water Agency; and

WHEREAS, Government Code Section 53607 authorizes the legislative body of a local agency to delegate its authority to invest or reinvest its funds to the treasurer of another local agency for a one-year period, who shall make monthly reports; of those transactions to the Board; and

WHEREAS, Government Code Section 53646(b)(1), et seq. authorizes the County Treasurer to make quarterly reports of those transactions to the Board, which is the current practice utilized by the County Treasurer and received by the Agency; and

WHEREAS, Government Code Section 53600.3 states persons authorized to make investment decisions on behalf of those local agencies investing public funds are trustees and therefore fiduciaries subject to the prudent investor standard; and

WHEREAS, Water Code App. §96-38 makes the El Dorado County Treasurer-Tax Collector the ex officio treasurer of the El Dorado County Water Agency; and

WHEREAS, The Board of Directors desires to delegate its authority as authorized by Government Code Section 53607, and to require reports of all such transactions by the County Treasurer on a quarterly basis;

NOW, THEREFORE IT IS HEREBY ORDERED AND RESOLVED by the Board of Directors of the El Dorado County Water Agency as follows:

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EL DORADO COUNTY WATER AGENCY RESOLUTION NO. WA-6-2018 Page 2

1. The Board of Directors hereby delegates its fiduciary authority to invest or reinvest Water Agency funds deposited in the County treasury to the El Dorado County Treasurer-Tax Collector as the representative for investing, reinvesting, purchasing, acquisitioning, exchanging, selling or managing of public funds held in the County treasury. The prudent investor standard shall apply to all of the above cited financial investment decisions of the El Dorado County Treasurer-Tax Collector. Nothing in this delegation of authority shall exceed the provisions of Government Code Sections 53601, 53607 and 53635 or any other applicable public entity investment statute.

2. The County Treasurer shall report all such transactions to the Board of

Directors on a quarterly basis as authorized by Government Code Section 53646(b)(1), et seq.

3. The delegation of authority in this Resolution shall be effective from July 1,

2018 to June 30, 2019, and it requires annual renewals of its terms by formal action of the Board of Directors as required by Government Code Section 53607.

4. That any and all resolutions, practices, and procedures of the Agency in

conflict with this Resolution are to the extent of such conflict hereby repealed as of the effective date of this Resolution.

PASSED AND ADOPTED BY THE Board of Directors of the El Dorado County Water Agency at a regular meeting of said Board, held on June 13, 2018, by the following vote of said Board:

Ayes:

Noes:

Abstain:

Absent:

ATTEST:

By By Clerk of the Agency Chair, Board of Directors

I CERTIFY THAT: THE FOREGOING INSTRUMENT IS A CORRECT COPY OF THE ORIGINAL ON FILE IN THIS OFFICE.

DATE

ATTEST:

By Clerk of the Agency

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TO: Board of Directors FROM: Kenneth V. Payne, P.E., General Manager Tami Scowcroft, Business Services Officer DATE: June 8, 2018 SUBJECT: Fiscal Year 2018/2019 (FY 2018/19) Recommended Budget Public Hearing and

Adoption and Adoption of Personnel Allocations and Salary Schedule

BACKGROUND/DISCUSSION: In accordance with Resolution WA-5-2012 staff brought the recommended budget for FY 2018/19 to the Board for its review on May 9, 2018. After the budget presentation, the Board approved the recommended budget as presented and set the public hearing to a date to be determined. The public hearing date was set and determined for June 13, 2018 and staff published a public notice in a general circulation newspaper at least 10 days prior to the public hearing.

--continued-- (Attached: FY 2018/19 Recommended Budget; Resolutions WA-4-2018 and WA-5-2018) KP:TDS/jvl

RECOMMENDATION: It is recommended that the Board: (1) hold a public hearing for the Recommended Budget for Fiscal Year 2018/2019; (2) adopt Resolution WA-5-2018, adopting the Recommended Budget and Reserve for Fiscal Year 2018/2019 with any revisions, reductions, or additions the Board deems necessary; (3) authorize the Board Chair to sign any budget implementation paperwork required by the County of El Dorado; and (4) adopt Resolution WA-4-2018, approving the personnel allocations and salary schedule.



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On May 30, 2018 and on June 1, 2018 a notice was published in the Mountain Democrat and in the Tahoe Daily Tribune that a public hearing for the FY 2018/19 recommended budget was set for June 13, 2018 at 10:00 a.m. and the recommended budget was available for public review prior to the hearing. The notice also advised the public that they may attend the public hearing and comment on the recommended budget. PUBLIC HEARING AND ADOPTION OF FY 2017/18 RECOMMENDED BUDGET It is recommended that the following take place at the June 13, 2018 Board meeting:

1. Hold the public hearing for the recommended budget 2. Board directs staff to make any revisions, reductions, or additions the Board deems

necessary 3. Adopt FY 2018/19 recommended budget (as revised) and reserve through Resolution

WA-5-2018 4. Authorize Board Chair to sign budget documents as required by El Dorado County 5. Review the carry-over calculation used in the FY 2018/19 budget 6. Adopt Resolution WA-4-2018, approving the personnel allocations and salary schedule

RECOMMENDED BUDGET The budget of $4,582,167 is balanced with revenues equaling expenditures (attached). This budget was prepared using the budget and expenditure priority guidelines established in the Expenditure Priority Policy No. B-1003 (adopted November 14, 2012) and the Budget Policy No. B-1001. PUBLIC COMMENT LETTERS As of the date of this agenda item, no public comments have been received. PERSONNEL ALLOCATIONS AND SALARY SCHEDULE Government Code Section 29007, requires the Board to annually adopt a resolution approving the allocated personnel positions and the applicable salary ranges included in the budget. The three positions included in the budget are:

• Water Agency General Manager (1) • Business Services Officer (1) • Board Clerk (1)

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The salary schedule for the FY 2018/19 budgeted positions is:

El Dorado County Water Agency Salary Schedule

Fiscal Year 2018-2019

Position Title Step 1 Step 2 Step 3 Step 4 Step 5

Business Services Officer Hourly $45.26 $47.52 $49.90 $52.39 $55.00

Monthly $7845.07 $8236.80 $8649.33 $9080.93 $9533.33

Board Clerk Hourly $33.86 $35.55 $37.33 $39.20 $41.16

Monthly $5869.07 $6162.00 $6470.53 $6794.67 $7134.40 Water Agency General Manager Annual salary set periodically by Board.

Attached for the Board’s approval is Resolution WA-4-2018, which confirms the allocated positions and salary schedule for FY 2018/19.

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El Dorado County Water Agency Fiscal Year 2018-19

Recommended Budget

Recommended Budget Review at Board Meeting on May 9, 2018 Agenda Item #5 Recommended Budget Hearing on June 13, 2018

Contents

Budget Summary Based on Policy B-1003 (effective November 14, 2012) ............. 1

Funding Sources ...................................................................................................... 2

Expenditures Detail and Notes ............................................................................ 3-4

Worksheets

Memberships (4220) ......................................................................... 5

Memberships, Legislative Advocacy (4221) ....................................... 6

Projects (4300) ................................................................................... 7

Travel & Transportation (4503, 4600, 4602) ................................... 8-9

Contributions and Cost Shares (5240) ....................................... 10-11

Fixed Assets (6040, 6042) ................................................................ 12

Notes ..................................................................................................................... 13

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Proposed BudgetAgency Request Amended 1 Mid Year

Board Approved

Estimated Carry-overCarry-over from Prior Fiscal Year 2017-18 2,072,134 - - 2,072,134

Estimated SourcesTaxes - Property 2,352,986 - - 2,352,986 Penalty & Costs on Delinquent Taxes 544 - - 544 Investment Income - Interest 4,348 - - 4,348 State Homeowner Property Tax Relief 146,556 - - 146,556 RDA Pass-thru 5,435 - - 5,435 Other Charges for Services 15 - - 15 Miscellaneous Revenue 150 - - 150

Subtotal 2,510,033 - - 2,510,033

Combined Carry-over & Sources Total 4,582,167 - - 4,582,167

Estimated ExpendituresPriority 1: Water Projects

Projects 2,427,204 - - 2,427,204 Cost Shares 267,666 - - 267,666

Priority 2: OperationsSalaries & Employee Benefits 583,383 - - 583,383 Supplies, Equipment, Leases, etc. 199,735 - - 199,735 Professional Services 265,000 - - 265,000 EDC Service Charges 56,326 - - 56,326 Fixed Assets 5,000 - - 5,000 To General Cash Flow Reserves - - - - To Designated Reserve (Legal) - - - -

Priority 3: Government Agency & Unrepresented Area Projects

Unrepresented Projects 757,853 - - 757,853 Government Agency Cost Share Projects 20,000 - - 20,000

Expenditure Total 4,582,167 - - 4,582,167

(over) / under budget 0 - - 0

Reserve General Cash Flow Reserve as of June 30, 2014 1,750,000

FY 2018-19 Contribution - Total Reserves 1,750,000

Notes:Recommended Budget May 9, 2018 Public Hearing and Recommended Budget Adoption June 13, 2018

1 For notes on budget adjustments, see the attached Expenditure budgets.

Revisions

El Dorado County Water AgencyRecommended Budget Fiscal Year 2018-19

Budget Summary Based on Policy No. B-1003 Expenditure Priority (approved November 14, 2012)

Designated Legal Reserve: On August 9, 2017, the Board of Directors approved the use of the un-quantified legal obligations reserve to pay the unfunded liability balance owed to CalPERS.

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DescriptionFY 2016-17

ActualsFY 2017-18

BudgetFY 2018-19

Hearing Amended Mid-YearFY 2018-19

Budget

RevenuesProperty Taxes 2,598,870 2,306,849 2,352,986 - - 2,352,986

Penalty and Costs on Delinquent Taxes 923 533 544 - - 544

Interest 45,966 4,263 4,348 - - 4,348

Disaster Relief (Angora Fire)/ State - Homeowners' Property Tax Relief 48,649 657,307 146,556 - - 146,556

RDA Pass-thru 8,020 5,328 5,435 - - 5,435

Miscellaneous Services/Cost Share Contracts - 15 15 - - 15

Miscellaneous Revenue - 150 150 - - 150

Total Revenues 2,702,428 2,974,445 2,510,033 - - 2,510,033

Carry-over/ReservesFund Balance Carry-over 4,112,232 3,739,321 2,072,134 - - 2,072,134 From Reserves - - - - - -

Total Carry-over 4,112,232 3,739,321 2,072,134 - - 2,072,134

Total Funding Sources 6,814,660 6,713,766 4,582,167 - - 4,582,167


Funding Sources

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DescriptionFY 2016-17

ActualsFY 2017-18

BudgetFY 2018-19


Budget

Priority 1: WaterProjects and Programs 580,011 3,224,312 2,427,204 - - 2,427,204

Contributions and Cost Shares 78,135 1,022,049 267,666 - - 267,666 Priority 1: Total 658,146 4,246,361 2,694,870 - - 2,694,870

Priority 2: Salaries & Employee BenefitsSalaries & Wages 145,893 358,581 423,340 - - 423,340 Benefits 73,906 178,155 160,043 - - 160,043

219,799 536,736 583,383 - - 583,383

Priority 2: Services & SuppliesOffice Expenses (leases, insurance, etc.) 114,503 91,274 95,105 - - 95,105 Memberships - General 1 5,370 2,875 6,760 6,760 Memberships - Legislative Advocacy 1 24,198 187,670 35,970 - - 35,970 Professional Services (financial, HR) 1 326,682 482,544 265,000 - - 265,000 Special Departmental Expense / Staff Dev 1 4,310 14,273 14,070 - - 14,070 Transportation and Travel 1 4,933 33,303 32,830 - - 32,830 Employee Private Auto Mileage 1 633 15,000 15,000 - - 15,000

480,629 826,939 464,735 - - 464,735

Priority 2: MiscellaneousEDC Charges 2 30,181 57,426 56,326 - - 56,326 Fixed Assets 1 - 5,000 5,000 - - 5,000 To General Cash Flow Reserve 3 - - - - - - To Designated Reserve (Legal) 4 - - - - - -

30,181 62,426 61,326 - - 61,326

Priority 2: Total 730,609 1,426,101 1,109,444 - - 1,109,444

Priority 3: ContributionsNon-Purveyors 128,611 415,000 757,853 - - 757,853 Purveyors 745,955 626,304 20,000 - - 20,000

Priority 3: Total 874,565 1,041,304 777,853 - - 777,853

Total - Expenditures 2,263,321 6,713,766 4,582,167 - - 4,582,167


Expenditures

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Notes to Expenditures:

(1) See supporting documents on the following pages.

(2) Includes charges paid to El Dorado County for Information Technology support for phones and computers, as well as charges for maps and other services provided by the County. Charges are generally made at the time service is rendered. If additional funding is required, it will be transferred with Board approval from Professional Services (sub-object 4300).

(3) General Cash Flow Reserves to cover funding for the first three-quarters of the fiscal year.

(4) Designated Reserve is for un-quantified legal risk expenditures that have not been identified. On August 9, 2017, the Board of Directors approved the use of the un-quantified legal obligations reserve to pay the unfunded liability balance owed to CalPERS.

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Association/Group

FY 2016-17

Actuals

FY 2017-18

BudgetFY 2018-

19 Hearing AmendedMid-Year

FY 2018-19 Budget

Current MembershipsAmerican Water Works Assn (AWWA) 255 270 290 290

Information on the management of water supply reliability and drought, watershed, water quality regulations, conservation and energy demand.

Local Chambers of CommercePublic outreach and education to community business leaders on projects, programs and important issues of Water Agency and local purveyors.

Divide Chamber of Commerce 100 120 140 140 EDC Chamber of Commerce 250 280 300 300

El Dorado Hills Chamber of Commerce 265 295 315 315 Lake Tahoe South Shore Chamber of Commerce 240 315 325 325 Sacramento Metro Chamber of Commerce 399 425 450 450 Shingle Springs/Cameron Park Chamber of Commerce 170 190 190

SAGE - 100 100 Professional membership

Water Education Foundation 1,000 1,000 1,000 1,000 Pillar Member

Sacramento River Watershed Program - - - - Support the Sacramento River Watershed, including American River

Cap to Cap 1,250 1,500 ASCE - - 350 Regional Water Authority Power House Science Membership 1,611 1,800

Subtotal 5,370 2,875 6,760 - - 6,760

Proposed MembershipsThere are no proposed memberships for FY 17-18 - - - -

Subtotal - - - - - -

Total Memberships 5,370 2,875 6,760 - - 6,760

El Dorado County Water AgencyRecommended Budget Fiscal Year 2018-19Priority 2: Memberships (sub-object 4220)

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Association/GroupFY 2016-

17 ActualsFY 2017-18

BudgetFY 2018-19


Budget

Current Memberships

Association of CA Water Agencies (ACWA) 9,335 9,600 9,600 9,600

Fed/State Water Issues/ ProgramsCA Urban Wtr Conservation Co - 700 -

Water Conservation/StatewideCentral Valley Proj Water Assn 750 1,000 1,000 1,000

Federal Water Project IssuesCalifornia Special Districts Association (CSDA) - 6,370 6,370 6,370

Mountain Counties Water Resources Assn (MCWRA) 8,750 10,000 9,000 9,000

Mountain Counties Water IssuesRegional Water Authority (RWA) 4,700 5,000 5,000 5,000 Northern CA Water Alliances/Interests 5,000 5,000 5,000

Subtotal 23,535 37,670 35,970 - - 35,970

Proposed MembershipsFederal Advocacy Services - 100,000 - - - State Advocacy Services - 50,000 - - -

Subtotal - 150,000 - - - -

Total Memberships 23,535 187,670 35,970 - - 35,970


Priority 2: Memberships - Legislative Advocacy (sub-object 4221)

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Projects VendorPriority

aFY 2016-17

ActualsFY 2017-18

BudgetFY 2018-19


Budget

WATER RIGHTS/SUPPLY FAZIO/CVP P.L. 101-514 52,450 175,000 62,000 - - 62,000 REGIONAL PROGRAMS 6,183 970,000 923,304 - - 923,304 AGENCY PROGRAMS 284,970 20,000 73,000 - - 73,000 WATER SUPPLY PLANNING 84,479 484,491 611,703 - - 611,703 HYDRO DEVELOPMENT 24,945 110,000 15,000 - - 15,000 WATERSHED/STORMWATER PROGRAMS 47,000 730,000 427,050 - - 427,050 WATER USE EFFICIENCY/CONSERVATION & OUTREACH 36,826 225,000 86,000 - - 86,000

IRRIGATION MANAGEMENT SERVICES 56,666 85,000 - - 85,000 CONTRIBUTIONS/NON-PURVEYOR - 50,000 50,000 - - 50,000 ADMINISTRATION/OPERATING COSTS Engineering/Planning - 175,000 325,000 - - 325,000 Program Management 196,723 217,544 102,000 - - 102,000 Outreach/Education - 199,821 125,000 - - 125,000 Regulatory Monitoring/Advocacy 107,175 355,000 225,000 - - 225,000 Human Resources/Organizational Development (Legal) 61,992 100,000 - - 100,000 General Legal 49,989 100,000 105,000 - - 105,000 Water Rights/Environmental- Legal 7,928 60,000 70,000 - - 70,000 Miscellaneous Services 17,978 105,000 105,000 - - 105,000 Services for Agency Organizational Efficency - 40,000 40,000 - - 40,000

Totals (breakdown by priority below) 1,035,304 4,121,856 3,450,057 - - 3,450,057

Notes:

Types of Expenses PriorityFY 2016-17

ActualsFY 2017-18

BudgetFY 2018-19


Budget

Water Projects Priority 1 580,011 3,224,312 2,427,204 - - 2,427,204 Administration/Operations Priority 2 326,682 482,544 265,000 - - 265,000 Purveyor and non-purveyor projects unless Hydro or Water Rights Priority 3 128,611 415,000 757,853 - - 757,853

1,035,304 4,121,856 3,450,057 3,450,057

(b) Vendors labeled "TBD" will be identified as the fiscal year progresses and brought to the Board for approval as directed by the Purchasing Policy.

(c) These agreements include multi-year task orders. Budgets remaining for FY 2017-18 will be rolled over from carry-over into the FY 2018-19 budget.

(e) Includes costs for miscellaneous services such as temporary help, document shredding, or background checks.


Professional Services (sub-object 4300)

(a) The "Priority" column designates whether the project is Priority 1, 2, or 3 based on Expenditure Priority Policy No. B-1003. Following is a breakdown of the priorities by fiscal year:

(d) In addition to providing general legal services to the Water Agency, legal services are provided to the El Dorado Water & Power Authority (at no extra charge). Legal advice is also provided for FAZIO and SWRP.

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Description Days Nights Hearing AmendedMid-year Adopted

OVERNIGHT/OUT-OF-STATE TRAVEL aAssociation of CA Water Agencies (ACWA)

Spring 2019 conference(Northern California)

General Manager 4 3 2,000 2,000 Board of Director 4 3 2,000 2,000 Board of Director 4 3 2,000 2,000

Fall 2018 conference(Southern California)

General Manager 4 3 2,500 2,500 Board of Director 4 3 2,500 2,500 Board of Director 4 3 2,500 2,500

ACWA Federal Affairs Conference 2019(Washington, D.C.)

General Manager 5,000 5,000 Board of Director 5,000 5,000 Board of Director 5 4 5,000 5,000

Regional Chamber Conferences 2019 Cap-to-Cap(Washington, D.C.)

- Board of Director 5,200 5,200 Board of Director 5 4 5,200 5,200

American Society of Civil Engineers, EWRI

Annual Conference (US)

General Manager 5 4 4,500 4,500 USBR Sponsored by Central Valley Project Water Association

Mid-Pacific Region Water Users Conference (Nevada)

General Manager 4 3 2,000 2,000 4 3 -

CSDA Board Secretary/Clerk ConferenceBoard Clerk 4 3 1,500 1,500

Staff Training, Off-site Meetings, and Unidentified Travel a 15,000 15,000

Total Budget (breakdown by sub-object below) 61,900 61,900


Priority 2: Transportation & Travel (sub-objects 4503/4509, 4600 and 4602)

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Description Days Nights Hearing AmendedMid-year Adopted

Priority 2: Transportation & Travel (sub-objects 4503/4509, 4600 and 4602)

Travel Budget Summary

FY 2016-17

ActualsFY 2017-18 Budget

FY 2018-19 Hearing Amended

Mid-Year

FY 2018-19

Budget

Registration Fees (s/o 4503/4509) 4,310 14,272 14,070 14,070

Transportation & Travel (s/o 4600) b 4,933 33,303 32,830 32,830 Private Vehicle Mileage (s/o 4602) 633 15,000 15,000 15,000

Total Services 9,876 62,575 61,900 - - 61,900

Notes:

(b) Transportation & Travel (sub-object 4600) includes, meals, lodging, airfare, car rental, taxis, shuttles, and miscellaneous expenses (e.g., parking).

(a) Overnight, out-of-state travel, or travel expenditures that exceed the limits of the Travel Policies B-1006 and B-1017 will be brought to the Board for approval.

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DescriptionPriority

a FY 2016-17

Actuals FY 2017-18

Budget FY 2018-19

Hearing Amended Mid-Year FY 2018-19

Budget

Water Rights ContributionsEl Dorado Water Reliability Project c

El Dorado Water & Power Authority Supplemental Water Rights Project Contribution 1 - 300,000 - - El Dorado Water & Power Authority Operation Contribution 1 6,400 9,320 10,500 10,500

Joint Delta Advocacy ProgramNorthern California Water Alliance 1 8,564 5,000 5,000 5,000 Joint Defense Group 1 6,000 - - Rec Basin Study (RWA) 1 9,323

MembershipsWater Forum - City of Sacramento 1 9,699 15,000 15,000 15,000 Government Agency Cost Shares/GrantsAnnual Cost Shares b

Tahoe City P.U.D. 3 - 109,299 - - South Tahoe P.U.D. 3 490,798 401,265 - - El Dorado Irrigation District 3 167,253 - - Georgetown Divide P.U.D. 3 75,279 - - Grizzly Flats C.S.D. 3 4,125 34,240 - - Other - El Camino Elementary School (Pilot Project) 3 - 11,500 - - Unidentified Purveyor 3 - 50,000 - - CABY JPA 3 3,500 20,000 20,000 20,000 CABY Grant Funding Support - NID 1 17,050 - 18,000 18,000 CABY Prop 84 Grant Funding - County of El Dorado 1 584,950 81,961 81,961 CABY Prop 84 Grant Funding - SYRCL 1 27,099 46,779 38,505 38,505 WaterSMART Drought Contingency Grant 1 - 46,779 48,700 48,700 WaterSMART Drought Resiliency Grant (EID) 1 - 46,779 50,000 50,000

Hydro Development Cost SharesUnidentified Purveyor 1 - 20,000 -

Water Rights Cost ShareUnidentified Purveyor 1 - 25,000 -


Contributions and Cost Shares Worksheet (sub-object 5240)

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DescriptionPriority

a FY 2016-17

Actuals FY 2017-18

Budget FY 2018-19

Hearing Amended Mid-Year FY 2018-19

Budget

Recommended Budget Fiscal Year 2018-19Contributions and Cost Shares Worksheet (sub-object 5240)

Government Agency Cost Shares/Grants (continued)Watershed Program

Program Development with R.C.D. 1 5,000 - - Tour - El Dorado/Georgetown Divide R.C.D. 1 - 5,000 - - Ag in the Classroom 3 2000 - - University of the Pacific 3 3000 -

Totals (breakdown by priority below) 824,090 1,741,911 287,666 - - 287,666

Notes:(a) Each budget line item is assigned a priority number based on Expenditure Priority Policy No. B-1003. The breakdown is as follows:

PriorityFY 2016-17

ActualsFY 2017-18

BudgetFY 2018-19


BudgetPriority 1 (sub-object 5240) 78,135 1,022,049 267,666 - - 267,666 Priority 3 (sub-object 5240) 745,955 626,304 20,000 - - 20,000

824,090 1,648,353 287,666 - - 287,666

(d) May include fire related projects. (c) The El Dorado Water Reliability Project changed its name from the Supplemental Water Rights Project in fiscal year 13-14.

(b) The Board certified a list of purveyor projects for FY 2018/19 at its meeting on May 9, 2018. Contracts for these projects will be brought to the Board as part of the FY 18-19 final budget adoption.

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FY 2016-17 Actuals

FY 2017-18 Budget

FY 2018-19 Hearing Amended Mid-Year

FY 2018-19 Budget

Equipment: Items over $1,500 each (sub-object 6040)

Office furniture: Replacement due to breakage or to meet ergonomic/safety needs of staff. - 2,000 2,500 2,500

Subtotal Equipment - 2,000 2,500 - - 2,500

Computers: Items over $1,500 each (sub-object 6042)

Computer/server hardware: Provide enhancement or replace computer related equipment to maintain Agency's technology. - 2,500 2,500 2,500

Subtotal Computers - 2,500 2,500 - - 2,500

Total Fixed Assets - 4,500 5,000 - - 5,000


Priority 2: Fixed Assets (sub-objects 6040 & 6042)

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Purchase and Sale Agreement - "Texas Hill" Lands

To acknowledge a long-term notes receivable representing the last payment due from the El Dorado Irrigation District (EID) for the purchase of lands from the Water Agency, which were located within the proposed Texas Hill Reservoir Site. This last payment of $3,378,360 is due when EID obtains construction financing for and commences construction of the Texas Hill Reservoir. In the event EID or its successors in interest should ever use or sell any of the properties for any purpose inconsistent with the development of a Texas Hill Reservoir, all funds realized thereby by EID or its successors may be disbursed only to fund the development of increased water supplies or increased waste water capacity for the benefit of customers or potential customers to be served by EID or its successors.

El Dorado County Auditor's Office has advised the Water Agency that due to the uncertainty of the debt repayment, with repayment conditional upon certain events occurring and not by a certain date and/or payment plan, the annual audit report will no longer acknowledge this long-term repayment as a notes receivable. This spreadsheet is to provide historical documentation of this outstanding repayment until such time as the debt is repaid. Purchase and Sale Agreement for Texas Hill Properties approved February 6, 1996. First Amendment approved April 23, 1996.

Total Receivable 3,378,360


Notes Receivable (Long-term debt repayment)

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Resolution Adopting the

Fiscal Year 2018-2019 Budget and Reserve Amounts

WHEREAS, Division 3, Title 3 of the California Government Code commencing with Section 29000, et seq. of Chapter 1, establishes legal requirements and procedures for counties and special districts, such as the Water Agency, to follow in adopting their annual budgets; and WHEREAS, the Board of Directors (“Board”) by Resolution No. WA-5-2012 adopted the process and timeframe for the submission of the recommended budget, the publication of notices for the recommended budget public hearing, and the adoption of the recommended budget as then authorized by Government Code Sections 29060 through 29093; and WHEREAS, on May 9, 2018, the Board approved a FY 2018-2019 recommended budget with its revisions, reductions and additions. A public hearing date for the FY 2018-2019 recommended budget was set for June 13, 2018. A notice was published in a newspaper of general circulation at least 10 days prior to the date of the public hearing noticing the date, time and place of the public hearing and that the recommended budget is available to the public; and WHEREAS, public notices were placed at least 10 days prior to the public hearing in the Mountain Democrat and Tahoe Daily Tribune on May 30, 2018 and June 1, 2018 notifying the public of: (1) the FY 2018-2019 recommended budget’s availability for review; (2) the time and location of the public hearing on June 13, 2018; and (3) that they may attend and comment at the public hearing and/or submit proposals for revisions; and WHEREAS, the Board held the public hearing for the FY 2018-2019 recommended budget on June 13, 2018, heard public comments, and considered proposed revisions; and WHEREAS, as directed by the Board, Water Agency staff has made all revisions, deductions or increases to the recommended budget that were approved and adopted by the Board during and following the public hearing, which are included in and made a part of this resolution; and WHEREAS, the Board is now authorized by Government Code Section 29088 to adopt the budget as finally determined; NOW, THEREFORE IT IS HEREBY ORDERED AND RESOLVED that in accordance with Section 29089 et seq. of the Government Code, the Budget of the El Dorado County Water Agency for Fiscal Year 2018-2019 be and it is hereby adopted in accordance with the following,

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and as amended during and following the budget public hearing and summarized in Attachment A: Expenditures CLASS OBJECTS OF EXPENDITURES 30 Salaries and Employee Benefits $ 583,383 40 Services and Supplies $3,649,792 50 Other Charges $ 287,666 50 Other Charges - EDC Interfund $ 56,326 60 Fixed Assets $ 5,000 78 Increase to Designated Reserve $ -0- Total Expenditures: $4,582,167 Funding Sources CLASS MEANS OF FINANCING - FUND BALANCE 22 Carry-over from June 30, 2018 (FY 2017-2018) $2,072,134 CLASS MEANS OF FINANCING 01 Taxes - Property $2,352,674 01 Taxes - Other (Timber Yield Tax) $ 311 03 Penalty & Costs on Delinquent Taxes $ 544 04 Revenue-Use of Money & Property (Interest)$ 4,348 05 Intergovernmental Revenue - State $ 26,090 05 St-Other $ 120,466 12 Other Governmental Agencies $ 5,435 13 Charges for Services $ 15 19 Miscellaneous Revenues $ 150 20 Other Financing Sources $ -0- 22 Use of Reserves $ -0- Subtotal: $2,510,033 Total – Financing Means with Carry-over: $4,582,167 BE IT FURTHER RESOLVED that the Board does hereby set, establish and orders maintained a committed general cash flow reserve balance in Fiscal Year 2018-2019 at $1,750,000 [balance of reserves at end of Fiscal Year 2017-2018, plus Fiscal Year 2018-2019 contribution (-$0-) less the Fiscal Year 2012-2013 appropriation to Use of Reserves ($-0-)].

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BE IT FURTHER RESOLVED that this resolution shall take effect and be effective July 1, 2018 its Effective Date. BE IT FURTHER RESOLVED that any and all resolutions in conflict with this Resolution are to the extent of such conflict hereby repealed as of the Effective Date of this Resolution. PASSED AND ADOPTED BY THE Board of Directors of the El Dorado County Water Agency at a regular meeting of said Board, held on June 13, 2018, by the following vote of said Board: Ayes: Noes: Abstain: Absent: ATTEST: By By Clerk of the Agency Chair, Board of Directors I CERTIFY THAT: THE FOREGOING INSTRUMENT IS A CORRECT COPY OF THE ORIGINAL ON FILE IN THIS OFFICE. DATE ATTEST: By Clerk of the Agency

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Resolution Adopting the

Fiscal Year 2018-2019 Budget and Reserve Amounts

Attachment “A”

[This attachment will be updated based on the action taken by the Board of Directors during the public hearing on June 13, 2018.]

On June 13, 2018 the Board of Directors: Adopted the Fiscal Year 2018-2019 Recommended Budget and reserve amounts

as made available to the public during the public review period and presented to the Board of Directors during the public hearing.

Adopted the Fiscal Year 2018-2019 Recommended Budget and reserves with the following revisions, reductions and/or additions during the public hearing:

//

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Fiscal Year 2018-2019 Recommended Budget is adopted as follows:

Expenditures

CLASS OBJECTS OF EXPENDITURES 30 Salaries and Employee Benefits $ 40 Services and Supplies $ 50 Other Charges $ 50 Other Charges - EDC Interfund $ 60 Fixed Assets $ 78 Increase to Designated Reserve $

Total Expenditures: $

Funding Sources CLASS MEANS OF FINANCING - FUND BALANCE 22 Carry-over from June 30, 2018 (FY 2017-2018) $ CLASS MEANS OF FINANCING 01 Taxes - Property $ 01 Taxes - Other (Timber Yield Tax) $ 03 Penalty & Costs on Delinquent Taxes $ 04 Revenue-Use of Money & Property (Interest) $ 05 Intergovernmental Revenue - State $ 12 Other Governmental Agencies $ 13 Charges for Services $ 19 Miscellaneous Revenues $ 20 Other Financing Sources $ 22 Use of Reserves $

Subtotal: $

Total – Financing Means with Carry-over: $

Reserves General Cash Flow Reserves $ Un-quantified Legal Reserves $

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Resolution Adopting the Personnel Allocations and

Salary Schedule for Fiscal Year 2018-2019

WHEREAS, Division 3, Title 3 of the California Government Code, commencing with Section 29000, et seq. of Chapter 1, establishes legal requirements and procedures counties and special districts, such as the Water Agency, to follow in adopting annual budgets; and WHEREAS, the Government Code Section 29007 requires that the salary rates or ranges for each position allocated in the budget be adopted annually; and WHEREAS, the Government Code also requires that the total allocated positions be approved by the Board on an annual basis; and WHEREAS, the Water Agency by this Resolution hereby specifies the number of all budgeted positions within the Water Agency and the salary rates or ranges of the positions; NOW, THEREFORE IT IS HEREBY ORDERED AND RESOLVED that the authorized personnel allocations of the Water Agency for the Fiscal Year 2018-2019, and the number of all authorized positions in the Water Agency, are set forth as follows: Title Quantity

• Water Agency General Manager 1 • Business Services Officer 1 • Board Clerk 1 Total Allocated Positions 3

// // BE IT FURTHER RESOLVED that the current Salary Schedule for all allocated positions be established as follows:

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Salary Schedule Fiscal Year 2018-2019

Position Title Step 1 Step 2 Step 3 Step 4 Step 5

Business Services Officer Hourly $45.26 $47.52 $49.90 $52.39 $55.00 Monthly $7845.07 $8236.80 $8649.33 $9080.93 $9533.33

Board Clerk Hourly $33.86 $35.55 $37.33 $39.20 $41.16 Monthly $5869.07 $6162.00 $6470.53 $6794.67 $7134.40

Water Agency General Manager Annual salary set periodically by Board.

BE IT FURTHER RESOLVED that this resolution shall take effect and be effective July 1, 2018. BE IT FURTHER RESOLVED that any and all resolutions in conflict with this Resolution, specifically including Resolutions WA-7-2012 are to the extent of such conflict hereby repealed as of the Effective Date of this Resolution. PASSED AND ADOPTED BY THE Board of Directors of the El Dorado County Water Agency at a regular meeting of said Board, held on June 13, 2018, by the following vote of said Board: Ayes: Noes: Abstain: Absent: ATTEST: By By Clerk of the Agency Chair, Board of Directors I CERTIFY THAT: THE FOREGOING INSTRUMENT IS A CORRECT COPY OF THE ORIGINAL ON FILE IN THIS OFFICE. DATE ATTEST: By Clerk of the Agency

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Documents

El Dorado County Water Agency - edcgov.us EDCWA AGENDA... · EL DORADO COUNTY WATER AGENCY Page 3 of 4 June 13, 2018 BOARD OF DIRECTORS AGENDA Board approval is required for all