College of EngineeringEngineering Project Management EGM 362

HW#1Request for Proposal (RFP)

Name: Christian Raymond Jaber

ID: 54656

Section: 01

Date: Sunday, October 4th , 2015

Submitted to: Dr. Mehmet Ertem

Request for Proposal (RFP)

Company Name: Apex Home Builders (Conttractors)

Street Address, City, State Zip Code: 200 North Maple Avenue, MyTown, MyState 20001-1234, USA.

Date: Monday, 2nd February , 2015

Fall 2015

11

Project Objective (Purpose) and Background

Apex Home Builder are currently accepting proposals of all kinds to develop, design, and construct new buildings for families or individuals that require a new home to live in. The advancements in technology have opened up doors wide open and have changed the standard of living around the world. With this evolution and intensification in technology, the Company sees this project as an opportunity to apply their latest building materials and codes, and as a result, energy consumption will be reduced. Moreover, reasons that may lead to the incentive to change ones residential area is possibly due to a change in workplace, or maybe because the building became old and unhealthy to live in and so on.

The purpose of this Request for Proposal (RFP) is to establish a new primary residence for Mr. and Mrs. Smith and family. The home will be a free-standing, single-family dwelling built on a two-acre lot which is located at 200 North Maple Avenue, MyTown,MyState, 20001-1234, USA. Furthermore, Project Maple is expected to start on Monday, February 2, 2015 and assumed to be fully built and operational by Thursday, December 31st, 2015. This is haste is required because the Smith family will be traveling and relocating during December of 2015 for two reasons. The first reason, Mr. Smith has will be establishing his new work place for his companys North American operations by the end of the year in 2016. The second reason is that they would love to scope out the place and establish residence in the community in order to enroll their children in the school system to begin a new year of education.

Apex Home Builders is a small business that was founded in 2009 and is focused on project management consulting and the implementation of best practice processes and solutions. Our client base consists of other small and medium-sized businesses as well as local, state, and federal government organizations which lack project management experience and expertise.

Apex Home Builders, the prime contractor who may subcontract components of the construction effort, is consolidated in its headquarters in Atoka, Tennessee along with some consultants traveling to and working from client sites on a temporary basis. They have quite an impressive feedback with many clients recommending this Real Estate Building business and saying that they are the best in the business.

Our services include: Project and Program Management (all phases) Building a custom home that fits the needs of each individual family The APEX builders are actively involved and found on-site during the construction of said home The APEX builders treat the construction of the home as if it was their own.

Duration

Start Date February 2nd , 2015

End DateDecemeber 31st , 2015

Duration of different processesInitiation2nd Feb 4th March (1 month)

Planning5th March 1st Apr (1 month)

Execution3rd Apr 28 Nov (8 months)

Monitoring & ControlDone simultaneously with Execution

Closing1st Dec 31st Dec (1 month)

Statement of Work (SOW)Project Scope

The scope of the project includes all design, development, coding, tasks and licensing of Apex Home Builders, in which they would be able to provide customers with their wants and needs in developing the project. Moreover, it was established that Project Maple is Fixed-Price Contract. That being said, the contractors commitment to the project estimates to about $750,000 US. Therefore, the budget must not exceed $750,000.Upon the successful accomplishment of the project, the new residential property will include the following (as described in the detailed specifications and blueprint: Landscaping Foundation (with basement)poured concrete and concrete block Driveway2000 feet, concrete with brick inlay Main Home4500 square feet, brick/stucco Deck / Patio / Screen Room Garage1600 square feet, two story

The following criteria must be met to achieve a successful project: Visually and aesthetically pleasing house Live-friendly environment that is easy to navigate and discover places quick Consistency of design across all rooms within the house Structure is powerful and has a long life span Is huge enough to make an individual family feel comfortable Is convenient and easy to get used toCustomer Requirements

See Section [Statement of Work]Payment Term and Conditions

Incentive approved for early delivery5% Penalty approved for late delivery5% Prime contractor will be responsible for all work and workmanship

Project Objectives

The deadline upon which the building must be completed and operational by December 31st, 2015

Milestone ScheduleA. Architectural drawings complete and approved B. Building permit approvedC. Lot preparation and clearing completeD. Foundation excavation complete E. Footings poured and setF. Foundation poured, block construction complete, foundation set G. Home and garage exterior closed to weather H. Driveway and landscape complete I. Interior wiring completeJ. Exterior wiring complete K. HVAC completeL. Interior plumbing complete M. Exterior plumbing complete N. Interior finish complete O. Exterior finish complete P. Walkthrough complete Q. Certificate of Occupancy granted R. Interior and exterior punch list approved S. Interior and exterior punch list complete T. Acceptance review and key turnover complete

Proposal ContentsProject Deliverables

The customer expects the contractor to provide a number of tangible items, which we call deliverables.

The items the customer expects to receive include:

Driveway Main Home Deck / Patio / Screen Room Garage Heating, Ventilation, and Air Conditioning Landscaping Kitchen appliances Bathroom features Basement Attic Flooring Laundry The contractor has an available amount of $10,000 to spend on lighting features for the house. If the lighting requirements exceed this amount, paper work must be taken before purchasing these requirements and it is necessary to submit a change request to the contractor.Others are mentioned in Project ObjectivesPROJECT APPROACH

Prime contractor will maintain all project documents and schedule. Prime contractor will perform work with contractors own employees who are bonded and hold the appropriate trade licenses and credentials. In the event that the prime contractor subcontracts work, all subcontractors employees will be verified by prime contractor to be bonded and will hold the appropriate trade licenses and credentials. Prime contractor agrees to pay a 10% single quarter penalty for any project worker found on the project site without proof of proper trade license and credentials. Prime contractor will be responsible for all subcontract oversight, deliverables and management. Prime contractor has agreed to the terms of the fixed-price contract and schedule. During planned project execution, prime contractor will provide periodic progress reports to buyer (biweekly, monthly).Following any schedule delay, prime contractor agrees to provide progress reports on a weekly basis until schedule has been caught up.

Acceptance Criteria

Project Project acceptance criteria addresses IT management aspects Agreements Best effort Service Level Agreement during transition (Service Level Objective) Life-Safety Is the house safe to live in? Enterprise environmental factors Factors that may affect the project: Organization culture Work hours Holidays Shortage of material Political factors such as inflation Labor Strike

Is the sanitary infrastructure OK? Is the material used the same quality as the one listed in the contract. Is the internal finishing neat and clean?

Approvals The customer always has doubts in any kind of project which is why credibility and approvals for a project is important. The most important approvals the customer will require are: Funding and Budget Material All funding has been preapproved and placed in a reserve account against which the primary contract or may draw. Contractors Boundaries The Contractor may draw quarterly payments of equal amount beginning with the second quarter following start of work. Payment Assurances Buyer will withhold first quarterly payment until all work is completed and approved at end of project close and turnover. Leverage Pending satisfactory acceptance of project close and transition, buyer will provide final payment to contractor. Note: Invoices will be generated by contractor at the close of each construction quarter. Invoicing will document all materials purchased during the previous quarter. Invoicing will document all work completed during the previous quarter. Payment will be made in four (4) equal quarterly payments. Anticipated materials or labor cost variance above 2% in any single quarter, or 5% overall requires detailed explanation and approval of the buyer before commitment to purchase or perform work. All cost increases invoiced without prior approval either as defined by the previous bullet or by the buyer will be paid at the original contract price.

Evaluation Criteria

The submitted proposals are evaluated based on:1. Approach Assessing the contractors approach and procedure.2. Schedule A timeline is developed to show how long each task will take to complete3. Price Fixed Price, which mean less risk for the customer, and high risk for the contractor4. Experience Contractor expertise are tested

References

1. Project Charter on iLearn2. http://www.apexbuilthomes.com/ Website of the Apex Home Builders3. I also looked them up on Google, and found their Facebook page:https://www.facebook.com/apex.h.builders?fref=ts