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Band Manual 2017-2018

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SCES & SCHS Band Program Band Manual

2017-2018

Table of Contents

3 . . . . . . . . . . . . . . . . . . . . . . . . Introduction Purpose Letter to Parents 4 . . . . . . . . . . . . . . . . . . . . . . . . Ensembles: Beginner Band Advanced Band Symphonic Band Marching Band Color Guard/Winter Guard Basketball Pep Band Jazz Ensemble Percussion Ensemble

6 . . . . . . . . . . . . . . . . . . . . . . . . Discipline 7 . . . . . . . . . . . . . . . . . . . . . . . . Grading 8 . . . . . . . . . . . . . . . . . . . . . . . . Leadership 9 . . . . . . . . . . . . . . . . . . . . . . . . Student Officers 11 . . . . . . . . . . . . . . . . . . . . . . .2017-2018 Band Council 12 . . . . . . . . . . . . . . . . . . . . . . .Attendance Policies 13 . . . . . . . . . . . . . . . . . . . . . . .Performance, Travel, and Rehearsal Information 15 . . . . . . . . . . . . . . . . . . . . . . .Instrument Rules 16 . . . . . . . . . . . . . . . . . . . . . . .Uniform Rules 17 . . . . . . . . . . . . . . . . . . . . . . .Music Library 18 . . . . . . . . . . . . . . . . . . . . . . .Policies Regarding: Stand Information Color Guard Captains Wind and Percussion Players School Sports/Functions Chair Challenges

19 . . . . . . . . . . . . . . . . . . . . . . .Band Banquet Expectations 20 . . . . . . . . . . . . . . . . . . . . . . .Responsibilities of Parents and Students Conclusion 21 . . . . . . . . . . . . . . . . . . . . . . .Student’s Information 22 . . . . . . . . . . . . . . . . . . . . . . .Permission to Publish 23 . . . . . . . . . . . . . . . . . . . . . . .Medical Information Form 24 . . . . . . . . . . . . . . . . . . . . . . .Membership Contract

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Introduction This manual is intended to supply helpful information for students and parents. In addition, this manual contains a number of rules, regulations and consequences for the students. We hope it will answer questions and concerns about the Southern Choctaw Elementary and High School Band, from rehearsal to performance and everything in between, including both expectations and responsibilities. This manual, while thorough, is not intended to be all-inclusive. The director will handle all situations with due discretion. If you need information that does not appear here, please ask the director. He will try to assist you in whatever way possible.

Purpose

The purpose of the Southern Choctaw Elementary and High School Band is to give each member of the organization the opportunity to strive for excellence through his or her musical and marching performance, to create positive, exciting school memories through band participation and to reach for a common goal of excellence that only can be achieved through teamwork. Through our quest for excellence, we will provide entertainment and school spirit at all football games, concerts and other community events.

Reaching for and maintaining a tradition of excellence takes the effort of every individual within our program. The respect of others will be earned through the image we present every time we appear in public. We must present an image that shows only pride, quality and excellence. By making the decision to be a member of the band, you will find that the other band members will depend on you, and likewise, you will depend on them. You need to work very hard to ensure that you will not let your fellow band members down.

Participation in the SCES and SCHS Band will help to foster the following qualities: self-discipline, teamwork, hard work, self-confidence, problem solving, concentration, self-expression, coordination, goal setting, memory skills, poise, social skills, and constructive-positive school memories.

As you can see, there are many benefits that come with participating in the Southern Choctaw Elementary and High School Band. Don't worry; we are also going to have lots of fun. We will certainly experience plenty of social fun. But we must also work hard enough to give ourselves the opportunity to experience that unique feeling of fun that only exists while we are in the midst of an amazing performance, and everyone knows it.

Letter to Parents

Dear Band Parents,

Thank you for reading this manual, for your support of its contents, and especially for the opportunity to work with your sons and daughters! Our organization can reach its potential only if we have your active support.

There are several ways in which you can provide support and encouragement for your child: attending performances, encouraging home practice, and be active in the Band Boosters organization to help raise funds for our program. Assisting him or her in meeting responsibilities provides incentives for your son or daughter to do well. In addition, it will improve the quality of the band program. It is no secret that the success of our band program is due in part to the tremendous support of the parents. Your signature on the Parent/Student Agreement Form is my indication that you are thoroughly familiar with the contents of this handbook. I hope that you will enjoy being a part of our organization!

Sincerely,

Will Pierce, Director of Bands

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Ensembles

Beginner Band

Students at Southern Choctaw Elementary School have the opportunity to join the Beginner Band in 6th grade. The Beginner Band focuses on learning rhythms, notes, and playing an instrument. The Beginner Band meets during the school day. Students learn and play out of the Essential Elements 2000: Book I.

The Beginner Band plays for the annual Christmas Concert, Pops Concert, Spring Concert, and other performances scheduled throughout the year. Students are encouraged to attend solo and ensemble events.

Advanced Band

The Advanced Band is composed of students in 7-8 grades at Southern Choctaw High School who have had at least one year of band experience. The Advanced Band studies music literature on an intermediate scale where students will gain a wider range on their instrument. Students in the Advanced Band are also a part of the “Marching Chiefs.” Marching band music will be rehearsed in the Advanced Band class. Students will continue to play music out of band methods books to enhance their musical ability. Students will learn and play out of the Essential Elements 2000: Book II.

The Advanced Band plays for the annual Christmas Concert, Pops Concert, Spring Concert, and other performances scheduled throughout the year. They will also prepare for Music Performance Assessment with the Symphonic Band. Students also have opportunities to participate in middle school honor bands, All-State and solo and ensemble events.

Symphonic Band

The Southern Choctaw High School Symphonic Band is the highest performance group that meets year-round during the school year. Its main purpose is to promote all genres of music literature and to enhance the performance of each student’s musical ability. All of the symphonic band members participate in marching band. Technique, fundamentals, and concert repertoire are rehearsed year-round.

The Symphonic Band is open to all students in grades 9-12 who have had previous years of experience in a band program. Other students may join by the band director’s permission only. The Symphonic Band plays for the annual Christmas Concert, Pops Concert, Spring Concert, and other performances scheduled throughout the year. They will also prepare for Music Performance Assessment. Students are encouraged to try out for honor bands, All-State, and participate in solo and ensemble events.

Marching Band

The PRIDE of Southern Choctaw High School “Marching Chiefs” is a performance group (grades 7-12) that performs at football games, parades, and community events during the entire school year.

Band is a year-long commitment. Marching band is only half of what is required and expected of the students in the band program at SCHS. Marching band music and routines are mainly rehearsed during after school rehearsals.

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Color Guard

The “Marching Chiefs” are proud to have a color guard line. This unit is open to all female students in the SCHS Band program in grades 8-11 through a tryout procedure in the spring semester. Students who are auditioning that are not already a member of the band program must meet AHSAA academic eligibility rules and have a good standing discipline record.

1. Color Guard personnel are responsible for the purchase of their uniform, and it will belong to them. Such will be handled in a manner that puts the least financial strain on individuals. All other expenses involving auxiliary (flags, flag poles, etc.) are considered band expenses, and are handled through the color guard account.

2. The Color Guard is considered an extension of the instrumental program, therefore requiring all members to play an instrument and be enrolled in band class for the academic school year.

3. Color Guard members are expected to perform at all football games, parades, concerts, festivals, competitions and any other event as deemed by the director.

Winter Guard

The Winter Guard allows members of the color guard to continue to spin during the winter and spring months. It is also used a recruitment tool for students who are interested in trying out for color guard in the spring. The Winter Guard is a non-competitive group that focuses on basics, learns new routines, and performs at the band’s annual Pops Concert and other special performances. This group is open to any young lady in grades 7-11. They begin rehearsals in November during after school hours.

Basketball Pep Band

The Southern Choctaw High School “Big Red” Basketball Pep Band is a small performance group that is by audition only. The “Big Red” Pep Band will perform at some, if not all, of the home basketball games. They will play a variety of music that is played during the marching band season. The “Big Red” Pep Band provides entertainment during the halftime breaks at basketball games and supports each team while they are on the court.

Jazz Ensemble The Southern Choctaw High School “Jazzicians” is an audition only performance group that studies and plays jazz standards and pop jazz tunes. Auditions are typically held during the first week of November. Rehearsals begin after football season is over on Tuesdays and Thursday from 3:15pm-5:00pm. The “Jazzicians” perform and all concerts as well as for community events.

Percussion Ensemble

The Southern Choctaw High School Percussion Ensemble is made up of percussionists in grades 7-12. Members of this ensemble study percussion techniques and further their musical abilities while playing a variety of percussion instruments. This ensemble rehearses during class time with a few after school rehearsals scheduled. The Percussion Ensemble performs at all concerts as well as for community events.

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Discipline

Conduct

All official school rules as deemed by the Choctaw County School System Student Handbook apply during all band activities. Inappropriate behavior and/or profanity will not be tolerated at any time. The use of tobacco, drugs and alcohol is strictly prohibited and will not be tolerated. Students are to refrain from taking part in any inappropriate physical affection. Insubordination towards staff and chaperones is also prohibited. Students caught taking part in any of the above mentioned activities will be disciplined by a school administrator and may lose the privilege of participating in activities associated with any band function.

General Guidelines

1. A disciplinary infraction that results in out of school suspension or repeated disciplinary infractions may result in suspension from band activities or removal from the program. No student may participate in any school activities including all band practices and performances during the term of a suspension. Any performance absence as a result of schoo1 disciplinary action will be treated as an unexcused absence.

2. Band students are encouraged to cultivate an attitude of good discipline during rehearsals. Talking, disturbances, and inattention show a lack of interest and respect to the band and the other students. Loud and boisterous activity by band members in public is not in the best interest of the band and will not be tolerated.

3. The band room is off limits to non-band students. All rehearsals are closed to the public, including parents. This is to ensure the safety of each student and also to ensure that each rehearsal is productive.

4. Any instrument or equipment not belonging to or specifically assigned to you is strictly off limits. Each student is responsible for all equipment issued to him or her, as well as any financial obligations to Southern Choctaw High School.

5. No gum, food, and/or drinks (other than water) are allowed in the band room. Gum puts sugars down the instrument, leading to mold, funk and general un-cleanliness. The instrument may not function properly once it because sticky inside, resulting in repair costs for the parent. Also, a student breathes in and out heavily while playing. If they were to take a deep breath and inhale their gum, it could get stuck in their windpipe, creating a very serious situation. The Director takes this gum policy very seriously.

6. No student will be allowed use of a cell phone during any performance or practice. Exceptions in extreme circumstances can be made. Cell phones are not allowed while the student is in uniform unless otherwise allowed by the director. All school policies on cell phone confiscation will be followed.

Discipline

Discipline administered through this organization is one of the motivational tools used to ensure that every student is working toward personal growth, as well as the continued success of the band program as a whole. The Band Director, sponsors, and instructors will administer discipline as needed.

Detention Policy

If a student misbehaves in class, is a disruption to class or is disrespectful to teachers, classmates or school property, the Director reserves the right to assign detentions to be served in the band room after school for one (1) hour. Students who fail to follow the rules and expectations of the band may be assigned detention as well. Detention days will be held on Mondays from 3:00pm-4:00pm. It is the student’s responsibility to notify the parent of their detention.

Band Removal

In extreme cases of disciplinary action, it may be necessary to temporarily or permanently remove a student from the band program. Potential uses of this action could include drug/alcohol violations, repeated classroom disruptions, suspensions from school, blatant insubordination, or continual unwillingness to meet band expectations. The Band Director, along with the school administration, will determine the appropriate placement and disciplinary action to follow under the given circumstances.

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Grading

All students in the band program must meet Alabama High School Athletic Association guidelines and be academically eligible to participate in any performances and events. Students may still be an active member during school hours, but anything deemed as “extra-curricular”, students will have to wait until they are academically cleared to participate.

Beginner Band

TECHNIQUE: Each member will have specific songs to pass off throughout the year. These will be chosen out of our methods book.

PREPARATION: Be prepared for class at all times (instrument, music book, pencil, etc.), follow directions, and ask questions! You are graded daily out of 20 points (for a total of 100 for the week).

PERFORMANCE: This is the time where you get show everyone how much you’ve learned throughout the semester. Performances include the Christmas Concert, Pops Concert, Spring Awards Concert, and any unexpected concerts that might occur throughout the school year.

GRADING: - Technique: 30% - Preparation: 30% - Performance: 40%

Marching Band/Advanced Band/Symphonic Band

TECHNIQUE: Each member will be required to pass off field show songs for marching band season to the band director or section leader. They must be memorized while marking time and performing all appropriate halts, horn visuals, and step-outs. Color Guard members must pass off their field show routines to a recording of the music, displaying a good performance routine, smile, and confidence. A minimum grade of 75 will be required on each piece for the student to maintain a performance position in the contest band. Each student will be given a test date in class, but may improve their grade on subsequent days by performing the piece at a higher level. Each semester, students will be required to memorize and pass off major scales with their relative arpeggios, chromatic scale, and/or exercises from method books.

PREPARATION: Each student will be given a weekly preparation grade. Students are required to take their horns home daily and practice for a minimum of two hours outside of school per week. Notebooks must be brought to class on a daily basis. Students will receive a notebook check grade each week. They will be checked for music, name on music, measured numbered, and pencils. Each student that is on time, in place, and prepared at all rehearsals and performance events (instrument, notebook, drill chart, music, reeds, pencil, valve oil, etc.) will receive a “100” for the week. This grade can be affected in the following ways:

o Unexcused Tardy (to class, rehearsal, or performance) 10 points deducted o No Instrument or Music (exceptions for instrument being repaired) 20 points deducted o Disruptive Behavior 10 points deducted o Unexcused Absence (after school rehearsals) 60 points deducted

PERFORMANCE: Each student is expected to attend every performance. Students must maintain an “A” average in band to be a performing member of the ensemble (unless otherwise noted). This is the most important aspect of being a part of the band. Performance is everything and it is crucial that everyone is on time and doing the best one possibly can. Performances include all football games, parades, concerts and any other scheduled performance. A missed performance with a truant or unexcused absence will result in a grade of “0” for that performance. A student with an excused absence must perform a portion of the missed performance during class within three days of the missed performance.

GRADING: - Technique: 30% - Preparation: 30% - Performance: 40%

SEMESTER EXAMS: A written exam will be given to students at the end of each semester. The exam will be based on units of study done throughout the semester.

EXEMPTIONS: To be exempt from the exam, students must meet the criteria in the exemption policy in the Choctaw County Board of Education Student Handbook.

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Leadership

Leadership

THE BAND DIRECTOR is the teacher who is responsible to the Principal, Superintendent, School Board, your parents and you. All of his decisions are made in the best interests of the band. The band director's door is always open to you.

BAND STAFF MEMBERS are those sectional or group instructors charged with teaching individual sections of the band. These individuals are to be treated with the utmost respect at all times.

DRUM MAJORS, SECTION LEADERS, AND OFFICERS are student leaders who must be treated with respect, since they have the most demanding job of any performing member. They are not staff members. However, they have been chosen with the belief that they will lead you competently and with the respect the position commands. If a problem arises, the adults above will look to these student leaders to work them out. Then, the student leaders will look to you. If you are involved, you will want to have earned their respect if they need to defend you. Likewise, in order to lead effectively, these student leaders will be expected to earn your respect through their actions and leadership.

TRANSPORTATION OFFICER AND LOADING CREW have a thankless job and perform this responsibility in addition to meeting all the performance demands. Please follow their directions and trust them to get you where you need to be, when you need to be there and with all your equipment. Do not abuse their services! They are not your slaves. Please express to them your appreciation for the job they do.

YOU are the most important member of the band. Treat your fellow members as team members, with great dignity and the same respect you expect to receive from them. Remember, you may be a leader to someone without even knowing so. Please hold yourself to high leadership and character standards. You never know who may be modeling their behavior after you. We rehearse, perform and travel as one team. Everything we do on an individual basis impacts the team as a whole. Be the kind of member who will be greatly missed when you graduate.

CHAPERONES are caring parents and supporters who handle general needs and problems on trips and at performances. Chaperones are supported by the band director 99% of the time because he trusts them to act in the best interests of the band. Chaperones sacrifice many, many, many hours of their time to allow you to have wonderful experiences. You must treat the chaperones with total respect at all times.

REHEARSAL - PERFORMANCE CHAIN OF COMMAND: When problems arise in rehearsals, begin by going to your section leader. If a solution is not found, then bring the situation to your band staff instructor (if applicable). If a solution is still not found, then go to the band director.

OTHER SITUATIONS: Please don't be afraid to bring situations, questions or concerns to the band director's attention. The band director will always welcome communication from parents and students.

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Student Officers

Band Council

The Southern Choctaw High School Band will have, as a governing body, a council composed of the following officers, to be elected by members of the organization:

President/Band Captain

Vice President/1st Lieutenant

2nd Lieutenant

Drum Major (appointed by director)

Secretary

Historians (3)

Librarians (3)

Transportation Officer

Uniform Officers (2)

Color Guard (appointed by director)

Section Leaders (appointed by director)

Duties of the Council

The band council will govern and act as a legislative, executive, and judicial body. The band director will act in an advisory capacity. The president will preside at all meetings of the council of the band; the vice president will act in the absence of the president; the secretary will keep minutes of all meetings. The council will make any additions or revisions to the band manual. They will conduct a hearing for any member of the organization for any infraction of the policies and regulation and impose penalties if necessary. They will act as leaders of the organization. All Band Council members must:

Maintain a positive, responsible attitude

Arrive at least 15 minutes early

Attend the scheduled officer meetings

Be dismissed last from all activities

Maintain academic eligibility

Be consistently punctual

Avoid school disciplinary action (suspension/after school detention; avoid ANY unwanted visit to the office)

Students must try out for All-State to qualify for any type of leadership position in the band. Officers will be nominated by themselves. Speeches are required by all nominees prior to the elections. All nominees must have the approval of the band director, based on their previous demonstration of leadership and assumption of responsibility. Election of offices will be held two weeks prior to the annual Band Banquet, at which the new officers will be announced. An officer that fails to perform their duties will be removed from office in which case the director will appoint the position to a student that is willing to fulfill the duties in that position.

President/Band Captain The band captain is the highest ranking officer of the band. He/she must be a junior or senior and should be an outstanding member of his/her class and section. He/she should be prepared to spend much extra time daily in the band room. Duties of the band captain include:

Be and outstanding leader!

Preside over band meetings

Hold inspections before all performances

Preside as bus coordinator for all trips

Clean and inspect bus before leaving

Maintain discipline in the band room at all times

Assume all officer duties

Assist the director and secretary with record keeping, inspections, and attendance

Promote all band activities

Vice President/1st Lieutenant The 1st Lieutenant is the second ranking officer of the band. He/she must be a junior or senior. Duties of the 1st Lieutenant include:

Be and outstanding leader!

Preside over band meetings in the absence of the band captain

Be in charge of band spirit and morale

Preside as bus co-coordinator for all trips

Clean and inspect bus before leaving

Assist with inspections before all performances

Monitor band room

Assist the director with maintenance of school instruments, equipment, etc.

Maintain instrument and equipment inventory

Maintain organization of the instrument room

10 2nd Lieutenant The 2nd Lieutenant is the third ranking officer of the band and must be a sophomore, junior, or senior. Duties of the 2nd Lieutenant include:

Be and outstanding leader!

Assist in all performance inspections and inspect instrument storage area

Set up a system of cleaning and straightening up the band room after each rehearsal

Set up podium, field markers, etc. each day for practice

Drum Majors (appointed by director) The Drum Majors are a junior or senior who are appointed through a tryout procedure by the director. He/She is the highest ranking officer of the Marching Band and the fourth ranking officer of the Concert Band. Duties of the drum majors include:

Be an outstanding leader!

Act as field leader of the “The PRIDE of Southern Choctaw”

Bus coordinator on trips (take roll/clean and inspect bus)

Hold inspections before marching performances

Check band room before and after marching performances

Assume all officer duties

Promote all band activities

Conduct rehearsals when needed

Conduct all marching performances

Secretary The secretary is the fifth ranking officer of the band and must be available to work everyday in the band room. Duties of the secretary include:

Be an outstanding member!

Record attendance of all band rehearsals and functions

Send thank you notes to chaperones and others

Assist the director with record keeping: absences, tardies, filing papers, demerits and inspections.

Historians The band historians must be a well organized, creative person willing to document activities and events. Duties of the historian include taking pictures of band activities and trips, assisting with the band’s yearly video, documenting programs, newspaper clippings, etc. in the band scrapbook and contribute to the band website’s history page.

Librarians The librarians must be well organized and willing to spend much time in the band room. Duties of the librarians include issuing and checking in all music, recording new additions to the library and filing all music.

Transportation Officer The transportation officer must be a well organized person who loads and unloads all equipment on the band trailer or bus for all band events. He/she will delegate a permanent loading crew made up of 5 band members to assist with the loading and unloading process.

Uniform Officers The uniform officers must be willing to arrive early and stay late on performance days that the uniforms are worn. They are responsible for keeping records of uniform assignments, help distributing uniforms before a performance, preparing uniforms for washing and dry cleaning, and notifying the director of any damage or wear and tear.

Section Leaders (appointed by director) The section leaders and visual ensemble captains are an essential asset to the function of a great band program who will serve on the band council. Duties of the section leaders and auxiliary captains include:

Be an outstanding leader!

Supervise sectionals

Be the role model for your section (playing, marching, attitude, etc.)

Constantly monitor your section for following the rules of rehearsal (proper warm-up, posture, no talking, knowing music, no gum, etc.)

After each practice or performance, check the band room, bus, stadium, etc. for missing music, instruments, etc.

Report any misconduct to the director BEFORE you leave

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SCHS Band Program 2017-2018 Band Council

Officers

President/Band Captain ……………..……………………………………………………………………………………………..…………………..…….Waddie McGrew III

Vice President/1st Lieutenant …...…………………………………………………………………………………….………………………................….……Jared Gallet

2nd Lieutenant …………………………………………………………………………..……….…...……...……………………………………………………….…Nathan Mosley

Drum Majors ……………………………..…………………………...............................................…………Trice Kelley (head), Paige Stafford (assistant)

Secretary …………………………………………………………………………………………………..………………………………………………….…………….…Allie Johnson

Historians ……………………………………………………..……..…………………….……...…….…..…Jayden Jimerson, Kaleigh McGrew, Anastasia Skinner

Librarians …..…..…………………………………………………………….…………………………......……….………Sydney Clark, Tael McKellar, Nathan Mosley

Transportation Officer ……………………………………………………………….……………………………………………………...………………………….…Trice Kelley

Uniform Officers ………………………………………………………………………………………………………………..………..…………Kelsey Allen, Nathan Mosley

Section Leaders

Flutes ……………………………………………………………………………………………………………………………….…………………….…….…………Anastasia Skinner

Clarinets …………………...…………………………………………………………..…………………………………………………………………………......…....Paige Stafford

Alto Saxophones/Horns …………..………………………………………………………………………………………………………………………………....…Allie Johnson

Trumpets …………………………………………………………………………………………………..………………………..………………..Sydney Clark, Nathan Mosley

Low Brass & Woodwinds………………...……………………………………………….……………………………………………...…….…Tael McKellar, Jacob Smith

Drum Line …..…………….………………………………………………………………………..………………………….…….…………..…Jared Gallet, Waddie McGrew

Front Ensemble …………………………………………………………………………………………………………….…………………………...…………..Hannah Waltmon

Color Guard …………………………………………………………………….……………….…...….……Bailey Armistead (captain), Raegin Hoven (co-captain)

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Attendance Policies

Band Camp and Rehearsal Attendance

Attendance and participation at band camp and rehearsals are mandatory for all members of the marching band. The only acceptable excuses for missing part of band camp are if a student has a conflicting Southern Choctaw High School sport practice or has already informed the band director (prior to band camp and rehearsals) of a pre-existing conflict. Students are expected to be on time for each rehearsal and performance. Excuses will only be accepted by a parent phone call to the school prior to the absence. NO EXCEPTIONS. All other reasons will be considered unexcused. The band director will always notify the parents and students of upcoming practice dates. The after-school practices will be counted towards your preparation grade.

Performance Attendance

All performances are mandatory! Please remember that every performance is an opportunity for the band to showcase our school, the music department, and especially, the talents of you, the students. Excellent performances require nothing less than sincere dedication and effort from each and every member of the band. We are one team out on the field and on stage. Other students are depending on you as you will depend on them.

Absences

Excused absences and tardies:

Medical emergency or personal injury

Death in the immediate family

School event where the sponsors of BOTH organizations have agreed on a schedule arrangement.

Students being a member of an immediate family member’s wedding party (best man, maid of honor, groomsman or bridesmaid) must present those situations to the band director, in writing, by the end of the first week of band camp.

Special circumstances (such as religious holidays) that are pre-approved by the director.

Unexcused absences and tardies:

Any absence ordinarily excusable, but the director was not properly notified.

School related activity that was NOT cleared in advance with the director.

Truant absences and tardies:

Any avoidable or foreseeable conflict (this includes work schedules).

Participation in groups NOT school related (church groups, local sports, etc.) where pre-approval of the director was not given.

A rehearsal or performance missed for any other reason not addressed above.

*Please understand this: In ALL cases, Parents or Legal Guardians must notify the director by a phone call if a situation occurs that may result in a student being absent from a rehearsal or

performance. Phone calls from students, facebook messages, and texts will not be accepted. If notification is not given, the absence is considered unexcused regardless of the reason. NOTE:

Being absence from class or school is NOT considered notification of an absence from rehearsal.

***CALL THE SCHOOL (205) 843-5645***

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Performance/Travel/Rehearsal Information

Game/Festival/Competition Routine Prior to Arriving at the Stadium

1. For home games, we will meet in the band room 1 hour prior to the event (unless otherwise instructed), put on uniforms, and get in block form. For away games, competitions/festivals, we will meet in the band room and load the busses (by seniority).

2. Section Leaders will collect folios in the band room before going to the stadium or busses. 3. Band officers will do a routine uniform inspection prior to marching into the stadium, issuing demerits as needed. 4. Students who are not in full uniform and have been issued demerits will have to stand on the sidelines at attention during

the performance.

Travel Information

1. All instruments and equipment must be placed on the trailer by the transportation officers and loading crew. 2. All aisles must be kept clear and all windows must be visible. 3. Students are expected to sit in their seats while the band travels to and from performances. 4. Students are not permitted to litter on the bus. All garbage must be thrown away! We will not unload the bus after

arriving back home until all garbage is thrown away. IF THIS BECOMES A PROBLEM, ALL FOOD AND DRINKS WILL BE PROHIBITED ON THE BUS!

5. Students are permitted to listen to music on the bus as long as headphones are worn. 6. Students are not permitted to yell and scream while on the bus. Yes, you can laugh and have a good time, but don't allow

it to turn into obnoxious screaming that is distracting to everyone else, especially the bus driver! 7. Cell phones are permitted on the bus, but must be on silent. You are responsible for all personal belongings. 8. Upon arriving back at Southern Choctaw High School, ALL students must unload their instrument from the trailer and put

their uniform neatly on the rack before going home with parents or friends. 9. Students who plan on riding home with their parents must turn in a car rider note signed by their parents two days prior

to the trip. Parents must sign out students at the bus after the performance. Students are responsible for taking their own instruments and uniform back to the band room either that day or the next time they come to the band room.

Bus Seating Arrangements

The band takes two buses on all away games, contests, and trips. Bus #1 will be grades 7-9 and Bus #2 will be grades 10-12. All color guard will right bus #2. In all cases, boys will sit with boys and girls will sit with girls. You must sit in the same seat, with your same partner for all away trips. A change may only be made prior to a trip with the band director’s approval. Everyone must remain in their assigned seat for the entire bus ride. There will be absolutely NO changing seats!

The band director will be on Bus #1 with two participating Band Booster chaperones and a Band Booster Officer/Guard Sponsor will be on Bus #2 in all instances, unless otherwise noted. Parents, family members, and friends are welcome to follow the bus in their own vehicle but will not be allowed to ride the band bus. A student bus captain (President, Vice President, and Drum Major) will have a seating chart and will keep roll before leaving. These people are to be treated with complete respect at all times.

Marching Band Rehearsal Information

1. Be "on time" for every rehearsal. Full marching rehearsals are scheduled for Tuesdays and Thursdays after school from 3:15p.m. to 5:30p.m. unless otherwise noted. Section rehearsals will be scheduled as needed by the section leader or band director on Mondays.

2. The drum major and band captain have authority until the director reaches the field. 3. No playing instruments to and from the practice field. 4. Alertness is required and one should react immediately to all commands and instructions. Move quickly and with purpose

(jog/run) at all times. 5. Always wear comfortable athletic tennis shoes and socks to all rehearsals. Sandals are not permitted during a marching

band practice. Chances are, unless it is raining, we will go outside and march for the majority of all marching band rehearsals. Sandals are hazardous to your safety as well as to the safety of those around you.

14 6. When it is hot and sunny outside, please wear light clothing, a hat, sunglasses and sunscreen! Ladies, you are not

permitted to wear bikini tops; you must have at least 1-inch shoulder straps and you are not permitted to expose bare midriffs.

7. Make sure you bring water to band camp and any after school rehearsals. You must keep yourself adequately hydrated during band camp. If you have water on the side of the field, you will be able to grab a sip of water pretty often during breaks. A designated band member will be required to bring a cooler filled with iced water for each rehearsal.

8. Gum chewing is not permitted during music or marching rehearsals! 9. All instrumentalists must have a pencil with them at all times during marching and music rehearsals. We are going to write

our marching instructions into the music. You will need a pencil for that. 10. Students involved with other sport conflicts must hurry back to band as soon as the sport is over. Do not go home or take

your time. Report immediately to band as soon as you are released from the sport conflict. 11. Students will be permitted to leave the school during the lunch and dinner breaks at band camp. Students may lose this

privilege if a pattern of tardiness develops at the first rehearsal after the meal break! 12. Non-water beverages and food are not permitted in the band room at any time. Small water bottles are permitted during

inside music rehearsals. Please help us keep our building clean! 13. Marching rehearsals will be most efficient if all members are diligent in correcting mistakes quickly and thinking ahead to

the next move. Above all, take pride in every minute of rehearsal so that we can all take pride in our final product, the performance.

14. If the rehearsal schedule changes, students will have at least one week prior knowledge. 15. Do not leave until you are dismissed. 16. Make sure you are physically fit enough to participate in this organization.

Rehearsal Tips

1. Be on time 2. Be ready to work 3. Have everything you need with you 4. Remain quiet 5. Raise your hand to ask a question 6. End of rehearsal – stay and listen before clean up 7. Leaving field – no leftover trash or equipment

8. Have travel arranged before arriving to rehearsal 9. Try everything 10. Don’t say can’t 11. Strive for excellence! 12. Have fun! 13. Don’t give an excuse! We’re looking for RESULTS!!!

Field Operations

1. Order of command: 1-Director, 2-Drum Major, 3-Band Captain, 4-Lieutenants, 5-Section Leaders 2. Be aware of your position at all times. 3. Have drill charts and know how and when to use it. 4. If you do not understand the instructions, raise your hand, do not ask the person next to you. 5. No extraneous talking on the field. 6. During “reset,” words of encouragement are allowed. 7. Section leaders and other leadership may ask for quiet on the field.

Communicating With Other Bands

1. Disrespect towards other organizations in any way is absolutely unacceptable. 2. Inter-Band relations will remain positive – compliment and encourage the members of other organizations at all times. 3. At contests, respect and appreciate the time and effort other bands have put forth into their program. You can always

congratulate or graciously accept congratulations for the winner(s) no matter what the competitive atmosphere is or was. 4. Band members serve as representatives of Southern Choctaw High School. Polite and courteous behavior is a credit to the

band organization, to the school, to the parents, and certainly yourselves. 5. Rude or degrading comments made by other bands do not merit any response from a person associated with the

“Marching Chiefs Band.” Comments of a derogatory nature should be ignored.

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Instrument Rules

Instrument Room Rules

Instruments are kept in the instrument storage room at ALL times rehearsals are not in session during the school day.

A list of all school owned instruments and who they have been assigned to will be in the Instrument Room folder and designated to the 1st Lieutenant/Vice President.

Your area must be clean at all times.

Students should not abuse their storage privileges. This is for instrument and music storage and any items you might need for after school rehearsals. Take these items home daily!

Please respect the property of others, and they will respect yours.

All instruments and music (with the exception of tubas and percussion equipment, etc.) will go home each day and not be stored overnight in the instrument room.

Instrument Care

Personally owned musical instruments are not insured for loss or damage by the school district or the band. These valuable instruments should be insured by means of a "rider" on your homeowners or renters insurance. Your insurance agent will be able to help you with this. All personally owned instruments will be taken home each day (exceptions will be made for specific instruments).

Students and parents assume responsibility of school owned instruments while they are in your use. Therefore, students and parents will be required to pay the repair bill in the event that a school owned instrument is damaged due to neglect and/or abuse. Students, please be aware of this rule when you are in the stands at football games.

Problems with any school instrument should be reported to the band director immediately to determine the appropriate action needed to solve the problem. Instrument abuse and/or neglect will not be tolerated. These are valuable instruments, paid for by band fundraisers. Each instrument assigned to a student will be in good working order, though cosmetic appearance may vary. Each student assigned a school owned instrument, and his/her parent/guardian, will be required to sign a "Condition Statement" for that particular instrument. This will provide us with a history of the instrument, as well as ensuring you will not be charged for repairs which occurred prior to your "ownership."

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Uniform Rules

Band Uniforms

Each student will be assigned a band uniform jacket, bibber, hat, plume, and garment bag. Uniforms will be stored in the band room at all times they are not in use. All uniforms will go in a garment bag. Each garment bag MUST have the student’s name on it all times. Shoes, gloves, and other items should not be stored in the uniform bags when the band is not traveling.

Uniforms will be picked up to get dry cleaned after performances. The uniform officers are responsible for putting the correct uniforms back in the correct garment bags. They are NOT responsible for missing tags and other items left in the uniform bags.

Your uniform and appearance are symbolic of your pride in yourself and our organization. Remember, we are judged not only by how we sound, but also by how we look. The uniform is to be either on or off. It is never worn halfway unless otherwise told. Uniformity includes the following guidelines:

1. Makeup must be kept to a minimum. Instrumentalists who appear to be in stage makeup will be asked to remove it. Please be sensible.

2. Jewelry is not allowed with the marching band uniform. Girls may wear stubs and guys are not allowed to wear earrings. 3. Bandanas, skull caps, or other head gear items are not part of the uniform and are not allowed to be worn with the

uniform. 4. All members must be in full uniform for performances. Full uniform is described as the following: white bibbers and

uniform jacket, official band t-shirt (worn underneath jacket), white shorts, solid block socks, black Bando shoes, white gloves, hat, and plume.

5. Always hang your uniform in its bag properly and neatly (don't just dump it in the bag). When the uniform is wet, the bag should be open so the uniform can air out.

6. All uniforms will stay in the uniform closet when not in use. The band fees cover uniform dry cleaning costs each year. Fees must be paid in order to be issued a uniform.

7. Shoes should be cleaned after all performances. It is recommended that the shoes not be polished, rather wiped off with warm soap water to clean the surface.

Finally, please remember that the marching band performs as one team. Therefore, it is essential that we present ourselves in a consistent manner by every member dressing in the same fashion.

Color Guard Uniforms

Color Guard uniforms will be purchased in the spring semester after tryouts have been held, before school is out. These uniforms are purchased by the member and are theirs to keep. Fundraisers will be set up to help cover the cost. Parents will be expected to pay the remaining cost of the uniform. All money must be paid in full for the student’s uniform and accessories to be ordered. The Color Guard will be in uniform at all times during the game. Members will wear their uniforms in a manner dictated by the director and sponsors and will follow the same protocol as the rest of the band with regard to other aspects of dress.

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Music Library

The librarians are responsible for helping maintain the filing system, distribution of parts, and handling replacements. The library is off limits to all band members except librarians, officers, and the director. Replacement of lost music is expensive and time consuming. Each band member is responsible for the music issued to him/her. The following guidelines will be observed:

Marching Music

No sharing. Each student will have his/her own folio.

Each student is to put his/her name on the top right corner of each piece of music (print neatly). Folios must be labeled with students’ name.

When not in use, the folder, with all music in it, will be kept in the case with the instrument or in the students’ cubbies, never left out in the band room.

Folios will be collected during rehearsal by the section leaders to be transported to football games.

Replacement of the music will cost 25 cents per page. Give requests and money to the librarians.

Concert Music

Each student will be issued a binder with page protectors. Each student will have his/her own copy of the music for practice. Names will be neatly printed in the upper right corner of each piece of music. Number measures and make marks neatly in pencil.

When not in use, the concert folders will be stored in students’ cubbies. No other location is acceptable.

Folders will be collected during rehearsal by the section leaders to be transported to concert or contest locations.

Replacement of concert music will cost 25 cents per page. Give request and money to the librarians.

Concert folders will be taken up at the end of each year and be reused. Students must pay to replace lost or damaged folders.

If you need new music parts, you must sign the list by the music library, including your name, title of the music, and what instrument/part you need. Librarians will make you a copy within one day. Copies must be paid for before the music can be received. Students that do not have music for class time, rehearsals, or performances will be subject to disciplinary action.

Music Librarians have permission to use the copier in the library for music copies only. Copies are only to be made if the music has been paid for or instructed by the director. Other student officers may use the copier but must ask permission from the band director first in all cases. NO copies of ANYTHING should be made for personal use, school work, or any other related activity or event without the director’s approval.

Purchasing Items

All reeds, valve oil, cork grease, extra folio pages, etc. can be purchased by seeing the band director or a designated band member in each band class. Items are sold for the amount that the band pays for them. The band makes no profit for these purchases. They are offered at school as a convenience to the student and parents.

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Policies

Policy Regarding Stand Information

When the marching band is in the stands, we are the biggest and most noticeable supporter of the football team. In order for the marching band to function in this capacity, the following rules will apply:

All instrumentalists MUST have a folio and lyre in the stands. YOU are responsible for making sure your materials go in your string bag and carry it into the stands.

Students may not eat or drink in the stands. Water will be passed out once in the stands. You may get food and drink during your 3rd quarter break. Food may NOT be brought into the section of the band at any time.

Students will sit in their instrument section during the entire football game. Students will be rewarded for a good performance and behavior by getting 3rd quarter breaks. Students will keep this

privilege as long they don't abuse it. Each person who is late will lose 3rd quarter break privileges for the next game. Students need to make sure they go to the restroom during their break! Students will only be allowed to go any other

time in the case of an emergency. Instrumentalists are only permitted to play their own instrument in the stands. If your instrument is damaged due to

neglect, you will be required to pay for the repair. Your instrument must remain with you at all times. Students are not allowed to have iPods, cell phones, etc. while in the stands. NO EXCEPTIONS!!!! Other students, family, or friends that are not a part of the band are NOT ALLOWED TO SIT WITH THE BAND. Only the

designated chaperones for each event are permitted in the band section. Any others will be asked to leave. No horse playing, doodling, or causing the band to be viewed in a negative way. Students will remain in FULL uniform until the band director or drum major gives instructions to take off hats, jackets, and

gloves. You may not sit on your jacket. The uniform should be treated with PRIDE at all times!

Policy Regarding Color Guard Captains

Color Guard captains will be chosen based on their total score of tryouts and an interview process.

Captains must have at least one year of color guard experience and no previous disciplinary infractions.

Policy Regarding Wind and Percussion Players

All winds and percussion must participate in concert band all year. Band is a year-long commitment.

If a student chooses to get out of band the second semester, they will not be allowed to march the following year. Exceptions may be made if a scheduling conflict occurs that effects a students’ requirement for graduation. The band director will make a fair decision.

Policy Regarding School Sports and Functions

Students involved in any school approved sport are allowed to participate in band.

Regardless of the sport, students must be enrolled in band class all year long to participate in band.

Students must come to every practice and performance UNLESS they have a conflict involving a school sport practice or game. The band director must be notified ONE WEEK in advance by your sponsor in order for you to be counted excused.

Students must participate in band BOTH semesters to be eligible to march the following year.

Policy Regarding Chair Challenges

Only one challenge contract may be active at the time with any individual.

The director may declare all challenging off for a designated period of time before major performances. Challenging can resume immediately after a program.

Challenges are witnessed by the band director. The director keeps score.

During the play-off, the challenger goes first. The win must be by a total of 10% of the final score.

Errors can be wrong notes, wrong rhythms, incorrect dynamics, incorrect style, etc.

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Band Banquet

The Band Banquet is an annual event for all members of the SCES and SCHS Bands. Awards will be given to outstanding students in all bands for their work throughout the current school year. The new band council and next year’s marching band show concept will be announced at the end of the banquet.

Band students will receive one ticket for themselves and two extra tickets for guests. This is a reward for your hard work!

Extra tickets will cost $6.00 per person.

All Band Banquet tickets must be purchased one week prior to the Band Banquet.

Expectations

Expectations of the Band Director/Staff

I will be fair. I will give you my very best effort at all times. I will treat you with the respect and dignity you deserve. I will listen to your concerns and/or suggestions. I will never put you in a position in which you cannot be successful. I will be on time to all scheduled events. I will communicate dates and times of all pertinent activities to you in as timely a manner as possible, allowing you plenty

of time to make the necessary arrangements to be in attendance.

Expectations of the Student Leaders

They will help the band when asked. They will provide a positive model of behavior and effort for all the students to follow. They will encourage their peers. They will respect the other members of the band. They will work hard, often times going far and above what is required of them. They will act as a liaison between the band director and the band members.

Expectations of All Other Members

Treat others with respect and dignity (treat others as you would want them to treat you). Do nothing to demean others in the program. Never criticize another musical or marching organization. Watch and listen respectfully to other groups! Give your very best effort every time. Listen, with an open mind, to our concerns and/or suggestions. Please discipline yourself to refrain from inappropriate behavior. Show pride in yourself, your parents, your band and your school. Be "on time" to all scheduled events (EARLY IS ON TIME AND ON TIME IS LATE!). Be prepared for all rehearsals and performances. Take constructive criticism in the manner in which it is intended. It is intended to help you and the organization improve.

It is not a personal attack. Your contribution is important to the group. Respect and take care of the facilities and the equipment. Never play an instrument that is not yours or assigned to you. Respect the property of your peers!!! Ensure your instrument is in good working condition at all times. This means tuning slides and valves are fully operable,

spit corks are in place and functional, pads and corks are in good working order, an adequate supply of valve oil, slide oil cork grease, slide grease, reeds, etc. are in your possession. Reed players: you must have more than one reed in your case. You should have at least three playable reeds at all times!

20

Responsibilities

Responsibilities of Parents

Help to encourage and support your child in all band related activities.

Attend and participate in Band Boosters activities.

Work in the football concession stand and participate in fundraisers.

Ensure that your child remains in financial good-standing with the band program by paying all fees and accrued expenses by the stated deadlines.

Work closely with the Director to help ensure the quality music education of your child.

Responsibilities of Students

Practice a minimum of 2 hours each week, outside of class.

Attend all classes, practices, and performances – be on time and participate fully.

Maintain a quality instrument and supplies related to the care of that instrument.

Work and cooperate with the Director and student leaders for the continued success of the band program.

Remain in financial good-standing with the band program and participate in fundraising events scheduled by the Band Boosters and/or the Band Director.

Conclusion

We hope this manual will help manifest a safe, successful and rewarding marching band year for everyone involved in the organization. Although we certainly attempted to predict all possible situations, surely we have failed to address everything. Therefore, this manual is not a total "catch-all" for every situation or circumstance. The entire band council will discuss situations that arise which are not addressed in the manual. Then, the band director will make a fair and well-informed decision in the best interests of the entire organization. This Band Manual is intended to serve as a supplement to official school and school board policy. Students in the band program are subject to all rules and policies outlined in the Choctaw County School System Student Handbook when participating in any band event, both at school and while traveling. Any violation is subject to appropriate disciplinary action as outlined by school board policy. Any situation or circumstance that arises which is not covered in the handbook will be handled at the discretion of the director, pending any necessary administrative approval.

Please come and see us if you have any questions.

Date Principal

Date Director of Bands

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Band Student’s Information (please print information)

Student Name ______________________________________________ Grade _________ Instrument/Guard (primary first, then secondary) _____________________________________________ Parent/Guardian Name _____________________________________________________________ Mailing Address __________________________________________________________________ City ___________________________ State _________ Zip Code _______________________ Home Phone # (_______)____________________________ Parent Cell # (_______)______________________________ Student Cell # (_______)_____________________________ For all upcoming events, important announcements/reminders, a text message will be sent out to both the parent’s and student’s cell phone. Please check the appropriate box below if you would like to sign up for this feature. ________ YES, I would like text updates for band events, announcements, etc. ________ NO, I do not prefer this way of communication. Signature of Parent/Guardian _______________________________________________________ Date ____________________

Students will not be permitted participate in the band without having already returned this form.

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Permission to Publish

I hereby authorize Southern Choctaw Elementary & High School Bands to publish the following information on the World Wide Web* or to send to the local media:

Publish my child’s photo/video image on the school/band website. Publish my child’s photo/video image in newspaper publications. Publish my child’s work on the school/band website. Publish my child’s photo/video image on local television networks.

Information published on our school and band website about students that might reasonably be expected to be published by the local media (recognition, awards, competition results, etc.) may include first and last names. All other student listings (tryout results, sample work, etc.) shall consist of first names and initials only.

I hereby give permission for the use of my child’s name on the school/band website. I hereby give permission for the use of my child’s name in newspaper publications.

Signature of Parent/Guardian ________________________________________________________ Student Name ____________________________________________________________________ Date ____________________ *Student work, pictures, and videos published on our school/band World Wide Web can be accessed by a global audience.

Students will not be permitted participate in the band without having already returned this form.

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Medical Information Form (please print information)

Name: _____________________________________________________ Instrument: _______________________________ Grade: ____________________ Birth date: _________________________ Address: ___________________________________________________________________________________________________ Parent/Guardian’s Name(s): __________________________________________________________________ Home Phone #: (_______)_______________________ Work Phone #: (_______)_______________________ Parent/Guardian Cell #: (_______)_______________________ Names of 2 responsible people to be contacted in an emergency: 1. ______________________________________ Phone #: ______________________ 2. ______________________________________ Phone #: ______________________ Family Doctor: ___________________________ Phone #: ______________________ Medical Insurance Company Name: ____________________________________________ Illness, Current Medications, Allergies to be aware of, etc.: ___________________________________________________________ ___________________________________________________________________________________________________________ I understand this activity involves somewhat strenuous physical exertion and feel that my son/daughter is physically fit for such activities. I hereby grant permission for my son/daughter to participate with the Southern Choctaw High School “Marching Chiefs” in all of their activities. I further grant permission for my son/daughter to receive emergency medical treatment, as required, during any organized music activity, if I cannot be contacted in advanced. Parent/Guardian Signature: ___________________________________________ Date: ____________

Students will not be permitted participate in the band without having already returned this form.

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Membership Contract

We, the Southern Choctaw Elementary/High School band member and the Parent/Guardian, understand the philosophies, rules and regulations of the marching band program as set forth in this manual. We agree to abide by them for the duration of membership in the band. Further, we understand that commitment and dedication are extremely important to the personal growth of the Member and the success of the entire organization. We therefore agree to remain an enthusiastic part of the organization – or support the Member – for the duration of his/her membership in the band. We understand rules for conduct and discipline as outlined in the Band Manual. We understand that failure to abide by these rules and attendance policies may result in removal of the program. We understand that all fees must be paid by the set deadlines in order to continue to participate in band activities. We understand that in the case that one is removed from the program or one decides to leave the band that we are still liable to pay all expenses. We have received and read the rules of the Southern Choctaw Elementary/High School Band Manual. We understand that we will be held accountable to the policies stated in the manual. Band Member(s) Signature: Date: ___________________________________ __________________ ___________________________________ __________________ ___________________________________ __________________ Parent/Guardian Signature: Date: ___________________________________ __________________

Students will not be permitted participate in the band without having already returned this form.