EIUG 14South Bank University

To scope or not to scope; orWhat the users Will

Janet Aucock Bibliographic Data Services Manager

University of St Andrews

I should have used

a catalogue

St Andrews• III customers since 1999• 2007 webpacpro and rescoping• 2007 cover images, content linking, My

Library record, preferred searches etc.• 2008/9 Federated searching using Webfeat

and open URL resolver using 360 link• Thinking about Encore or similar• SAULCAT content policy

Specialist user groups• Rare books• Film studies• Institute for Iranian Studies• Electronic resources and electronic

books digitized from St Andrews collections

System functionality you can usePublic• Scoping• Limiting• Extra indexes• Featured lists• Extra help and information, location linking, canned

searches, feedsHidden• Database structure, data content and coding• Be strict with codes, hierarchical codes• Classmark prefixes, other identifiers

Scoping: The Many Uses of Scoping in the Catalog to Help Your Patrons Locate Materials. Luis Cosmes IUG 16 Washington

http://csdirect.iii.com/ppt/iug2008-k9-scoping.zipCSDirect faq athttp://csdirect.iii.com/faq/scoping.shtml

Rare books• Scoping• Specialist indexes• Place of publication index using 752 field• Rare book name index using 7xx.x9 for owner, donor,

printer, publisher etc• Rare book keyword using 500, 510, 561, 563, 655• Some issues with rare book keyword implementation

during AVS implementation and upgrade to webpacpro

Rare books• Genre headings in 655• Local classmark search for non LC

classified collections• Full use of 008 codes for

illustrations and content• Language limiting is popular in this

scope

Rare books• Canned searches eg to link to physical

or virtual collections• Collection level records and links to

related collections eg Manuscripts database and photographic database

• Future plans to link to images of the material

Film studies

Film studies• Audiovisual scope. Based on local material type

code y. Covers DVDs, videos and audio cds• Quicker retrieval• More focused browse searches• Useful hyperlinks• Headings for directors, stars, leading actors and

actresses, authors/screenwriters• Internet Movie Database link in each record

Film studies• Showing the original production date in the title field

using 245 subfield f• Country of production is entered into the 534 note

field• Subject headings qualified by geographic

subdivisions eg Feature films, Documentary films• Topical and personal subject headings as

appropriate

Film studies• Using genre headings in 655 fields• Sourced from the Library of Congress Moving

Image Genre-Form Guide athttp://www.loc.gov/rr/mopic/miggen.html• Constructed from genre qualified by form

descriptor and source of the heading eg Comedy|vFeature.|2migfg.

Film studies• RSS feeds for recently acquired DVDs• Want to add cover images and content

enrichment. Adding UPCs.• Extra coding with classmark prefixes• Extra coding with item location codes• Retrospective work on adding special fields

Institute for Iranian studies

Institute for Iranian studies• We chose not to scope• Item location codes and prefixes• Our first open access special collection• Enabled Unicode in the webpac• Using 880 tags• Featured list of Iranian material

Institute for Iranian studies• Persian language limit• Offer location linking by item location code• Special help on viewing non Roman scripts

eg browser information, font information, transliteration table

• Sourcing of bibliographic records• Contacts with Iran

Electronic resources• Scoping• MEMSO (Medieval and early modern

sources online)• Use of MARCedit software fromhttp://oregonstate.edu/~reeset/marcedit/html/

index.php• Arts server records

Database maintenance• Specialist views on data not just

needed for public retrieval but also for data maintenance

• Crucial tools: Create Lists, Global update, batch loading and customised load tables

What next? Was this Much Ado About

Nothing?

Feedback and positive factors• User satisfaction• Funding bids• Adverts for our progress• Open Worldcat• Records in COPAC

Actions for St Andrews• More subject and format based feeds• More customized subject and format listings for

Recent Accessions lists eg IUG presentation by Bob Duncan at IUG Washington

http://ww2.lafayette.edu/~library/bd/iugdc/• Iranian studies ideally we need a subject specialist for

this material• Film studies. More canned searches and feeds would

be ideal

Actions for St Andrews• More analysis of what users want and how users are

using the webpac eg Google analytics. See presentation from IUG Washington by Rebekah Kilzer

https://kb.osu.edu/dspace/bitstream/1811/31951/1/GA0804_kilzer.pdf• Look more at stats from the system and web access

logs• Add more web 2.0 features. John Wenzler IUG

presentation athttp://online.sfsu.edu/~jwenzler/research/webPAC2.pdf

Actions for St Andrews• More retro to get the info. into our webpacs in the

first place. • Film studies streaming. • Content policy for the webpac currently this is our

physical print and av resources and the e resources we purchase. Granularity eg EEBO and ECCO

• Integrate and adapt to federated searching implementation

• Sell our webpac some more• Look at products like ENCORE

System functionality• Spellcheck not working with scoped

searches• Scope retained on canned searches

from out with the Millennium server

We should be concerned about costs and resources!!• Care needed to avoid duplication of data and wasting

resources• Could we source the information and the specialist

searching capabilities from external sources.

But the advantages are • Added value.• Meaningful filters• Efficient searching

Alls well that ends well