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1www.egwater.vic.gov.au03/05/2023
ECMS Implementation Project
On Board, Motivated and InvolvedAchieving Success with the Help of your Staff
Andrew ThompsonEast Gippsland Water
FYB FREE ROAD SHOW
2www.egwater.vic.gov.au03/05/2023
FYB FREE ROAD SHOW
alternatively
Moving from Grand Final, Final, DRAFT vB
to Enterprise Content Management
Andrew ThompsonEast Gippsland Water
3www.egwater.vic.gov.au03/05/2023
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4www.egwater.vic.gov.au03/05/2023
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5www.egwater.vic.gov.au03/05/2023
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Where are we now?
6www.egwater.vic.gov.au03/05/2023
TRIM v7 integrated
with Sharepoint
Business Classification
Scheme
Integration points: GIS
Asset ManagmtProperty
Reporting portal“fully”
electronic (95%)
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Grand Final, Final, DRAFT vB
9www.egwater.vic.gov.au03/05/2023
ECMS Implementation Project
On Board, Motivated and InvolvedAchieving Success with the Help of your Staff
FYB FREE ROAD SHOW
10
www.egwater.vic.gov.au03/05/2023
ECMS Implementation Project
On Board, Motivated and InvolvedAchieving Success with the Help of your Staff
FYB FREE ROAD SHOW
late2008
early2009
Nov2009
Go LiveRFP Tender awarded
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www.egwater.vic.gov.au03/05/2023
ECMS Implementation Project
On Board, Motivated and InvolvedAchieving Success with the Help of your Staff
… and a great implementer
FYB FREE ROAD SHOW
12
www.egwater.vic.gov.au03/05/2023
East Gippsland Water ECM Project
East Gippsland WaterProject Sponsor
Brett Millington, Executive ManagerCorporate Development and Services
East Gippsland WaterProject Owner
Andrew Thompson
FYB Pty LtdProject Manager
Chris Alday
FYB Pty LtdPaul Adkins
Technical Specialist (Records)
East Gippsland WaterTerry Upton
Technical Specialist(I.T. Infrastrucure)
East Gippsland WaterEnd User
Representative Group
East Gippsland WaterLynette Maggs
Technical Specialist(Records)
FYB Pty LtdJarrod Dowdy
Technical Specialist (TRIM SharePoint)
PR
OJE
CT TE
AM
FYB Pty LtdPeter O’Brien
Technical Specialist(Training)
FYB Pty LtdAccount Manager
Daniel Dawson
ECMS Implementation Project
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www.egwater.vic.gov.au03/05/2023
ECMS Implementation Project
Project Management 101
Communications Plan
ECMS Implementation Project
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ECMS Implementation Project
Communications
ECM is coming …
ECMS Implementation Project
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www.egwater.vic.gov.au03/05/2023
Business Classification
Scheme
ECMS Implementation Project
17
www.egwater.vic.gov.au03/05/2023
More than 20% of paper printed in offices is discarded the same day.
More than 40% of paper printed can be avoided through good practices in
Sustainable IT. Source: KPMG
“The fundamental building material of a modern corporation is knowledge”
Valery Kanavsky, Hewlett-Packard
Companies typically misfile 2 to 7 % of their paper and electronic records;
computer users spend 7.5 % of their time on a PC looking for files.
Source: Why Records Management
At any given time, between three and five percent of an organisation’s files are misplaced. The average cost of
recreating a document is $180. Annual losses for a Fortune 1000 company with one million files are $5 million dollars.
Source: Information Weekly
Business Classification
Scheme
ECMS Implementation Project
18
www.egwater.vic.gov.au03/05/2023
More than 20% of paper printed in offices is discarded the same day.
More than 40% of paper printed can be avoided through good practices in
Sustainable IT. Source: KPMG
“The fundamental building material of a modern corporation is knowledge”
Valery Kanavsky, Hewlett-Packard
Companies typically misfile 2 to 7 % of their paper and electronic records;
computer users spend 7.5 % of their time on a PC looking for files.
Source: Why Records Management
At any given time, between three and five percent of an organisation’s files are misplaced. The average cost of
recreating a document is $180. Annual losses for a Fortune 1000 company with one million files are $5 million dollars.
Source: Information Weekly
Business Classification
Scheme
ECMS Implementation Project
19
www.egwater.vic.gov.au03/05/2023
More than 20% of paper printed in offices is discarded the same day.
More than 40% of paper printed can be avoided through good practices in
Sustainable IT. Source: KPMG
“The fundamental building material of a modern corporation is knowledge”
Valery Kanavsky, Hewlett-Packard
Companies typically misfile 2 to 7 % of their paper and electronic records;
computer users spend 7.5 % of their time on a PC looking for files.
Source: Why Records Management
At any given time, between three and five percent of an organisation’s files are misplaced. The average cost of
recreating a document is $180. Annual losses for a Fortune 1000 company with one million files are $5 million dollars.
Source: Information Weekly
Business Classification
Scheme
ECMS Implementation Project
20
www.egwater.vic.gov.au03/05/2023
More than 20% of paper printed in offices is discarded the same day.
More than 40% of paper printed can be avoided through good practices in
Sustainable IT. Source: KPMG
“The fundamental building material of a modern corporation is knowledge”
Valery Kanavsky, Hewlett-Packard
Companies typically misfile 2 to 7 % of their paper and electronic records;
computer users spend 7.5 % of their time on a PC looking for files.
Source: Why Records Management
At any given time, between three and five percent of an organisation’s files are misplaced. The average cost of
recreating a document is $180. Annual losses for a Fortune 1000 company with one million files are $5 million dollars.
Source: Information Weekly
Business Classification
Scheme
ECMS Implementation Project
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Business Classification
Scheme
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from scratch
consultation
buy-in
subject matter experts
past experiences
Business Classification
Scheme
ECMS Implementation Project
How ?
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Classification Scheme
Grand Final, Final, DRAFT vB
Read Only
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ECMS Implementation Project
U
A
T
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ECMS Implementation Project
all staff and alliance partner
Session 1
intro to record keeping
Session 2
intro to TRIM
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ECMS Implementation Project
Competitions (Bribes ?)
31
www.egwater.vic.gov.au03/05/2023
ECMS Implementation Project
On Board, Motivated and InvolvedAchieving Success with the Help of your Staff
… and a great implementer
… and a supportive management team
FYB FREE ROAD SHOW
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www.egwater.vic.gov.au03/05/2023
• Learnings
• Benefits
• Things we found in the filing cabinet
• Award to have your emails down to a certain level
(FYB footy)
• Email alerts of oversized inboxes – trouble is I cam
up in top of list
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Enterprise Content Management (ECM)Financials
SCADAAsset Mgmt
GIS
BillingEmails
Conferences
Correspondence
Reports
Phone Calls
Experience
People
History
Consultants
Training
Records ManagementSCADA
www
Risk Management
++
= Knowledge
Enterprise Content Management
Create Store Retrieve
WQ
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