EGN_5622 Assets Management Lab

8/18/2019 EGN_5622 Assets Management Lab

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AssetsAssets ManagementManagement

EGN 5622 Enterprise Systems IntegrationEGN 5622 Enterprise Systems Integration

Spring, 2013Spring, 2013



Assets ManageAssets Managementment

Concepts & TeoriesConcepts & Teories



Asset Acco!ntingAsset Acco!nting

Concerned with tracking the financialconsequences associated with the entirelifecycle of an asset, from acquisition todisposal (retirement).

Assets can be categorized as tangible,intangible, and financial

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Asset Acco!nting C"assi#icationAsset Acco!nting C"assi#ication

Tangible assets !i"ed assets

#eased assets

Assets under construction

$ntangible assets $ntellectual property

%atents

Trademarks

!inancial assets &ecurities

#ong term notes (debts)

'ortgages

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Asset Acco!nting ComponentsAsset Acco!nting Components

Asset Asset

accountingaccounting

IntangibleIntangible

assetsassets

TangibleTangible

assetsassetsFinancialFinancial

assetsassets

- Fixed assets- Fixed assets- Leased assetsLeased assets- Assets under Assets under

constructionconstruction

- IntellectualIntellectual

propertyproperty- PatentsPatents-TrademarksTrademarks

- SecuritiesSecurities- Long termLong term

notes (debtsnotes (debts

- !ortgages- !ortgages



Asset Acco!nting in corporateAsset Acco!nting in corporate

#inancia" str!ct!re#inancia" str!ct!re

Chart of Accountseneral #edger Accounts

alance sheet accounts

$ncome statement accounts

*econciliation accounts&ubsidiary ledgers (sub ledgers)

Accounts *ecei+able (customers)

Accounts %ayable (+endors)

Assets

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Asset Acco!ntingAsset Acco!ntingAssets are assigned to

company code

usiness area

Accounting data of assets are maintained in assetsubledger accounts.

-.g. Acquisition costs and depreciationAsset s!$%"eger acco!nts are create when

asset master recor is create and associate'it a reconci"iation acco!nt in the generalledger

S!$%"eger acco!nt and te master recorshare the same acco!nt n!m$er

Companies maintain separate reconciliationaccounts for different types of assets

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E(amp"e o# Asset Acco!nts in G)E(amp"e o# Asset Acco!nts in G)

$$



Asset Acco!nts *AA+ Str!ct!reAsset Acco!nts *AA+ Str!ct!re

E(amp"eE(amp"e

%%



Asset Management *)i#ecyc"e+Asset Management *)i#ecyc"e+

Asset master Asset master

creation (AAcreation (AA

&endor master &endor master

'utgoing'utgoing

paymentpayment

Asset Asset

Transer (AATranser (AA

)it*in+outside)it*in+outside

,ompany code,ompany code

Asset Asset

Addition Addition

(AA(AA

Asset Asset

Acuisition Acuisition

(AA(AA&endor in.oice&endor in.oice

/xternal/xternal

,ost center ,ost center

Asset Asset

0eport0eport (AA(AA

,ustomer+Scraping,ustomer+Scraping

1epreciation1epreciation

,*arge,*arge

Asset Asset

0etirement0etirement

(AA(AA

,ustomer,ustomer

PaymentPayment,ustomer,ustomer

In.oiceIn.oice

,ustomer,ustomer

!aster !aster

2usiness2usiness Area Area

Plant+locationPlant+location



Maor Acti-ities in AssetMaor Acti-ities in Asset

Management *)i#ecyc"e+Management *)i#ecyc"e+Asset AcquisitionAsset epreciation

Asset *etirement



Asset Ac.!isitionAsset Ac.!isitionAsset acquisition is concerned with acquiring assets

+ia internal or e"ternal processes $nternal/ production process or pro0ect systems

-"ternal/ 1 e"ternal options for purchasing assets,

%urchase from an established +endor using the purchasing process(different # accounts)

%urchase from an established +endor without using the purchasingprocess (manual entry in # and subledger2 similar to A%accounting)

%urchase from a onetime +endor or a +endor for whom master dataare not maintained (+ia clearing account).



Asset Ac.!isition /it a C"earingAsset Ac.!isition /it a C"earing

Acco!ntAcco!nt

!agal and )ord 5 Integrated!agal and )ord 5 Integrated

2usiness Processes 6it* /0P2usiness Processes 6it* /0PSystems 5 7 8Systems 5 7 8

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9:888 3



Asset epreciationAsset epreciationAsset depreciation is concerned with the

decrease in the +alue of an asset o+er timeepreciation can be planned or unplannedepreciation methods are used

&traight line ouble declining balance

3seful life*esidual +alue

ook +alueepreciation areas/ parallel +aluation



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Straigt )ine epreciationStraigt )ine epreciation



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o!$"e ec"ining a"anceo!$"e ec"ining a"ance

epreciationepreciation



""



inancia" Statements ase oninancia" Statements ase on

epreciation Areas *para""e"epreciation Areas *para""e"-a"!ation+-a"!ation+



##



Asset etirementAsset etirement

Concerned with the disposal orretirement of an asset after its usefullife

*etirement may be/ *e+enue generating (sold)

4onre+enue generating (scrapped)



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Asset E(p"orerAsset E(p"orer

Asset e"plorer pro+ides an o+er+iew of allacti+ities related to the asset, including/ Acquisition data

%lanned and posted depreciation

rilldown details for/ 'aster data

Transactions

ocuments

epreciation posting run (for an assumeduseful life)

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Asset E(p"orerAsset E(p"orer

The asset e"plorer can/show all the +alues of a fi"ed assetdisplay +arious forms of summarized

information for decision making

display connections from the Asset-"plorer to the 5# accounts, +endoraccounts, the cost center, and the %urchase6rder of the Asset

display planned +alues are, as well as+alues already posted for analyzing asset+alues



Asset E(p"orer Inter#aceAsset E(p"orer Inter#ace





Asset management "in4e toAsset management "in4e to

#inancia" acco!nting#inancia" acco!nting





Assets ManagementAssets Management

SA Imp"ementationSA Imp"ementation



R/3

SA Mo!"e ie'SA Mo!"e ie'

Integrated Solution

Client / Server

Open Systems

Financial Accounting

,ontrolling

Fixed Assets

!gmt;

Pro<ect

System

)orklo6

IndustrySolutions

Production

Planning

Sales =

1istribution

!aterials

!gmt;

>uman0esources

Plant

!aintenance

?uality

!gmt;





Create Asset MasterCreate Asset Master



!rcasing an Asset!rcasing an Asset



'ne 6ay to skip t*e step o creating an Asset in t*e books is to directly go

to t*e Purc*ase 'rder: and click t*e button pointed to;

!rcasing an Asset!rcasing an Asset



ecei-ing an Assetecei-ing an Asset



In-oicing an AssetIn-oicing an Asset



Asset E(p"orer *Comparison+Asset E(p"orer *Comparison+



Asset E(p"orer *arameters+Asset E(p"orer *arameters+





Asset E(p"orer *Sim!"ation+Asset E(p"orer *Sim!"ation+



eat!res o# te Asset E(p"orereat!res o# te Asset E(p"orer

>eader@ 6*ere you enter

t*e company code and

asset number (Structure

'.er.ie6 tree@ allo6s

you to na.igate

bet6een t*e dierent

depreciation options



More eat!res o# Asset E(p"orerMore eat!res o# Asset E(p"orer

'.er.ie6 tree@ displays

ob<ects t*at are related tot*e asset

Tabs@ allo6s you to

analye t*e planned

.alues and posted

.alues using dierent

parameters: as 6ell as

compare iscal years

and depreciation areas



SASA IESIES C"ient, 7seri, ass'orC"ient, 7seri, ass'or

-"ercises for Assets Management/

Client/ 778

Application ser+er/ budapest.cob.csuchico.edu&ystem number/ 91&ystem $/ %

3serid8 ies%061 to ies%092$nitial %assword8 SA:7S



;/ Assignment;/ Assignment *!e ate 2<11<2013+*!e ate 2<11<2013+

7.Create appropriation request9.Create asset

1.Create a +endor

:.Create an information record to link the +endor

and the asset;.Create a purchase order for the asset

<.Check the asset and accounting records

=.'ake assets receipt against purchase order

>.-nter incoming in+oice?.3se asset e"plorer

Documents

EGN_5622 Assets Management Lab