Efficiency, through elegant solutions€¦ · •Data Migration •Data Quality •Data Access –Analyzer Desktop based on 25 years of software innovation and development –Grant

Efficiency, through elegant solutions

Company presentation featuring

Arbutus, Pentana Vision & Retain

26/06/2013 Sepia Solutions – Company presentation 1

Agenda

• Introduction

• Overview software portfolio

– Arbutus

– Pentana Vision

– Retain

• Demonstration

• Questions & answers


Introduction


Your organisation

• Your teams or departments

– Audit / compliance / risk / other

– Business users

• Your business objectives

– Objectives

– Requirements

– Current challenges or stress factors


Sepia Solutions bvba

• Belgian legal entity, founded in 2010 – Privately owned – No external debts or external shareholders

• Focus – Pentana: Audit & risk management – Retain: Resource planning and time writing – Arbutus: Data migration & analysis – Region: Belgium, The Netherlands, Luxembourg

• Services – Implementations & development – Consulting & training – Technical support


Worldwide premier

Sepia Solutions bvba

• Valued local clients – AGC Europe S.A. Belgium – Alcopa Coordination Center N.V. Belgium – Alumina GRC The Netherlands – BDO Consultants B.V. / Tadas Verzekeringen B.V. The Netherlands – Dab GmbH Germany – Daikin Europe N.V. Belgium – <undisclosed> The Netherlands – Emmaüs V.Z.W. Belgium – European Defense Agency Belgium – Friesland Bank N.V. The Netherlands – Heineken International The Netherlands – National Bank of Belgium (IA & PS) Belgium – Roularta Media Group N.V. Belgium – Ziekenhuis Oost-Limburg V.Z.W. Belgium


Arbutus Software Inc.

• Arbutus established in 2003 – Initially focused on providing IT solutions

• Data Migration

• Data Quality

• Data Access

– Analyzer Desktop based on 25 years of software innovation and development

– Grant Brodie: President /Chief Software Architect & Founder of ACL Services Ltd.

– Lead with our technology: Believe that better technology will yield better results

26/06/2013 Introducing Pentana Vision 7

Arbutus Software Inc.


Pentana Ltd. (1/2)

• Profile

– A niche player

– Develop and sell audit & risk management software

• 1992 Pentana Checker

• 2002 Pentana Audit Work System

• 2011 Pentana Vision

– One of the top global players in our specialist market

– An “IIA Industry Leader”


Pentana Ltd. (2/2)

• Structure – About 40 staff

– Many auditors / accountants with IT expertise

– No external finance or debt

– Owned by senior employees

• Global presence – UK parent with US subsidiary

– Support in UK, US and Australia

– 21 partners for global reach


Arbutus

Efficient data analysis & migration


Arbutus Architecture


Arbutus Analyzer

• Data Access – Source data always read-only

– No data size limit

– Access almost any data: • Legacy sources

• Text files

• Modern data sources

• Databases

• Complex files

– Automatic data refresh on access (optional)


Arbutus Analyzer

• Data Integrity – Validate data fields – Use expressions – Apply business logic – Filter unacceptable values – Identify duplicate records – Identify missing records

• Exception Reports • Data Cleansing


Arbutus Analyzer

• Data Analysis

– Low technical threshold

– Pre-defined analytics

– No data processing limit

– Extreme performance

– Combine data sources

– Unlimited virtual columns

– Logged commands & results


Arbutus Analyzer

• Migration & DWH Prototyping – Export to other file formats

– Interface between applications

– Efficient tests in design phase

– Reporting

• Exception reports – Analysis results

– Flag records

– Multi-sheet Excel


Arbutus Analyzer

• Automation – Scripting language – 80+ commands – Interactive dialogs – Compatible with ACL – External commands – Notification via email

• Scheduled Jobs • Continuous Analysis


Arbutus Analyzer

• Sharing of Resources – Store once, use often

– Available in any project

– Integrated in Navigator

• Collaboration – Share procedures & tables

– Efficient update strategy

– No charge, no additional module


Arbutus LegacyLink

• ODBC Integration – Expose Arbutus project as ODBC data source – Seamless integration with: – Intranet portal (e.g. PHP) – Databases and data tools – Dashboards, etc.

• Management Reporting – Automatic (on access) – update of data in Excel – sheets and charts.


Arbutus Server

• Share with the Team – Tables, workspaces, procedures

• Data on Servers – Higher performance, larger capacity – Commands executed on server – Secured access, scheduled back-up

• Staging – Off-load production servers – Create or use off-line data copy for analysis


Why Arbutus?

• Resources – http://www.arbutussoftware.com/10-reasons-to-like-arbutus – http://www.sepiasolutions.net/Software/Arbutus.html – http://www.sepiasolutions.net/Support/Arbutus.html

• Service

– Frequent software updates – World class technical support

• Interface

– Multiple tables open at the same time – Enhanced view capabilities, including triggers – Auto-executing procedures – View entire file when editing layout – Hide tables and other objects


http://www.arbutussoftware.com/10-reasons-to-like-arbutus











http://www.sepiasolutions.net/Software/Arbutus.html

http://www.sepiasolutions.net/Software/Arbutus.html

http://www.sepiasolutions.net/Support/Arbutus.html

http://www.sepiasolutions.net/Support/Arbutus.html

Why Arbutus?

• Easy of use – Smart Search – Re-use printed report import definitions – Long, meaningful names – Re-link directly to spread sheets – Join "Venn Diagram" mode selection – Pre-sort when Extracting or Exporting

• Analysis – Fuzzy matching – Date-Time fields – Fastest results – Sophisticated duplicate testing – Compare tables


Why Arbutus?

• Teamwork

– Shared folders

– Enterprise Client/Server capabilities

• Data import

– Read delimited data directly

– Directly read spread sheets and access tables

– Multi-table ODBC queries and direct reads

• Data export

– Powerful data export capabilities

– Update MS Excel sheets, respecting formatting and graphs

– Integrate data seamlessly with other tools


Why Arbutus?

• Development – Enhanced procedure capabilities – Enhanced procedure debugging – Variable arrays – Run DOS commands from inside procedures – Improved command dialog usability

• Roadmap – Version 5.5 in beta soon (your organisation is eligible) – Multi-threaded server – Integrated scheduler to run procedures on server – Run server procedures “now”. – Same-Same-Near/Similar analysis – …


Pentana Vision


Because every organisation is unique,

and yours is no different !

Pentana Vision benefits (1/2)

• for Audit Managers – Audit planning based on "risk exposure" – Dashboard with elements ready for review – Efficient reporting with automated audit report – Quality assurance through review cycle

• for Senior Auditors

– Standardisation through structured audit work plans – Share valuable process knowledge and audit experience – Document results using text formatting and hyperlinks – Offline working

See http://www.SepiaSolutions.net/Software/ for more examples and illustrations.


http://www.sepiasolutions.net/Software/

Pentana Vision benefits (2/2)

• for Audit Committee & Chief Audit Executive – Report audit coverage at any level – Analyse acceptance of findings across universe – Identify unresponsive departments and overdue actions

• for Organisation & Audit Methodology

– Continue working with your familiar audit methodology – Standardisation with structured audit work plans – 2-dimensional audit universe with entities and processes – 2-way templates for auditee feedback

• for IT department

– Efficient deployment with Click-Once technology – Transparent and secure authentication via single-sign-on


Demonstration Pentana Vision


Demo structure

• Introduction

• Libraries

• Audit universe

• Managing entities

• Audit work

• Auditee feedback

• Analysis & reporting


Configurable home screen


Navigator pane Selected widgets

Add new widgets

Consistent views


Ribbon

Navigator Pane Navigator Data Properties

Your terminology


Terminology

Select term/name

Default terminology

Your terminology

Your selection lists


Segmentations Select

fieldname

Define pick list options

Associate colours

Libraries: work plans


Work plan library

Overview of steps

Work plan step details

Automated templates

Libraries: processes


Process library

Process hierarchy

Process list

Process description

Libraries: risk, controls & tests


Risk & controls library

Grouping based on processes

Objectives, risks, controls & tests

Details

Universe: your organisation


Organisational structure

Hierarchy of Entities Entities

Entity details

Universe: mapping processes


Organisational structure

Process hierarchy

Mapping entities to processes

Entity: risks, controls & tests


Entity risk register

Process-based grouping

Risks, controls & tests

Details

Audit: engagement data


Audit overview

Audit details

Audit: work plan


Audit Programme

Grouping per phase

Assigned auditors

Instructions & guidance

Audit: announcement letter


Standard templates

MS Word template

Data automatically populated

Audit: test results


Audit work plan Process-specific fieldwork tests

Result summary & details

Attachments & findings

Audit: internal review (QA)


Review points

Assigned auditors

Details

Audit: documenting findings


Documented Findings Finding details

Audit: automated audit report


Audit file details

Findings & recommendations

All red text is automated

Audit: setting out actions


Findings & actions

Action details

Audit: auditee feedback


MS Word template

Calendar, lists, & free text

Responses by action owner

Audit: auditee feedback


Import response

Submitted responses

Evaluation by audit team

Audit: Quality assurance


Draft Open Completed Approved Closed

Prepare audit

Audit Details

Milestones

Staff

Execute audit

Complete Steps

Complete Tests

Assess Risks

Assess Controls

Review work

Document Findings

Manage documents

Attachments

Audit reports

Other reports

Action follow-up

Actions

Action Updates

Read-only

Following data must be entered:

Milestone dates Following components must be Approved:

Steps & Work plans

Tests, Controls, Risks & Objectives

Findings

Review points

All Attachments & Reports must be submitted; no files may be reserved.

All Actions must be Approved (*). All Action Updates must be Resolved (*). (*) Regardless of the Action Resolution.

Analysis: dashboards


Management information

Data element for category

Data element for series

Drill-down details

Analysis: configurable


Type of dashboard

Data element for category

Data element for series

Drill-down details

Analysis: action tracker


Action Tracker Org structure Processes

Number of actions

Drill-down details

Analysis: risk analysis


Risk analysis Inherent

(gross) risk Residual (net) risk

Number of risks

Drill-down details

Analysis: risk exposure


Risk exposure Org structure Processes

Average scores

Drill-down details

Analysis: audit coverage


Audit coverage

Audit period Coverage in percentage

Planned audits

Retain

Overcoming challenges related to resource planning


Retain benefits

• Retain (wallchart) – Visually similar to old-style colour-coded calendar – Views per month, week, day, … – Resources against jobs or jobs against resources – Actual bookings, booking requests and ghost bookings – Report pages

• Retain Time

– Complete timesheets – Approve timesheets – Report planned versus actuals


Retain planning and time writing


Demo Structure

• Introduction

• Retain planning and time writing

– Retain Wallchart

– Retain Time

– Retain Security


Retain Wallchart

• Wallchart pages – Similar to classic wall chart with paper notes – Multiple pages in Notebook – Different types

• Wallchart • Calendar • Report

• Views – Different predefined views

(hours, day, week, month) – Go To …

61 26/06/2013 Sepia Solutions – Company presentation

Resources

62

Resources Colour-coded

bookings

Overbooking warning (red)

26/06/2013 Sepia Solutions – Company presentation

Jobs (audits and non-audit)

63

Jobs Colour-coded

bookings

Rejected request

Pending request


Creating Bookings


Modifying Bookings

• Bookings can be – Edited

– Moved

– Copied

– Split

– Duplicated over time (e.g. regular meetings)

– Logged (audit trail of modifications)

• Revenue per booking – Based on project code and resource charge band


Filters and Special Selections

• Zoom in using…

– Attributes (e.g. country, client)

– Calculations


Scenario Bookings

67

Associated bookings

Scenario bookings

Defined scenarios


Retain Notebook

• Reporting pages

– Overviews

– Grouping & Expand / Collapse

– Calculations

• Availability

• Chargeability

• Revenue

– Exports to MS Excel


Retain Notebook

69

Report

Jobs

Resources Planned time

per week


Retain Time: Completing time

70

Weeks in calendar

Jobs Actual time

per day


Retain Time: Approving time

71

Approve by project

Documented entries

Approval


Retain Time: Reporting


Load report

Jobs

Planned Actual Budget

Questions & answers


Questions & Answers

• Meeting your objectives? • Technology? • Software features? • Project approach? • Implementation? • Training? • Costs?

• Next steps …


Thank you.


Documents

Efficiency, through elegant solutions€¦ · •Data Migration •Data Quality •Data Access –Analyzer Desktop based on 25 years of software innovation and development –Grant