EECE 295 Project Management Vanderbilt University School of Engineering 1 University Club Project University Club POS Project Presentation Brian Jarvis

University Club Project

EECE 295 Project ManagementEECE 295 Project ManagementVanderbilt University School of Engineering

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University Club POS Project Presentation

Brian JarvisDrew RammTed Skuchas

Charlandra Smith

Michelle Stuy

Dincer UnluerTearra Vaughn



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To develop a cost effective,

user-friendly, and full-featured

Point of Sale infrastructure to

automate and streamline the

University Club’s existing

system.

Mission Need Statement



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• Software

• Computer Hardware

• POS Equipment

Existing System



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Club Connect– Banquets and Catering– Accounts Receivable– Closed architecture

Software



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• Dell PowerEdge 1600 SC Server– Uninterruptible Power Supply

• 7 Dell Computers– 3 downstairs (2 unused)– 4 upstairs (3 in offices and 1

in kitchen)

Computer Hardware



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• ER-650 Register

(in the kitchen)

• Two credit card machines– One in the lounge– One in the

administration office

POS Equipment



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• Lounge

• Dining Room

• End of the month

Current POS System



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The Lounge



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The Dining Room



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End of the month



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• Slower service

• Waste of admin time

• Inaccuracy

• Other problems

Problems with System



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• Bartender spends more time writing tickets

• Inefficient order flow– Too many steps

• Waiters hand deliver tickets

Slower Service



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• Manually enter every charge

• Filing every ticket

Waste of Administration Time



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• False charges

• Lack of documentation

Inaccuracy

Other Problems

• Poor network location

• Poor documentation of process and setups



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Our Solution• Design and set up new

member database.

• Access via any browser in their network.

• Design open source POS interface.

• Use two unused computers as POS terminals.

• Design scanning terminal for tickets.



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Basic POS Package

•Use existing two CRT monitors

•Two receipt printers

•Must use mouse with this option



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Scanning Terminal PackageScanner: Xerox 252 (software included)Scanning terminal: Use existing unused PCPrinter: Requires upgrade to slip receipt printer

Package Price: Approximately $1600



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Monitor UpgradesCurrent Monitors:

Cost: FreeDrawbacks: Large footprint, needs mouse

Overlay Upgrade: Cost: $179Pros: No need for mouse, increased efficiencyCons: Large footprint

Flat Touch Panel Upgrade: Cost: $400-$700*Advantages: Small footprint, increased efficiency

* Price depends on size of monitor



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Recommendations

• Shelving unit for networking equipment

• Flat panel touch screen for Lounge

• Use existing monitor in the dining room



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What does this do for you?• Administration:

– Less administration time– Reduce paperwork at the end of night– Centralizes information for easy access

• POS:– Increase efficiency – Reduces error with tickets– Streamlines lounge processes

• Customer:– Minimal change for customer– Tracks and provides access for customer activity



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Questions?

Documents

EECE 295 Project Management Vanderbilt University School of Engineering 1 University Club Project University Club POS Project Presentation Brian Jarvis