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Effective Communication Checklist Use this guide to evaluate the adequacy of communications around a specific purpose or event

Type of Communication _______________________________________ Date _______________

Purpose ____ I have a clear purpose behind this particular contact

____ A target audience has been identified

____ The purpose of the communication is stated for recipients

Frequency ____ Rule of 4: Outgoing messages are sent out in 4 different ways

List methods of Communication: 1. ___________________________

2. ___________________________

3. ___________________________

4. ___________________________

____ Routines are encouraged by communicating about this on a set schedule

Two Way ____ One or more methods are provided for families to interact with staff regarding this communication

____ This communication encourages feedback from families

Clarity ____ The communication is directly focused on a single, easily identified purpose

____ Language used is consistent, precise, and concise

____ Written communication has been proof-read for tone, errors, lack of clarity and appropriateness

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Positive ____ Staff received guidance on how to start and end messages on a positive, supportive note

____ Written communication is upbeat and positive

Accessible ____ Outgoing message to public (announcement or general information) is available to people in

multiple formats

____ People can access information anytime at will

____ Contact information is provided for a person who can assist people with this

____ Contact person is available to interact with people beyond school hours

Personal ____ This communication is relevant to the recipient

____ The method of communication is appropriate to the age of the student and the intended audience

____ The communication is as personal and specific to the individual recipient as possible

____ The communication is signed by, delivered by or identifies a specific contact person

Inclusive ____ A list of families requiring assistance or translations is kept

____ An effort has been made to include all intended recipients (including non-traditional families,

homeless, illiterate, deaf, blind or impaired parents)

____ Provisions have been made to assist parents who may need translations, assistive technology or

other alternative methods of communication.

Notes regarding this Communication

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