egua Couci Agea - mission.ca · Coe ake Cisoe ae iia eeso Ausi acksaw aey Saues Kimeey Smi Coie ike a Susa Aoso ( ai ooks SEESi Woo e emoay Use emi o y Ki Oeaio a 331 Eas oaway Aeue

MissionON THE FRASER

1

Regular Council AgendaMay 3, 2010 — 6:30 p.m.

Council Chambers

8645 Stave Lake Street, Mission, BC

1. PROCLAMATIONS

(a) May 1 through 7, 2010 as "Youth Week"BC Youth Week Consultant

(b) May 16 through 22, 2010 as "Local Government Awareness Week"Union of British Columbia Municipalities

(c) May 16 through 22, 2010 as "Public Works Week"Public Works Association of British Columbia

(d) May 2010 as "Falun Dafa Month"BC Falun Dafa Association

(e) June 6 through 12, 2010 as "Seniors' Week"Mission Community Services Society

2. DELEGATIONS AND PRESENTATIONS

(a) Presentation of Council Recognition Award to the Fraser ValleyRegional Library 2010 Reading Link Challenge Bronze MedalWinners from Durieu Elementary School:

Cole Barker, Christopher Dale, Jillian Pederson, AustinRackstraw, Bradley Saunders, Kimberley Smith, Corrie Thirkell,and Susan Antonson

(b) Dallin Brooks, SEESin Wood Ltd.Re: Temporary Use Permit for Dry Kiln Operation at

33610 East Broadway Avenue

Page 5

Page 18

Page 19

Page 21

Page 24

Page 26

3. ADOPTION OF INFORMATIONAL ITEMS

(a) Presentation to Royal Bank Financial Team Page 36

(b) Metro Vancouver Solid Waste Management Plan Consultation Page 37

(c) Background Information Re: Use of Gaming Funds Page 39

(d) Background Information Re: Senior Government Funding Cuts Page 42

(e) Release from Closed Council — Community Service Awards and Page 46Freeman of the City Awards

(f) Release from Closed Council — Employment Land Strategy 2010 Page 48

(g) Federation of Canadian Municipalities (FCM) Page 49Re: FCM's Rights-of-Way Outreach Campaign

(h) Minutes of the Abbotsford/Mission Water & Sewer Commission Page 51Meeting held on March 11, 2010

Regular Council AgendaMay 3, 2010

4. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

5. PLANNING

(a) Request for Extension — Rezoning Application R05-004 (Brar) —30367 Berg Avenue

(b) Request for New Resolution — Mission Snipers Pool Hall Ltd.at 33212 — 1 st Avenue/33211 North Railway Avenue —Liquor Primary License Application

(c) Development Permit Application DP10-004 (Van Roekel) —7383 Stave Lake Street

(d) Development Variance Application DV10-006 (Sorteboom) —31723 Israel Avenue

(e) Official Community Plan and Rezoning Application R07-021,Development Permit DP09-004 and Development Variance PermitApplication DV10-008 (Regnier) — 34059, 34081, 34097 DewdneyTrunk Road, 34051, 34058, 34069, 34085, 34072, 34088, 34112 YorkAvenue and 8738 Stave Lake StreetTo be circulated under separate cover.

Page 56

Page 58

Page 69

Page 75

(f) Rezoning Application R09-018 (Doerksen) — 9730 Barr Street Page 79

(g) Rezoning Application R10-002 (Tripod Developments) — Page 9031161 Silverhill Avenue

(h) Excerpt from the Minutes of the Public Hearing held on January 26, Page 992009 and Staff Report dated December 2, 2008 — Background forconsideration of adoption of bylaws 5004-2008-4052(3) and 5005-2008 (R08-019 — Alpa Farms Ltd.) — 7900 Oyama Street —see Section 11(a) and (b)

(i) Excerpt from the Minutes of the Public Hearing held on June 22, 2009

Page 122and Staff Report dated June 1, 2009 — Background for considerationof adoption of bylaw 5023-2009 (R09-003 - Redekop) — 32638 CherryAvenue — see Section 11(c)

6. PARKS, RECREATION AND CULTURE

(a) Public Art Policy Page 136

7. ADMINISTRATION AND FINANCE

(a) 2010 Tax Rates Bylaw Page 142

(b) District of Mission Reserve Fund Transfer Bylaw 5134-2010 Page 144

(c) Downhill Mountain Bike Race on Red Mountain — Arduum Challenge Page 145

(d) Fee for Service Grant — Fraser Valley Humane Society Page 151

(e) Minutes of the Economic Development Select Committee Meeting Page 154held on March 18, 2010

(f) Draft Minutes of the Economic Development Select Committee Page 157Meeting held on April 15, 2010

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8. ENGINEERING AND PUBLIC WORKS

(a) Temporary Industrial Permit Application TP10-002 (Kerr Properties Page 161002 Ltd.) — 31322 Caswell Avenue

(b) Sanitary Servicing to Hatzic Ridge Development Page 172

(c) Additional Funding for Odor Control Unit on Wren Street Page 174

9. RESOLUTION TO RISE AND REPORT

10. ADOPTION OF COMMITTEE OF THE WHOLE REPORT

11. BYLAWS

MOTION: That the readings of all bylaws included in the Bylaws section of the May 3,2010 regular council agenda be approved as listed.

(a) District of Mission Official Community Plan Amending Bylaw Adoption5004-2008-4052(3) (R08-019 — Alpa Farms Ltd.) — a bylaw toredesignate property located at 7900 Oyama Street from ParksRecreation and Open Space to Suburban Residential with aportion maintaining the Parks Recreation and Open Spacedesignation

(b) District of Mission Zoning Amending Bylaw 5005-2008 (R08- Adoption019 — Alpa Farms Ltd.) — a bylaw to rezone the property locatedat 7900 Oyama Street from RU-1 Rural One zone and RS-1One Unit Urban Residential zone to RS-2 One Unit SuburbanResidential zone

(c) District of Mission Zoning Amending Bylaw 5023-2009 (R09- Adoption003 — Redekop) — a bylaw to rezone property at 32638 CherryAvenue from RS-2 One Unit Suburban Residential zone to RS-1F One Unit Compact Urban Residential Two zone

3

(d) District of Mission Official Community Plan Amending Bylaw5064-2009-4052(7) — a bylaw to make a text change to policy2.2.7 Compact Cluster designation, and to redesignateproperties at 34059, 34081, 34097 Dewdney Trunk Road,34051, 34058, 34069, 34085, 34072, 34088, 34112 YorkAvenue and 8738 Stave Lake Street from Suburban to UrbanResidential-Compact Cluster and Urban Residential

(e) In accordance with Section 882 of the Local Government Act,council has considered District of Mission official communityplan amending bylaw 5064-2009-4052(7) in conjunction withthe District of Mission's financial plan and waste managementplan

(f)

District of Mission Zoning Amending Bylaw 5065-2009 — abylaw to rezone properties at 34059, 34081, 34097 DewdneyTrunk Road, 34051, 34058, 34069, 34085, 34072, 34088,34112 York Avenue and 8738 Stave Lake Street fromSuburban 36 (S36) zone and Rural 16 (RU16) zone to UrbanResidential 930 (R930) zone and Comprehensive Development22 (CD22) zone

First Reading

First Reading


(g) District of Mission Annual Tax Rates Bylaw 5120-2010 — abylaw to establish the tax rates for 2010

(h) District of Mission Zoning Amending Bylaw 5123-2010-5050(6)(R09-014 — Ellison) — a bylaw to rezone property at 7273 HurdStreet from Urban Residential 558 Zone (R558) to ResidentialTwo Unit Zone (RT465)

(i)

District of Mission Zoning Amending Bylaw 5130-2010-5050(8)(R10-004 — Steele) — a bylaw to rezone property at 8463Fennell Street from R558 (Urban Residential Zone) to R558s(Urban Residential Secondary Dwelling Zone)

(i)

District of Mission Zoning Amending Bylaw 5131-2010-5050(9)(R09-018 — Doerksen) — a bylaw to rezone property at 9730Barr Street from RU16 (Rural 16 Zone) to RR7s (RuralResidential Secondary Dwelling Zone)

(k) District of Mission Reserve Fund Transfer Bylaw 5134-2010 —a bylaw to implement certain previously approved reserve fundtransfers, including interest earnings

(I)

District of Mission Water Amending Bylaw 5135-2010-2196(20)— a bylaw to amend sprinkling restrictions

(m) District of Mission Water Rates Amending Bylaw 5136-2010-2197(18) — a bylaw to make a housekeeping amendment forsprinkling restrictions

(n) District of Mission Zoning Amending Bylaw 5138-2010-5050(10) (R10-002 — Tripod Developments) — a bylaw torezone property at 31161 Silverhill Avenue from RU16 (Rural16 Zone) to RR7s (Rural Residential Secondary Dwelling Zone)

(o) District of Mission Street Naming (Darbyshire Terrace) Bylaw5139-2010 — a bylaw to name a portion of new road

4

First, Second andThird Readings

Third Reading

Third Reading andAdoption

First and SecondReadings


Adoption

Adoption

First and SecondReadings


Page 122

12. OTHER BUSINESS

(a) Development Permit Application DP09-001 and DevelopmentVariance Permit Application DV09-002 (Redekop) — 32638 CherryAvenue and 32657 Lissimore Avenue(for consideration of approval)

13. CHIEF ADMINISTRATIVE OFFICER'S REPORT

14. MAYOR'S REPORT

15. COUNCILLORS' REPORTS ON COMMITTEES, BOARDS, AND ACTIVITIES

16. QUESTION PERIOD

17. ADJOURNMENT

604.820.5362

-,ger==Youth Week is coming up (May.1-7)Check it out! http://www.bcyouthweek.com

5

From: Carmelle JullionSent: Tuesday, April 27, 2010 7:26 AMTo: Jennifer Russell; Kelly RidleySubject: FW: Youth Week!Attachments: Youth Week Handout.PDF; Lock-In Late Night Event.pdf; Spring Blast Beach Party.pdf; Get

your Groove On ( Fitness Event).pdf

From: Mission Youth Lounge [mailto:[email protected]]Sent: Monday, April 26, 2010 4:48 PMTo: Carmelle JullionSubject: Youth Week!

Dear Carmelle,

Youth Week (May.1-7) is arriving soon! We would really appreciate it, if you would be open to proclaimthis week, at your next meeting. The focus of Youth Week is, to showcase children and youth in ourCommunity. Our goal is to work towards creating a more positive representation of youth, as well ascreate a safe place in Mission for all children and youth, to enjoy. There will be many events taking place,during this week. We'll be hosting three events at the Mission Leisure Centre. The event details areattached. Please feel free to share this information, to who you think it may be of interest. If you have anyfurther questions, feel free to call.

Thank you very much for your time and consideration

Nicole BlissYouth Lounge SupervisorParks, Recreation and CultureDistrict of Mission7650 Grand Street, Mission V2V 3T3

1

6

A Celebration of Youth

ARE YOU READY?

Media Contact: Samantha [email protected]

604.719.5688

-;4■11VilArIMI1UB11ileile0111:•-

7

Introduction Letter

History of BC Youth Week

News Release

Public Service Announcement

Youth Week Events

pg 3

pg 4

pg 5

pg 6

pg 7-8

With Youth Week fast approaching from May 1st through 7th, theenclosed media kit provides background information on BC Youth Week,and a preview of some of the many exciting events inspired by youth thatwill be taking place in communities across BC.

Youth Week is an internationally celebrated event that aims to recognizethe positive contributions youth make in communities, and to celebratethe valuable work youth and youth organizations do all year round. Sinceits inception in 1995, Youth Week has grown to include over 30municipalities in BC, and is active in several countries around the world.

The Regional Youth Week Committee coordinates the logistics of YouthWeek in BC; however the youth themselves plan the actual events thattake place in each municipality. This is a very unique aspect of YouthWeek, as one of BC Youth Week's goals is to encourage youth to take anactive role in their education, recreation, and personal development.

We would be pleased to conduct an interview or provide you with moreinformation about Youth Week. In addition, we would be very happy tohost you at any of our events to provide interview and photo opportunitiesfor our website as well as our Facebook Fan Page.

Please do not hesitate to contact us if you have any questions or wouldlike more information.

Sincerely,

Samantha JonesMarketing [email protected]

8

Youth Week is a provincial celebration of youth held annually during thefirst week of May. It is a week of fun, interaction, and celebrationintended to build a strong connection between young people and theircommunities and to profile the issues, accomplishments, and diversity ofyouth across the province.

In 1995, a small group of local municipal planners and youth recreationleaders in the Lower Mainland of British Columbia stumbled across an ideathey thought might be an "interesting little project." At first, discussionsrevolved around the idea of organizing a Youth Day. However, this wasnot big enough for the ambitious group, so they decided to make it anentire week. Thus Youth Week was born. It began with a small handful ofmunicipalities launching a new and exciting initiative to promotepartnerships with youth, adults, businesses, government, schools and themedia - A Celebration of Youth.

More than ten years later, Youth Week has become an internationalcelebration to promote awareness of youth. It is an opportunity forpeople around the world to learn about, and from, the youth of theircommunity. During May 1st to 7th, youth in BC will embrace the spirit ofYouth Week by participating in activities and events organized by youthfor youth, while honoring and celebrating their diversity and their manycontributions in their communities.

Youth Week events have included youth award ceremonies, advocacycampaigns, service projects, entertainment events, sporting competitions,educational forums, and other events to showcase, educate andempower youth in our communities. More information, including asample of the activities that take place during BC Youth Week, can befound at www.bcyouthweek.com .

Wherever Youth Week is celebrated, the idea behind it is the same: Youngpeople are important and need to be recognized in a constructive andpositive manner. Their contributions need to be acknowledged andcelebrated. Mark your calendar and support youth in your community!

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1 0


604.719.5688

April 20, 2010For Immediate Release

Youth Week: Are you ready?

With the first week of May fast approaching, Youth all over BC are gearingup for BC Youth Week 2010 and the expectations are high.

Youth Week is an internationally celebrated event that aims to recognizethe positive contributions youth make in their communities, and tocelebrate the valuable work youth do all year round.

Youth Week gives youth an opportunity to be honoured for all the positivecontributions they provide throughout the year. "Being a part of BC YouthWeek is a great opportunity for every community" says Russ Brummer,Program Coordinator, "youth are engaged and everyone benefits."

There are going to be a diverse range of events planned this year, there issure to be something for absolutely everyone! Random Acts of Kindness,concerts, sporting events, contests, prizes, you name it, BC Youth Week2010 has it. For a full listing of events, visit www.bcyouthweek.com .

BC Youth Week has nailed down some great supporters such asWorkSafeBC, The Fox, Sogo Active, EA Games! If you would like to getinvolved with Youth Week or if you have any further questions [email protected] .

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604.719.5688

START: April 20, 2010DISCONTINUE: May 7, 2010

Public Service AnnouncementBC Youth Week

30 Seconds

Celebrate youth in our community during BC Youth Week, May 1 - 7.

Youth Week is an international celebration recognizing the value, diversity ,

and positive contributions youth make in their communities. Be sure to

catch one of several events including everything from sporting events and

art shows to award ceremonies and random acts of kindness. To find out

what's happening in your community today, check out

www.bcyouthweek.com as well as become a fan of BC Youth Week on

Facebook. Are you ready?

For photos, interviews or more information,please contact: Samantha Jones 604.719.5688

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Road Hockey Rumble - AbbotsfordMonday, May 3 2010, 4:00 - 6:00pmLocation: Canadian Tire Parking LotContact: Krista @ AYC 604-854-8785 or [email protected] out to play some old fashion road hockey! Youth vs APD members!A fundraising 1313G2 will be on site with proceeds going to Jumpstart Days!

Graffiti in the Park - BurnabyMonday, May 3 2010, 4:00 - 8:00pmAges 13-18Location: Summit Youth CentreCost - FREEContact: 604-268-1369This one keeps getting better...We provide the canvas and you providethe art. Free BBQ to follow.

Youth Amazing Race Adventure - Township of LangleySaturday, May 1 2010, 10:00am - 2:00pmContact: Contact: [email protected] or [email protected] 604-882-0408Is it a game of strategy or speed? Solve the clues along the way butwatch out for those roadblocks! Which detour will you choose? This racewill start at the historic Fort Langley and end at the Walnut GroveCommunity Centre. Your entry fee includes race participation,transportation from Fort Langley to Walnut Grove, a hot dog at the finish,and a chance to win a fabulous prize! $20/team

The LINC Youth Centre GRAND RE-OPENING - CourtenaySaturday, May 1 2010, 3:00pm - 11:00pmLocation: The LINC Youth CentreAfter being flooded twice, The LINC Youth Centre will have its grand re-opening to kick off Youth Week. Music, openstage, mural competitions,boune-o-rama, bbq are just a few of the activities that will take place tocelebrate youth and The LINO Youth Centre!

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Get Your Groove On (Fitness Event) - MissionWednesday, May 5 2010Location: Mission Leisure CentreWe will be having Wii Dance, Tug-A-War, Water Balloon Toss, and Musicalchairs. There will Contests and prizes for each fitness category.

BC Kids Help Phone Walk - North VancouverSaturday, May 2 , 2010, 9:30am - 2:00pmParticipate in this Canada-wide walk to raise awareness for the Kids HelpLine. For youth ages 11 -24 years. Transportation from ParkgateCommunity Centre at 9:30am to Langara Family YWCA. Hosted byParkgate Community Services Society

Hoop it Up at West! - RichmondThursday, May 6 2010, 1:00pm - 4:00pmLocation: West Richmond Comm Cnt at Hugh Boyd Secondary School3 on 3 basketball, Worksafe BC Activities, Youth Bands Performances,Fitness activities and Youth BBQ.

Tri-City R.E.A.C.H. Awards - CoquitlamThursday, May 6 2010, 6:30 - 8:30pmLocation: Gathering PlaceContact: 604-927-4386The 2010 Tri-City R.E.A.C.H. awards recognize the generous contributionsof individual youth, youth groups, Tri-City businesses and organizations,and adult mentors who have helped to make the Tri-Cities a youth friendlycommunity.

Glow in the Dark Dance Party - Bowen IslandFriday, May 7 2010, 6:00 - 10:00pmLocation: Bowen Youth CentreCost: $4/per team of four peopleContact: Matt 604-240-3467$5 at the door. Food, dancing, prizes and more!

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Irani' WPM(British Columbia • May 1-

usWe t

ACT VE

SAFE

WORKING TO t AKE A DIFFERENCE

Youth Week would like to thank these sponsors!!

M DISTRICT OF

ON THE FRASER

Spring Blast Beach Party!

What's Happening? It's Youth Week!

Many Contest tobe won!Underwater Scav-enger Hunt, BiggestBelly Flop, Limbo,Longest BreathHeld Underwater.Cost:$5.00

Time:8-10pm

Ages:12-18

15

Where: MissionLeisure Centre

When: May.7(Friday)

Check out these Websites for more info

WWW.Moltspace.ca &www.bcyouthweek.com

Parks, Recreation & Culture

Don't miss out!Questions? Give us a call!Contact Curtis or Nicole at 604-820-5362.

We're closing down the Mission

Leisure Centre and opening it up

to Ages I 2- I 8

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Late Night Event

What's Happening at the Event?

Dark Tag, Dodge Ball, Youth Room Tile Graffiti, T-Shirt Decorating and Much more. Lots of prizes tobe won and Free Pizza! So, don't miss out at theLock-In.Cost: $2.00Time: 7-11pmWhen: May.1 (Saturday)Where: Mission Youth Lounge

Check out these Websites for more info

www.moltspace.ca &www.bcyouthweek.com

What'sHappening? It'sYouth Week!


iDISTRICT OF

ON THE EWER

GetYour Groove On(Fitness Event)

Check out these Websites for more

info www.moltspace.ca &www.bcyouthweek.com

Ages: 1 2- 1 8When: May.5 (Wednesday)Where: Mission Youth LoungeCost: FreeTime: 7-9pm

Come on down,don't miss out!

What's Happening? It's Youth Week!Who:Ages 1 2- 1 8

Lets Eat some pizza and have some fun, while playing Wii Dance,Tug-A-War, Water Balloon Toss, and Musical Chairs.There will be prizes tobe won, for each fitness category.!

Questions? Give us a call!Contact Curtis or Nicole at 604-820-5362.


17

BRrrISIl

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TO:MISSION18

c?(--44/R3TO: Mayor and Council

Chair and Regional District Board

PROM: UBCM Secretariat

DATE: April 19, 2010

RE: NATIONAL PUBLIC WORKS WEEK — MAY 16-22, 2010

UBCM members will recall that on March 26, 2010, we circulated amember notice announcing Local Government Awareness Week inBC from May 16- 22, 2010. We are pleased to be working inpartnership with Civicl.nfo BC, the Local Government ManagementAssociation, Ministry of Community and Rural Development, andMinistry of Education on this important initiative. The goal for thisweek is to generate awareness and educate the public about the rolesand responsibilities of local government, and encourage the public toparticipate in local government processes, including voting in localelections,

One of the key departments for any local government is public works.These departments within local governments provide and maintainthe services and infrastructure that are integral to every community.For this reason, TJBCM was pleased to support a request from thePublic Works Association of BC to encourage local governments toalso proclaim and promote National Public Works Week, that sameweek of May 16-22. By working together we can promote andencourage the citizens within our communities to learn more aboutlocal government, the services and that they provide and howimportant local governments are in their day -to-day activities.

Please find attached a copy of the letter from PWABC seeking yoursupport, We would ask that when your council or board is puttingforward its proclamation related to Local Government AwarenessWeek, please consider including the PWABC's proclamation request aswell.

Thank you in advance for your support and we look forward tohearing about the many wonderful initiatives that have taken placethroughout BC during this very important week

And just to remind members, the Local Government Awarenesswebsite will be up shortly, but if you wish further information aboutactivities and events you can plan to celebrate the week, please contact:Marylyn Chiang at [email protected].

Att. 2 pg,

1010/MR/PWABC request

AFK, 19. 2010 5:45PM UNION OF BC MUNICIPALITIES NU. MI r. 2/i 19

PUBLIC WORKS ASSOCIATIONOF BRITISH COLUMBIA

CHAPTER OF CANADIAN PUBLIC WORKS ASSOCIATION32985 Bruce Avenue, Mission B.C. V2V 2R1

http:i/pwabc.cpwa.net

04,Awfonsues.RiNOGOAROOarila

March 29, 2010

Attention: Honourable Mayors,Members of Council andChief Administrative Officers

Re: National Public Works Week May 16.22, 2010 — "Above, Below and All Around you" ,

The Public Works Association of British Columbia (PWABC) is seeking your support to recognizeand promote National Public Works Week (NPWW) by acknowledging May 16-22, 2010 asNational Public Works Week in your community. This year's theme is called ',Above, Below endAll Around You 4 ,

National Public Works Week is observed each year during the third full week of May and wasinstituted as a public education campaign by the American Public Works Association (APWA) in1960. NPWW calls attention to the importance of public works in community life and seeks toacknowledge the efforts of tens of thousands of men and women in North America who provideand maintain civil infrastructure and services. NPWW also allows Councils remind the public ofthe 24/7 services that they are responsible for and are proud of, and many make this an annualcelebration in their communities.

The APWA encourages public works agencies and professionals to take the opportunity tocelebrate the week by parades, displays of public works equipment, high school essay contests,open houses, programs for civic organizations and media events. The occasion is marked eachyear with scores of resolutions and proclamations from mayors and governors and raises thepublic's awareness of public works issues and increases confidence in public works agencies likeyours who are dedicated to improving the quality of life for present and future generations.

For your convenience, I have attached a sample Council proclamation that you may considerusing. You may wish to go to www.apwa.net/About/npww/ for information about this year's themeand resources on making your Public Works Week a success. If you have any further questionsor require any additional information, please do not hesitate to contact either of us via e-mail/phone at drichardsecthsystemszom 6D4-999-1470 or david.sparaneseesaanich.ca 250-475-5599 local 3324. Thank you for making a difference.

Yours truly,

Dan Richards, MBA David Sparanese, AScTPWABC PWABCPublic Works Week Committee Co-Chair Public Works Week Committee Co-Chair

APR. 19, 2010 5:45PM UNIOI\ OF BC MUNICIPALITIES

NO, 1551 P. 3i'3 20

PROCLAMATION

PUBLIC WORKS WEEKABOVE, BELOW AND ALL AROUND YOU

MAY 16-22, 2010

WHEREAS: public works infrastructure, facilities and services are vitalto the health, safety and well-being of the residents of(Enter your city1municipalityltownietc name); and

WHEREAS: such facilities and services could not be provided withoutthe dedicated efforts of public works professionals,engineers and administrator who are responsible forbuilding, operating and maintaining the public workssystems that serve our citizens; and

WHEREAS: the Public Works Association instituted Public Works Weekas a public education campaign 'to inform communities andtheir leaders on the importance of our nation's publicinfrastructure and public works services; and

WHEREAS: it is in the public interest of citizens and civic leaders to gainknowledge of the public works needs and programs of theirrespective communities;

WHEREAS: Public Works Week also recognizes the contributions ofpublic works professionals.

NOW THEREFORE, 1, (Enter Mayor's. Name), Mayor of the (Enter yourcity/municioality/townletc name) do hereby proclaim theweek of May 16-22, 2010, as Public Works Week in Enteryour municipality.

Dated this day of 2010.

(Enter Mayor's Name), Mayor

oc 21io/OLI/ 22-ADe4 Pw3.Evz

FALUN DAFATruthfulness • bencvn'icnce • Forbearance

To Mayor and Council:

Re:Request for a Proclamation/Greeting Letter to Celebrate Falun Dafa Month

May 13, 2010 is the 18 th anniversary of the introduction of Falun Dafa (also known as FalunGong) to the public and will be celebrated by practitioners and supporters in over 100 countriesworldwide. Festivities and celebration activities will be held across Canada in May to mark thiswondrous time.

As practitioners across Canada gather in various cities and municipalities to celebrate theanniversary, we would like to request a proclamation or a greeting letter from you to celebratethis day together with Falun Gong practitioners' families and friends.

A traditional Qigong exercise based on ancient Chinese values, Falun Dafa emphasizes theprinciples of Truthfulness, Compassion and Forbearance in every practitioner's lives. Itcomprises a set of 5 gentle, tranquil exercises through which, one is able to attain spiritualenlightenment and a healthy body, mind, and spirit. More than 100 million practitioners all overthe world have benefited tremendously through Falun Dafa. Moreover, all its activities andclasses are open to the public and free of charge.

Since its introduction to the public on May 13 th, 1992 by its founder, Mr. Li Hongzhi, FalunDafa has received worldwide recognition for its concerted efforts to promote harmony,tolerance and compassion in society. During the past years, Falun Dafa month has beencelebrated and received thousands of awards and proclamations, acknowledging it for thebenefits, both spiritual and physical, that it has provided to its practitioners as well as thesociety as a whole.

Even though an unjustified nation-wide state-led persecution against Falun Dafa was launchedin China on July 20 th, 1999 by the former Chinese president Jiang Zemin, its popularity has notonly remain undiminished, but instead, popularized all over the world. The righteous deeds,committed by Falun Dafa practitioners in China in their efforts to oppose the persecution andclarify the truth to propaganda-deceived Chinese people and people outside China, is a worthycause for humanity to once again, value its morality and human virtues in the face of a brutalpersecution. Falun Dafa practitioners across the world have walked a truly moral, righteous andhonourable path, having won the wide recognition, support, award and proclamation from allover the world.

Together, we will commemorate this historical era of millions of Falun Dafa practitioners'righteous deeds and once again, acknowledge Falun Dafa for its benefits that it has not onlybrought to individuals, societies, but to the entire world.

We are looking forward to hearing back from you.

Sincerely,

Joy Wangon behalf of BC Falun Dafa AssociationPhone: 250-859-2388Email. [email protected]

"They cultivate the will to live in peace with themselves and in harmony with the universe, thuslearning compassion for others and helping to create a more open and tolerant society."--Her Excellency the Right Hon. Adrienne Clarkson, Governor General of Canada, 2000

"As you celebrate the 17th anniversary of the introduction of Falun Dafa to the public, Icommend the Falun Dafa Association of Canada for sharing your practices and traditions withthe public." — The Right Hon. Prime Minister Stephen Harper, 2009

"Falun Dafa has received worldwide recognition for helping to preserve precious humantraditions such as honesty, courtesy, loyalty and unselfishness. "--The Hon. Stephen Dion, Leader of the Opposition, 2007

"Truthfulness, compassion and forbearance are the principles on which Falun Dafa is based,but they are also universal ideals that have a special importance here in Canada."--The Hon. Sheila Copps, Minister of Heritage, Deputy Prime Minister, 2002

"I welcome you to reflect on the significance of the teachings of Mr. Li Hongzhi, and the virtuesof true, compassion and forbearance that those teachings emphasize ...For many years, FalunGong practitioners have contributed to Canadian diversity."--The Hon. Jason Kenney, Minister of Citizenship, Immigration and Multiculturalism, 2009

22

PROCLAMATION

Celebrating May 2010 as Falun Dafa MonthHonouring Truthfulness Compassion and Forbearance

Whereas: Falun Dafa practitioners follow the principle of "Truthfulness-Benevolence-Forbearance"and incorporate it into their daily lives, striving to become better people in all environments andsituations; and

Whereas: Falun Dafa promotes the cultivation of body, mind, and spirit and has inspired millions ofpeople to improve their moral standards since it was brought to the public in 1992 by Mr. LiHongzhi; and

Whereas: transcending the racial and cultural boundaries, Falun Dafa embraces people of all ages,from all walks of life and religious affiliations; and

Whereas: Falun Dafa practitioners in the communities across Canada will celebrate Falun DafaMonth with parades and free public traditional Chinese dancing and singing performances; and

Whereas: hundreds and thousands of Falun Dafa practitioners will participate in the CanadaExperience Sharing Conference to be held in Toronto this May;

NOW, THEREFORE, I ( ) Mayor of the ( ) do hereby declare May 2010 to be

"Falun Dafa Month"

Honoring Truthfulness, Compassion and Forbearance

DATED this day of May, 2010

Signed

23

c. (c-ivr wit dos (®TdE2 Mayor Gouncilicys MayorRB DH 0 Exempt 0 COW

Other.r-or: i:"1n^rt tr, row Eiinforrriaton DRdpiy IV Mayor's Sig

• • —

April 14, 2010

Mission City CouncilAttn: Mayor James Atebe8645 Stave Lake StreetBox 20 Mission, BCV2V 4L9

Dear Mayor and Council Members:

24

MISSION COMMUNITYSERVICES SOCIETY

33179 2nd Avenue,Mission, B.C. V2V 1J9

Phone: (604) 826-3634Fax: (604) 820-0634

www.missioncommunityservices;u3 M

Please accept this letter as a formal request from the Mission District's Seniors' AdvisoryCommittee to proclaim June 6-12, 2010 at the official Seniors' Week in Mission, BC.

Senior Organizations and Service Providers are putting the final touches on the week'sitinerary to celebrate Mission 5th Annual Seniors' Week. Attached is a list of confirmedevents. This year is shaping up to be the best senior's week to date with a spectacularvariety of events that are top quality. Dal Richards and his orchestra will perform at thekickoff concert on June 6, 2010. We hope that the Mayor and members of the MissionCity Council can be present to help kickoff this week. Black Press has come on board asthe media sponsor and the Busy Bus will be transporting seniors for free to the largerevents.

If you have any questions about this request, please do not hesitate to contact me at theabove phone number.

Suzanne Vermeer- RecorderDistrict of Mission's Seniors' Advisory Committee

United Wald

Giving Voice to Mission Seniors' IssuesMember Agency

1. Sunday, June 6 th Concert starring Dal RichardsMission Secondary School- 32939 7 th Avenue7 p.m. Free admission. Donations collected for Mission Community Service'sFriendly Visitor Program —screen volunteers visiting weekly shut in seniors

2. Monday, June 7, 2-4 Carrington House,32700 7 th Avenue,Free Ice Cream Social with Entertainmentph 604-826-4747

3. Monday, June 7th , Mission Cribbage at Cedarbrooke Chateau32331 7 th Avenue, 7:15-9:30 p.m.,$2/person. Light refreshments served. Ph: Betty604-826-2474

4. Wed, June 9 10am-12noon, Lifetime Learning Centre- 32444 7 th Avenue,Celebrating Our Veterans & War Brides Presentation. $7 / $10 non members ph:820-0220.

5. Wednesday, June 9, Cedars- 7380 Hurd Street, - Open house/ tea. 2:30-4 p.m. ph:604-826-2194.

6. Thursday, June 10, 2010 Mission Arts Council at 33529 1 st Avenue, Special teaand poetry reading $5/ plate. Must preregister, Ph: 604-826-0029

7. Friday, June 11, 1 -3 p.m. , OAP Barbecue with Live Entertainmentat Mission Senior's Activity Centre-33100 10 th Avenue$5.00/ person Ph: Darlene at 604-826-8974

8. Friday, June 11, 7- 10p.m Mission Senior's Centre Association and the Senior'sCentre Drop in dance at Mission Senior's Activity Centre-33100 10 th AvenueSnacks provided. Cost: $2.00/person. Ph: 604-814-2188

9. Saturday, June 12, starting at 10 a.m. Royal Canadian Legion Br. #57 at 32627Logan Ave,Pancake Breakfast, $6.00, Ph: 826-2331

10. Saturday, June 12, 2010-Lawn Bowling Club-7560 Hurd St.Open House on Saturday, June 12th, from 1:30 — 3:30 pm. Ph: Ev: 604-826-7576

11. Saturday, June 12, 6:30 p.m.Cocktails and 7 p.m. buffet dinnerKingsway Arms at Cedarbrooke Chateau, 32331 7 th Avenue$8.00 per person for the buffet including wine. Ph: 604-820-9300

25

DISTRICT OF MISSION

REQUEST TO APPEAR AS A DELEGATION,

Date: A r i 1 -a'.? -2,90

To: Dennis Clark, Director of Corporate Administration

V I hereby request permission to appear as a delegation before District of MissionMayor and Council with reference to the following topic:

e.-tet,s-pc-st ct t" i, i A 1/1A07

-e,ex'cct Vot c(c)c) aV/ cr, 6,7

I understand that the deadline for submission of the request is 4:30 p.m. on the Monday preceding thedate of the meeting and that once my appearance has been confirmed, I will be allotted a maximum of 10minutes to make my presentation.

Name: Vld Vioc-2at 2-4-4

Address: 07/0 6-7c& c..,4i c Fez-4- City:Sv postal Code: VE1 S 3 Telephone: 670 41 — 762. - 707s

Signature:

Delegation Confirmed to Appear on:

Date Confirmed:

Time:

G:clerk/forms/request to appear as a detegatlorlooc Confirmed by:

26

AcV‹. .;"

27

Value* toWood

TP-03-01 EJuly 2003

www.va I uet owood.ca

Thermally Modified Wood

hen wood is exposed to high temperature, its chemicalstructure is modified. For a number of years, research

has been conducted on the effects of such modifications on thephysical and mechanical properties of wood products. Severalthermal modification techniques have been developed, and a numberof related patents have been issued. Thermally modified wood isbecoming a factor on European markets, and the purpose of thisTechnote is to answer the most frequently asked questions regardingthis technology and resulting products.

What is the difference between thermally modifiedwood and heat-treated wood?"Heat treatment" (FIT-KD) has been used to describe the woodpasteurization process, particularly in the context of exportsrequirements for lumber and pallets. To avoid any confusion, "thermalmodification" is meant to describe the use of heat to modify thechemical structure of wood as well as other properties.

What is the temperature used to thermallymodify wood?The processing temperature is between 180 and 280°C, i.e.somewhere between high-temperature drying and torrefaction levels.To prevent wood combustion, the process takes place in the absenceof oxygen.

Fatirly:Er a r 1+1 Natural Resources Ressources naturelles

Canada Canada

Trembling aspen before and after thermalmodification.

BEFORE

AFTER

How does the thermal treatment affectthe wood structure?

The thermal process modifies the three majorconstituents of wood: cellulose, lignin, andhemicelluloses. Modification of cellulose and lignincauses changes to the mechanical properties of wood.Degradation of hemicelluloses causes changes to thephysical properties (hygroscopic behaviour).

How does thermal modification affectwood properties?

Thermal modification affects most of the physical andmechanical properties of wood. The properties mostsignificantly modified are as follows:ColourThe process modifies the natural colour of the wood, typicallyturning it to tobacco brown, although this will vary with processingtemperatures. The new colour is uniform throughout the thickness.Thus, thermal modification can be used to impart the appearance ofa high-value wood species (e.g. cherry, teak, walnut) to a low-valuespecies. The treatment can also mask blue stain defects.

Dimensional stability

Hemicellulose degradation changes the hygroscopic behaviour ofwood. Moisture absorption is reduced, and any water penetratinginto the wood evaporates quickly, as it does not become adsorbed;this contributes to enhancing dimensional stability as well as fungalresistance.

Fungal resistance

Wood degrading fungi require very specific conditions; for example,the material's moisture content must be around 20%. If the wood istoo dry or too wet, white rot and brown rot fungi cannot grow. As aresult of heat-induced changes to hygroscopic properties, conditionsfavourable to fungal growth rarely occur, so that wood resistance tofungal attack is enhanced. It is worth noting, however, that groundcontact will create conditions favourable to fungal development,even in thermally modified wood. Thermally treated wood exposedto ground contact will in fact deteriorate just as rapidly as untreatedwood.

Mechanical propertiesThermal modification affects the crystalline structure of cellulose, withresulting changes to mechanical properties. Although treated woodtends to be more brittle, this need not interfere with most appearanceapplications such as wall siding, patio or garden furniture. Based oncurrent knowledge, the use of thermally modified wood in structuralapplications is unadvisable.

28

• Wood

1111 4}4111111 411111111ffi

It should be kept in mind that thermally modifiedwood is a new material. It needs to be appliedaccordingly, which involves adjustments to workingmethods. For example, thermally modified wood iseasy to machine, but the processing residue is a finedust; friction of such dust in conventional collectionsystems may cause a fire unless dust-collectionconduits are grounded. Strength reductions mustbe taken into account in the design of furniture.Thermally treated wood is also more acidic, andmetal fasteners used in assemblies should be made'of galvanized or stainless steel.

What factors, other than processparameters, affect treatment results?

29

Thermal treatment results are affected by the following three factors:Species

Heat-induced modifications to physical and mechanical propertiesvary from one species to another.

Initial wood moisture contentHigh initial moisture content tends to delay the effects of thermaltreatment on wood properties.

Lumber thickness

Wood product thickness affects the time required to achieve thedesired modifications.

Can thermal treatment replace chromated-copperarsenate (CCA) treatment?Thermally treated wood can be used as a substitute to CCA (chromatedcopper arsenate) treated wood in some applications, provided theyare non-structural and not in contact with the ground.

What are the current thermal modificationprocesses?Five processes have reached the industrial stage:• Bois Perdure (Quebec, Canada)• NOW (New Option Wood, France)• Thermowood (Finland)• Plato Wood (Netherlands)• Menz Holz (Germany)One specific feature of the Menz Holz process is that it uses vegetableoil as the heat transfer medium.

« Thermally modified wood isa new material. It has distinctproperties and uses must be

adapted accordingly.

What is the next development step for thermallymodified wood?

To facilitate market acceptance of thermally modified wood, we needto complete the assessment of treated wood properties. R&D effortswill focus on quality control and product certification.

Conclusion

Thermally modified wood is a new material whose properties differfrom those of regular wood. The colour of the wood is modified.Dimensional stability and resistance to fungal degradation areenhanced, but mechanical performance is reduced. With carefulselection of applications where the treatment is beneficial, value canbe added to some underutilized species, and the performance offinal products improved. With garden furniture, hardwood flooring orsiding, the potential is almost endless.

30

The 2003-2004 Value to Wood research program includes various projectsrelated to thermally modified wood. For information, go to wwwvaluetowood.ca(Research and Development). The partners involved are:

UNIVERS1TELAVAL uivB

A:tom/150i Qurixt.mfenkr.” lc monkCorp.”IlvaXtft,

This Technology Profile has been edited byTorsten Lihra, Group Leader Value-Added Products, Eastern Division, Forintek Canada Corp.

Ce Profil technologique est agalement disponible en frangais.

eValu+ to

Wood

As part of the Value to Wood program, funded by Natural Resources Canada,Forintek's Industry Advisors are providing technical services to value-addedwood product manufacturers in all regions of Canada. If you need informationon any technical issue related to wood product manufacturing, you can:

• Send a request via valuetowood.ca (Help Desk).• Contact a Value to Wood co-ordinator at one of the following locations:

Forintek Canada Corp.Value to Wood Co-ordinator (East)319, rue Franquet, Quebec, QCCanada GIP 4R4

Tel: (418) 659-2647Fax: (418) 659-2922

Forintek Canada Corp.Value to Wood Co-ordinator (West)

2665 East Mall, Vancouver, BCCanada V6T 1W5

Tel: (604) 224-3221Fax: (604) 222-5690

HARDWOOD MATTERSTHE VOICE OF THE HARDWOOD INDUSTRY

THE ROLE OF TECHNOLOGY IN THE REVIVAL

ANOIRICAN CHESTNUT

STRONG ROOTS. GLOBAL REACH.

WWW.NHLA.COM

31

32

By Tracy Powell

New technology has always been the driving

force of the hardwood industry. Complete

business models have been built around new

innovations, equipment and processes, often

creating new companies that service once-

impenetrable markets. This is as true today as

it was, for example, when composite wood

flooring came into play.

The Exotic Market

When it comes to staking a claim in new markets,

particularly the exotic-wood market, necessity

is indeed the mother of invention. Exotic woods

have become increasingly more popular as

consumers opt for products that match their

taste and lifestyle with refinement and elegance.

These products are used in flooring, stairs,

custom molding and furniture, and are among

the world's most treasured and stunning woods.

The supply chain is rife with issues, however,

including illegal logging practices. The woods

are imported, originating in South and Central

America, parts of Australia, the Far East

and Africa, where infractions of numerous

environmental laws frequently take place to grow

and harvest the materials. Consumer awareness

of the huge carbon footprint created by the

production and shipment of these exotic woods

may be at an all-time high, yet it is unlikely the

demand for the exotic wood "look" will fall.

Now a solution to this problem has reached

American shores, a technology called

thermal modification. Thermal modification

is a chemical-free process by which wood is

heated at high temperatures in an oxygen-

free environment, causing lignin (the complex

polymer in cell walls that provides rigidity

and strength) to flow and hemicellulose

to decompose, producing water-insoluble

polymers. This, in turn, increases dimensional

stability, giving the hardwood properties which

are similar to those of exotics.

In a strict business sense, using domestically

grown and processed supply is a logical move.

For years, woodworkers have experienced

the decline in availability of certain exotic

hardwoods such as teak and rosewood. In the

past, these declines have been cyclical, usually

dependent on political decisions in Third World

countries, but for some species the supply has

been erratic. Moving forward, these declines

may become long term as the Lacey Act and

other laws are implemented to combat illegal

logging around the world. The appeal of a

"homegrown" and steady supply, compared

with the traditional economic models of

exportation, is therefore commonsense. Instead

of importing from China, India, Sri Lanka

or South America, it is now feasible to use

domestic hardwoods to meet the demand for

exotic supply — and at quite a savings.

Thermally modified wood

is more dimensionally

stable. That is first and

foremost the greatest

improvement to wood.

Considering the mega trends are showing

that people like wider planks and darker

colors usually associated with exotics, which

is precisely what thermally modified wood

offers, this technology is of high interest.

Thermal heat modification is effective in its

use with North American hardwood species.

Thanks to the technology's ability to increase

wood properties such as dimensional stability,

durability, color design and equilibrium

moisture content, new market opportunities

are presented by allowing manufacturers to use

cheaper materials for exotic-wood applications.

"Thermally modified wood is more

dimensionally stable. That is first and foremost

the greatest improvement to wood," said

Dallin Brooks, business manager for Vancouver,

Canada-based TekmaHeat/Jartek, a thermal

modification equipment producer. "For flooring,

you always have to worry about cupping,

warping, shrinking and swelling. And thermally

modified wood has 30 to 50 percent lower

equilibrium moisture content; it does not shrink

and swell as much and it does not cup."

UARY/FEBRUARY 2010 HARDWOOD MATTERS 11

33

Thermal modification also changes a wood's color,

another benefit that further replicates the look of

exotic wood. The process darkens the plank's natural

color by heating the hemicelluloses — essentially the

sugar in the wood — to initiate chemical changes in

the wood. Clinton, South Carolina-based Anderson

Hardwood Floors markets its Exotic Impressions line

as a product that "allows flooring retailers to offer

Anderson's environmentally friendly exotic hardwood

flooring, which uses the unique manufacturing process to

transform common, sustainable and renewable domestic

hardwood species into exotic look-a-likes' without

contributing to tropical deforestation issues."

Thanks to the technology's ability to

increase wood properties... new marketopportunities are presented by allowingmanufacturers to use cheaper materials

for exotic-wood applications.

Long known for its pioneering work with five-ply

construction that alternates the grain structure

of separate wood plies in its products, in 2009

Anderson introduced its new line of flooring. "You

will see Anderson grow our green products with the

introduction of additional collections utilizing our

exclusive PermaColor natural coloring process that

produces through-color in wood without the use

of stains, solvents or chemicals," John Woolsey, vice

president of marketing and merchandising, said in an

interview at the flooring tradeshow Surfaces.

As examples of what can be produced, the company

rolled out a wide-width plank available in names like

Afromosia Brown, Santos Red, Jatoba Sunrise, Shades of

Joe, Teak Effect, Mango Maple, and Tigerwood Birch.

Much like baking a cake, the wood's sugar browns and

hardens during thermal modification, the hemicellulose

cooks, or crystallizes. That is what not only changes

the color but removes the food source for any fungi

in the wood, making the wood resistant to fungi and

mold. Biodegradation requires the presence of oxygen

and water in the cell wall. In turn, enzymes metabolize

available oxygen and water, causing the cell walls to

decompose. The modified wood is rot resistant not .

rot proof, it is, after all, still wood and susceptible to

biodegradation, albeit dramatically reduced.

Testament to these attributes can be found in Europe,

where the process has been used for the last 10 years for

decking, siding and exterior trim applications. "Thermal

modification in North America is very new, and at

this time we're not seeing it being used for outdoor

applications on a large scale," Brooks said. "However, in

Europe they are. In fact, a number of North American

manufacturers send ash over to Europe where it is

thermally modified and used for decking."

Chuck Ramsbacher, CEO of Palisade, Minn.-based

Superior Thermowood of Brainerd Inc., liked what

he saw when he was introduced to the technology,

so much so that he came out of retirement to help

run Thermowood.

"In parts of the country that has large variation in

weather change, such as the northern tier of the country

that may go from 909F in the summer to -309F in the

winter, paneling and flooring expands and contracts,"

Ramsbacher said. "There's never enough moisture taken

out of the product in the normal drying process. What

thermal modification does is it lessens the product's

ability to shrink or to expand. That makes it great

for most all applications — flooring, siding, decking,

anywhere that wood can contract or expand."

Thermowood sent approximately 250,000 board feet

of modified red oak to California to be used in the Las

Vegas CityCenter for flooring. The CityCenter project

was honored by the Forest Stewardship Council-U.S. as

the best commercial project of 2009 in the Designing &

Building with FSC Awards. The awards recognize entities

that are committed to using sustainable-harvested

wood and creating a marketplace that promotes

environmentally appropriate, socially beneficial and

economically viable forest management.

With time and the public's education of the process and

the product, thermally modified wood is poised to makegreat inroads.

"We are negating the need for importing these exotic

woods, and coming in at a price much lower than those

imported species," Ramsbacher said. "The market will

continue to grow, especially when the economy turns

around and the housing market comes back."

34

12 JANUARY/FEBRUARY 2010 HARDWOOD MATTERS WWW.NHLA.COM

New Outdoor Applications

Another technology with tremendous promise is the

use of stabilizing oil in the treatment of yellow poplar,

or tulipwood, a versatile and abundant U.S. hardwood.

This treatment has shown in studies to potentially

provide new markets in outdoor hardwood

applications by protecting the product from decay.

Success in the past has come with the use of yellow

poplar in above-ground exterior applications, but

only for old-growth products, which are commonly

resistant to decay and destroying insects. But new-

growth yellow poplar rots quickly, necessitating a

preservative treatment if it is to be used. Purdue

University and Mississippi State University research

notes that if the species can be successfully treated

with a preservative it could be used as a substitute

for the more valuable western red cedar.

Preserving new-growth yellow poplar is complicated

by its substantial sapwood, which is not resistant

to decay or insects and which is so absorptive that

controlling preservative uptake is difficult. This, in

turn, leads to weight gain and instability. Stability

is of prime importance as treatment must be

undertaken on pre-machined components.

As part of an ongoing research program, treatment

specialists Osmose has introduced its Stabilizing

Oil, a blend of vegetable and mineral oil that, when

applied hot and under pressure, penetrates deep

into the wood, resulting in a low-cost treatment

solution. This oil-based finish penetrates the wood

to 3 to 5 mm giving the timber a long-lasting

resistance to water penetration and mold.

An ongoing research program by the American

Hardwood Export Council (AHEC) has found that

tulipwood may have more natural durability than

first thought, but when left untreated, issues arise

with stability and weight gain. It was found that

tulipwood treats well with low levels of organic

solvent, which solves the problem of excessive

weight gain. When combined with a biocide, the

wood is protected against decay and deterioration

from exposure to external weathering. Osmose

is confident that the application is effective; the

company provides a 30-year warranty on the biocide

if correct treatment schedules are followed.

AHEC European Director David Venables notes that

what caught AHEC's attention was the fact that the

oil is the medium to deliver the biocide, effectively

combining treatment and finish into one process,

a benefit from both a cost and environmental

standpoint. In addition, weight gain is minimal,

resulting in improved stability. The work is expected

to create opportunities for American yellow

poplar for external applications, capitalizing on its

adaptability, flexibility and cost effectiveness.

"The stabilizing oil is actually an evolution of

a product we've had commercialized for a few

years for a use on softwoods, the Osmose Royale

brand," said Gordon Ewbank, commercial director

for Osmose in the United Kingdom. "The oil-based

system was originally developed for cladding for the

Scandinavian market, where the elements are fairly

harsh. The system is very effective at giving both

protection against weathering and moisture ingress."

Color pigments can be added to the Royale oil to

give an attractive pre-finished look. This feature

was appreciated by furniture designer Philip

Koomen, who created a combination of furniture

and sculpture in his "Wave and Splash" seating

installation at the 2009 Guardian Hay Festival in

England. Koomen used Osmose oil-treated yellow

poplar as part of the ongoing research program.

"Many architects and designers specify uniformity

of color in timber," Koomen said in a press release.

"For me the color variance of tulipwood adds to its

appeal, particularly for a sizeable project like this."

Whether the emerging innovations in the industry

are comprised of inspired research or breaking

technology, one thing is sure: the hardwood industry

— as well as the environment and end user — will

glean many long-lasting benefits. Such advances,

both groundbreaking and subtle, that further

enhance hardwoods' properties will continue to

open markets both near and far.

35

WWW.NHLA.COM Bac.* le Table ci C 11.1ARY/FEBRUARY 2010 HARDWOOD MATTERS 13

Memo36

ON THE FRASERFILE: ADM.ECO.PRE2010 presentations

To:

Chief Administrative Officer

From: Director of Planning and Economic Development Officer

Date: March 31, 2010

Subject: Presentation to Royal Bank financial team

The following is provided for Council's information. On March 24, the Economic DevelopmentOfficer and the Director of Planning were guest speakers at a Royal Bank luncheon attended byregional and local mortgage brokers, Royal Bank financial advisory staff and real estate agentsfrom within the region.

The purpose of the meeting was to share changes in the banking rules related to mortgagesand to hear, from District of Mission staff, what is going on in Mission related to housingdevelopment, expected growth rates, application levels, employment properties and what policychanges have occurred that could stimulate the commercial, industrial and residential marketsin Mission. Information was also shared about staffs roles and how that could help them whenthey are dealing with their clients.

The Official Community Plan maps were used to assist with the presentation. The formatenabled a short informal presentation with the focus on questions from the group. Topicsdiscussed included:

■ Traffic Study, Constraints Study and pending Marketing Study for the waterfront■ Status of the Silverdale Neighbourhood plan and potential development timeline■ Development applications overview: stating applications in 2010 are running about 1/2 of

the average number of application received over the pervious 5 years and twice as manyas this time last year

• 5 year prediction: unable to predict the next five years, however; expect 2011 to bebetter than 2010 which may be steady but slow

■ Development that is lacking was identified as industrial and commercial with the amountof retail spending leaking to surrounding communities each year identified as asignificant impediment, as well as the commuting labour force, to commercial andindustrial development occurring in Mission

• Identified the Economic Development Officer as a resource and as a promotional factorfor attracting development and buyers to Mission.

The information was well received and questions extended and t scheduled time, whichsuggests that there could be future opportunities with si -ss representatives.

Sharon Fletcher Stagy CrawfordG:COMDEV/Sharon/COW Reports/Presentation at the Royal Bank luncheon March 24, 2010.doc

PAGE 1 OF 1

37

Engineering and Public WorksMemorandum

File Category: GOV.REG.GREFile Folder:

Solid Waste Management Plan 2010

ission/errON THE FRASER

MDISTRICT OF

To: Chief Administrative Officer

From: Manager of Environmental Services

Date: April 26, 2010

Subject: Metro Vancouver Solid Waste Management Plan Consultation

Background

As with the Fraser Valley Regional District (FVRD), Metro Vancouver (MV) is required to develop a solidwaste management plan (SWMP) which sets out a framework for managing MV's municipal solid waste,usually over a 5 year time period. The SWMP is required to be approved by the Minister of Environment.

Metro Vancouver has released a draft SWMP and has set open house public consultation sessions for avariety of communities both in the FVRD and MV. The draft plan is available at the following website:http://www.metrovancouverorg/services/solidwaste/planning/SWMP °/020Docs/Draft1SWRMRpdf. Openhouse sessions are listed at:http://www.metrovancouverorq/servicesisolidwaste/planning/Paqes/defaultaspx . The Maple Ridge andChilliwack sessions are on May 6 and June 16, respectively, with an open house from 6-7PM, publicinput from 7-10PM and questions and answers from 10-10:30PM. The Abbotsford session is on May 15from 12-4:30PM at the Christian Life Community Church, Creekside Centre 35131 Straiton Road.

The draft SWMP sets out goals, actions and strategies to manage solid waste. The draft MV SWMPidentifies four goals:

Goal 1: Minimize waste generationGoal 2: Maximize reuse, recycling and material recoveryGoal 3: Recover energy from the waste stream after material recyclingGoal 4: Dispose of all remaining waste in landfill, after material recycling and energy recovery

Over the last two years, there has been a great deal of discussion regarding solid waste management inMV due to the impending closure of the Cache Creek landfill. Currently, approximately half of MV's solidwaste is disposed at the Cache Creek landfill while a quarter is disposed of through incineration andenergy recovery at the Burnaby facility and the remaining quarter is disposed of at the Vancouver landfillin Delta. As per the third goal above, MV has been aggressively promoting the use of waste to energyfacilities to recover energy from residual waste incineration. This has resulted in significant concernsfrom a variety of stakeholders, most noticeably the FVRD, who have concerns regarding the impacts toair quality in the Fraser Valley's sensitive airshed.

Several resolutions were passed by the FVRD Board on March 23, 2010 regarding MV's draft SWMPand their proposed consultation process. The FVRD is not supportive of the current consultationprocess, particularly for those sessions within FVRD communities as they have not had any input into thesessions. The FVRD Board has requested the consultation sessions include information to the public on

Page 1 of 2

the range of scientific opinions regarding incineration and energy recovery facilities and their potentialimpacts. This request was based on the FVRD Board's commissioned report, authored by UBCprofessor and expert in air quality Ian McKendry, which determined that new sources of air pollutionwithin the Fraser Valley will likely have a deleterious effect on air quality. The McKendry report and otherinformation is available at: http://www.fvrd.bc.ca/services/airquality/Pages/defaultaspx.

Staff will be attending one of the upcoming public consultation sessions and will report back to Council onthe session and present their view on the draft SWMP along with any recommendations regarding aresponse from Council to MV.

Michael Younie

Manager of Environmental Service

38

Page 2 of 2

MDISTRICT OF

lssionON THE FRASER

Corporate AdministrationMemorandum

39


From: Legislative Assistant


Subject: Background Information Re: Use of Gaming Funds

At the regular meeting of council held on April 6, 2010, staff were asked to look for any councilmotion or comments regarding the use of provincial gaming funds. There was a separateresolution to "provide a report with recommendations and options for a policy for the use of gamingfunds". This memo does not address that direction; it serves only as additional information forcouncil.

On December 14, 2009 council adopted "District of Mission Gaming Reserve Fund EstablishmentBylaw 5080-2009". This bylaw states that the monies in the gaming reserve fund shall be used forany municipal purpose approved by the council of the District of Mission, including any associateddebt repayment. A copy of the bylaw is attached for reference.

The only other specific mention of the use of gaming funds staff could find was at the public budgetconsultation session held on April 6, 2009, where the director of finance stated that gaming fundsare specifically targeted for one-time projects that are benefitting the community, and socialdevelopment/restorative resolutions (not operating expenses). An excerpt from the minutes of thatmeeting is attached for reference.

Jennifer Russell

Page 1 of 1

DISTRICT OF MISSION

BYLAW 5080-2009

A bylaw to . establish a reserve fund pursuant to the District's Host Financial AssistanceAgreement with the Province of British Columbia to hold and expend gaming funds.

WHEREAS, pursuant to section 188 of the Community Charter, council may, by bylaw, establisha reserve fund for a specified purpose;

NOW THEREFORE the council of the District of Mission, in open meeting assembled, ENACTSAS FOLLOWS:1. This bylaw may be cited for all purposes as "District of Mission Gaming Reserve Fund

Establishment Bylaw 5080-2009".2. There shall be and is hereby established a reserve fund, under the provisions of section

188 of the Community Charter, to be known as the "Gaming Reserve Fund".3. Monies received pursuant to the District's Host Financial Assistance Agreement with the

Province of British Columbia, together with interest earned on the fund balance, will bepaid to the "Gaming Reserve Fund".

4. Monies in the "Gaming Reserve Fund" shall be used for any municipal purpose approvedby the council of the District of Mission, including any associated debt repayments.

5. This bylaw shall take effect on the 1 st day of January, 2010.

READ A FIRST TIME this 7th day of December, 2009

READ A SECOND TIME this 7 th day of December, 2009

READ A THIRD TIME this 7 th day of December, 2009

ADOPTED this 14 th day of December, 2009

40

JAMES ATEBE, MAYOR I:30 NI CLARK, DIREC OFCO - = TE ADMINISTRA ION

41

Regular Council Meeting Page 13 of 22April 6, 2009

s■A

the community, such as a private police force and/or paid full time firefighters

(e) all small items can add up to become big items, so things like road sweepingon a country road is pointless

George Evens:

(a) advises council to consider forming a citizens advisory group for all toughdecisions

(b) the first three years of the CUPE agreement are matching other municipalities,however in the 4th and 5th year we are setting a benchmark for when the othermunicipalities are now negotiating their 1st and 2nd years

(c) there is a concern with all the matching funds grants, in that we still must comeup with some of the funding and have to look to the public to pay for it throughincreased taxes

(d) a fair amount of this money is coming from gaming revenues, and is it right toexpect gaming revenues to continue to increase in tougher economic times?

(e) the $573,000 matching funds for the trail around Heritage Park should bedeferred to another year because we could use those funds to help offset thesetax increases

(f) if gaming revenues go down are we then responsible to fund the shortfall of thegaming revenues going into the Spirit Square or the Heritage trails?

(g) if we are not getting the expected amount of gaming revenues, how will wecome up with these matching funds?

(h) it may be more practical to only take $80,000 of the $322,00 marked for theanimal shelter and give it to the Humane Society

(i) why is there no provision in the budget for the seniors?

Mayor Atebe responded that the seniors' improvements for the PLAY station is oneof the items that will be discussed at the April 14 th public budget meeting.

The director of finance responded that gaming revenues from the casino have beensteadily going up, and we are now projecting up to $600,000 per year and things donot appear to be slowing down. Those funds are specifically targeted for one-timeprojects that are benefitting the community, and social development/restorativeresolutions (not operating expenses).

Councillor Scudder stated that during the series of budget meetings that had takenplace so far, all of council had examined each item and tried to balance what neededto be done, and what everyone wanted to have done. At the start of the process theincreased was more in the area of 9% taking into account everything that everyonewanted. It was a complex process with a lot of information over a lot of meetings,and many tough decisions had to be made. All of council is listening, and thedecisions that have been made are not necessarily unanimous, but are responsiblegroup decisions.

Fred Reynolds:

(a) we all pay taxes through disposable income, and every time taxes are raised ittakes money out of people's spending power, which makes it harder to spendthat money in Mission because you need to go to big box stores to get lower


42


From: Legislative Assistant


Subject: Background Information Re: Senior Government Funding Cuts

At the regular meeting of council held on April 6, 2010, staff were asked to look for any councilmotion or comments in the last six months regarding funding cuts and/or downloading of servicesfrom senior levels of government.

Consultations and searches amongst various staff members have found no specific direction orresolution, although the issue has been discussed at a few of the administration and financecommittee meetings. The only somewhat related documentation staff could find were three lettersfrom the office of the mayor, which are attached for information.

Jennifer Russell

Page 1 of 1

MDISTRICT OF

ON THE FRASER "0""'

OFFICE OF THE MAYORSeptember 3, 2009

Randy Kamp, MP22720 Lougheed HwyMaple Ridge, BCV2X 2V6

Dear Randy:

Re: Communities Component Program Funding

Randy, as a follow-up to our conversation on Wednesday, I thought I would put together areview of the monies allocated to the Communities Component Program within the BuildingCanada Fund. According to the 2009 federal budget and then the recent provincial budget,there has been, in total, $364 million allocated to the Communities Component Program with50-50 split from the federal government and provincial government. Based on the $364 millionjust within this Communities Component Program, Mission, in a nominal sense, usually receivesapproximately 1% of any provincial programs, which translates to $3.6 million.

To date, we have not seen a funding from the Communities Component Program. As a note, Iam getting questions from residents about whether the district has received funds under thenew infrastructure programs and am getting concerned as to whether Mission will be left behindin terms of the Communities Component Program. I do realize that some funding has gone toLocal Motion and highways, however, this is through the Infrastructure Stimulus Fund, which isseparate and apart in the federal budget from the Communities Component.

I am respectfully requesting that serious consideration be given to an allocation for the District ofMission representing its population ratio within the province as we have serious infrastructureneeds as noted in my conversations in the past. We have submitted four applications to theCommunities Component Funding Program. Mark Strahl in your office has the details on oursubmissions. I hope this follow-up helps crystallize my concerns about the lack of fundingflowing through to the District of Mission and I look forward to a positive process to realize theCommunities Component Funding in the District of Mission.

Yours truly,

James AtebeMAYOR

Cc: Mark Strahl

P.O. Box 20, 8645 Stave Lake Street, Mission, B.C. V2V 4L9Phone (604) 820-3700 Fax (604) 826-1363 & (604) 820-3715 Web Site: www.mission.ca E-mail: [email protected]

43

ON THE ERASoEni,

OFFICE OF THE MAYORFile: FIN.BUD.DEPRCMP 2009

November 3, 2009

Honourable Kash HeedMinister of Public Safety and Solicitor GeneralPO Box 9053 Stn. Prov GovtVictoria BC V8W 9E2

Dear Minister Heed:

Re: User Fee Police Records Information Management Environment ofBritish Columbia (PRIME-BC)

The District of Mission council appreciates the significance of the PRIME-BC initiative inproviding an information system that integrates the British Columbian police force. Councilfurther understands the significant cost to develop and sustained this infrastructure and believeshow this envied resource benefits citizens across the Province.

Our Council takes issues with the lack of consultation and is greatly concerned that noopportunity was provided for Local Government input regarding the increase. Municipalities aregiven no choice but to accept the burden of doubling this annual operating cost which willimpact the Mission detachment significantly. We strongly believe that the current protocol ofdownloading as opposed to cost sharing is unacceptable. Council encourages your ministry torevisit the need for this significant user increase but more importantly, evaluate ways to whichthe partnership relationship with municipalities across the province can be improved.

Yours truly

Mayor James Atebe

cc: MLA Randy HawesMLA Marc DaltonMP Randy Kamp


44

Mi:§§16° F40.0"1/SON THE ERASER

OFFICE OF THE MAYOR

November 10, 2009

Mr. Wes ShoemakerMinistry of Public Safety and Solicitor GeneralPO Box 9053 Stn Prov GovtVictoria, BCV8W 9E2

Dear Mr. Shoemaker:

Re: Funding for dike protection works

Members of the District of Mission Council and I had an opportunity to meet with Minister Heedat this year's Union of British Columbia Municipalities Convention held in Vancouver. Thepurpose of the meeting was to discuss opportunities to obtain funding for dike protection works.While the District was fortunate to receive funds over the last several years, our application wasnot successful for the 2009-2010 Flood Protection Program.

Minister Heed indicated that it might be possible for the District to obtain unspent funds that arereturned to the Ministry when successful projects are completed under budget as was the casein Mission this past year. In an effort to protect the District's main commercial area, the Districtwould like to complete the project originally applied for. The District believes that it could becompleted in a timely fashion and would not be dependent on approvals from environmentalagencies. I am respectfully requesting that you consider funding this project should under spentfunds be returned to your office.

Thank you for considering this request. Please contact Rick Bomhof, Director of Engineeringand Public Works at 604-820-3739 should you have any questions.

Yours truly,

James AtebeMAYOR

cc: Mike Younie, Manager of Environmental Services


45

MDISTRICT OF

lsslonON THE FRASER



From: Executive Assistant


Subject: Release from Closed Council - Community Service Awards and Freeman of the CityAwards

At the April 12, 2010 and April 26, 2010 closed council meetings, the following resolutions were releasedfrom closed council:

1. That Julie Hartland be awarded a Community Service Award in recognition of her long timevolunteerism with the Fraser Valley Humane Society, Adopt-A-Block, and most recently with SAINTS.

2. That Jean Kask be awarded an Against the Odds Achievement Award in recognition of hervolunteerism despite a lifelong battle with mental illness.

3. That Daniel Crich be awarded a Community Service Award (under 25) in recognition of volunteerismand youth leadership skills.

4. That Rhona Jacobsen be awarded a Lifetime Achievement Award in recognition of her life longvolunteerism with Mission Old Age Pensioners' Association and most recently, her work with BCTransit to ensure usable and convenient bus routes for seniors in Mission.

5. That the Mission and District Soapbox Derby Association be awarded a Special AccomplishmentAward in recognition of the association's efforts in organizing and planning the Soapbox Derby eventand for ensuring that children, regardless of their financial ability, are able to participate in the event.

6. That Cindy Kelly be awarded a Lifetime Achievement Award in recognition of her life longcontributions to the Adopt-A-Block program.

7. That the Reed Family be awarded a Citizens of the Year Award in recognition of their outstandingservice as a family who volunteer at various organizations and school programs.

8. That Mission Search and Rescue be awarded a Crime Prevention and Community Safety Award inrecognition of the countless volunteer hours they contribution to ensure the safety and wellbeing ofMission and area residents.

9. That Sandy Forward and her dog Murphy be award a Special Accomplishment Award in recognitionof the many hours they spend at the Mission Memorial Hospital spreading cheer and comfort tohospice and acute ward patients.

10.That the Missions Lions Club be awarded a Long Term Distinguished Service Award in recognition ofthe countless acts of philanthropy that they have bestowed to various individuals and organizations inthe District of Mission.

11. That Ken Herar be awarded an Arts and Culture Service Award in recognition of his contributions asa newspaper columnist focusing on cultural diversity issues in the Mission/Abbotsford area.

46

Page 1 of 2

12 -. That the Steelhead Community Association be awarded a Special Accomplishment Award inrecognition of the effort they undertook to build a community hall in the Steelhead area.

13. That Xenia (Sunny) von Rosen be awarded a Community Service Award in recognition of heroutstanding service as a community volunteer for various groups and organizations including MissionCommunity Services and Mission Memorial Hospital Auxiliary.

14. That Lee Kwidzinski be awarded and Arts and Culture Service Award in recognition of the manyhours she volunteers to support and enhance arts in Mission through the medium of dance.

15. That William Greive be awarded a Sports Volunteer of the Year Award in recognition of hiscontributions to Mission Minor Hockey.

16. That Mission Heritage Association volunteers be awarded an Arts and Culture Service award inrecognition of the many hours they contribute towards developing the Fraser River Heritage Park intoa world class park and arts venue.

17. That Margaret Clifton be awarded a Lifetime Achievement Award in recognition of her lifelongoutstanding service as a community volunteer and her work with individuals who wish to improve theirlanguage skills.

18. That Dennis Derrough be awarded the Freeman of the City Award in recognition of his philanthropyand many contributions to community organizations including Mission Community Foundation,Pleasant View Care Home, Chamber of Commerce, and Mission Association for Seniors' Housing.

19. That Tom O'Beirne be awarded the Freeman of the City Award in recognition of his manycontributions to community projects and improvements in the Silverdale area.

47

Page 2 of 2

48

MDISTRICT OF


ON THE FRASER

To: Chief Administrative OfficerFrom: Executive AssistantDate: April 27, 2010

Subject: Release from Closed Council - Employment Land Strategy 2010

At the April 26, 2010 closed council meeting, the following resolution was released from closed council:RESOLVED: That the Employment Land Strategy 2010 be released from closed council.

Page 1 of 1

From: FCM President/ President de la FCM [mailto:President©fcm.ca ]Sent: Thursday, April 29, 2010 9:24 AMTo: Tracey TakahashiSubject: FCM's Rights-of-Way Outreach Campaign -- Invitation from the President

Dear Mayor Atebe,

I am writing to draw your attention to an issue involving telecommunications companies that could becosting your municipality tens of thousands of dollars or more a year, and to share with you a set oftools and resources that FCM has developed for our members so that you know your rights and canreduce your costs.

Across Canada, telecommunications companies are free to dig up municipal streets and roads toinstall and upgrade their cable and equipment, without having to pay the full cost of either repairingthe damage or using public property. That's the result of a federal regulatory regime that favours for-profit telecommunications companies over municipal property tax payers.

A 2008 FCM study found that municipal property tax payers subsidize telecommunicationscompanies by more than $107 million per year. Now, with the federal government contemplatingincreased foreign ownership in the telecom industry, municipalities should expect even morecompanies demanding access to municipal property.

Our one advantage is a 2009 CRTC decision in favour of the City of Vancouver (MTS Allstream v.Vancouver), which set a precedent all municipalities can use in negotiating with telecoms.

We want you and your council to know your rights when it comes to negotiating right-of-way accesswith telecom companies. That's why FCM is launching the Know Your Rights campaign this week inVancouver. We want to mobilize members and pressure the federal government by creating amunicipal community around the rights-of-way (ROW) issue.

The campaign will use the Internet and new social media tools to create an online forum, wheremunicipal officials can come together, share information, and develop strategies and tactics. Our newKnow Your Rights website (www.knowvourrights.fcm.ca ) will allow you and your staff to meet withcolleagues across the country to discuss how to deal with ROW issues and negotiations.

I would urge you to appoint a member of municipal staff with responsibility for this issue to sign upand participate in the community (instructions below). I also invite you and members of your council tovisit the rights-of-way website (www.knowvourrights.fcm.ca ), register as a member, and participate.Only by working together can municipal governments equip themselves to deal with large, well-funded telecommunications companies on an equal footing.

49

1

I would also like to take this opportunity to invite you to participate in our first live webcast on therights-of-way issue, May 28, 2010, from the FCM annual conference in Toronto. Check the rights-of-way website for the time and how to participate. And if you plan to attend the conference in Toronto,please join us Friday, May 28, for the panel discussion.

Sincerely,

Basil L. StewartPresident of FCMMayor, City of SummersidePrince Edward IslandCanada

INSTRUCTIONS: How to become a member of the FCM " Know your Rights" campaign website

We created this site to help you deal with an issue that concerns all local governments:telecommunications companies using municipal rights-of-way.

There are really two websites—one for the public and one for members of the rights-of-waycommunity.

Anyone who logs into www.knowyourrights.fcm.ca is taken to the home page of the public website.

The public site is open to everyone and provides an overview of the issue, recent developments, andsome of the key documents.

For community members, this is where you log in to the community site. The first time you visit, select"Create new account". This takes you to the registration form, with "Create new account" alreadyselected.

Fill out this form – the items marked with a red asterisk are required. When you're done, click the"create new account" button at the bottom of the screen. If you've missed a required field, you will seea reminder at the top of the screen.

Once you've successfully completed the registration process, you will receive an automated emailacknowledging your application.

FCM's Community Manager, who oversees the community and manages activity on the site, reviewseach application.

Once you are accepted as a member, you will receive another email with a password. To protect thesecurity of the site, keep this password confidential and do not share it with anyone. If you lose orforget your password, you can request another one on the site.

Once you have your password, log in using the user name you selected when you registered andyour password. This takes you to the home page of the community site. Notice that anywhere on thesite, you can switch to either the English or French version.

Although the site interface is provided in both official languages, members may communicate in thelanguage of their choice on either side of the site. This means member communication may not beidentical on both sides of the community site.

50

2

Minutes of the Abbotsford/Mission Water & Sewer Commission meeting heldMarch 11, 2010, at 9:02 am. in Room 530 of Abbotsford City Hall

WSC Members Present: Mayor Atebe (Vice Chair) (Mission); Councillor Gidda (Mission);Councillor Gill (Abbotsford); Councillor Ross (Abbotsford); and Councillor Stewart(Mission)

UMC Members Present: General Manager Engineering, Regional Utilities — J. Gordon(Abbotsford); Director of Finance — J. Lewis (Abbotsford); Director ofFinance - K. Bjorgaard (Mission); and Director of Engineering and PublicWorks - R. Bomhof (Mission)

Staff Present: Manager of Utility Operations — L. Stein (Abbotsford); Wastewater & AssetEngineering Manager — R. Isaac (Abbotsford) (part); Utility Construction and SourceControl Engineering Manager - M. Mayfield (Abbotsford); Water and Solid WasteEngineering Manager — T. Kyle (Abbotsford); Project Engineer — B. Schmitt (Abbotsford);and Recording Secretary - R. Brar (Abbotsford)

1. CALL TO ORDER

The meeting was called to order at 9:02 am.

2. ADOPTION OF MINUTES

.1 Minutes of the February 11. 2010 Meeting

Moved by Councillor Gill, seconded by Councillor Ross,that the minutes of the Abbotsford/Mission Water & SewerCommission meeting held February 11, 2010, be adopted.

WSC 25-2010 CARRIED.

3. DELEGATIONS

None.

4. BUSINESS OUT OF MINUTES

R. Isaac, Wastewater & Asset Engineering Manager, was excused from the meeting at9:05 p.m., during the discussion of the following item.

.1 Monthly Follow-up Report

Moved by Councillor Stewart, seconded by Councillor Gill,that the monthly follow-up report, be received.


51

Minutes of the Abbotsford/Mission Water & Sewer Commission meeting heldMarch 11, 2010, at 9:02 a.m. in Room 530 of Abbotsford City Hall Page 2

.2 Correspondence dated November 17, 2008, from BC Hydro, regarding StaveLake Water Supply

Moved by Councillor Gill, seconded by Councillor Ross,that the correspondence dated November 17, 2008, fromBC Hydro, regarding Stave Lake Water Supply, bereceived.


.3 JAMES Plant Monthly Report — February 2010

Moved by Councillor Ross, seconded by Councillor Gidda,that Report No. WSC 19-2010, dated March 1, 2010, fromthe Manager Utility Operations, regarding JAMES PlantMonthly Report — February 2010, be received.


R. Isaac, Wastewater & Asset Engineering Manager, rejoined the meeting at 9:07 a.m.,during the discussion of the following item.

.4 Monthly Water Report February 2010

Moved by Councillor Gidda, seconded by CouncillorStewart, that Report No. WSC 22-2010, dated March 3,2010, from the Manager Utility Operations, regardingMonthly Water Report— February 2010, be received.


5. REPORTS

.1 Water Shortage Response Plan and Lawn Sprinkling Ban for 2010 (5710-40)

Moved by Councillor Ross, seconded by CouncillorStewart, that Report No. WSC 14-2010, dated March 4,2010, from the Water Planning Engineer, regarding WaterShortage Response Plan and Lawn Sprinkling Ban for2010, be received; (1) the Water Shortage Response Planbe approved; and (2) the WSC recommend to the councilof Abbotsford and Mission that the Water ShortageResponse Plan be adopted in their bylaws.


52


.2 Regional Water Pre-stressed Concrete Cylinder Pipe — Indirect AssessmentResults (5710-04)

Moved by Councillor Stewart, seconded by CouncillorGidda, that Report No. WSC 15-2010, dated February 24,2010, from the Asset Manager and Regional Water ProjectEngineer, regarding Joint Water Pre-stressed ConcreteCylinder Pipe (PCCP) — Indirect Assessment, be received;and a budget of $100,000 for direct assessment of theCannel! PCCP and $55,000 for the anodes installation onthe Norrish PCCP steel section be made available fromRegional Water contingency funds for 2010.


.3 Stave Lake Development Monthly Status Update (5710-04)

Moved by Councillor Ross, seconded by Councillor Gill,that Report No. WSC 16-2010, dated February 25, 2010,from Water Planning Engineer, regarding the Stave LakeDevelopment Monthly Status Update, be received.


.4 Amendments to the Operation and Maintenance Agreement (5500-00/5330-00)

Moved by Councillor Gill, seconded by Councillor Gidda,that Report No. WSC 17-2010, dated February 25, 2010,from the Wastewater Planning/Process Engineer,regarding the amendments to the Water Supply andDistribution and Sewer Treatment Systems - Operationand Maintenance Agreement, be received; (1) theOperation and Maintenance Agreement be extended forone year with the new Term ending December 31, 2010;(2) the Administration Fee for the Sewer System andWater System be revisited and any changes beincorporated into the 2011 Operations Budget; and(3) Report No. WSC 17-2010, dated February 25, 2010 beforwarded to individual Councils and the Mayors beauthorized to execute the revised agreement.


53


.5 Award of Engineering Services — Stave Lake Transmission Mains (5710-04)

Moved by Councilior Ross, seconded by CouncillorStewart, that Report No. WSC 18-2010, datedFebruary 26, 2010, from the Water Planning Engineer,regarding the Award of Engineering Services — Stave LakeTransmission Mains, be received; and Dayton & KnightLtd., in conjunction with sub-consultants (LeveltonEngineering, Scott Resource Services, NorthwestHydraulic Consultants, Antiquus Archeological Consultantsand CH2M Hill), be retained in the amount of $1,234,000plus applicable taxes for the engineering servicesassociated with the Stave Lake Transmission Mains.


.6 Wells Disinfection Systems — Tender Results (5330-60)

Moved by Councillor Gidda, seconded by Councillor Gill,that Report No. WSC 20-2010, dated March 2, 2010, fromthe Project Engineer, regarding the Wells DisinfectionSystems — Tender Results, be received; (1) funding in theamount of $300,000 be reallocated from Aging Non-LinearAsset Replacement to the Wells Disinfection Systemsproject (WO # 403535); (2) the construction project beawarded to Tritech Group Ltd. in the amount of$4,076,371.05; (3) upon award, revisions to the scope ofthe contract be negotiated with Tritech Group Ltd. for thedeletion of the genset line items for all three sites; and(4) the cost for supply and installation of the gensets at allthree facilities be included in the 2011 capital worksbudget.


.7 Dickson Snow Pack Equivalent (5650-10)

Moved by Councillor Ross, seconded by CouncillorStewart, that Report No WSC 23-2010, dated March 8,2010, from the Manager of Utility Operations, regardingDickson Snow Pack Equivalent, be received.


54

Minutes of the Abbotsford/Mission Water & Sewer Commission meeting heldMarch 11, 2010, at 9:02 am. in Room 530 of Abbotsford City Hall Page 5

6. NEW BUSINESS

.1 Correspondence dated January 27, 2010, from the Township of Langley,regarding Future Water Supply

Moved by Councillor Ross, seconded by Councillor Gill,that the correspondence dated January 27, 2010, from theTownship of Langley, regarding future water supply, bereceived.


7. MOTION TO CLOSE

Moved by Councillor Gill, seconded by Councillor Stewart,that the March 11, 2010, WSC meeting, be adjourned(9:53 a.m.).


Certified Correct:

55

WS Chair UMC Chair

James Atebe Judy Lewis

yle RetiGACOMDEMAYLBRezoningExtensionMemoBrar(BergAve)R05-004.doc

MDISTRICT OF

ON THE FRASERMemo

56

FILE: PRODEV.ZONR05-004

To: Chief Administrative OfficerFrom: Senior PlannerDate: May 3, 2010

Subject: Request for Extension - Rezoning Application R05-004 (Brar) — 30367 BergAvenue

Recommendation

That Council grant a 12-month extension to Rezoning Application R05-004 (Brar) for theproperty located at 30367 Berg Avenue to enable the applicant to complete the outstandingrezoning requirements.

Background

This rezoning application was considered by Council for the purpose of rezoning propertylocated at 30367 Berg Avenue (Map 1) to accommodate a four lot subdivision.

The proposal was considered at Public Hearing on November 26, 2007, and was subsequentlygiven 3 rd reading on March 3, 2008. Applicants are given 12 months from reading tocomplete outstanding zoning requirements. It is noted that a previous extension was previouslyapplied for and approved in 2009.

The applicant has recently provided information to staff pertaining to the engineering works andhas met with staff regarding proceeding with this proposal. The applicant has applied and paidfor this rezoning extension and is now actively working with staff to complete all otheroutstanding rezoning requirements. The applicant has also applied for a subdivision applicationextension and wants to complete this development before the end of the year.

PAGE 1 OF 2

S05-007R05-004 MAP

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57

FILE: PRO.DEV.ZON

PAGE 2 OF 2R05-004

MissioO

ON THE FRASERMemo

58

FILE: PRO.DEV.DEVL09-002


From: Deputy Director of Planning

Date: May 3, 2010

Subject: Request for new resolution — Mission Snipers Pool Hall Ltd. at 33212 1StAvenue/33211 N. Railway Avenue — Liquor Primary License Application

Recommendation

That Council directs Planning Staff to submit the following resolution to the Ministry of PublicSafety and Solicitor General, Liquor Control and Licensing Branch (LCLB):

"Be it resolved that:

1. Council recommends the issuance of the license for the followingreasons:

a. The proximity of the establishment to other social and/orrecreational facilities and businesses would help create a vibrantdowntown.

2. Council's comments on the prescribed considerations are as follows:a. The location of the establishment is located in the Downtown

Core Commercial designation and the use is supported by theOfficial Community Plan;

b. The proximity of the establishment to other social or recreationalfacilities is considered complementary for the area.

c. The person capacity of 28 person and hours of liquor service ofthe establishment proposed to be between 12:00 noon and 1:00am is consistent to the trying to establish a vibrant downtown;

d. The number and market focus of liquor-primary licenseestablishments within a 0.5 km radius of the proposed location islimited to two locations, the Bellevue Hotel and the Benevolentand Protective Order of Elks #30. The Bellevue Hotel holds twoliquor-primary licenses and the BPOE#30 hold one. The MissionSnipers Pool Hall is considered to serve a different andcomplementary market than the other liquor primary licenseslocated within a 0.5 km radius of the site;

e. The potential for increased noise, traffic, parking problems if theapplication is approved is viewed as minimal and the currentzoning of the property is deemed as conforming.

f. Mission is experiencing steady population growth with an averagegrowth rate of approximately 1.78% annually. The currentpopulation is approximately 36,700 (2008 estimate) and will likelyexperience continued growth. Mission is a relatively youngcommunity compared to the BC Average where 42.8% of thepopulation is between the ages of 15-44, 2.3% higher than theProvincial average. Mission need greater recreationalopportunities for its residents and the demographics supports thisapplication;

PAGE 1 OF 11

g. The Liquor Control and Licensing Branch have compiledcontravention statistics on the identified liquor-primary and liquor-primary - club establishments within a 0.5 km radius of theproposed location. These statistics are based on a periodcovering from January 2003 to present and only include provencontraventions. There are no proven contraventions.

h. The impact on the community if the application is approved isseen as positive.

3. Council instructed Staff to hold a public information meeting. A mail outthat included all residents, landowners, and businesses within 400metres of the application site was used to inform the public the meeting.Approximately 10 members of the public attended the meeting andoffered the following concerns:

a. Alcohol may bring the wrong type of person to the area;b. The owners cannot control persons after they have left the facility

after consuming alcohol;c. Alcohol does not promote the downtown in a positive way;d. There is an increased probability of drinking and driving in the

area;e. Children attend facilities in the immediate vicinity of the pool hall;

andf. General concerns about loitering and the potential for aggressive

behavior.

The owners offered the following response:a. If necessary, the owners/applicants would be willing to hire a

security company to monitor the loitering and any negativeoutcomes associated with the consumption of alcohol;

b. Smoking is not dependent on the consumption of alcohol;c. Loitering as a result of smoking can in part be addressed by the

security the applicant is willing to hire;d. A liquor license would contribute to a business which will

potentially otherwise have to close down; ande. Comments regarding the nature of the clientele are stereotypes.

Council has considered all of the above issues and concerns within theirdeliberation of the resolution

4. Council also received and considered all written submissions includingletters and petitions. A summary of all written submissions is as follows:

a. Petition FOR from users: 191b. Petition FOR from business: 23c. Letters FOR: 4d. Petition AGAINST: 110e. Letters AGAINST: 36

Council recognized that not all the people that signed a petition orsubmitted a formal written letter are directly impacted by the application,

FILE: PRO.DEV.LIQ PAGE 2 OF 11L09-002

59

are within the 400 metre radius of the application, but considered allsubmission in their resolution.

5. Additionally, Mission's Downtown Business Association was given anopportunity to speak directly to Council at a Public Meeting held January18, 2010 for which the following was noted:

"Ms. Kathy Mackovick appeared before council on behalf of the MissionDowntown Business Association (DBA) to ask that a decision regardingthe liquor license application of Mission Snipers Pool Hall Ltd, be deferreduntil further opinions could be obtained from other DBA members.

In response to questions from council, the deputy director of planningstated:(a) there is a District policy governing all applications to the Liquor ControlBoard that sets out the due process(b) that due process includes a mail-out to all properties within 400metres of the subject property, the holding of a public informationmeeting, and the collection of opinions both for and against via mail,email or telephone;(c) the letter sent out by the District did inviteresponses/comments

Mayor Atebe thanked Ms. Mackovick for the information and advised thata report regarding the application was on the agenda for councilconsideration."

Council has considered the above request in their deliberation of theresolution.

Follow - Up

The District of Mission is in receipt of a letter dated March 31, 2010 from the Ministry of Housingand Social Development - Liquor Control and Licensing Branch, Schedule 1, requesting arevised or new resolution of Council regarding Mission Snipers Pool Hall liquor application.

A revision to Council Policy LIC.15 - Liquor Licensing Procedures Policy will follow.

Background

The Mission Snipers Pool Hall is proposing to construct a 35.7 square meter (384 square foot)seating lounge within the existing Pool Hall located at 33212 1 st Avenue/33211 N. RailwayAvenue (Map 1). The facility previously had a liquor license under the prior ownership, but thelicense was not renewed. The proposed liquor license would allow the sale of alcohol to 29persons in a detached area (Plan 1).

In accordance with the District of Mission's Liquor Licensing Procedures Policy LIC.15, referralshave been made to the District of Mission's Economic Development Department and the localRCMP and a public information meeting was held at 6:30 p.m. Wednesday, December 9, 2009at Municipal Hall

Comments from the RCMP Fire Department, Inspection Services and the Manager of EconomicDevelopment are attached as Appendix B.


60

The public information meeting sign-in and comment sheets are attached as Appendix A.

Additional correspondence, by way of letters, emails and petitions, expressing both support forand against the application have been received from the public and are summarized as follows:

Petition FOR from users: 191

Petition FOR from business: 23Letters FOR: 4Petition AGAINST: 110Letters AGAINST: 36Summary of Meeting

Present at the meeting were the owners of the Mission Snipers Pool Hall (Cesar Morales andMirna Guevara), and the planner (Ryan Anderson). Additionally, approximately 10 members ofthe community attended the meeting, not all of whom signed in on the available sign-in sheet.

There were several concerns raised by the community members in attendance. Those concernscan be summarized as follows:

• Alcohol may bring the wrong type of person to the area;

• The owners cannot control persons after they have left the facility after consumingalcohol;

• Alcohol does not promote the downtown in a positive way;

• There is an increased probability of drinking and driving in the area;

• Children attend facilities in the immediate vicinity of the pool hall; and

• General concerns about loitering and the potential for aggressive behaviour.

The following responses were provided by the owners/applicants and attending communitymembers who supported the application:

• If necessary, the owners/applicants would be willing to hire a security company tomonitor the loitering and any negative outcomes associated with the consumption ofalcohol;

• Smoking is not dependent on the consumption of alcohol;

• Loitering as a result of smoking can in part be addressed by the security the applicantis willing to hire;

• A liquor license would contribute to a business which will potentially otherwise have toclose down; and

• Comments regarding the nature of the clientele are stereotypes.

Planning Analysis

The subject property is zoned Core Commercial Downtown One Zone (CCD1) and has anOfficial Community Plan (OCP) designation of Core Commercial. The CCD1 zone specificallyhas a Permitted Use of "Pool and Billiard Hall".

Section 4.1 of the OCP deals specifically with "Developing the Community Core" by creating a"Strong Downtown", and points out the following:


61

• The downtown is very pedestrian oriented;

• The downtown's physical environment is generally in need of upgrading;

• There has been a high vacancy rate in the downtown core; and

• Downtown revitalization is a key component of Mission's overall economic developmentefforts.

The OCP also references a 2001 Mission Downtown Retail Market Study. The study identifiedthat there should be a focus on "creating a merchandising mix that provides either a unique orcomplimentary shopping experience".

From a planning perspective, downtown areas need vitality to be healthy. This vitality must beachieved not only during regular business hours (9:00am - 5:00pm), but must extend into theevening. By having businesses in this area willing to open their doors for longer hours, morepeople will be drawn to the area creating a more vibrant, alive precinct. This activity, in turn,generates more "eyes on the street" and ultimately a safer environment. Dark, empty streetswhere businesses are closed generate more fear for those that do venture into the area.

Additionally, many of the concerns residents raised regarding the issuance of a liquor licenceare issues that are not connected to the Mission Snipers Poll Hall directly. Issues such asdrinking and driving, prostitution, unsavoury people and smoking are all greater social issuesdealt with at different levels. Restaurants are permitted to serve alcohol, don't allow smokinginside, yet we don't oppose their applications.

For the above rationale, and because other staff generally had no concerns, and the ownerspetitioned 23 local businesses for their support, and the owners willingness to work with theirneighbours to address concerns, the Planning Department is recommending that Councilendorse the application.

Process

For applications of this nature the LCLB requires a resolution from the local governmentcommenting on the application. Two options are available to the local government in responseto this application and forms part of Staff's recommendation:

1. Provide "No comment" — a resolution indicating this decision must be provided to thebranch; or

2. Provide a complete resolution to the branch, as recommended.

ay Pitkethly, MCIPDeputy Director of Planning

G:\COMDEV\BARCLAY\Applications\Snipers - L09-002\Re-Resolution.doc


62

Schedule 1Liquor Control and Licensing Branch

COLUMBIA'Foe Nen Mgr on basal

March 31, 2010

Mr. Dennis ClarkDirector of Corporate AdministrationDistrict of Mission8645 Stave Lake Street, PO Box 20Mission EC V2V 4L9

Dear Mr. Clark:

Re: Liquor Primary licence application for Mission Snipers Pool Hall

Mission Snipers Pool Hall Ltd, has applied to the Liquor Control and Licensing Branch (LCLB) for aliquor primary licence at 33212 1 st Avenue in Mission. On October 5, 2009, LCLB requested thatthe District of Mission Council consider the application and provide a resolution with theircomments and recommendation. Council submitted a resolution dated January 20, 2010commenting on the application, Unfortunately, the resolution does not fully address LCLBrequirements.

The Liquor Control and Licensing Act and Regulations are very specific regarding the criteria thatlocal governments must take into account and comment on. As these are regulatory requirements,LCLB does not have flexibility to consider a resolution that does not meet the criteria.

On February 8, 2010, LCLB sent a letter to Mr. Ryan Anderson outlining additional informationrequired to meet LCLB requirements. Mr. Anderson provided information regarding some of theregulatory criteria, a copy of the report submitted to Council, and copies of all comments andpetitions received. However more information is required in regards to the views of residents.

LCLB regulation 10(5) requires that where the views of residents are gathered in regards to aproposed liquor primary licence, that the local government provide comment on:

• the views of the residents,

• the method used to gather the views of the residents, and

• its comments and recommendations respecting the views of the residents.

We would request that Council consider submitting an addendum to the January 20 resolution toprovide this additional information, or submit a new resolution replacing the existing resolution, Ihave enclosed a sample resolution and sample comments that LCLB previously provided in theOctober 5, 2009 letter.

Ministry of Housing and Liquor Control and Mailing Address:Social Development Licensing Branch PO Box 9292 Stn Prov 3ovt

Victoria BC V8W 9.18

Telephone: 250 357-1254Facsimile: 250 387-9184

Location:Second Fioor : 1019 Wharf StreetVictoria BC

http:// www.hsd.gov.bc.caficlb

63

PAGE 6 OF 11

To ensure LCLB regulatory requirements are met, we would ask that the Council resolutioncomment on the following. it is also acceptable to comment on these items in an administrativestaff report as long as the Council resolution references the report.

• the process used to gather comment (i.e., notification, public meeting, site signage,newspaper advertisements);

• which methods of input were considered by Council (were petitions considered?);

• whose input was considered (i.e., only residents within a specific radius of the proposedsite, or all residents of Mission? Were all e-mails and petition signatures considered, oronly those from residents within a specific radius? How did Council determine theaddresses of those who responded?);

• the number of residents opposed to and in support of the application based on the aboveconsiderations; and

• the views of residents and Council's comments and recommendations regarding thoseviews.

I recognize that it is a considerable undertaking to provide a new or amended resolution. howeverLCLB is unable to proceed with the application based on the existing resolution.

If the District of Mission chooses not to submit a new or amended resolution, LCLB will arrange toundertake a new process to gather residents views, with all comments submitted directly to LCLBfor consideration. This would involve site signage and newspaper advertisements invitingcomments from residents within a specified radius. Notification materials would specify that anycomments submitted in regards to the previous public input process would need to be resubmittedto be taken into consideration. Materials would also reference that it is LCLB policy not to considerpetitions or form letters,

In the interests of moving this application forward in a timely manner, please notify me by April 15 ifCouncil will be submitting a new or amended resolution for this liquor primary application.

If you have any questions about LCLB's regulatory requirements or any of the information in thisletter, please contact me at 250-387-6542 or Theresa.Killaranambc.ca

Yours truly,

Theresa KilloranLicensing ManagerLicensing and Local Government Liaison

co: Ryan Anderson, Planner, District of MissionVicky Tooby, Senior Licensing Analyst

Attachment: Sample resolution and sample comments


64

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66

FILE: PRO.DEV.LIQ

PAGE 9 OF 11L09-002

Appendix A — Public Meeting

67


Appendix B — Staff Comments RCMP, Fire Department, Inspection Services and EDO

Comments from RCMP:

Verbal comments were received from the local RCMP Branch on December 18, 2009. The commentswere provided by Constable Russell. Constable Russell indicated that a background check had been runon the owners and the establishment. His comments follow:

• No issues with the establishment;• No issues with the owners;• Background check elicited nothing negative;• No real red flags; and• A liquor license may change the dynamic of the area, but that has yet to be determined.

Comments from EDO:

To: Planning, do Ryan AndersonFrom: Manager of Economic DevelopmentDate: December 15, 2009Subject: Liquor Licence Application L09-002 (Mission Snipers Pool Hall Ltd.) 33212 1 st Avenue

The economic development office is in support of this new liquor-primary licence for the Mission Snipers Pool Hall.The economic development office believes that Mission Snipers Pool Hall Ltd. is an asset to the downtown businessdistrict and that supporting responsible business owners is imperative to assuring economic development continuesin the area.

Stacey Crawford, MAEconomic Development OfficerDistrict of Mission34033 Lougheed Hwy., Mission, BC V2V 5X8Tel: 604.820.3789 Fax: 604.820.6738 T Free: [email protected]

.4114.FOLLOW ME ww-w.twitter.com/InvestMission

Follow us on Twitter for the latest Economic Development news in Mission!


68

69M risl S TsioT nO F

ON THE FRASER

Planning DepartmentMemorandum

FILE: PRO.DEV.DEVDP10-004

To: Mayor and CouncilFrom: CAODate: May 3, 2010Subject: Development Permit Application DP10-004 (Van Roekel) — 7383 Stave Lake

Street

Recommendation

That Development Permit Application DP10-004, in the name of Brian Van Roekel, to provideconformity to the Official Community Plan guidelines respecting building form and character fora proposed coach house on the property located at 7383 Stave Lake Street be forwarded to apublic input meeting and considered for Council approval on May 25, 2010.

Summary of Proposal

The applicant wishes to site a coach house on the rear of the subject property in accordancewith Zoning and OCP bylaws. The design of the coach house must meet the intensiveresidential development permit area design guidelines.Background

The subject property is located at 7383 Stave Lake Street (Map 1) and is owned by District ofMission's Director of Planning Ms. Sharon Fletcher. The property is 740.8 sq. m. (7973 sq. ft.)with an existing character home sited centrally on the property. The OCP and Zoning bylawspermit the introduction of secondary dwelling options on residential properties throughoutMission. In urban areas, in order to ensure the design is in keeping with the neighbourhood,coach houses and garden cottages must meet the intensive residential development permitarea design guidelines. These guidelines facilitate a high standard of building design and sitecompatibility of accessory dwellings while supporting affordable housing choices for residents inthe urban area. Coach houses present a form of sustainable development in Mission throughthe economic efficiencies gained by capitalizing on existing infrastructure and at the same timeoffer more interesting and varied urban neighbourhoods.

Proposal

The applicant wishes to site a coach house on the south-western portion of the subject property(Plan 1). The coach house will be accessed by a driveway that will provide for sufficient parkingfor both the coach house and existing dwelling. The proposed siting of the coach house meetsall Zoning Bylaw setback, square footage, parking and height requirements. The elevations ofthe proposed coach house are shown on Schedule 'A'.

Official Community Plan Designation

The OCP designates the property as Urban Compact/Multiple Family. The proposed coachhouse is in accordance with the densities envisioned for that designation. As for the intensiveresidential development permit area design guidelines, the following points have been achievedby the proposed coach house (see Schedule 'A'):

PAGE 1 OF 6

• Façade colours and textures (natural wood trim with light blue vinyl siding) that arecomplimentary to the existing single family dwelling;

• Steep rooflines (10/12 pitch) that compliment the existing single family dwelling;• Coach house located at the rear of the existing dwelling to appear secondary to the

existing residence while providing garage space that does not front the roadway;• Massing that is supplementary to the existing residence and in keeping with surrounding

residential development;• Element of privacy maintained with only one outdoor deck provided.

Accordingly, planning staff has determined that the proposed coach house meets the guidelinesfor the intensive residential development permit area.

Zoning

Planning staff confirmed the height of the proposed coach house is slightly less than the heightof the existing residence; therefore, the height requirement of the Zoning Bylaw has beenachieved. The minimum 5 metre (16.4 feet) building separation has been achieved in addition tothe square footage requirement stipulated within the Zoning Bylaw. The proposed finished floorarea of the second floor is 48.8 square metres (525 sq. ft.) whereby the maximum floor spaceallowed is the lesser of 50% of the principal dwelling or 75 sq. m. (807 sq. ft.). Additionally, thecoach house provides for sufficient parking for the existing residence and the resident of thecoach house. Essentially, the proposed coach house meets all of the requirements of theZoning Bylaw.

Engineering Comments

The Engineering Department determined that accessory dwellings will be serviced from theprincipal dwelling; whereby, the applicant will 'T-off' from existing in-ground services present onthe lot to service the coach house. In order to better manage water use, the applicant will berequired to install a water meter on the existing water service to the property. The propertyowner will be charged additional taxes for municipal services (applicable to an additional unit)upon occupancy of the coach house.

Community Amenity Contribution

In accordance with LAN. 40 "Financial Contributions for Community Amenities Policy", noamenity contribution is required. The property already has the zoning to permit the coach houseand it has been determined that detached accessory dwellings do not necessitate an amenitycontribution.

Tree Retention / Replanting and Environmental

There are no significant trees being removed or environmentally sensitive areas being disturbedas part of the development process; therefore, there is no tree planting required as part of thisdevelopment proposal.

Development Requirements

The applicant must provide a deposit, determined by the Engineering Department, for theinstallation of the water meter. This deposit will have to be provided to the District prior toissuance of the building permit for the coach house.

FILE: PRO.DEV.ZON PAGE 2 OF 6DP10-004

70

Recommendation

It is recommend that Development Permit application DP10-004 proceed to a public inputmeeting and be considered for Council approval on May 25, 2010

Glen RobertsonRobertsonG:\COMDEV\ERIK\Working Development Planning Staff Reports\DP10-004_Brian_Van_Roekel.doc

71


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DoMEASE HOUSE MND OLM7OWE]

WEST ELEVATION SOUTH ELEVATION

FILE: PRO.DEV.ZON

PAGE 6 OF 6DP10-004

75

Planning Department

ON THE FRASER /0 Memorandum

FILE: PRO.DEV.DEVDVI 0-006

To: Chief Administrative OfficerFrom: Planner

Date: May 3, 2010Subject: Development Variance Application DV10-006 (Storteboom) - 31723 Israel Ave

Recommendation

That Development Variance Permit Application DV10-006, in the name of Storteboom, to varyDistrict of Mission Zoning Bylaw 5050-2009 Section 501 URBAN RESIDENTIAL ZONES I.Height of Buildings 2. by:

• increasing the maximum allowable height of an accessory building from 6.0 metres(19.68 ft.) to 8.0 meters (26.25 ft.) for a proposed accessory building located at 31723Israel Avenue be forwarded to Council for public input and consideration of approval onMay 25, 2010.

Summary of Proposal

An application has been received from Jeff Storteboom to increase the maximum height of anaccessory building in the S36 Suburban 36 zone from 6.0 meters (19.68 feet) to 8.0 meters(26.25 feet) on the property located at 31723 Israel Avenue (Map 1). The required variance is2.0 meters (6.56 feet).Background

The property had an existing single family dwelling and a detached garage (Plan 1). Theapplicant initiated construction of an addition to the detached garage without a building permit.When the applicant initiated construction, he attempted to construct the addition in conformancewith the requirements of Zoning Bylaw 3143-1998. However, with the adoption of the newZoning Bylaw, the addition is over height and requires a variance to conform to the new S36zone (Plan 2).

Building permits were initiated in the past for the garage, but have not been finalized. Thevariance is required for the applicant to receive his building permit.Analysis of Proposal

The property is not encumbered by any watercourses or Environmentally Sensitive Areas, andthe proposal conforms to the S36 zone, except for height. The applicant did initiate applying forbuilding permits, but requires the height variance be approved prior to the building permits beingissued.

In sum Ty, staff recommends that the Development Variance Permit proposals proceed toting on May 25, 2010.

Ryan ndersonG:\COMD4YAN\Development Files \3172331723 Israel Ave (Storteboom)\Cow Report - Storteboom.doc1A4

PAGE 1 OF 4

MAP 1 DV10-006

76

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SUBJECT PROPERTY31875 31687

KENNEY AVE.

31637

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FILE: PRO.DEV.DEV PAGE 2 OF 4DV10-006

Plan 1 - Site Plan

77

FILE: PRO.DEV.DEV

PAGE 3 OF 4DV10-006

Plan 2 - Building Height Plan

78

FILE: PRO.DEV.DEV

PAGE 4 OF 4DV10-006

MisISTsioT nOF*

ON THE FRASER


79

FILE: PRO. DEV.ZON/PRO. DEV.DEVR09-018/DV10-007


From: PlannerDate: May 3, 2010Subject: Rezoning Application R09-018 (Doerksen) — 9730 Barr Street

Recommendation

1. That, in accordance with Rezoning Application R09-018 (Doerksen), the Director ofCorporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw 5050-2009 by rezoning the property located at 9730 Barr Street and legally described as:

Parcel Identifier: 012-371-289 (Lot "I", Section 3, Twp 18, NWD Plan 1762) and ParcelIdentifier: 010-995-749 (Parcel "A" (Reference Plan 15165), Lot 8, Sections 4 and 33, Twp17 and 18, NWD Plan 3344)

from RU16 Rural 16 zone to RR7s Rural Residential Secondary Dwelling zone;

that the bylaw be considered for 1 st and 2nd readings at the Regular Council meeting on May3, 2010; and

that following such a reading, the bylaw be forwarded to a Public Hearing on May 25, 2010.

2. That Development Variance Permit Application DV10-007, in the name of (Doerksen), tovary Schedule A of District of Mission Subdivision Control Bylaw 1500-1985 by reducing theminimum required:

■ Highway width from 20.0 meters to 16.0 meters,

for a proposed single family residential development located at 9730 Barr Street beforwarded to Council for public input on May 25, 2010.

3. That the five percent parkland provision in Section 941 of the Local Government Act beapplied as cash-in-lieu or as the proposed park (Plans 2 and 3) to subdivision file S09-014.

4. That the Director of Corporate Administration prepare a Bylaw to name a new road over aportion of (Lot "I", Section 3, Twp 18, NWD Plan 1762 and Parcel "A" (Reference Plan15165), Lot 8, Sections 4 and 33, Twp 17 and 18, NWD Plan 3344, as:

■ • Darbyshire Terrace (road running from Barr Street and south into the subjectproperty for a distance of approximately 109 meters (358 feet) See Plan 4).

Summary of Proposal

An application has been received to rezone and subdivide the property lot 9730 Barr Street(Map 1) into five (5) fee simple lots under the proposed RR7s zoning as shown on Plan 1. Theproposed RR7s zone allows for a minimum parcel size of 0.7 hectares (1.73 acres). Theproposed lots all meet the minimum parcel size of the proposed zone. The zone would alsoallow for secondary dwellings to be constructed on the proposed lots.

The proposal requires a road to be constructed to provide access to the proposed lots. Theproposed road would be approximately 109 meters (358 feet) in length and end in a cul-de-sac.

PAGE 1 OF 11

The proposed road requires a variance to road width requirements. The proposed variance issupported by engineering staff.

Background

The subject site is approximately 3.612 hectares (9.6 acres), and is fronted by Richards Avenueto the north and the north-west corner fronts a portion of Barr Street. The surrounding area isrural in nature with some development which has created lots similar in size to the proposedlots.

Two (2) watercourses are located in the northern portion of the subject property and anotherwatercourse is located on a small portion of the western side of the subject property. A singlefamily dwelling is located in the setback area of the northerly watercourse, which will beremoved.


The Official Community Plan (OCP) designation for the property is Rural Residential. The RuralResidential designation supports the proposed RR7s Zone.

Policy 2.3.1 — Minimum Lots Sizes for Residential Areas indicates that the Rural ResidentialOCP designation will provide large lot housing choices with lot sizes that respect the ruralnature of the area.

Policy 2.3.3 - Secondary Dwelling Units in Rural Areas will consider site specific rezoning toprovide for a secondary dwelling unit on properties that are designated Rural Residential.

Zoning

The minimum lot size in the RR7s zone is 0.7 hectares (1.73 acres), and the zone allows forsecondary dwelling units. The proposed zoning of the property is consistent with the OCPdesignation for both lot size and use. The majority of the properties in the area are zoned RU16,however the RR7 zone is also represented in the local area. The proposed lots would be inkeeping with the character of the surrounding neighbourhood.

Analysis of Proposal

The site was reviewed by Scott Resource Services in a report dated January 26, 2010. Threewatercourses were identified, two are classed as red coded and the other is classed as yellowcoded. The two red coded water courses are located in the northern portion of the property, andthe yellow coded watercourse is located further south (see Plan 1). Section 108 of the Districtof Mission Zoning Bylaw requires that the two red coded watercourses necessitate a 30 metersetback area and the yellow coded water course requires a 15 meter setback. The applicant willalso be providing compensation for the area inhabited by the single family dwelling which isproposed to be removed as part of the development process.

The application would create five (5) lots with potential for secondary dwelling units. This couldcreate affordable housing and/or make the proposed lots more affordable as the secondarydwelling units would act as "mortgage helpers".


In accordance with the District of Mission's LAN 40 Land Use Policy, the applicant has agreedto provide $1,910 per single family lot for a total contribution of $7,640.

FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 2 OF 11R09-014/DV10-007

80

Tree Retention and Replanting

As the proposed subdivision associated with the rezoning is for less than ten (10) lots, theApproving Officer is granted the authority to approve Tree Retention/Replanting Proposals.Therefore, a Tree Retention and Replanting plan will be required at the subdivision stage.

Street Naming

In accordance with STR. 28 Street Naming, the applicant is required to name any new roads inthe District of Mission from a prescribed list of historic names from the District of Mission. Asshown on Plan 4, the proposed Darbyshire Terrace will extend off Barr Street to service theproposed lots. The Street Naming Bylaw (STR 28) provides the following information aboutLionel Charles Darbyshire:

Darbyshire, Lionel Charles

• Was a Lieutenant in Lord Stratchona's Horse and 54 th (Kootenay)Battalion;

• Joined June 1916;

• Died July 31, 1917;

• Was an employee of Western Power Corp.

• Remains in Villers Station Cemetery, France.

Parkland

A referral was sent to the Parks, Recreation and Culture Department and their comments areattached as Appendix A.

The applicant is aware that Parks has requested cash in lieu for the parkland requirement.However, they would prefer to provide a park on the subject property to satisfy the parklandrequirement. The proposed park is attached as Plans 2 and 3.

Should Council reject the proposed park, the applicant will provide cash in lieu as per therequirements of Section 941 of the Local Government Act.

Internal Comments

The application was referred to Engineering, Fire, and Parks. Engineering Comments areattached as Appendix B.

External Referrals

External referrals have been made to Telus, BC Hydro, Terasen, Shaw, Canada Post, andSchool District #75. Comments from the various utility agencies are applicable to the subdivisionprocess.

Development Variance Permit Application DV10-007

A variance to the road width requirements of the Subdivision Control Bylaw is required to reducethe required road width from 20.0 meters to 16.0 meters. Engineering has reviewed theproposal and supports the variance. The proposed road is partly encroaching into the ESAassociated with the yellow coded water course. The variance has been reviewed by DFO andthey support the road location as it minimizes potential environmental impacts.

FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 3 OF 11R09-014/DV 10-007

81

Public Hearing Information Package

In accordance with Council Policy LAN.50 — PRE-PUBLIC HEARING INFORMATIONPACKAGES, a package will be produced containing material related to the developmentapplication.

Requirements Prior to Adoption of the Zone Amending Bylaw

• Receipt of the Community Amenity contribution in the amount of $7,640

• Engineering requirements — no works required

• Approval of Development Variance Permit DV10-007 will be considered as part of the sameCouncil agenda as the Zone Amending Bylaw is considered

• Any other items that Council may require resulting from the Public Hearing or Councilconsideration of the application.

In summary, staff recommend that the Rezoning and Development Variance Permit proposalsprocgectp 1 Pyblic Input and Public Hearing on May 25, 2010.

GACOM EIARYAN \Development Files\ 9730 Barr - Doerksen \Cow 1st and 2nd (9730 Barr).doc

82

FILE: PRO.DEV.ZON/PRO.DEV.DEV PAGE 4 OF 11R09-014/DV 10-007

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FILE: PRO.DEV.ZON/PRO.DEV.DEVR09-014/DV10-007

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PAGE 8 OF 11R09-014/DV10-007

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PAGE 9 OF 11FILE: PRO.DEV.ZON/PRO.DEV.DEVR09-014/DV10-007

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87

Appendix A — Park Comments

88

PLANNING DEPARTMENT

SUBDIVISION APPLICATION COMMENTS

DISTRICT OF MISSION PARKS, RECREATION & CULTURE DEPARTMENT COMMENTS

Referral Date: March 24, 2010

Subject Property: 9730 Barr Street

Legal Description: Parcel identifier: 012-371-289 Lot "r Section 3 Township 10 NewWestminster District Plan 1762

File Number. PRO.DEV.SUR S09-014

# of Proposed Lots: 5

Please provide your written comments within 1 month from the referral date (ie. April 24,2010) to Ryan Anderson, Planner, via inter-office mail.

Aace-rejc

cid c ke-1,

Date: MIN.re..4 7.51


Appendix B — Engineering Comments

FILE: R09-018

January 26, 2010.

CIVIC ADDRESS: 9730 Barr Street

1. DOMESTIC WATER REQUIREMENTS:

No municipal water available. Developer is required to provide at subdivision, potablewater for each parcel and a hydrogeology report to confirm that the well/s meet therequirements of the Subdivision Control Bylaw.

2. SANITARY SEWER REQUIREMENTS:

No municipal sanitary sewer available.

3. STORM SEWER REQUIREMENTS:

It is brought to the attention of the Planning Department that our records show thepresence of water courses either on or adjacent to this property.

4. ROAD WORK REQUIREMENTS:

Barr Street provides paved access to the site, no further upgrading required.

RECOMMENDATION

From an engineering point of view the rezoning application may proceed to final adoption.

89



90

ON THE FRASER

NOFILE: PRO.DEV.ZONR10-002


From: Planner

Date: May 3, 2010

Subject: Rezoning Application R10-002 (Tripod Developments) — 31161 Silverhill Avenue

Recommendation

1. That, in accordance with Rezoning Application R10-002 (Tripod Developments), the Directorof Corporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw5050-2009 by rezoning the property located at (31161 Silverhill Avenue) and legallydescribed as:

■ Parcel Identifier: PID 013-338-889; Parcel "C: (Explanatory Plan 17082) South Half ofthe Parcel "C" (Explanatory Plan 17082) South Half of the South East Quarter Section1, Township 15, NWD

from RU16 (Rural 16 Zone) to RR7s (Rural Residential Secondary Dwelling Zone);

that the bylaw be considered for 1 St and 2nd readings at the Regular Council meeting on May3, 2010; and

that following such a reading, the bylaw be forwarded to a Public Hearing on May 25, 2010.

2. That the five percent parkland provision in Section 941 of the Local Government Act beapplied as cash-in-lieu of parkland to subdivision file S10-001.

Summary of Proposal

An application has been received from Tripod Developments to rezone the subject property(Map 1) from RU16 (Rural 16 Zone) to RR7s (Rural Residential Secondary Dwelling Zone) tofacilitate a nine (9) lot subdivision while incorporating secondary dwelling units on the proposedlots. A draft plan is attached as Plan 1.

Background

The subject property is approximately 8.42 hectares (20.8 acres) and fronts on SilverhillAvenue. The property slopes significantly away from Silverhill Avenue, dropping down over 90meters (300 feet). Watercourses affect the south-east portion of the property and a small portionof the western side of the property (the watercourses are identified on Plan 1). The majority ofthe area is well treed, and the general neighbourhood character is comprised of similarly sizedlots as those being proposed.

Applications have been made historically on the property for development. The main issueaffecting former applications' was the ability to provide potable water. Subsequently, theapplicant has retained a hydrologist and a professional report indicates that the proposed lotscan provide water in accordance with WAT 19 — Well Water Quality — Aesthetic Parameters(attached as Appendix 1) and the Canadian Drinking Water Standards.

PAGE 1 OF 7


The Official Community Plan (OCP) designation for the property is Rural Residential. The RuralResidential designation supports the proposed RR7s Zone.

Policy 2.3.1 — Minimum Lots Sizes for Residential Areas indicates that the Rural ResidentialOCP designation will provide large lot housing choices with lot sizes that respect the ruralnature of the area.

Policy 2.3.3 - Secondary Dwelling Units in Rural Areas will consider site specific rezoning toprovide for a secondary dwelling unit on properties that are designated Rural Residential.

Zoning

The minimum lot size in the RR7s zone is 0.7 hectares (1.73 acres), and the zone allows forsecondary dwelling units. The proposed zoning of the property is consistent with the OCPdesignation for both lot size and use. The majority of the properties in the area are zoned RU16,however the RR7 zone is also represented in the local area. The proposed lots would be inkeeping with the character of the surrounding neighbourhood.

Analysis of Proposal

The site was reviewed by Scott Resource Services in a report dated March 11, 2010. Threewatercourses were identified, but only two required protection under Section 108 of the Districtof Mission Consolidated Zoning Bylaw. The two significant watercourses affect the east andsouth-east areas of the subject property (see Plan 1). In accordance with this section of thebylaw, 30 meter setback areas were recommended at this time.

The application would create nine (9) lots with potential for secondary dwelling units. This couldcreate affordable housing and/or make the proposed lots more affordable as the secondarydwelling units would act as "mortgage helpers".


In accordance with Council Policy LAN 40.-FINANCIAL CONTRIBUTIONS FOR COMMUNITYAMENITIES POLICY, the applicant has submitted a letter volunteering to contribute $1910 persingle family lot, for a total amount of $17,190 payable prior to the adoption of the zoneamending bylaw.


In accordance with LAN. 32 — TREE RETENTION REPLANTING POLICY, the ApprovingOfficer is granted the authority to approve Tree Retention/Replanting Proposals fordevelopments involving the creation of ten (10) lots or less. All other proposals will be reportedto and approved by Council. As this application is for less than 10 lots, the tree retention andreplanting plan will be required as part of the subdivision process.

Parkland

In accordance with Section 941 of the Local Government Act and Council Policy LAN.26-SUBDIVISION FOR PARKLAND, subdivisions proposing three or more new lots are to bereviewed by staff with respect to parkland requirements. The application was referred to theParks Department and the Parks Department recommended 5% cash in lieu.

Since there is no Parkland designation on the subject property, staff recommends that 5% cash-in-lieu of Parkland be paid as part of the subdivision process.

FILE: PRO.DEV.ZON PAGE 2 OF 7R10-002

91

Internal Comments

The application was referred to Engineering, Fire, and Parks. Engineering Comments areattached as Appendix 2.

External Referrals

External referrals have been made to Telus, BC Hydro, Terasen, Shaw, Canada Post, andSchool District #75. Comments from the various utility agencies are applicable to the subdivisionprocess.


In accordance with Council Policy LAN.50 — PRE-PUBLIC HEARING INFORMATIONPACKAGES, a package will be produced containing material related to the developmentapplication.


• Receipt of the Community Amenity contribution in the amount of $17,190

• Engineering requirements — no works required

• Any other items that Council may require resulting from the Public Hearing or Councilconsideration of the application.

In summary, staff recommend that the Rezoning proposal proceed to Public Hearing on May 25,2010.

Ryan Anderson, Planner

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FILE: PRO.DEV.ZON

PAGE 5 OF 7R10-002

Appendix 1 — WAT 19

95

FILE: PRO.DEV.ZON

PAGE 6 OF 7R10-002

11.111.11.11.11WATER SYSTEM

WELL WATER QUALITY - AESTHETIC PARAMETERS

WAT.19

POLICY

Date Policy Adopted: December 21, 1998

Council Resolution Number: 98/1179

1. "In addition to the provision in the Subdivision Control Bylaw that wells providing domesticwater supply to properties in rural subdivisions are required to meet only the health relatedwater quality parameters contained within the Guidelines For Canadian Drinking WaterQuality, all well reports for rural subdivisions shall include a water quality analysis for allaesthetic parameters listed on the attached water quality analysis requirement form alongwith a statement of potential health impact from the groundwater professional who iscertifying the well.

2. Where the groundwater professional recommends treatment of the well water for one ormore aesthetic parameters which exceed the maximum acceptable concentrations in theGuidelines For Canadian Drinking Water Quality, the applicant shall register a restrictivecovenant in a form acceptable to the Approving Officer over each lot in the subdivision forwhich treatment of well water is recommended requiring that a treatment system be installedand maintained by the property owner as a condition of using the well water from that lot fordomestic supply.

3. Where any of the health related parameters are exceeded for a well, that well will not beapproved as a domestic water supply under any circumstances.

96

District of MissionWater System — Well Water Quality — Aesthetic Parameters — WAT.19

Engineering & Public Works Page 1 of 2

Well Water Quality - Aesthetic ParametersWAT.19

Water Quality Analysis Requirements For Domestic Wells

The water quality for each well must meet the Safe Drinking Water Regulation and the Guidelines forCanadian Drinking Water Quality which have been adopted by the Ministry of Health. A water sampleshall be collected and analyzed from each well and tested for compliance with the Maximum AcceptableConcentrations (MAC) for the following health related and aesthetic related parameters:

Health Related Parameters MAC

ChemicalArsenic 0.025 mg/IBarium 1.0 mg/IBoron 5.0 mg/IChromium 0.05 mg/IFluoride (dissolved) 1.5 mg/ILead 0.01 mg/INitrogen: Nitrate 10.0 mg/INitrogen: Nitrite 3.2 mg/I

MicrobiologicalColiform, Total <1 per 100 mlColiform, Fecal <1 per 100 ml

Aesthetic Related Parameters MAC

(Compliance with aesthetic related parameters is necessary to meet the definition of potable water in the SafeDrinking Water Regulation)

ChemicalChloride < 250 mg/ICopper < 1.0 mg/IIron < 0.3 mg/IManganese < 0.05 mg/ISodium < 200 mg/ISulphate < 500 mg/IZinc < 5.0 mg/I

PhysicalTurbidity 1 NTUHardness < 200 mg/I *pH 6.5 to 8.5Total Dissolved Solids < 500 mg/I

Chemical analysis reports shall list these and only these parameters. The MAC for each parameter andthe measured concentration of each parameter shall be shown. Parameters whose concentrationsexceed the MAC shall be flagged with an asterisk on the report.

* Public acceptance of hardness varies considerably. Generally hardness levels between 80 and 100 mg/I (asCaCO3) are considered acceptable; levels greater than 200 mg/I are considered poor but can be tolerated; those inexcess of 500 mg/I are normally considered unacceptable. Where water is softened by sodium ion exchange, it isrecommended that a separate unsoftened supply be retained for culinary and drinking purposes.

District of MissionWater System — Well Water Quality — Aesthetic Parameters — WAT.19 Engineering & Public Works Page 2 of 2

97

Appendix 2 — Engineering Comments

FILE: R10-002

February 09, 2010.

APPLICANT: Tripod Developments Ltd.

CIVIC ADDRESS: 31161 Silverhill Avenue

PROPOSED BARE LAND STRATA DEVELOPMENT

1. DOMESTIC WATER REQUIREMENTS:

No municipal water available. Developer will be required at subdivision stage toprovide potable water for each parcel and a hydrogeology report to confirm that thewell/s meet the requirements of the Subdivision Control Bylaw.

2. SANITARY SEWER REQUIREMENTS:


3. STORM SEWER REQUIREMENTS:

The Developer's engineer will be required at subdivision stage to prove out theoutfall for the required road drainage.

RECOMMENDATION

From an engineering point of view the rezoning application may proceed to finaladoption.

98


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Excerpt from the minutes of the public hearing held on January 26, 2009:

99

P H 09/007

1.

District of Mission Official Community Plan Amending Bylaw 5004-2008-4052(3) (R08-019 — Alpa Farms Ltd.) — a bylaw to redesignate propertylocated at 7900 Oyama Street from Parks Recreation and Open Space toSuburban Residential with a portion maintaining the Parks Recreationand Open Space designation

District of Mission Zoning Amending Bylaw 5005-2008-3143(317) (R08-019— Alpa Farms Ltd.) — a bylaw to rezone the property located at 7900Oyama Street from RU-1 Rural One zone and RS-1 One Unit UrbanResidential zone to RS-2 One Unit Suburban Residential zone

Development Variance Permit Application DV08-010 (Alpa Farms Ltd.) —7900 Oyama Street

Ryan Anderson, planner, provided information regarding District of Missionofficial community plan amending bylaw 5004-2008-4052(3) (R08-019 —Alpa Farms Ltd.), which proposes to amend District of Mission officialcommunity plan 4052-2008 by redesignating the property located at 7900Oyama Street and legally described as:

Parcel Identifier: 002-397-307 Lot 7 Except: Firstly: Part Subdividedby Plan 38530 Secondly: Part Subdivided by Plan 39652 Section 19Township 17 New Westminster District Plan 38403

from Parks Recreation and Open Space to Suburban Residential, with aportion remaining with a Parks Recreation and Open Space designation.The portion to be redesignated is labelled Area A and shown on thefollowing map:

The planner stated that the purpose of the proposed amendment is toaccommodate a suburban single-family residential development.

The planner also provided information regarding District of Mission zoningamending bylaw 5005-2008-3143(317) (R08-019 — Alpa Farms Ltd.) whichproposes to amend District of Mission zoning bylaw 3143-1998 for theproperty located at 7900 Oyama Street and legally described as:

Parcel Identifier: 002-397-307 Lot 7 Except: Firstly: Part Subdividedby Plan 38530 Secondly: Part Subdivided by Plan 39652 Section 19Township 17 New Westminster District Plan 38403

from RU-1 Rural One zone and RS-1 One Unit Urban Residential zone toRS-2 One Unit Suburban Residential zone. The purpose of the proposedamendment is to accommodate the subsequent subdivision of the subjectproperty into 22 lots of a minimum 0.36 hectare (0.88 acre) lot size.

The planner further stated that purpose of the proposed developmentvariance permit application DV08-010, in the name of Alpa Farms Ltd., is tovary District of Mission subdivision control bylaw 1500-1985 Schedule ARequired Road Widths by reducing the minimum required urban localresidential road width from 18.0 meters (59.055 feet) to 15.0 meters (49.21feet).

The planner stated that prior to adoption of the zone amending bylaw thefollowing requirements would need to be met:

1. receipt of the community amenity contribution in the amount of$38,850;

2. building scheme covenant for form and character;

3. a more detailed arborist's report;

4. a letter of credit for installing and maintaining trees or confirmationof LAN.32 compliance; and

5. engineering requirements:(a) domestic water — extend a water main;(b) storm sewer — provide a stormwater outfall, extend the storm

sewer main, make application to Department of Fisheries andOceans, provide a statutory right-of-way;

(c) road works — extend and construct Oyama Street;

The deputy director of corporate administration stated that the followingcorrespondence was received regarding this application:

1. Birgit Keys of Mission is opposed to the proposal and expressedconcern about current traffic levels, the removal of trees and theimpact on the environment; and

2. Richard and Eileen Stover of Mission are opposed to the proposaland expressed concern with the removal of the trees in the areaand potential problems occurring with loitering once the road isextended.

Lila Rauh, Mission, stated she is opposed to the development and had thefollowing questions and concerns about the application:

(a) What is the total acreage involved for this 22 lot development, andwhat would be the exact address of the said area?

The planner responded the subject property is 69.9 acres; 22.4 acres ofthat will be for the 22 lot subdivision, and the remaining 47.5 acres will bededicated to the District of Mission.

100

(c) How can private owners of land have property that is designated asparks, recreation and open space?

The planner responded that the applicant's family has owned the propertyfor a number of years, and it initially had a residential designation. Therecent change to the official community plan changed that designation toparks, recreation and open space. The process of changing thedesignation arbitrarily selected the whole property in anticipation of utilizinga portion of the property for the trail network system.

(d) As council has shown support for other large developments such asthe waterfront and Silverdale, which will bring more citizens to ourcommunity, shouldn't they should be making it a priority to preserveall lands designated as parks, recreation and open space?

(e) Has anyone who will be making a decision on this property or isgiving their advice to council about removing these lands from theparks, recreation and open space designation actually driven to orwalked around the area?

Mayor Atebe responded that staff and some council had visited theproperty.

The planner noted that staff always do site visits as part of the applicationprocess. He stated he had visited the site a number of times, accessing itboth through the northern portion through the Sports Park, and thesoutheast portion through several of the neighbouring properties.

(f) Does council feel that this application should be refused and the arealeft as wild, natural open space for future residents and also to avoidthe possibility of another situation such as Ptarmigan Drive?

(g) Any small portion of the subject land adjoining the Sports Park and atthe higher elevation should be held for expansion to the Sports Parkto accommodate more people attending functions there in the future.It is not appropriate to use it for housing.

(h) To remove this or any other lands from the open space designation isto refute claims of sustainability because the continual destruction ofsuch areas not only kills natural ecosystems, but further detracts fromhealthy air quality.

Anthony McLean, Mission, expressed concern about developing the trailsystem any more than it already is, the impact of more people in thisisolated wilderness area, and the inevitable increase in wildfire hazardsduring the dry season if the area is exposed to more people. Mr. McLeanfelt that if the area must be developed, that there be no access from WrenStreet.

Eileen Stover read her letter of concern and suggested that boulevard treesbe planted along the existing properties on Guest Terrace, that there be noparking allowed along the Oyama Street extension, and that a fence beerected along the properties that border the Oyama Street extension.

Jeanette Smith, Mission, stated she is opposed to the development, andposed the following questions:

(a) How long has the subject property been designated as parks andopen space?

101

The planner responded that this property has been designated as "parks,recreation and open space" since the inception of the last officialcommunity plan, approximately 10 years ago (not the recent plan adoptedin July of last year).

(b) Can anybody apply to build on land designated as park and openspace, and if so, does than mean that any park or open spacedesignation can be altered?

The planner responded that if an individual wished to develop a propertythat was designated as parks, recreation and open space, they would needto go through the same procedure as the applicant here today, which is torequest that the official community plan designation be amended to adesignation that would support residential development.

Mayor Atebe responded that the vision of past councils for this area was tohave a trail system that started at the Fraser River and continued all theway up to the municipal tree farm. The only way to do that was todesignate the properties along the way as park and recreational use. Theindividual land owners have every right to request a designation change,otherwise we would effectively just be taking their land. Part of theapplication before us now is to donate 47 acres of land to the District forthe benefit of the community as a whole.

(c) Were all the surrounding properties on Bench, McPhail, Israel andwhatever other connecting roads all notified of the development?

The planner responded that there is a prescribed area around the subjectproperty that requires public notification, and those areas mentioned werenotified.

Darren Alary, appearing on behalf of the developer, stated that their ownplanner and civil engineer were present at this evening's meeting to answercouncil's questions.

Hearing no further questions or comments the mayor declared the publichearing on District of Mission official community plan amending bylaw5004-2008-4052(3), zoning amending bylaw 5005-2008-3143(317) (R08-019 — Alpa Farms Ltd.) and development variance permit applicationDV08-010 (R08-019-Alpa Farms Ltd.) closed.

102

e o

103

FILE PRO.DEVZOAPPRO.DEV.DEVRO8-019/DV08-010


From: Planner

Date: December 2, 2008

Subject: Rezoning and OCP Amendment Application R08-019, and DevelopmentVariance Permit Application DV08-010 (Alpe Farms Ltd.) — 7900 Oyama Street

Recommendation1. That the Director of Corporate Administration prepare a bylaw to amend District of Mission

Official Community Plan Bylaw 4052-2008 by re-designating a portion of the subjectproperty located at 7900 Oyama Street and legally described as:

Parcel Identifier: 002-397-307, Lot 7 Except: Firstly: Part Subdivide by Plan 38630 andSecondly: Part Subdivided by Plan 39652, Section 19, Twp 17, NWDP 38403

from Parks Recreation and Open Space to Suburban Residential and with a portionmaintaining the Parks Recreation and Open Space designation (as shown in Appendix 1).

2. That, in accordance with Rezoning Application R08-019 (Aida Farms Ltd.), the Director ofCorporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw 3143-1998 by rezoning the property located at 7900 Oyama Street and legally described as:

Parcel Identifier: 002-397-307, Lot 7 Except: Firstly: Part Subdivide by Plan 38630 andSecondly: Part Subdivided by Plan 39652, Section 19, Twp 17, NWDP 38403

from RU-1 Rural One zone and RS-1 One Unit Urban Residential zone to RS-2 One UnitSuburban Residential zone (as shown in Appendix 2);

that the bylaws be considered for 1 reading at the Regular Council Meeting on December8, 2008; and

that following such a reading, the bylaw be forwarded to a Public Hearing on January 26,2009.

3. That Development Variance Permit Application DV08-010, in the name of Alpa Farms Ltd.,to vary District of Mission Subdivision Control Bylaw 1500-1985 Schedule A Required RoadWidths by reducing the minimum required:

Urban Local Residential Road width from 18.0 meters (59.055 feet) to 15.0 meters(49.21 feet).

4. That upon due consideration of Sections 879 and 881 of the Local Government Act,consultation referrals go forward in accordance with the terms of Policy LAN. 47, and thatpersons, organizations and authorities receiving those consultation referrals are consideredto be those affected for the purpose of the Section.

5. That the 5% parkland requirement be waived in lieu of a dedication of 47.5 acres (19.22hectares) of natural park area.

PAGE 1 OF 19

Proposal

The applicant is proposing to rezone a portion of the subject property from RU-1 and RS-.1 toRS-2 to accommodate a future twenty-two (22) lot subdivision. Further the applicant isproposing to volunteer the remainder of the lands, which form an integral portion of theSilverdale Creek Parkway, to the District of Mission. The land being volunteered isapproximately 47.5 acres (19.22 hectares).

The portion of each proposed lot, which is below the top of bank, and therefore part of theenvironmentally sensitive area (ESA), will have a restrictive covenant registered on Title as partof the subdivision process. The total area of each lot meets or exceeds the lot arearequirements of the proposed RS-2 Zone (0.36 hectares or 0.88 acres). In addition, a buildingscheme covenant for form and character will be volunteered by the applicant to respect the builtform of the surrounding neighbourhood.

Site Description

Silverdale Creek runs east-west in a deep valley that runs through the southern half of theproperty. The slope associated with the valley and the creek is significant and precludes anydevelopment potential in this area. The area is also heavily treed, and is well known as a habitatfor many types of animals including birds, fish, bear and many plant species.

At this time, the property can only be accessed via Oyama Street in the north. Wren Street andSilverdale Avenue border the lands in the east and south respectively, but due to the significantslopes on the subject property in these areas, neither road is suitable to provide access to thesite,

Neighbourhood Context

The subject property is located just south of the Mission Rotary Sports Park. However,residential development predominates the area. The majority of the properties surrounding thesubject property are zoned RS-2, RS-1, RS-1A and RU-1. The Mission Rotary Sports Park northof the subject property is zoned P-1. The proposed RS-2 zoning would fit well within the largerneighbourhood context (suburban residential), and the applicant has committed to producing ahigh end product that will work well with the larger upper-end single family dwellings andresidential properties in the immediately surrounding area.

Official Community Plan DesignationThe application is not in conformance with the Official Community Plan (OCP), and therefore willrequire an OCP amendment. Currently the subject property is designated "Parks Recreationand Open Space" in the OCP and is included in the Silverdale Creek Parkway Bylaw that is inplace as the mechanism for acquiring the entire Silverdale Creek and Valley as a parkway. Theapplicant is proposing to re-designate a portion of the subject property to "SuburbanResidential" to allow the appropriate rezoning and subsequent subdivision. The benefit to thecommunity from this proposal is that it enables the municipality to acquire 47.5 acres (19.22hectares) of the Silverdale Creek Parkway through volunteering.

FILE: PRODEV.ZON/PRODEVIDEV PAGE 2 OF 19RO8-019/DV08-010

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Zoning

The application is to rezone the property at Lot 7, Silverdale Avenue from RU-1 and RS-1 toRS-2. The RU-1 zoning has a minimum parcel size of 1.8 hectares (4.44 acres), and the RS-1zoning has a minimum parcel size of 558 square meters (6,006.4 square feet). The proposedRS-2 zoning has a minimum parcel size of 0.36 hectares (0.88 acres). The proposal wouldresult in twenty-two (22) lots being created with the proposed lots being a minimum of 0.88acres (0.36 hectares). The useable portion of the proposed lots ranges from 16,500 square feet(1,532 square meters) to 38,500 square feet (3,576 square meters).

All remainder land (approximately 47.5 acres or 19.22 hectares) will be dedicated to the Districtof Mission as park. This park area would help continue the Silverdale Trail network systemproposed in the District of Mission Parks, Trails, and Bicycle Master Plan (October 20, 2008).

Section 108 Compliance

Section 108,4 (3) (d) of the District of Mission Zoning Bylaw 3143 - 1998 indicates that "if astream is in a ravine that is more than 60 meters in total width from top of bank to top of bank", a10 meter (32.8 feet) wide protection and enhancement area is required. The applicant hasaccommodated this requirement on the proposed plan. In addition, Staff have reviewed theenvironmental issues with the representative of the Department of Fisheries and Oceans (DFO)and have found no concerns. The Environmentally Sensitive Area (ESA) on each lot will beprotected by a restrictive covenant.

Variance to Subdivision Control Bylaw

A variance to Schedule A "Required Road Widths" of the District of Mission Subdivision ControlBylaw 1500-1985, reducing the minimum required Urban Local Residential Road width from18.0 meters (59.055 feet) to 15.0 meters (49.21 feet) is required. The road standard will bebased on an Alternate Road Standard for a local road developed by Urban Systems for theSilverdale/Genstar Development,

The Engineering Department supports this variance as it contributes to resolving some drainageissues associated with the Mission Rotary Sports Park. In addition, the scale of the road is abetter fit with the form and character of the proposed development and surroundingneighbourhood.

Community Amenity

In accordance with Council Policy LAN. 40 — FINANCIAL CONTRIBUTIONS FOR COMMUNITYAMENITIES POLICY, the applicant has submitted a letter volunteering to contribute $1,850 pernew lot with the amount of $38,850 (twenty-one (21) new lots x $1,850) payable prior to theadoption of the zone amending bylaw.


A complete tree report has not been submitted by the applicant at this time. However, a certifiedprofessional arborist has reviewed the site and estimates that there are approximately 100 to200 trees which meet the definition of a significant tree in the District of Mission's LAN. 32 TreeRetention and Replanting Policy. These trees may be affected by the development of roads,

FILE: PRO.DEV.ZON/PRODEV.DEV PAGE 3 OF 19R08-019/DV08-010

105

building envelopes, septic requirements, and access amongst other items. The applicantintends to retain as many trees as is possible. The applicant will submit a complete arboristreport in keeping with the LAN. 32 policy, prior to the Public Hearing.

Parkland

Section 941 of the Local Government Act — Provision of Parkland requires that 5% of the totalland area being subdivided be dedicated as parkland. However, because the majority of theland area is imperative for the Silverdale Creek Parkway, the applicant is proposing to dedicate47.5 acres of land to the District of Mission for use as public open space. This area representsapproximately 68% of the total area of the subject property. Given that a significant amount ofparkland is being dedicated, Staff recommend that that 5% parkland requirement be waived.The Silverdale Creek Parkway forms an integral portion of the proposed overall trail network forthe District of Mission, connecting the waterfront to all other points in the District.

Section 882 Report

The applicant requires an amendment to the current OCP designation for the property.Consequently a report delineating the financial and Waste Management Act implications, as perSection 882 of the Local Government Act, will need to be completed. This report will be requiredprior to proceeding to Public Hearing.

Internal Comments

The application was reviewed at the Development Review Committee meeting which hasrepresentation from Community Development, Engineering, Inspection Services, Fire, RCMP,and Parks and Recreation, The Engineering Department has reviewed the proposal withcomments outlined in the Engineering Department Rezoning Comments attached.

External Referrals

The usual referrals will be made to the various utility agencies as part of the subdivisionprocess.

Public Hearing information Package

In accordance with Council Policy LAN.50 — PRE-PUBLIC HEARING INFORMATIONPACKAGES will be produced containing material related to the development application .Requirements Prior to Adoption of the Zone Amending Bylaw

• Receipt of the Community Amenity contribution in the amount of $38,850• Building Scheme Covenant for Form and Character• A completed Arborist Report• A Letter of Credit for installing and maintaining trees (to be determined by Arborist Report)• Engineering requirements — see attached Engineering Department Rezoning Comments• Any other items that Council may require resulting from the Public Hearing or Council

consideration of the application.

FILE: PRO.DEV.ZONiPRO.DEV.DEV PAGE 4 OF 19R08-019IDV08-010

106

Summary

In summary, staff recommend that the rezoning proceed to Public Hearing on January 28, 2009.In addition, the applicant arranged for a Public Input meeting on October 8, 2008 at the MissionGold and ,Country Clt:c d'public Open House Summary is attached.

Ryan Anctersom‘PiannerGACOMC,V \ RV \Development l,, lesSAleof\Reporls \ 1st and 2nd- katy.doo

FILE: PRODEV.ZONIPRODEVDEV PAGE 5 OF 19R05-0191DV08-010

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FILE: PRO.DEV.ZON/PRO,DEVLEVR08-019/DV08-010

PAGE 6 OF 19

R08-019S08-018

DV08-010

SUBJECT;PROPERTY

Location Plan

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Draft P an

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PAGE 9 OF 19R08-019/DV08-010

FILE: PRODEV.ZON/PRO,DEVDEVR08-0191DV08-010

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•

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Appendix 1 - Proposed OCP Designation Map

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Appendix 2 - Proposed Rezoning Area Map

FILE: PRO,DEV,ZONIPRO.DEV.DEV PAGE 11 OF 19R08-919,0V08-010

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Engineering Comments

FILE: R08-019

November 24, 2008

CIVIC ADDRESS: 7900 Oyama Street

1.DOMESTIC WATER REQUIREMENTS:

Municipal water is available at the intersection of Israel Avenue and Oyama Street.The Developer is required to extend a water main south on Oyama Street to thenorth boundary of the property. Engineered design required.

2.SANITARY SEWER REQUIREMENTS:


3.STORM SEWER REQUIREMENTS:

The Developer is required to provide a storm sewer outfall located near thenorthwest and/or the southeast corners of the property. The Developer is required toextend a storm sewer main east from the outfall to provide a drainage system for theproposed Oyama Street road works. Engineered design required.

Application for proposed storm sewer outfall discharge on the property is to bereferred to DFO.

In addition, the Developer will be required at subdivision stage to provide storm watermanagement for the proposed development and provide permanent detentionlocated within the property that has sufficient capacity for this subdivision proposal.Engineered design required.

A statutory right of way is required for the storm sewer main and permanentdetention pond on private property.

4.ROAD WORK REQUIREMENTS:

The Developer is required to extend and construct Oyama Street south from IsraelAvenue to the north boundary of the property. Oyama Street to be constructed to aFull Urban Local Residential Standard complete with road drainage, undergroundhydro and telephone, street lighting and boulevard trees in accordance with thestandards of the Subdivision Control Bylaw. See District of Mission StandardDrawings No. R-3. Engineered design required.

The sidewalk is to be deleted from the typical cross section as shown on the Districtof Mission Standard Drawings No. R-3.

FILE: PRODEV.ZON/PRO.DEVDEV PAGE 12 OF 19ROS-019/DV08-010

114

5. FEES:

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r DESCRIPTION

WATER MAIN TIE-IN TRAFFIC CONTROL SIGNAGE STREET LIGHTING BULLDOG LOCKS 100% CONSTRUCTION DEPOSIT5% ADMINISTRATION FEE GOODS AND SERVICES TAX (GST1

To be determined To be determined To be determined To be determinedTo be determined To be determined

UANTITY UNIT PRICE J1OUNT

RECOMMENDATION

From an engineering point of view the rezoning application may proceed to third reading,the owner has volunteered to install all deficient works in connection with the rezoning.A secured development agreement for the above mentioned services must be in placeprior to adoption of the zoning amendment bylaw.

FILE: PRO.DEV.ZONIPRO.DEV.DEV PAGE 13 OF 19R08-0190V08-010

Alternate Road Standard (Genstar/Silverdale Standard)

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FILE: PRO.OEVZON/PRODEV.DEV

PAGE 14 OF 19R08-019IDV00-010

Public Open HouseSummary

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PH09/036JUNE 22, 2009

(i) District of Mission Zoning Amending Bylaw 5023-2009-3143(327)(R09-003 — Redekop) — a bylaw to rezone property at32638 Cherry Avenue from RS-2 One Unit Suburban Residentialzone to RS-1 F One Unit Compact Urban Residential Two zone

(ii) Development Variance Permit Application DV09-002 (Redekop) —32638 Cherry Avenue and 32657 Lissimore Avenue

(iii) Development Permit Application DP09-001 (Redekop) — 32638 CherryAvenue and 32657 Lissimore Avenue

Erik Wilhelm, planner, provided information regarding District of Mission zoningamending bylaw 5023-2009-3143(327) (09-003-Redekop) which proposes to amendDistrict of Mission zoning bylaw 3143-1998 for the property located at 32638 CherryAvenue and legally described as parcel identifier:

Parcel Identifier: 005-742-731; Lot 1 Section 29 Township 17 NewWestminster District Plan 59339

(shown on the following map) from RS-2 One Unit Suburban Residential zone to RS-1 F One Unit Compact Urban Residential Two zone; and

The purpose of the proposed amendment is to accommodate the subsequentsubdivision of the subject property (and 32657 Lissimore Avenue currently zone RS-1 F) into 8 lots of a minimum 371.97 square meter (4,004.4 sq.ft) lot size.

The planner stated that the proposed development variance permit application, in thename of name of Rick Redekop Inc., is to vary Section 304.3 Lot Area. Width atFront Lot Line and Depth of District of Mission Zoning Bylaw 3143-1998 by reducingthe minimum required:

122

123

(a) Lot Depth from the required 30 metres (98.4 feet) to 26.901 metres (88.3feet) on proposed Lot D;

(b) Lot Depth from the required 30 metres (98.4 feet) to 25.034 metres (82.1feet) on proposed Lot E;

(C )

Lot Depth from the required 30 metres (98.4 feet) to 23.108 metres (75.8feet) on proposed Lot F;

(d) Lot Depth from the required 30 metres (98.4 feet) to 21.009 metres (68.9feet) on proposed Lot G;

The planner further stated that the proposed development permit application DP09-001, in the name of Rick Redekop Inc. is to provide conformity to the OfficialCommunity Plan guidelines respecting building form and character for a proposedcompact single-family residential development on the property located at 32638Cherry Avenue and 32657 Lissimore Avenue.

The planner stated that prior to adoption of the zone amending bylaw the followingrequirements would need to be met:

(a) receipt of community amenity contribution ($1,910.00) per additional unit;

(b) satisfying any additional requirements that may be imposed by council as aresult of council's consideration of the application;

The deputy director of corporate administration stated that no correspondence wasreceived regarding this application.

In response to questions from council, the planner replied the lots front onto CherryAvenue and would achieve the minimum lot size requirements but are wider andsmaller in depth which will improve the lots on Lissimore Avenue as those lots will bedeeper and the parking on Lot G has been previously addressed by the approval of adevelopment variance permit.

Hearing no further questions or comments the mayor declared the public hearing onDistrict of Mission zoning amending bylaw 5023-2009-3143(327), developmentvariance permit application DV09-002 and development permit application DP09-001(R09-003-Redekop) closed.

MemoFILE: PRO.DEV.ZONR09-003; DV09-002; DP09-001


From: Planner

Date: June 1, 2009

Subject: Rezoning Application R09-003, Development Variance Permit Application DV09-002 & Development Permit Application DP09-001 (Rick Redekop Inc.) — 32638Cherry Avenue & 32657 Lissimore Avenue

Recommendation

1. That in accordance with Rezoning Application R09-003 (Rick Redekop Inc.) the Director ofCorporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw 3143-1998by rezoning the property located at 32638 Cherry Avenue and legally described as:

Parcel Identifier: 005-742-731; Lot 1 Section 29 Township 17 New WestminsterDistrict Plan 59339

from RS-2 One Unit Suburban Residential zone to RS-1 F One Unit Compact Urban ResidentialTwo zone; and

that the bylaw be considered for first and second reading at the Regular Council meeting on June1, 2009; and

that following such readings, the bylaw be forwarded to a Public Hearing on June 22, 2009.

2. That Development Variance Permit DV09-002, in the name of Rick Redekop Inc., to vary Section304.3 Lot Area, Width at Front Lot Line and Depth of District of Mission Zoning Bylaw 3143-1998by reducing the minimum required:

Lot Depth from the required 30 metres (98.4 feet) to 26.901metres (88.3 feet) onproposed Lot D;

Lot Depth from the required 30 metres (98.4 feet) to 25.034 metres (82.1 feet) onproposed Lot E;

Lot Depth from the required 30 metres (98.4 feet) to 23.108 metres (75.8 feet) onproposed Lot F;

Lot Depth from the required 30 metres (98.4 feet) to 21.009 metres (68.9 feet) onproposed Lot G;

be forward to a Public Input meeting on June 22, 2009.

3. That Development Permit Application DP09-001, in the name of in the name of Rick Redekop inc.,to provide conformity to the Official Community Plan guidelines respecting building form andcharacter for a proposed compact single-family residential development on the property located at32638 Cherry Avenue and 32657 Lissimore Avenue be forwarded to Council for public input onJune 22, 2009.

4. That the Director of Corporate Administration prepare a bylaw to name the lane extending westover a portion of Lot 1 Section 29 Township 17 New Westminster District Plan 59339, as anextension of McQuarrie Lane as "McQuarrie Lane".

124

PAGE 1 OF 12

Summary of ProposalA development application has been received from Rick Redekop Inc., to create a nine (9) unitcompact single family development at 32638 Cherry Avenue and 32657 Lissimore Avenue (Map 1).The application proposes to rezone the property located at 32638 Cherry Avenue from RS-2 One UnitSuburban Residential zone to RS-1 F One Unit Compact Urban Residential Two zone; 32657Lissimore Avenue will remain the existing RS-1 F zone (Map 2). The anticipated lot layout requiresfour (4) variances to address the lot depth of proposed lots D,E,F and G (Plan 1). As the proposal isconsidered intensive residential development, a development permit to ensure `form and character' ofthe residential buildings is required.

BackgroundThe development encompasses two (2) properties; the larger property fronting Cherry Avenue is 0.4hectares (.99 acres) in area and the property fronting Lissimore Avenue is 0.07 hectares (.17 acres) inarea. The Lissimore Ave. property has new home being constructed with lane access provided fromMcQuarrie Lane; whereas the Cherry Avenue property has an older home that will be retained as partof the development to provide a residence on proposed lot B. Both properties are relatively flat, withno watercourses present, and there are five (5) significant trees present on the larger property (Plan2).Development has progressed westward from Harris Street with laneway access provided fromMcQuarrie lane. The laneway was positioned further south than initially envisioned by the advancedstreet plans to retain the existing home at 32670 Cherry Avenue. As development progresseswestward, the laneway is planned to angle northward to create even sized lots south of CherryAvenue and north of Lissimore Avenue. Properties to the south and east of the proposeddevelopment have already developed as urban compact residential under the RS-1 F zone. Theproposed land use for this development application corresponds with the land use that has alreadyoccurred to the south and east. Undeveloped properties to the west are an average of 0.4 hectares(.99 acres) in area, zoned (RS-2) One Unit Suburban Residential, and may be the site for futuredevelopment as designated in the OCP.

Official Community Plan DesignationThe application is in conformance with the Official Community Plan (OCP). The properties aredesignated Urban Residential-Compact within the OCP; no OCP amendment is required to rezone thewestern property (32638 Cherry Avenue) to allow the residential development as proposed.Development Permit requirements as identified within the OCP will be covered later in the report.ZoningThe portion of the property located at 32638 Cherry Avenue is currently zoned (RS-2) One UnitSuburban Residential zone with a minimum lot size of .36 hectares (.88 acres). The proposal is torezone that western portion of the development from (RS-2) zone to (RS-1F) One Unit CompactResidential Two zone with a minimum lot size of 371.97 square metres (4,004 square feet). Theeastern portion of the development (32657 Lissimore Avenue) will remain the existing RS-1 F zone(Map 2). All proposed nine (9) lots achieve the minimum lot size required; however, a number ofDevelopment Variance Permits are required to address lot depth.

Development Variance Permit

As previously mentioned, the location of McQuarrie Lane was located further south than initiallyenvisioned by the advanced street plans to retain the existing home at 32670 Cherry Avenue. Thelane's location inadvertently created lot depth deficiencies for lots to the south of the lane. In order toeliminate this situation, the lane is slated to revert back to its intended line of travel. As indicated onPlan 1, the realignment of the lane will reduce, and ultimately eliminate, the extent of lot depthdeficiencies as properties develop westward.

FILE: PRO.DEV.ZON PAGE 2 OF 12R09-003: DV09-002: DP09-001

125

To that end, this application requests Council's consideration of a Development Variance Permit toreduce the lot depth required for proposed Lots D, E, F, and G. The extent of lot depth variances forthe four (4) lots is addressed in Recommendation no. 2 of this report. The RS-1 F zone requires a lotdepth of 30 metres (98.42 feet) for lots with lanes to accommodate a detached garage. By placing thegarage at the rear of a property, a better house design and streetscape is achieved (i.e.pedestrian/street interface) as opposed to an automobile dominated appearance. Given the overallbenefit of reducing the degree of deficient lot depths requiring DVPs as residential developmentfurthers to the west, planning staff support the DVP request.

Development Permit

The Local Government Act enables local government to require development permits that regulate`form and character' on intensive residential development. The OCP designates the surrounding areaas Urban Residential-Compact to allow for intensive residential development (Map 3). The objectiveof intensive residential development permits is to facilitate a high standard of building design, sitecompatibility, site aesthetics and to integrate single-family infill residential development intoneighbourhoods through general provisions for form and character. Development permit designguidelines within the OCP include roof forms, facade materials, building massing, windows, generalcharacter, parking etc.. These guidelines are designed to encourage a healthy pedestrian/streetinterface and improve integration of new development into existing neighbourhoods.

Development Permit Abstract

The majority of the new homes in the neighbourhood incorporate the garage into the front elevation ofthe home while proposed lots C, D, E, F and G, having vehicular access available at the rear of eachof the new lots, (i.e. McQuarrie Lane) has the opportunity for house designs that provide off-streetparking at the rear of the homes. The north elevation of Lissimore Avenue seen in (Drawing 1)provides an indication of the potential streetscape that laneway access lends itself to. As lots H and Ido not have laneway access to the rear of the properties, those lots will maintain front yard vehicularaccess.

The applicant has indicated that the remaining one story rancher on lot B will be entirely renovatedand will maintain access from Cherry Avenue. The design improvements will be in keeping withexisting new development and will be identified at the public information meeting. The developmentpermit will ensure the form and character of lots C, D, E, F, H, I. The street side elevation for thosedwellings can be seen in (Drawing 3 — 8). The façade design of proposed lot G was already approvedby Council during a previous subdivision completed by the same applicant and is in keeping with thedesign submitted with this development application.

The proposed house designs for all other lots indicate two-storey dwellings. Each dwelling, besideslot D, provides for an attached two-vehicle garage. All proposed residences provide for variedrooflines, stone finishes and paint colours. The applicant has provided an example of house designsthat generally fit the proposed Cedar Valley Compact Single Family Residential Development PermitGuidelines (Drawing 1). Provided the application proceeds to a public input meeting, colourrenderings and textured samples of exterior finishes of all dwellings will be displayed.

Community Amenity

In accordance with Council Policy LAN. 40 — FINANCIAL CONTRIBUTIONS FOR COMMUNITYAMENITIES POLICY, the applicant has submitted a letter volunteering to contribute $1,910 per newlot created. As the development will create an additional seven (7) lots, a total amount of $13,370 willbe contributed prior to the adoption of the zone amending bylaw.


There are only five (5) significant trees located within the development area (Plan 2). Only the tree inthe southwest corner of the development will be maintained; mainly, due to the need for ianeway,service rights-of-way and building envelope. The applicant is required to plant two trees per lot (9 lots

FILE: PRO.DEV.ZON PAGE 3 OF 12R09-003; DV09-002; DP09-001

126

= 18 trees) as per the District of Mission Tree Replanting and Retention Policy. A letter of credit forthe trees at a cost of $250 per tree, which includes planting and maintenance, will be required prior toconsideration of the proposed subdivision.

Street Naming

McQuarrie Lane currently ends adjacent to the east boundary of the Cherry Ave. property. Theproposed road network includes a lane to provide vehicle access to properties that front onto CherryAvenue and Lissimore Avenue. McQuarrie Lane would extend through to the west as they develop.The name McQuarrie Lane is a logical extension of the existing lane.

internal Comments

The Engineering Department has reviewed the proposal with comments outlined in the EngineeringDepartment Rezoning Comments attached as Appendix 1.

External Referral

Referrals to various utility agencies (e.g. BC Hydro, Terasen, Telus, Shaw, etc) will be conducted aspart of the subdivision application process.


In accordance with Council Policy LAN. 50 — PRE-PUBLIC HEARING INFORMATION PACKAGES, apackage will be produced containing material related to this development application.


• Receipt of Community Amenity Contribution ($13,370);

• Registration (or undertaking from the solicitor/notary) of a restrictive covenant; the terms of whichlimit vehicular access for proposed Lots C, D, E, F, G to McQuarrie Lane as part of the currentsubdivision proposal;

• Approval of Development Variance Application DV09-002;

• Approval of Development Permit DP09-001;

• Satisfying any additional requirements that may be imposed by Council as a result of Council'sconsideration of the application or Public Hearing representation;

Summary

The development proposal 'conforms to the general intent of the Official Community Plan; both theproposed compact residential density and residential exterior design are in keeping with thesurrounding neighbourhood character and intent of the OCP. Staff recommends that this applicationproceed to Public Hearing on June 22, 2009 and that the associated Development Permit andDevelopment Variance Permit move forward for public input on the same date.

'

Erik WilhelmGACONIDEVERIK1Stalt Heports1Rick_Redekop_32839 Cherry_Ave.doo

ALE: PRO.DEVION PAGE 40F 12RO9-003; DV09-002; DPOQ-001

127

PLAN I

FILE: PRO.DEV.ZONR09-003: DV09-002; DP00-001

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Drawing 5 - Lot E (Fronting Lissimore Avenue) Drawing 6 - Lot F (Fronting Lissimore Avenue)

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Drawing 4- Lot D (Fronting Lissimore Avenue)

133

FILE: PRO.DEV.ZON PAGE 10 OF 12R09-003: DV09-002: DP09-001

22ND (CHERRY) APLAN 2

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134

ALE: PRO.DEV.ZON

PAGE 11 OF 12R09-003: DV09-002: DP09-001

Appendix al

ENGINEERING DEPARTMENT REZONING COMMENTS

FILE: R09-003

May 12, 2009.

CIVIC ADDRESS: 32638 Cherry Avenue and 32657 Lissimore Avenue

1.DOMESTIC WATER REQUIREMENTS:

Municipal water is available on Cherry Avenue and Lissimore Avenue. No furtherupgrading required.

2.SANITARY SEWER REQUIREMENTS:

Municipal sanitary sewer is available on Cherry Avenue and Lissimore Avenue. No furtherupgrading required.

3.STORM SEWER REQUIREMENTS:

Municipal storm sewer is available on Cherry Avenue, Lissimore Avenue and McQuarrieLane. No further upgrading required.

4.ROAD WORK REQUIREMENTS:

None.

RECOMMENDATION

From an engineering point of view the rezoning application may proceed to final adoption.

135

FILE: PRO.DEV.ZON PAGE 12 OP 12R09-003; Di/09-002; DP09-001

MDISTRICT OF

ON THE FRASERfission Parks, Recreation & Culture

Memorandum

To: Chief Administrative OfficerFrom: Director of Parks, Recreation & CultureDate: May 3, 2010

Subject: Public Art Policy

Recommendation

That Council adopt the Public Art Policy.

Background

Attached is a copy of the revised Public Art Policy as developed by the Cultural Resources Commission.The policy has been revised to include a ninth goal based on Council's earlier feedback. This goal is "Toensure that public art reflects and contributes to Mission's heritage and culture."

Staff acknowledge the time and effort that members of the Cultural Resources Commission havecommitted to the development of this policy, and believe the policy will become a useful tool inestablishing a public art program in Mission.

Ray Herman

FILE: [CLICK. HERE TO TYPE EFS FILE CATEGORY] Page 1 of I[Click here to type EFS File Folder Name]

136

ORGANIZATION

PUBLIC ART

ORG.08

POLICY

Date Policy Adopted: Council Resolution Number:

I. DEFINING PUBLIC ART FOR MISSION

"Public Art" in Mission is defined as:

"artwork which is accessible to the public and has aesthetic qualities. Theartwork can be permanent, semi-permanent, functional, temporary, andincludes all forms of art and performance."

Diversity of art placed in public spaces is a particularly important goal to enhance culturalawareness in Mission by integrating public art into everyday life and contributing to Mission'sunique character and lifestyle.

Five general categories of "public art" include:

1. "Site specific art" which is public art that gets its inspiration from its site and could notexist anywhere else. (Example: Xa:ytem)

2. "Semi-integrated art" which is public art that gets its inspiration, to a certain degree, fromsome aspect of the site. These works can exist in a number of locations provided that allhave the same physical and conceptual conditions. (Example: St Mary's Memoriallonghouse-style covered picnic shelter at Fraser River Heritage Park)

3. "Discreet art" which is public art that is not integrated with the site either in physical orconceptual manner and therefore is not at all dependent on the location. Usually thistype of public artwork only relates to the site from a location and scale point of view andis created off site and moved into the place. (House Post at the Chamber of Commerce)

4. "Community art" which is art that is focused on the values of the local citizens. It has acommunity-based design that allows people to express their goals and ideas aboutculture and encourages community participation. People's experience of their communitybecomes part of the art design. (Example: Mission Arts Council banner art program)

5. "Performance Art" which includes theatre, readings, music, dance, media presentations,

District of Mission Parks, Recreation and CulturePublic Art — ORG.08 Page 1 of 5

137

PUBLIC ARTORG.08

film and video, virtual exhibits, celebrations of community diversity and our manyfestivals. (Example: annual Multicultural Festival)

IL PUBLIC ART VISION

"Public art enhances the livability of Mission. It builds our community byenhancing our quality of life, contributing to economic development and helpingus to celebrate our rich heritage and our unique and distinctive cultural diversity.It brings art to life for our citizens in many everyday settings. Public art shows ourcommitment to local artists and to providing our citizens with access to art fromBritish Columbia, Canada and around the world."'

III. GOALS

1. To incorporate and integrate the public art program into the planning, design andexecution of civic projects in Mission

2. To demonstrate that public art can significantly enhance the quality of life in Mission andcontribute to economic development

3. To ensure that through the selection process qualified artists provide a variety of artsand cultural expressions that reflect the diversity of Mission and its citizens

4. To ensure that the selection / jury process is meaningful, fair and equitable, andcompatible with community aspirations

5. To encourage community members to participate in developing the resources of publicart

6. To encourage participation of and partnership with the private sector to provide forenhanced public art in private spaces which are publicly accessible

7. To support the planning of public arts facilities for the creation, display, and promotion ofthe arts

8. To further the acquisition of municipally owned art.

9. To ensure that public art reflects and contributes to Mission's heritage and culture.

IV. POLICY ADMINISTRATION - PROCESS AND DECISION-MAKING

Various departments and bodies will be involved, in a collaborative and consultative process, toensure that Mission has a realistic and workable Public Art program.

1. The Public Art Policy will be reflected in the District Official Community Plan. Administrationof the policy will include

• an orderly plan for the placement of public art including a Public Art 3-year plan

Cultural Resources Management Plan, adopted March 27, 2008

District of Mission Parks, Recreation and CulturePublic Art — ORG. 08 Page 2 of 5

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• a public art inventory maintained by the appropriate staff• the care, conservation and management of any public art collection• involvement of District professionals to ensure stability of public art installations,

placement, maintenance, removal and de-accessioning

2. The Cultural Resources Commission role is to advise and make recommendations toCouncil on progress toward implementation of the Cultural Resources Management Planand on those items referred by Council 2 . This includes Public Arts Policy (Goal 2)

• The Commission will be responsible for recommending overall policy that will supportarts development in Mission.

• Specifically, CRC responsibility for the Public Arts Policy would be to:

a) Develop a vision for public art through community consultationb) Recommend criteria that will ensure orderly management of a Public Art

Selection Processc) Recommend the selection of specific projects to be commissioned or

competitions within specific pre-established criteriad) Make recommendations related to collection management issues such as

acquisitions, loans, rentals and de-accessioninge) Recommend appropriate cycles or application processesf) Support the development of a public art endowment fund, managed by

the Mission Foundation

• The Cultural Resources Commission will establish Ad Hoc Public Art SelectionCommittees which may include representation from:

a) Tourism and Economic Developmentb) Social Development Commissionc) Mission Arts Councild) Business communitye) Arts, Heritage and Multicultural professionalsf) Artists from relevant disciplinesg) Educators, teachers and students of the artsh) Community members

• The Cultural Resource Commission will establish Ad Hoc Public Art SelectionCommittees, as required, according to the following:

a) Set specific member numbers.b) Determine if the Committee will be project or issue specific.c) Ensure community representation from the neighbourhood where the public art is

being placed are included.d) Ensure representation from those in the community knowledgeable and/or

trained in the area of specific review.e) Provide expertise which may include District administration, engineers, business

and professionals.

Cultural Resources Commission Terms of Reference, adopted March 27, 2008.


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f) The Commission will seek Committee members from outside the District if it isfelt outside expertise is required.

g) The Commission will invite additional advisors to a Committee as the needarises.

VI. SETTING THE STAGE for PUBLIC ART: STRATEGY and ACTION PLAN

1. Public art initiatives may be developed and brought forward by any of the following:

• As the result of District projects which could benefit from public art.• From community groups or individuals interested in cooperating to develop a public art

project.• From schools or other educational institutions interested in participating in projects.• From businesses interested in either donating space or financial support or the

development of public art.

2. The Cultural Resources Commission will assist in developing a strategy and action planbased on the economic and cultural objectives of the Cultural Resources Management Plan.

• It may include the following elements and include these steps:

• Recommend the Public Art Policy be adopted by the District of Mission.

• Develop a list of Mission residents and artists appropriate for Selection Panels.

• Develop a set of themes consistent with the Rationale Statement and with the Goals andObjectives of the Public Art Policy.

• Develop and recommend Criteria for Public Art, such as:

a) Provides a variety of projects which explore themes that reflect the values of thecommunity.

b) Makes art accessible to the public through everyday projectsc) Ensures that a wide variety of artistic mediums are used to provide the public

with the most diverse experienced) Ensures that public art is visible throughout Mission

VII. PROCEDURES for MANAGING A PUBLIC ART COLLECTION

The Cultural Resources Commission will participate by reviewing or recommending Standardsand Guidelines to enable the effective, efficient and fair implementation of a Public Art Programwhich is committed to the highest standards. Effective Procedures and Guidelines can bedefined as follows:

1. Commission and Selection of Public Art

• A commission is an order for a work of art produced specially for the District of Missioneither by competition or appointment.


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• Selection will be based on accepted standards and criteria, including consideration ofmaintenance requirements.

2. Acquisitions Procedures

• The District of Mission can acquire works of art that meet the standards and criteria ofthe Selection Process in the following ways:

a) By accepting a donation of art.b) By purchase.c) The District is not under any obligation to accept gifts of art work, or to allow art

work to be erected in public places

3. De-accessioning Procedure

• "De-accessioning" is the process of removing an object permanently from the collection.

4. Loan Procedure

• "Loans" may be incoming or outgoing. Ownership remains with the donor. Movableworks of art may be loaned with pre-agreed terms and conditions and for a set period oftime.

5. Rental Procedure

• The District may rent moveable works of art, either incoming or outgoing, for a shortperiod of time by entering into a rental agreement.

VIII. FUNDING OPTIONS

A Public Art program necessarily has financial implications. Various options can be explored,with active involvement of the Cultural Resources Commission. The following can beinvestigated:

1. Public Art Endowment Fund managed by the Mission Foundation.3. Encourage private sector and community participation in the Public Art Endowment Fund.4. Contribute funds annually to the Arts Reserve Fund as part of financing for ongoing public

art.5. Allocation of a percentage of public capital projects budgets for inclusion of public art in the

design and maintenance of public spaces.6. Use of non-regulatory incentives to encourage private sector support.7. Planning by appropriate departmental budgets for ongoing conservation, management and

care of public art.8. Investigate funding resources through grants and foundations.9. Investigate reproduction opportunities to generate revenue where the appropriate legal and

financial arrangements have been made with the artist.


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MisISTsRiCT OF _0000,1,i

ON THE FRASER

Finance DepartmentMemorandum

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File Category: FIN.BUD.DOMFile Folder: 2010 Budget

To: Chief Administrative OfficerFrom: Director of FinanceDate: April 27, 2010

Subject: 2010 Tax Rates Bylaw

Recommendations1. That the District's 2010 tax rates bylaw # 5120-2010 receive first three readings; and2. Council has hereby considered its proposed tax rates for each property class in conjunction with

its objectives and policies regarding the distribution of property taxes among the tax classes, asset out within its 2010-2014 financial plan bylaw [bylaw #5119-2010].

ReportPursuant to section 197 of the Community Charter, council must pass a tax rates bylaw before May 15 th

of each year. The tax rates have now been established in bylaw #5120-2010 which is on the agenda forfirst three readings.

Within the last few days staff became aware that the BC Assessment Authority had recently lowered theDistrict's new construction assessments for 2010. The reduction is related to industrial and residentialproperty values that were revised through the review panel process. As a result of this adjustment, theDistrict's new construction revenue has been reduced by $67,000 for 2010. As you will recall during thebudgeting process our new construction revenue estimates were increased to $271,000 from a baseamount of $150,000 as a result of previous BC Assessment Authority figures provided. The difference of$121,000, as approved by council, was being transferred to the General Capital Reserve Fund within thebudget. Because our new construction revenue has now been reduced by $67,000, staff have cut theadditional transfer to $54,000 ($121,000 less $67,000) and are raising less property tax revenue in thesame amount of $67,000, so that taxpayers are not adversely impacted by this change in the form of anaverage overall tax increase that is higher than the stated increase of 5.88%. This situation highlights thefact that new construction revenue is an ever changing estimate and that it is prudent to only rely on abase amount of new construction revenue to fund ongoing core expenditures. This is the strategy that wehave taken and should continue to employ.Per the Community Charter, tax rates need to be established for municipal revenue and for amountscollected for the year by means of rates established by the municipality to meet its taxing obligations inrelation to another local government or other public body. In other words, the tax rates bylaw needs toinclude the District's municipal tax rates (for general, policing, library, dyking, business improvement areapurposes) as well as the Fraser Valley Regional District and Fraser Valley Regional Hospital District taxrates which we set. In prior years the tax rates set by other taxing authorities, namely the school, the BCAssessment Authority and the Municipal Finance Authority have also been included in our tax ratesbylaw for inclusivity reasons and as these rates were available at the time of bringing forward our bylaw.The school tax rates have not yet been approved by the Province therefore we are bringing forward thetax rates bylaw with the required rates only. Once we receive the school tax rates we will inform councilof the larger picture in terms of the estimated impact of all of the tax rates.

Page 1 of 2

New legislation that came into effect for the 2009 tax year requires local governments to formallyconsider their proposed tax rates for each property class in conjunction with the objectives and policiesas set out under Section 165(3.1)(b) [distribution of property taxes among property classes] of theCommunity Charter (included as schedule "A" in the financial plan bylaw), before adopting their annualproperty tax rates bylaw. The District's property tax distribution, which is similar to prior years, has beenhighlighted previously and is as follows:

2010 PROPERTY TAX DISTRIBUTION

PROPERTY CLASS % OF MUNICIPAL PROPERTYTAXES COLLECTED FROM

EACH TAX CLASS

Residential 75.76%

Utilities 0.79%

Social Housing 0.00%

Major Industry 0.00%

Light Industry 3.17%

Business / Other 19.56%

Managed Forest 0.00%

Recreational / Non-Profit 0.49%

Farm 0.23%

TOTAL 100.00%

To formally show that the municipal tax rates for 2010 have been considered in conjunction withCouncil's tax class property tax distribution policies and objectives, we need to pass a formal motionstating so. The various municipal tax rates included in bylaw #5120-2010, which is now being broughtforward for first three readings, are consistent with council's financial plan and the overall 5.88% taxincrease approved by council.

Ken Bjorgaard

G: \ FINANCE \BUDGET \Budget 2010\2010 Tax Rate Bylaw Memo.doc

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Finance DepartmentMemorandum

iD sISTsRiCoT nOFM ON THE FRASER

File Category: ADM.BYL.BYL.File Folder: 5134-2010 Reserve Fund Transfer

To: Chief Administrative OfficerFrom: Director of FinanceDate: April 28, 2010

Subject: District of Mission Reserve Fund Transfer Bylaw #5134-2010

Recommendation

1. That District of Mission Reserve Fund Transfer Bylaw #5134-2010 receive first three readingson May 3, 2010, and be considered for adoption on May 17, 2010.

Background

Council previously approved a comprehensive restructuring of the District's reserves including anew reserve/surplus policy and various bylaw changes. As part of the restructuring, staffrecommended and council approved certain reserve fund transfers to newly founded reserves.Staff had to wait until now to implement these transfers as the new reserve fund bylaws needed tobe established by receiving final adoption and interest earnings had to be taken into account toyear-end.

Staff are now implementing the previously approved reserve transfers via bylaw #5134-2010. Thetransfers are as follows:

1. four hundred thousand dollars ($400,000.00) is being transferred from the General CapitalReserve Fund to the Major Capital Reserve Fund;

2. two hundred and seventy thousand, five hundred seventy-five dollars and forty-five cents($270,575.45) is being transferred from the General Capital Reserve Fund to the DebtRetirement Reserve Fund; and

3. seventy-five thousand dollars ($75,000.00) is being transferred from the Insurance ReserveFund to the Legal Reserve Fund.

Ken Bjorgaard

G:\FINANCE\DRAFT BYLAWS - Reserve Funds\transfer of reserve funds memo.doc

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MDISTRICT OF

ON THE FRASER


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File Category: ADM.PER.VAG.File Folder: Arduun Mountain Bike Race

TO: Chief Administrative Officer

FROM: Deputy Director of Corporate Administration

DATE: April 15, 2010

SUBJECT: DOWNHILL MOUNTAIN BIKE RACE ON RED MOUNTAIN — ARDUUMCHALLENGE

RECOMMENDATION:

That permission be granted to Karla Stowards and Dan Gronross to hold the Arduum mountainbike race on Red Mountain in the District of Mission on June 19 and 20, 2010 subject to themproviding:

• comprehensive general liability insurance in the amount of at least $5,000,000. peroccurrence and including the District of Mission as a named insured;

• advising the neighbourhood of the event dates and times;

• all site preparation including installation and removal of portable toilets as well as site cleanup after the event is finished;

• preparation of a contingency plan should human waste be spilled prior to the portable toiletsbeing picked up. This plan needs to be reviewed and approved by district staff prior to theevent taking place;

• define off-street areas for participant parking and number of vehicles that can beaccommodated at the site with limited parking taking place at Mill pond. District staff toreview the parking plan and approve prior to event taking place. Organizers to placesignage at Mill pond ensuring that participants and spectators do not park there as well asprovide traffic control to monitor the situation throughout the day;

• on-site first aid services;

• all necessary traffic control; and

That Council grant permission for the event organizers to borrows traffic cones and barriersfrom the public works yard. Pick up and drop off of these item to be arranged by the eventorganizers with district staff.

BACKGROUND:

Attached is a letter from Karla Stowards and Dan Gronross dated April 6, 2010 requestingpermission to hold a mountain bike race on June 19 and 20, 2010 on Red Mountain.

Due to some concerns raised after last year's event, Forestry staff has requested the following:

1. Limited parking allowed at the Mill Pond area. Organizers could make arrangements withthe Rod and Gun club, to accommodate the extra parking. Forestry staff has also advised

PAGE 1 OF 2

the organizers that they may also use the district's small gravel pit area for organizer andvolunteer parking.

2. Last year the portable toilets were vandalized prior to them being picked up. The organizerneed to ensure the toilets are placed behind the District's locked gates and the toilets arenot placed within 20 meters of any water sources or creeks whether dry or running. Anyvandalism or spillage of human waste will need a contingency plan to deal with it ie:scooping, and then watering down any remaining debris. Ensuring PROMPT removal of thetoilets is key in avoiding any problems.

The organizers have already provided the district with a copy of their certificate of insurance Inthe amount of $5,000. Forestry staff has also advised them of the two issues which arose afterlast years event.

Staff is requesting that council support the Arduum Downhill bike race subject to the organizerssatisfying the resolutions noted above recommendation section above.

Kelly Ridley

a \CLERKNConfidential\Kelly\2010kReports to Council \Arduum Bike Race 2010.doc

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FILE: [CLICK HERE TO TYPE EFS FILE CATEGORY) PAGE 2 OF 2[Click here to type EFS File Folder Name]

WripuumApril 6th, 2010

Dear Kelly Ridley,

Re. Downhill mountain bike race on Red mountain

We are writing this letter seeking approval from the City of Mission to holda downhill mountain bike race on Red mountain. Arduum is a three timessuccessful mountain bike race, which has been held in conjunction withCycling BC for two of its years to be part of the provincial point's series.Greg Rector and Denise Britton have done an amazing and verysuccessful job of running the race for the past three years. At this pointthey have handed off the torch to Dan Gronross and Karla Stowards inconjunction with Dunbar Cycles to fill these already big shoes. The pastseasons have seen lots of trail work and maintenance on Red Mountain'sArduum trail; we are seeking approval to hold a fourth year of Arduum onJune 19th and 20th 2010.

Dan's involvement in the mountain biking community includes Organizerof the Seymour Smackdown, the downhill component of the North ShoreBike Festival, 3 year organizer of the Ripper Race Series (Non-competitiveracing) on the Shore, President of the North Shore Mountain BikeAssociation (Past), volunteer marshal at the two previous ArduumChallenge races, Mountain Bike Liaison to West Vancouver and BritishProperties for the Rogers Creek Development on Cypress Mountain andVice-President of the Old Growth Conservancy Society in WestVancouver.Karla has been involved with the Arduum race for its first three years,providing volunteer coordinating and trail maintenance, as well as racingthis exceptionally fun trail.

Parking and traffic congestion have always been a problem for theorganizers of the races held in this area. The past years we have providedparking on Biero road, which helped eliminate the issues associated withindividuals parking on Dewdney trunk road. With permission from the citywe would like to continue with this system for parking as well as providingoverflow parking at the Mill Lake parking area.

Shuffling for the race (getting racers and their bikes up the mountain) inthe past years has been offered by access from the Mission Rod and Gun

147

club, using buses with trucks and trailer. Logistically this seems to be themost challenging aspect of holding a mountain bike race for any raceorganizers. While constantly looking for ways to improve this system we areplanning the use of 4 mini buses provided by Lynch Bus lines and 4 cubevans for bikes to shuffle the athletes from the gun club to the beginning ofthe race. We are hoping with improved vehicles and communicationshuffles should run effectively and efficiently. With riders parking on Bieroroad they will have to ride their bikes down the shoulder of the road, butwill have no need to cross Dewdney trunk.

Other Highlights:First aid will be provided by St. John's Ambulance.

o We will be orientating these first responders to the area priorto the event to provide ideal response to emergencysituations

- Washroom facilities will be provided at the bottom of the racecourse on Biero road as well as at the beginning of the course. Thewill be delivered on Friday and picked-up on Monday. Someone willbe available during these times to provide gate access for thedeliveryInsurance provided by Cycling BC, see attached with Mission andthe Rod and Gun Club listed as insured,

- Media coverage:o Local media will be contacted to provide community

interaction and increased knowledge for residents of Missionto the community of downhill mountain bike racing

o Pinkbike: Articles about the lead up to the race and racecoverage.

o CCN: Articles about the lead up to the race and racecoverage. Registration is also being run through CCN.

o NSMB Articles about the lead up to the race and racecoverage.

Race sponsors include: Pinkbike, NSMB, CCN, Transition Bikes,Dunbar Cycles, Sombrio Cartel, Cycling BC (Sanctioning body)

We are seeking approval to hold a mountain bike race on Red mountain,as well as request support from the District of Mission by providing trafficcontrol barriers and cones to assist us with directing athletes andspectators on Dewdney Trunk road.

Thank-you very much for consideration and time with this proposal. Feelfree to contact Dan or Karla with any questions:karla [email protected] or [email protected] . We look forwardto hearing from you.

148

Regards,

149

Insurance Brokers + Consultants

480 University Avenue,Suite 1100,

Toronto, Ontario, M5G 1V2

CERTIFICATE OF INSURANCE

Certificate Number 017CThis certificate of insurance neither affirmatively nor negatively amends, extends or alters the coverage afforded bythe policies scheduled herein. It is furnished as a matter of information only, confers no rights upon the holder andis issued with the understanding that the rights and liability of the parties will be governed by the original policy orpolicies as they may be lawfully amended by endorsement from time to time.

Certificate Holder: Name and Address of Named InsuredAs per list below which forms a part of thisCertificate of Insurance

Canadian Cycling Association and/or Cycling BritishColumbia and Various Canadian Cycling Clubs andmembers registered with the Canadian Cycling Association201-210 West Broadway, Vancouver, BC, V5Y 3W2

TYPE OFINSURANCE

INSURER POLICYNUMBER

POLICYTERM

COVERAGE LIMITS OFLIABILITY

CommercialGeneralLiability

Lloyd's throughSports-CanInsuranceConsultants Ltd.

L106900 01//01/10to

01/01/11

Inclusive Limits BodilyInjury and PropertyDamage Liability,including Cross Liability

Each Occurrence$5,000,000

Products/CompletedOperations AnnualAggregate$5,000,000

2010 BC Cup Series at various locations scheduled on file throughout BC from April 24, 2010 toAugust 29, 2010.

The following are added as Additional Insured, but only with respect to liability arising out of the operations of theNamed Insured. (Excludes participant coverage for BMX Freestyle Activities):

District of North Vancouver

District of Mission

City of Burnaby

City of North Vancouver

BC Parks

City of Surrey

North Vancouver Rec Commission

The Province of British Columbia

Sunshine Coast Equestrian Club

Simon Fraser University

Island Timberlands Limited Partnership

SORCE

Metro Vancouver

The City of Kamloops

Mission Rod and Gun Club

Mt. Washington Ski Resort Ltd.

Canadian Ski Patrol

Her Majesty the Queen in Right of the Province of British Columbia

Kicking Horse Mountain Resort Limited Partnership (and its general partner) Kicking Horse Management Ltd.

Sunshine Coast Search and Rescue Society

CANCELLATION: Should any of the above described policies be cancelled before the expiration date thereof, theInsurer will endeavour to mail 30 days written notice to the Certificate Holder, but failure to mail such notice shallimpose no obligation or liability of any kind upon the Insurer.

Issued at : Toronto, OntarioDated: March 29, 2010

JONES BROWN INC.

150

EVENT

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151

MDISTRICT OF

File Category:

FIN.GRA.FEE 2008-2010File Folder:

Fraser Valley Humane Society


From: Director of Corporate Administration


Subject: Fee for Service Grant - Fraser Valley Humane Society

RecommendationThat the 2010 fee for service grant to the Fraser Valley Humane Society bereleased.

BackgroundAs council is aware, the Fraser Valley Humane Society (FVHS) experiencedsignificant changes following the election of a new board of directors in 2009.

One of the changes that resulted, apparently through an oversight of the board,was the loss of the society's charitable status. When council became aware of this,FVHS was asked to provide an explanation of how this had occurred, and how thematter was being addressed.

This information was never provided despite reminders to FVHS. As a result, the2010 fee for service grant was withheld, pending receipt of the information.

A new executive director (Celia Durst) was engaged in November, and she hasprovided the attached information.

In summary, it appears the charitable status was lost because of late filing ofdocuments, and the society is in the process of regaining the charitable status. Thesociety is clearly experiencing financial difficulties based on the withheld fee forservice grant and the reduction in charitable donations.

Since the FVHS is actively working to regain its charitable status, I recommendreleasing the fee for service funds for the year 2010.

g : \cow \2010\0503 may 3 Vvhs fee for service.doc

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Dennis Clark

From: Fraser Valley humane Society [[email protected] ]Sent: Friday, April 23, 2010 2:00 PMTo: Dennis ClarkCc: [email protected]: Fee for Service GrantAttachments: Update From FVHS.doc

Hi Dennis,

Thank you for providing me with this opportunity to update Council on the positive steps we are taking to get the FraserValley Humane Society (FVHS) back on track.

When I started working at FVHS last November I had no idea the society was in such a bad state of affairs. As the weekswent by more and more surfaced that had not been dealt with over the last year, including the report to you regarding ourFee for Service Grant and the filing of our Charity Status application. This has left us in a very tenuous position andunable to operate much longer.

To assist us with our financial constraints and allow us to continue providing a much needed service to the Missioncommunity, I am requesting that our 2010 allocation of the Fee for Service Grant of $20,000, be released at this time.

Attached, please find my report on our charity status issue and current activities at the FVHS shelter.

Thanking you in advance for your consideration,

Celia

Celia burstExecutive DirectorFraser Valley Humane Society33103 North Railway AvenueMission, BCV2V 1E3Tel: 604-820-2977www.fraservalleyhumanesocietv.com

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1

Fraser ValleyHumane Society

153

Update - April 23, 2010

Charity Status:• Due to a number of issues our application was filed late and therefore revoked• As soon as we received the letter informing us of this fact, we reapplied• We are now in regular contact with the Charities Directorate's office in Ottawa and are

complying with any requests for more information or documents. Our last conversation withthem was on Friday April 16, 2010 and we are now awaiting a package from them outliningtheir progress with our application and what is still needed to complete our file.

Shelter Activity:• *At present we have 26 regular volunteers contributing an average of 450 hours per month

and a waiting list of more volunteers wishing to help• Accommodated a young man who had been given court ordered community hours• Have weekly visits from 10 special needs (some in wheelchairs) students from Heritage

Park Secondary School• Provided boarding and care for a cat while owner was temporarily homeless• Visits to shelter by local Sparks and Cubs groups• **Average monthly intake of cats and kittens — 10 and a waiting list of 12• ***Average adoption rate per month — 7• Average number of telephone calls per day to shelter requiring a wide range of assistance -

12• Average number of visitors per week to our shelter — 50• Number of assisted spay and neuters since January 1, 2010 for those in Mission unable to

pay full veterinary rates — 6• Number of lost and found cats and dogs registered on our database since January 1, 2010

and posted on our website — Lost 61 cats and 14 dogs, Found 18 cats and 7 dogs• At present we have close partnerships with Mission Veterinary Hospital and Hill 'n Dale

Animal Hospital who provide excellent, thorough and immediate care to the cats in our careat greatly reduced rates.

• Cats and kittens in foster care — 15• May 8, 2010 we are partnering with Mission Veterinary Hospital for their Open House and

fundraising BBQ with proceeds to FVHS• Our cat and dog food bank has 40 member and numbers are increasing• Provide medical assistance to cats in shelter care and determine dietary needs of each

animal and feed , accordingly

• A number of our volunteers are on disability and receive financial compensation from Social Services forvolunteering 10 hours/month

** Due to limited financial resources, intake has been restricted in recent months***When intake is higher, adoption rate increases

33103 North Railway AvenueMission B.C., V2V 1E3

604-820-2977www.fraservalleyhumanesociety.com [email protected]

MINUTESThe Minutes of the ECONOMIC DEVELOPMENT SELECT COMMITTEEMeeting held at the Mission Regional Chamber of Commerce Boardroom, 34033Lougheed Hwy, Mission, BC on Thursday March 18, 2010 commencing at 8:00 a.m.

Committee Members Present: Carlo Billinger, Rex Cox Men's WearHeather Stewart, District of MissionSean Melia, Mission Chamber of CommerceBob Mackovic, Mission Downtown Business Assoc.David Nick, Fraser Valley Building SuppliesLinnea Battel, XA:ytemJohn Laing, Westisle Marketing GroupOleene Herman, Community Futures North FraserJames Atebe, District of Mission

Committee Members Absent: Liz Clay, Greenwood Estates & MortgagesJim Sward, Anglo American Cedar ProductsDr. Mark Evered, University of the Fraser Valley

Staff Members Present Sharon Fletcher, Director of PlanningGlen Robertson, Chief Administrative OfficerStacey Crawford, Economic Development OfficerAllison Jack, EDO Assistant

Guests Anne Senae, CGARaymond Szabada, SRCTec

1. MINUTESa) Moved by D. Nick and seconded by S. Melia

RECOMMENDED: That the minutes of the Economic Development SelectCommittee meeting held February 18, 2010 be adopted. Carried

Addition to the Agenda:• Item (3a): G. Robertson report• Item (4b): Education Task Force

Changes to the Agenda• Item (4c): Introduction of Ann Senae, Ray Szabada• Item (4d): Roundtable

2. BUSINESS ARISING FROM THE MINUTES

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Economic Development Committee MinutesMARCH 18, 2010

a) Planning Department Update(i) Waterfront Development Update

S. Fletcher reported that a public meeting was held on March 11/10 at the LeisureCentre. There were approximately 200 people in attendance. The notice of intentfor the market study related to the waterfront is out and closes on Friday,March19. If there is no objection, an appointment will be made to Drew Stotsbergof Ground Control Enterprises Ltd.

(ii) Summary of Application:S. Fletcher reported that 15 applications have been received so far this year,which represents approximately half of what has been normally received at thesame point in the year. Smart Centres application has not yet been received, but isanticipated prior to next meeting. Hatzic Ridge is active with off-site work and theMeadowlands project is finishing up their engineering plans, which will then beforwarded to council.

b) Downtown Business AssociationB. Mackovic reported that he is leaving his term as president of the MDBA.Thanked Stacey for working closely with the MDBA.

c) Mission Chamber of CommerceS. Melia reported that the Chamber is two months into the new president'smandate. The Chamber has established a representation with the airport authorityin Abbotsford. The Chamber will have a stronger presence with governmentaffairs.

d) Manager's ReportS. Crawford will provide a written managers report on Friday (UPDATE:provided). Zoning, land and lease inquiries have gone up significantly. Workingclosely with a company that has decided to locate their operation here in Mission.Tourism activities include development of significant marketing. Examples ofmaterials developed were provided to the committee.

3. NEW BUSINESSa) G. Robertson ReportG. Robertson reported on the article in the Mission Record. Council has decidedthat there is a need for clarification and an article will appear in the MissionRecord March 18/10. The ED Committee received a copy of the response.G. Robertson reported that the city has been working closely with the TimHorton's Foundation. Tim Horton's is looking at opening a camp at the oldBoulder Bay site. This is a significant complex representing $15-$20M dollarsworth of investment. The Senior VP's came out in February to see the site andwere very impressed. This is a benefit to the Stave Lake Interpretive Forest Planthat is being developed.

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Economic Development Committee MinutesMARCH 18, 2010

4. OLD BUSINESSa) Waterfront TourA tour is scheduled for April 28. Final details will be provided shortly.

b) Education Task ForceH. Stewart stated that there are 4 new people added to the Task Force. Firstmeeting is April 1/10. S. Crawford will send the list out to the ED Committee fora motion to approve the members. UPDATE: Motion was unanimously passed toname 14 individuals submitted at the March 18, 2010 EDC meeting (attached) tothe Steering Committee for Community Education.

c) Introduction of Ann Senae and Ray SzabadaA. Senae and R. Szabada had an opportunity to address the committee.

i. Moved by J. Laing and seconded by B. Mackovic

RECOMMENDED: That the Economic Development Select Committeerecommend Ann Senae and Ray Szabada to Council for consideration and formalapproval. Carried.

d) Roundtable DiscussionTabled to next meeting

5. Next MeetingThursday April 15, 2010 at 8:00 a.m. at the Mission Regional Chamber ofCommerce Boardroom.

6. ADJOURNMENTMeeting Adjourned at 9:45am.

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MINUTESThe Minutes of the ECONOMIC DEVELOPMENT SELECT COMMITTEEMeeting held at the Mission Regional Chamber of Commerce Boardroom, 34033Lougheed Hwy, Mission, BC on Thursday April 15, 2010 commencing at 8:00 a.m.

157

Committee Members Present:

Committee Members Absent:

Staff Members Present:

Guests:

Heather Stewart, District of MissionSean Melia, Mission Chamber of CommerceDavid Nick, Fraser Valley Building SuppliesJohn Laing, Westisle Marketing GroupOleene Herman, Community Futures North FraserJames Atebe, District of MissionLiz Clay, Greenwood Estates & MortgagesJim Sward, Anglo American Cedar ProductsAnne Senae, CGARaymond Szabada, SRCTec

Carlo Billinger, Rex Cox Men's WearDr. Mark Evered, University of the Fraser ValleyBobMackovic Mission Downtown Business Assoc.Linnea Eattel, ytem

Sharon Fletcher, Director of PlanningGlen Robertson, Chief Administrative OfficerStacey Crawford, Economic Development OfficerAllison Jack, EDO Assistant

Rex. Blane

1. MINUTESa). Moved by S. Melia and seconded by D. Nick

RECOMMENDED: That the minutes of the Economic Development SelectCommittee meeting held March 18, 2010 be adopted. Carried

2. BUSINESS ARISING FROM THE MINUTESa) Planning Department Update

(i) Waterfront Development UpdateS. Fletcher reported that the staff had an all day tour with the consultants whohave been retained to do the marketing and feasibility study for the waterfront.

(ii) Summary of Application:S. Fletcher reported that 20 applications have been received so far this year. Thistime last year there was 7 applications. The Smart Centre application came in onFriday. The Meadowlands project will go to council on May 3. The Carhoun &

Economic Development Committee MinutesAPRIL 15, 2010

Sons Enterprises Ltd. (CSE) property (at the corner of Lougheed and Wren) isstill addressing the DFO process. In order for CSE to move forward with theirplans DFO has requested a letter from council showing their support for theproject. This will be dealt with at the Council meeting on Monday.

(iii) Employment Lands StrategyThe Employment Lands Strategy is ready to go to council on April 19 and stillremains in camera. It has a recommendation to be released if council approves ofthe changes.

b) Downtown Business AssociationNo report.

c) Mission Chamber of CommerceS. Melia reported that the Chamber attended a luncheon with the Minister ofAgriculture and Lands. The Chamber is looking at establishing a representationon the BC Chamber Small Business Panel. Chamber Membership is down about16%, but new members are coming in at about 8-10 a month.

d) Manager's ReportS. Crawford reported that the UBC Sauder School of Business application for thegraduate level research project has been posted within the University. Theindividual will be selected in the next couple of weeks. The Study will exploreindustrial lands user requirements and is a partnership with Pitt Meadows andMaple Ridge. It should be completed near the end of July.

3. NEW BUSINESSa) Communications Strategy

(i) Current Activities: CGI CommunicationsThe Federation of Canadian Municipalities has formed a partnership with CGICommunications. The company creates a no-cost streaming on-line video suitefeaturing 6 videos that would welcome people and highlight the various featuresof the city. The streaming video is hosted on their server and directly linked to themunicipal website. CGI has there own sales and production team that worksdirectly with the community business partners. The business partners pay for theirown videos and production and their fees offset the cost to the municipality,resulting in the no-charge concept. All of our neighboring municipalities aretaking part in this initiative.

(ii) Developer & Realty Forum May 5 /Investors Breakfast June 9• A developer's and realtors forum is planned for May 5. This is an

opportunity to share information and updates about municipal process, aswell as changes to legislation that may affect their real estate anddevelopment activities. The forum will also seek input on how themunicipality can better assist local business.

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• The Investors Breakfast is scheduled for June 9. Larger investment anddevelopment companies within the region will be invited to visit Mission,meet the Mayor, and hear an overview of the opportunities that Missionhas to offer.(iii) Formal Communications Strategy

S. Crawford reported that he is active in Business Retention meetings. S.Crawford has been out in the community meeting with the local businesses. Thebusinesses will be invited to a Mayors breakfast on June 15 or 16. The EconomicDevelopment Select Committee is invited to attend. S. Crawford to give somemore thought to the Communications strategy and brings back to the committee ata future meeting. S. Crawford to email the 2005 Communications Strategy to thecommittee.

b) Tourism Marketing BrochureS. Crawford presented the mock up of the Tourism Marketing Brochure. Thebrochure will encompass of all of the tourism operators. Distribution will bethrough GoBrochures, local visitor centres and local businesses. S. Crawford islooking at ways of developing the brochure so that it is self sufficient in futureproducition runs. The cost is approximately $2500.00.

Moved by S. Melia and seconded by J. Sward

RECOMMENDED: That S. Crawford proceed with the Tourism Brochuresubject to funding. Carried.

c) Downtown Development Initiative (Community Investment Fund)S. Crawford spoke on the initiative for the downtown. S. Crawford needs to do acost benefit analysis as well as an investment model analysis. The committee feltthat a sub committee should be formed to work with S. Crawford.

Moved by L. Clay and D. Nick.

RECOMMENDED: That a sub committee is formed to work with S.Crawfordon this initiative.Sub Committee members are S. Melia, L. Clay, 0. Herman, D. Nick, J. Laing andAnn Senae.

d) EDC and City Council Mid -year ReviewS. Crawford reported that the Mid Year Review is coming up in June. Date andformat will be presented for consideration at the May EDC Meeting.e) EDC Non Disclosure Agreement/Roster/Annual ReviewS. Crawford reported that the Non Disclosure and Confidentiality Agreement forthe EDC was put in place in December 2003; however, no records exist beyond2005. It was recommednded this form be signed as part of annual committee

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member self-assessment. The Roster has been updated and it is requested youcheck your personal contact information on this form for accuracy. The annualreview is presented in DRAFT form and S. Crawford is looking for feedback onthe questions. This will be accomplished via e-mail prior to the May meeting.f) Community Education CommitteeH. Stewart reported that the committee has met.g) Tim Horton's Children Foundation Camp UpdateG. Robertson reported that a l+/- million dollar provincial and federal grant hascome through to start the initial upgrade of the Florence Lake Service Road tojust beyond the Zajac Ranch. The city is still working behind the scenes with theTim Horton's Foundation and related stakeholders and the project is slowlyprogressing.

4. OLD BUSINESSa) Waterfront/Downtown Tour — April 28The tour will focus on downtown's that have undertaken revitalization efforts, aswell as those connected to waterfront features and waterfront development. Thetour will encompass Downtown Abbotsford, New Westminster Quay, Ladner,Steveston, Fort Langley and Gloucester Estates.b) EDC Terms of ReferenceS. Crawford reported that the Terms of Reference has been ratified by councilwith one small change that requires overlap of membership terms to avoidwholesale changes to the committee.c) RoundtableTabled to next meetingd) Introduction of Rex Blane

R. Blane had an opportunity to address the committee and respond to committeequesitons regarding his potential involvement on the committee.

i. Moved by D. Nick and seconded by S. Melia

RECOMMENDED: That the Economic Development Select Committeerecommend R.Blane to Council for consideration and formal approval. Carried.

5. Next MeetingThursday May 20, 2010 at 8:00 a.m. at the Mission Regional Chamber ofCommerce Boardroom.

6. ADJOURNMENTMeeting Adjourned at 9:40am.

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161

Engineering and Public WorksMemorandumM

DISTRICT OF

• issionON THE FRASER

File Category: PRO.DEV.TEMFile Folder: TP10-002

To: Chief Administrative OfficerFrom: Manager of Environmental ServicesDate: April 15, 2010

Subject: Temporary Industrial Permit Application TP10-002 (Kerr Properties 002 Ltd) 31322Caswell Ave.

BackgroundA public input session was held on the above noted application on March 1, 2010. The minutes(attached) of the public input session were presented to Council on April 6, 2010 although no discussionor request for follow-up reports was made. Council would be able to discuss the minutes, request follow-up information and/or make a decision on the application at their next regular council meeting on April 19,2010.

Mike YounieManager of Environmental Services

F:\ENGINEER\MYOUNIE\Memos\Gravel Pits\Caswell\Caswell 2010 TP Application April 2010 .doc

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Regular Council Meeting Page 3 of 32March 1, 2010

3. PUBLIC INPUT SESSION

RC10/103MAR. Olin

Temporary Industrial Permit Application TP10-002 (Kerr Properties 002 Ltd.)— 31322 Caswell Avenue

(i) Staff presentation(ii) Public Input Session(iii) Consideration of Adoption by Council

Mike Younie, manager of environmental services, provided information regardingtemporary industrial permit application TP10-002 for property at 31322 CaswellAvenue to operate mobile equipment to crush and screen aggregate on anintermittent basis.

Mr. Younie stated:(a) the subject property is approximately 40 acres (16 hectares), designated as

"rural" in the official community plan, and is zoned RU80 rural residential;(b) the applicant has a provincial mines permit that stipulates operating hours of

Monday to Friday 7:00 a.m. to 4:00 p.m. except for extenuating circumstances(such as when material is needed in an emergency situation or for safety orenvironmental issues);

(c) the following noise and dust control measures will be utilized:• tree buffer will be left in place,• berms will be built,• crusher has built in dust suppression; and

(d) the applicant has indicated he would be interested in using a new roadthrough Shaw Pit to avoid the use of Shaw Street if that road is developed aspart of the Districts development of Shaw Pit.

The deputy director of corporate administration stated that the followingcorrespondence was received regarding this application:(a) letter from Allard Contractors Ltd. dated March 1, 2010 in opposition to the

temporary use permit; and(b) letter from Bev Novak dated March 1, 2010 in opposition to the temporary use

permit.

Terry Mortimer, Mission, opposed to the application:1. Were Silverhill residents notified by mail of this application? There should

have been more public notification.

Barclay Pitkethly, deputy director of planning, responded that the legislation statesnotification of a temporary use permit is to be done by advertising in the paper. Mail,out notification is done when an applicant wishes to change the official communityplan designation or zoning.

2. Will the trucks be going down Shaw Street or Caswell Avenue? Wil l they beexiting through Shaw Pit?

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Mr. Younie responded that the access to the pit is only by Caswell and Shaw. Ifdevelopment of the Shaw Pit goes ahead, the District has committed to building aroad through Shaw Pit directly to Keystone Avenue. In that situation, it is hopedthat this new pit would enter into a road use agreement with the District to use thatnew road, however the District cannot force the proponent to use a road throughShaw Pit. In the meantime, the District cannot restrict access to the Caswell Pit, sothey would be using Caswell Avenue and Shaw Street right now.

3. Caswell Avenue is narrow, steep and dangerous, and therefore notappropriate for heavy truck traffic.

4. Where is the product being shipped to?

The applicant, Patrick Kerr, responded that there are no predetermined locations atthis time. The product is for the construction industry and is market driven,therefore it would be shipped to wherever it is needed.

5. Does this type of operation have to have settling ponds? How can the waterstay on the site, especially during heavy rain?

Mr. Younie responded that to his knowledge, the mines permit requires that nowater leave the site, so all water would have to be detained on the site. Care wouldhave to be taken during the development of the site to ensure this.

6. Will there be any other noise containment measures taken such as a curtainaround the crusher? This is what is done at the Allard Pit.

Mr. Kerr responded that the system they would be using is different than Mr.Allard's in that he has a fixed crushing plant, where this one will have a mobilecrusher. This crusher will be set down as low in the pit as possible to help mitigatethe noise impact.

7. How many trucks will be travelling out of the pit?

Mr. Kerr responded that the mines permit designates a maximum of 230,000 tonnesper year of extraction, and he expects to extract approximately 120,000 tonnes peryear. As the pit will be operating Monday to Friday from 7:00 a.m. to 4:0D p.m., heestimates the average production will work out to be 25 trucks a day, or 3 per hourwhen at full production. The expected production is approximately 1.5 trucks anhour on average.

8. The rural peace and quiet of the neighbourhood is gone. People move to ruralareas to be away from businesses and industry. It seems like developers aregiven preference over individual citizens in Mission.

Mayor Atebe stated that every landowner has the right to make an application touse their land in the way they choose. In this case the Province has alreadygranted the applicant a mines permit to extract gravel from that property. Councilhas invited the community to provide input and comments as to how we canmitigate the impacts of the gravel extraction.

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Margaret Klim er, Mission, opposed to the application:

1. Did not receive notification of the public meeting.

2. Has council heard the level noise from the machine that was running on thesubject property a few weeks ago?

Mr. Kerr responded that they have not been crushing aggregate on the site. All thenoise coming from the site over the past few weeks is from the grinder they had tobring in to get rid of the stumps and brush from clearing the property.

3. Where do the trucks exit the site? Has anyone on council driven up CaswellAvenue?

Mr. Kerr responded that the trucks are exiting onto Caswell.

Mayor Atebe responded that council does go and visit sites when developmentapplications are brought forward. The purpose of the public input meetings is tocollect comments from concerned citizens first. The public input meetings are forcouncil to hear comments, not make them.

4. Caswell is very narrow and winding. There is not room for anottrer vehicle topass by a gravel truck.

Lila Rauh, Mission, opposed to the application:

1. The District's letter informing local residents of this public information meetingdid not go to enough people, and was sent only a week before the meetingwhich did not leave enough notice for people to consider the application.

2. Someone at city hall had said that the Caswell Pit was a provincial matter, sowhy is council getting involved at all?

3. What about the creek that runs close along Caswell down to Shaw?

4. Caswell is a single lane narrow road with gravel shoulders, which is notsuitable or safe for heavy truck traffic.

5, The operation will cause noise pollution, air pollution and destruction of roadsthat will affect residents far and wide.

6. Will the trucks be coming back with toxic soil to be spread over the propertyonce the gravel has been removed?

Mr. Kerr responded that any talk of toxic soil is just rumour. They have a certificateof compliance from the Ministry of Environment, meaning that the site complies withrural and agricultural land use standards. The site has been granted a permit foractive reclamation, which means that as the gravel is mined, it needs to be filled inso that the land is reclaimed back to its original agricultural , standard. There is aprovincial contaminated site regulation that stipulates the kind of soil that can bebrought back onto the site. Part of the permit application for the active reclamationwas a soil approval process, which means that every bit of soil coming back to refillthe site has to be tested to prove that it is not contaminated in any way. All thepaperwork has to remain on file with the Ministry of Mines.

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Regular Council h eting Page 6 of 32March 1, 2010

7. Abbotsford council recently denied a request regarding truck access to agravel pit after hearing public concerns, and it is hoped that Mission council dothe same.

Mark Sippola, Mission, opposed to the application:1. Did not receive notice of the public input meeting as he lives on Silverhill

Avenue, even though the proposal would impact Silverhill residentssignificantly. Council should consider the public notification issue separately.

2. Caswell Avenue is not suitable for big trucks. Even if a road is constructedthrough the Shaw Pit, it is still quite steep and the trucks would have to use airbrakes, thus contributing to the noise in addition to the processing machinery.

3. This operation will interfere with the quiet enjoyment of his property and allneighbouring properties. The current zoning does not allow this type ofoperation, and he would like that zoning to stay as is.

Jackie Conn, Mission, opposed to the application:t Did not receive notification of the public input meeting.2. Showed pictures of Caswell Avenue demonstrating the grade and

deteriorating condition of the road.3. The trucks cannot make the turn off Caswell Avenue onto Shaw Street without

going onto the shoulder, and have made a mess of the road already.4. The noise of the operation will affect many residents due to its elevation.5. Many years ago this land was used to bum hazardous medical waste

including silver nitrate from old x-ray plates. The site may now becontaminated. Have soil samples been tested to see if there are unsaferesidues, and has Keystone Spring been affected by this?

6. Caswell Avenue is not appropriate for heavy trucks. They are too big tonegotiate the sharp turns. Caswell is the only access that horsemen, cyclistsand other trail users have to Red Mountain via Shaw Street. Having horsesand dump trucks on the same narrow, steep, winding street is a recipe fordisaster.

7. If a new expensive road is constructed through Shaw Pit, how ca n the Districtguarantee that blasting of this new road will not alter or destroy KeystoneSpring?Taxpayers are already having to shoulder the burden of rapidly declining roadconditions due to the heavy gravel truck traffic that is already here, It is unfairfor taxpayers to have pay for damage to our roads that these trucks arecausing.

9. There are 10 school bus trips daily on Caswell Avenue, as well as lots of localtraffic. Council should consider public safety above all else..

Erica Robinson, Mission, opposed to the application:1. Has appeared many times before council to voice opposition to the many

gravel pit operations in Mission.

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2. Moved to a rural area for peace and quiet and pays very high taxes for herland.

3. Is concerned about the increase in noise and traffic and the increased risk forMotor vehicle accidents with more gravel trucks on the road .

4. Recreational and environmental groups have worked hard to build trails in thatarea, and now there is concern that they will no longer have access to thosetrails.

Peter MacKay, Mission, opposed to the application:1. District of Mission noise regulation bylaw 1090-1981 states that "no person

shall make or cause, or permit to be made or cause, any noise in or on apublic or private place which disturbs or tends to disturb the quiet, peace, restenjoyment, comfort or convenience of any person or persons in theneighbourhood or vicinity."

2. Rock crushers make noise of in excess of 100 decibels, and permanenthearing loss can occur at BO db. The gravel processing operation will disturbquiet, peace, rest, enjoyment, comfort and convenience of persons in theneighbourhood.

3. This permit is for two years with the possibility of extension for another twoyears without public input, which makes it more permanent than temporary.Even though the District has little power to prevent the extraction of gravelfrom the property, it does not have to allow processing on the site.The property assessment for the land will decrease as it is denuded, which willlower the municipal tax base. The end product will travel on municipal roadsand will cause degradation of these roads at a greater rate than what iscompensated by the collection of gravel removal fees.

6. This industrial expansion will do nothing to increase our tax bases, but ratherdecrease it and add additional costs. This development has no long termpotential and will degrade a very precious neighbourhood.

Stephen Ell, Mission, opposed to the application:1. Distributed and read several articles about incidents when gravel trucks have

collided with school buses, causing severe damage, injury and death.2. Is concerned about:

(a) expanded gravel operations in the District in general,(b) the excessive amount of noise a gravel crushing and screening operation

will bring to the quiet, rural neighbourhood,reduced residential property values due to nearby gravel pit operations,

(d) increase danger and risk of serious injury or death for all the kids riding inschool buses in the area, as well as all other residents,

(e) any use of Caswell Avenue by gravel trucks, due to the steepness of theroad.

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Regular Council Meeting Page 8 of 32March 1, 20W

The potential consequences if this operation is allowed includes loss of votesfor the council members supporting this decision, and the possibility of liabilityclaims against the District in the event of an accident.

Tracy Lyster, Mission, opposed to the application:

1. Did not receive notice of the proposal, although has heard the noise from theland clearing and will very likely be hearing the noise from the gravel crushingoperation.

2. What is the business case or argument as to how this would be of benefit toMission? If the expedited gravel removal from Shaw Pit is being done to meetthe needs of the community, why is it necessary to open a third pit in the samearea?

Mayor Atebe stated that this is an application from a land owner, not a councilapplication. It is the owner who is applying to use his property in a certain way. Allland owners are give the same due process.

3. Asking council to empathize with the people in the community and considerwhether the application will benefit Mission.

4. There have been no assurances that any soil contamination impacts havebeen addressed.

5 We have not heard what the hydrology impacts are going to be. There is astream there that drains into a Class A fish bearing creek, which then drainsinto Hayward Lake. What are the impacts going to be to that site? What arethe setbatks? What about potential impacts to the groundwater and people'swells? What are the impacts to the Keystone Spring?

6. What are the infrastructure impacts? Current infrastructure on Caswell is notadequate to maintain heavy trucks. There is already damage to KeystoneAvenue from the gravel trucks currently there.

7. What about the noise impacts? Noise from the current gravel operations canbe heard many kilometres away.

8. We do not yet know the extent of the impacts, or what the benefits would be.These questions should be answered before a decision is made.

Donald Choboter, Mission, opposed to the application:

1. Agrees with all points made by the previous speakers.

2. All of the runoff from the Shaw Pit eventually makes its way onto his property.Any contaminants from that development will therefore end up onto hisproperty. He has had to spend a great deal of money to purify his shallowwell, and is concerned about a reduction in the water table.

3. How can council consider a proposal such as this in this particular location?What steps have been taken to make sure the land is free fromcontamination? Public safety should be the main concern.

Mayor Atebe reiterated that what is being asked is permission to crush and processgravel. Council does not have any control over the mining of the gravel. Council isnot the body proposing to crush and process gravel.

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Regular Council Meetiing Page 9 of 32

March 1, 2010

Mr. Ken- stated that he received approval on October 1, 2009 for mining the gravel.

Jeanette Smith, Mission, opposed to the application:

1. Agrees with the points and concerns raised by the previous speakers.

2. Is concerned about the noise/decibel level of the operation, and the size of thetree buffer.

3. The process regarding notification of applications should not just be based onminimum distances, it should consider how many residents would be impactedby the proposal, such as how far the sound would travel. The policy should bechanged to include a greater area of notification.

4. If council decides to allow the proposal but will not let them use CaswellAvenue, who decides where a new road will go and who will pay for it?

Mr. Younie responded that the District has released a request for proposals for theShaw Pit development, including a plan for getting gravel out without using ShawStreet. The successful bidder of that Shaw Pit proposal would pay for the road.5. If the District says no to Caswell Avenue, will the applicant then have to put a

road in that comes out somewhere else?Mr. Younie stated that council may not be able to stipulate access to privateproperty. Whether council can prevent trucks coming down Caswell Avenue is alegal question.6. Who will monitor the settling ponds?Mr. Younie responded that the Ministry of Environment and the Department ofFisheries and Oceans would be responsible for monitoring discharges of turbidwater to the creek. If the District saw something that was not in compliance withfederal or provincial law, the information would be passed along to the correctauthority,7. Why are the zoning and official community plan designations different? Has

the applicant applied to change the zoning? Could the temporary use golonger than two years?

Mr. Pitkethly responded that the official community plan designation is a long rangeplan for a property, and the zoning regulates the use of that property. The subjectproperty is zoned as rural, and the applicant is not applying to change the zoning.This application is for a temporary use permit that will override any existing zoningto allow the temporary use on the property for a period of two years. The legislationstates that after the initial two years, application can be made for a further two yearrenewal, at the discretion of council. After that an applicant would have to make abrand new application to council.8. Has the soil been tested for medical waste contaminants?Mr. Younie responded that the Ministry of Environment contaminated sites processwas in effect prior to Mr. Kerr's purchase of the property. The Ministry tested thesoil and declared it fit to meet the current standards for that zoning.9. If the application is successful, who will monitor the noise?

Mr. Younie responded that the District does have a noise bylaw, and District staffwill monitor the noise. The mines permit is clear that the operation times would beMonday to Friday, 7:00 a.m. to 4:00 p.m.

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Regular Council MeetingMarch 1, 2010

Don Mair, Mission, opposed to the application:

1. Has appeared before council to oppose the Shaw Pit a number of timesbecause of the gravel trucks.

2. The noise from the operation will impact everyone who lives on Silverhill.

3. Where is the gravel going? Most, if not all of it, will not be going into ourcommunity. Three gravel pits in this area is too much. It is too much to askpeople to put up with the increase in traffic and noise.

Kevin McAllen, Mission, opposed to the application:

1. Did not receive notice of the application,

2. The topography of the area is like an amphitheatre and will project the noise.

3. The pressure to develop gravel pits in this area will continue. Asking councilto turn down this application, as it will only add to the aggravation that alreadyexists. Please preserve the rural atmosphere.

Patrick Kerr, the applicant, stated:

1. The permit for gravel extraction was granted on October 1, 2009. Thatextraction permit allows for the mining of the natural resource and for truckingit off site. They are asking for a temporary permit to crush and screen thegravel to make selective products on site.

2. The permitted gravel operation was notified to the public process last fallthrough the BC Gazette and local papers, as required by the provincialgovernment.

3. Safety on Caswell Avenue is also their concern and they have had both ageotechnical and civil engineer provide reports on the road. They have usedtrucks on the road that are actually 10 to 15 feet longer than the gravel trucksthat will be used. This may be why there was some damage to the corner ofCaswell and Shaw, as those were longer trucks hauling wood shavings fromthe land clearing rather than gravel trucks,

4. There is a 30 metre buffer from Lynch Brook on the north side, as stipulated inthe mines permit. Nothing will happen within that buffer zone.

5. The mines permit also states that they must stay two metres above the currentwater table, and they do not intend to mine gravel down into the water table.

The permitted maximum gravel extraction is 230,000 tonnes/year, and whatthey are asking to do will actually reduce the amount of gravel being hauled,as they are asking to crush and screen to make selective products, ratherthan just haul the bulk pit run. What they are asking to do will lessen thenumber of trucks on that road than what is allowed, to approximately 1.5trucks per hour on average.

They also had concerns about the site being contaminated before thepurchase of the property. There is a certificate of compliance, and they arehappy to share that information and report with anyone who wants to see it.

169

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B. Caswell Avenue is the only access to the property, and they are permitted touse that road to remove gravel. They are also proponents for the Shaw Pittender process and if they are the successful bidders, they would be quitewilling to look at using the road that would be constructed with that pit.

9. If the temporary use permit is granted by council, there will be more noise andhigher traffic on the road. One of the benefits offered to Mission in exchangeis employment. They employ 43 people in the company, and many areMission residents.

10. They will do everything they can to mitigate the noise if the temporary usepermit is granted. They are open to suggestions and solutions. They haveoffered to reduce the hours of operation from what is allowed both in theDistrict's noise bylaw and the Ministry of Mines requirements.They are willing to share information and answer any questions people haveabout the proposed operation.

Jim Allard, opposed to the application:1. If there is a concern that there should be restricted access to one of the roads,

then it should be appended to the mines permit as a special condition.2. The community seems to want these gravel pits exhausted sooner rather than

later, so that the reclamation happens faster.3. This application will take out the gravel and replace it with dirt, not create a

residential development once finished. Is it the intent of council to create anindustrial park, or is it the intent of council to create a passive park and havethe Caswell and Allard pits become residential developments?

4. Other noise mitigation options should be investigated.5. The District should request a special condition from the Ministry, and have ft

appended to the mines permit.6. The , District should issue a soil removal permit.

Lila Rauh stated she was surprised to hear that council would have to override thecurrent zoning to allow the temporary use permit, and that council would becontravening its own noise bylaw if the application was approved. She furtherstated that there should be no crushing or screening on the site.

Terry Mortimer asked who would be consulted as to safety of the road, andexpressed concern that the District would enter into a business agreement with Mr.Kerr to build a road through Shaw Pit.

Rick. Bomhof, director of engineering and public works, responded that it is amunicipal road, therefore the engineering department would be responsible formaintaining it.

Don Mair stated that the trees that can be seen from Townshipline Road are nowmuch thinner, so they would not be a good sound buffer.

Jackie Conn asked who would be liable if there were an accident with a grave!truck.

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Mayor Atebe responded that is a legal question, however usually the operator of thebusiness would be involved.

Hearing no further questions or comments, the mayor declared the public inputsession on temporary industrial permit application TP10-002 closed.

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r/p>100,DISTRICT OFMission THE FRASER

,10 Engineering and Public WorksMemorandum

172

File Category: PRO.PRI.DEVFile Folder. Zoning Amendments 2006; R06-023


From: Director of Engineering & Public Works


Subject: Sanitary Servicing to Hatzic Ridge Development

Recommendation

That the District contribute $25,000 towards the design and construction of an improved sanitary sewermain in the Hatzic Bench area being constructed by the developer of the Hatzic Ridge Development, and;

That funding comes from the Sewer Capital Reserve Fund and that the Financial Plan be amendedaccordingly.

Background

The developer of the Hatzic Ridge development (southeast of Ferndale Ave & Draper St) is required toconstruct a sanitary sewer main from their site through area A on the attached sketch. Initially a gravitysewer was proposed through area A but when detailed survey was completed it was determined a pumpstation was required. In their detailed review a proposal was submitted to staff to install a sewer pumpstation in Hatzic Park just south of the houses on Weaver Cres. Both Parks and Engineering staffreviewed the proposal and preferred not to have the pump station and main in this location due todisruption to the play fields and potential odour issues.

In working through the issues with the developer a third option is now recommended which extends thegravity main down Dowdney Trunk Road to Hwy 7. The estimated additional cost of this option isapproximately $50,000 attributed to additional length & depth of sewer and additional survey and designcosts. Since the proposed alignment picks up a much larger service area and will enable more houses toconnect to it the developer has asked the District to share the extra cost 50/50.

It is noted that future sewer extensions will be necessary to fully service areas A & B since the gravitysewer to be constructed by the developer will only pick up the houses which front the main.

The benefits to the District for this alignment are:

• Eliminates the cost of ongoing maintenance of a pump station and odour control unit.

• Extends sewer to front an addition 31 houses directly and brings it closer to about another 60-70 homes.

• Avoids the main being constructed in the Park.

Rick omhof Ken Bjorgaard, I have reviewed the financial aspects of this report.

Page 1 of 1

SANITARY SEWER CATCHMENT AREAS - HATZIC

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174

Engineering and Public WorksMemorandumM

DISTRICT OF

issionON THE FRASER

File Category:File Folder:


From: Director of Engineering and Public Works


Subject: Additional Funding for Odor Control Unit on Wren Street

Recommendation

That the 2010 Sewer Capital Program is increased by $40,000 to accommodate the additional cost topurchase and install an Odor Control Unit for Wren Street, with funding to come from the Sewer CapitalReserve Fund and the District's Financial Plan be updated accordingly.

Background

The 2008 Sewer Capital Plan provided funding for the installation of an Odor Control Unit on Wren Street,south of Lougheed Hwy. situated at the end of the sewer force main from the Gill Avenue industrial area.Work was delayed until 2009 when additional funds were asked for to complete the project. At that timeexpectations were to install a used odour control unit that staff salvaged from another site. The work wascompleted but the electrical inspector rejected it due to no CSA sticker on the salvaged odour control unit.

We are now required to purchase a new unit at a cost of $37,500 to complete the project. An additional$2500 is requested as a contingency. We recommend this project be completed before the hot weatherhits as there will be more complaints about odours in and around the businesses nearby.

.Source of Funding Options

There are two basic options to address the current budget shortfall:1. Reduce the budget for other sewer capital projects to accommodate the additional $40,000

needed to complete the odor control unit this year. This is not recommended as none of theprojects have proceeded sufficiently to know if a surplus will be available to transfer.

2. Revise the Sewer Capital by increasing the transfer from the Sewer Reserve fund.

The second option is recommended.

Ken Bjorgaard, I have reviewed the financial aspects of this report.

File 9:pworks/rick/ 2010/Memo Sewer Capital Program Odor Control.doc

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