EIS Progress Report

Steering Committee MeetingDecember 3, 2008

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Major Milestones AchievedSeptember - October 2008

Planned milestones Results

Acquisition of EIS hardware •Board approved the purchase 7/7/2008. •Purchase Order issued 7/31/2008. •Equipment arrived the week of 9/15/2008.

Acquisition of EIS implementation services

•Completed the selection process 6/4/2008. •Submitted for Board approval 9/8/2008

Hardware and software installed •Technical Architecture Document 9/15/08 •Banner Pre-install validation 9/22/08•Banner Seed Install 9/29/08 •System status verified by SunGard 10/26/08

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Major Milestones AchievedNovember 2008

Planned Milestones ResultsIdentity Management planning •Single sign on study and recommendation 11/5/08.

•Deployment strategy 11/5/08.

Luminis Portal platform install • Portal hardware operational 11/7/08.

Finance Business Process Analysis •Business process analysis of the old and new 11/11/08. •Change strategy recommendation 11/11/08.

HR Training Kick Off •Training of HR users on Banner system. 11/11/08.

Luminis Parallel Deployment •Fault tolerant architecture installed 11/14/08

Luminis Content Planning sessionTown Hall Meeting (Foothill / De Anza)

•Deployment recommendation of Luminis portal content 11/18/08

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Major Events AheadDecember 2008

Planned activities Dates •Expected results

Student Business process Analysis 12/1/08 •Business process analysis between the old and new•Change strategy recommendation

Finance Technical training 12/1/08 •ETS internal technical team training•Maintenance of Finance module

HR Training 12/8/08 •HR Foundation basic training•Employment administration

Financial Aid Business Process Analysis 12/8/08 •Business process analysis between the old and new•Change recommendation

Report Strategy –ODS (Operational Data Store) planning call

12/15/08 •Planning the installation of ODS reporting environment in January 2009•Introduction to team leads of ODS

Purchasing training 12/15/08 •Purchasing training on Banner purchasing module

Oracle training 12/15/08 •ETS technical team training

Disaster Recovery RFP 12/16/2008 •11/11– Invitation to Bid release•12/16 – Bid response deadline

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Major Events AheadJanuary 2009

Planned activities Dates •Expected results

Oracle training 1/12/09 •Oracle database access language training•ETS technical team•Acquire capability to write query language

Student Implementation Planning 1/19/09 •Student module implementation planning•Project team task layout and planning

Luminis Data Integration 1/19/09 •Lumins core Banner module data integration

HR training 1/26/09 •Benefits, deductions, tax administration training•Understanding of functionalities of Banner HR module

Luminis Organizational Planning 1/26/09 •Luminis deployment role and task assignments•Roll out task plan for Luminis module

Data Warehouse installation TBD •Installation of Banner ODS and Enterprise Data Warehouse.

Disaster Recovery Board agenda 1/20/09 •Outcome of the selection of DR RFP

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Project Progression Chart       Started

  In Progress Q3  Finished Sep Oct Nov Dec J an Feb Mar Apr May J un J ul Aug Sep Oct Nov Dec J an Feb Mar Apr May J un J ul Aug Sep Oct Nov   Actual   Planned

1 Software Installation 7/21/08 12/5/082 Business Process Analysis 9/15/08 12/29/08

3 Identify and Access Mgmt 10/13/08 6/17/094 Integrations/Interfaces 10/6/08 1/31/115 Integration Assessment 10/6/08 12/9/086 Luminis IV - Finance Users 9/3/08 7/17/097 Banner Finance - Phase 1 10/10/08 7/16/098 Banner Finance Phase 2 -

budget8/17/09 2/1/10

9 Human Resources 10/21/08 1/19/1010 Banner Student -Admission 10/6/08 3/2/10

11 Banner -Financial Aid 10/6/08 3/2/1012 Banner Advancement 1/18/10 1/24/1113 Banner Document

Management8/10/09 4/15/10

14 Banner Operational Data Store

11/17/08 4/20/10

15 Banner Data Warehouse 11/17/08 4/20/1016 DegreeWorks 6/8/10 1/17/11

Go Live Date       Planned Activities  In ProgressCompleted

2008 2009 2010Q4 Q1 Q2 Q3 Q4 Q2 Q3 Q4Q1

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Project budgetCurrent budget vs expenditure as of 11/30/2008

Project Item Budget amount Expenditure Balance

Banner/Oracle Implementation 3 years

6.6M 6.3M +0.3M

EIS Hardware 1.0M 1.1M -0.1M

Backfill 1.7M 0 1.7M

Start up cost year 2/3 1.3M 0 1.3M

Project Contingency 1.2M 0 1.2M

Total 11.8M 7.4M 4.4M

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SunGard project implementation hours

As of 11/30/2008Task Hours used Hours planned % of total completed

Project Management 822.5 920 / 4,400* 89 / 18.6

Review and validate proposed environment

80.0 80.0 100.0

Banner Installation 179.0 189.0 95.0

HR consulting 92.5 1,036.0 8.0

Finance consulting 36.0 1,045.0 3.5

Luminis 231.0 740.0 31.0

Business Process Analysis 294.5 640.0 45.0

Other tasks 492.0 9,478.0 5.1

Total hours 2,227.5 17,608.0 12.7

Implementation consulting hours for 3 years based on Sungard RFP 1152 proposed hours* 1st year allocated hours / three years total hours04/19/23 8

Questions

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