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Equal Justice Works Americorps OneJustice Orientation 2015
Wendy Lau, Executive & Operations Assistant1
Agenda
1) EJW Roles
2) Supplemental Benefits
3) Timesheet
4) Expense Tracking
5) Receipts
6) Submitting
7) Activity
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting 2
Introduction
3
EJW Americorps
OneJustice(Host Site)
WLC(placement
site)
LAFLA(placement
site)
ICLC(placement
site)
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
EJW’s Requirement
4
CompensationSupplemental Expenses(Reimbursement)
Provide proof of expenses (amt. varies per fellow)
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Supplemental ExpensesAcceptable Supplemental Expenses
Rent / Mortgage Moving Expenses
Student Loans Professional dues
Utilities
5
Amount you prove can be one or a combination of the expenses above.
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
New Timesheet
6
Expense Tracking = receipts for supplemental expenses
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Accessing Dropbox1. Go to www.dropbox.com. Do not download Dropbox.
2. Sign in on the website with username and password assigned by OneJustice.
• Forgot password? Email us directly.
• Purpose: submit monthly timesheet and receipts
7EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Download Timesheet
8
Click Download and save onto your computer.
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Click on Timesheet file.
In the shared folder
Timesheet: Check Your Numbers
These numbers should match!
9
Why?
We will send timesheet back to you to fix.
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Timesheet: Check Your Numbers
10EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Worked 9 hours - .5hr lunch = 8.5
hours/day
1 + 7.5 = 8.5 hours
How to Complete Expense Tracking Section
11
Example
Monthly Minimum Required: $1500Total Receipts: $1600
Requirement met.
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Completed by fellow
Under the Minimum
12
What do I do if I don’t have enough receipts?Discuss with us directly.
What will happen?You’ll receive a Grocery Gift Card from OneJustice (difference between monthly minimum required and total receipts).
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
$50 under minimum required
Receipts
13
Expense Type Receipt example
Rent / Mortgage Screen print of cashed out rent check in online bank account
Student loans Screen print of student loans payment page
Utilities Scanned copy of electricity/water bill
Moving Expenses Scanned copy of receipts
Professional Dues Scanned copy of bar dues
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Naming Receipts
14
1. Save screenshot of expense or scan receipt.
2. Title the File(First Name)_(Month) Receipt_(brief description)
ExampleWendy_January Receipt_RentWendy_January Receipt_Student Loan 1Wendy_January Receipt_Student Loan 2
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Print and Name Your Timesheet
15
1. Scan signed timesheet.
2. Title the File1. (First name)_(month) Timesheet2. Example: Wendy_January Timesheet
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Uploading Files
16
Click icon to upload timesheet and receipts.
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Due Dates
17
Timesheets/Receipts from… …are DUE BY 12PM onJanuary 2015 February 5, 2015
February 2015 March 5, 2015
March 2015 April 6, 2015
April 2015 May 5, 2015
May 2015 June 5, 2015
June 2015 July 6, 2015
July 2015 August 5, 2015
August 2015 September 4, 2015
September 2015 October 5, 2015
October 2015 November 5, 2015
November 2015 December 4, 2015
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting
Activity
18
ContactFor more information, please visit
one-justice.org/fellows
Wendy Lau - Executive and Operations [email protected] extension 309
Thank you!
19
Agenda
1) EJW Roles
2) Supplemental Benefits
3) Timesheet
4) Expense Tracking
5) Receipts
6) Submitting
7) Activity
EJW Roles Supplemental Benefits
TimesheetExpense Tracking Receipts Submitting 20