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Educational Opportunity Program Educational Opportunity Program and Ethnic Affairs and Ethnic Affairs EOP Student Advisory Board Division of Student Affairs

Educational Opportunity Program and Ethnic Affairs EOP Student Advisory Board Division of Student Affairs

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Educational Opportunity Educational Opportunity Program Program

and Ethnic Affairsand Ethnic Affairs

EOP Student Advisory Board

Division of Student Affairs

Importance of Creating a Importance of Creating a Student OrganizationStudent Organization

Students can master their inter/intra collegial relationships

ESAB organizations impart skill sets to become community leaders

ESAB organizations end marginalization

ESAB organizations encourage students to become active members in their university

Before Establishing a Student Before Establishing a Student OrganizationOrganization

Needs of the EOP department must be addressed

Resource needs of the departments & organizations must be addressed

Division of Student Affairs

Presentation Outline…Where Presentation Outline…Where We Are GoingWe Are Going

Division of Student Affairs

Robert GuzmanRobert Guzman: Introduction/History

Bryan SpencerBryan Spencer: Establishing an EOP

Student Advisory board

Gabriella Edwards:Gabriella Edwards:

Executive Positions

Presentation Outline…Where Presentation Outline…Where We Are GoingWe Are Going

John Lee Duncan: John Lee Duncan: Benefits derived from participants

Jini Hogg:Jini Hogg: Benefits of the

student advisory board

The Creation of ESABThe Creation of ESAB

Genesis: 2002

2004 and 2005

Name designation

The Creation of ESABThe Creation of ESAB

ESABESAB

» First Contact

» Fall Kick-Off

» Open House

» Graduation Reception

ESAB Mission ESAB Mission StatementStatement

“Demonstrating academic potential and the motivation to succeed, the EOP Student Advisory Board (ESAB) is a diverse undergraduate student body that strives to serve, create, improve, promote and advocate EOP student interests. As a well balanced student voice, ESAB seeks creative and innovative ways to inform and engage not only the university but also the San Diego community and thus provide opportunities to highly motivated and academically qualified students in the EOP family.”

Creating a Welcoming Space

Division of Student Affairs

ESABESAB

Journey to Establish ESAB

Identify Organization Identity and Role

Identify Department that is Responsible for Student Organizations

Identify Collaboration Opportunities

I. Identify Organization I. Identify Organization Identity and RoleIdentity and Role

Assess EOP department and staff supportEstablish support among staff and managementFinancial Support vs. Self-SufficientAssign AdvisorsDefine expectations of EOP for ESAB and vice-versa

Assess resources available for organization within EOPMeeting Space, Computer Usage, Office SpaceSuppliesGraphic Designer and Printer UsageAccess to EOP student email lists

Identify Organization Identity Identify Organization Identity and Role Continuedand Role Continued

Define the Role of the OrganizationUnderstand the “Uniqueness” of ESABAdvisory Board vs. Student OrganizationLarge Membership vs. Small Officer CohortIdentify “Pillars of Organization”

Shape the Identity, but Allow for EvolutionPrepare to continuously evaluate, adjust, and adaptEstablish traditions for org

What are we known for by EOP staff and students? By SDSU students and staff? By current membership?

Advisor Influence and CommitmentWhat role will EOP continue to have in the future?

II. Identify Department in II. Identify Department in Student Affairs for Student Student Affairs for Student

Orgs (SACL)Orgs (SACL)

Student Activities and Campus Life Identify the office and the Coordinator Meet with Coordinator Assess the overall student organization environment on your

campus

Gather information and documents needed to be a “Recognized Organization” Student Organization Recognition Packet How many members are needed? Are there GPA requirements? What benefits does a “recognized” student organization

receive? Does a Constitution have to be formed?

Identify Department in Identify Department in Student Affairs for Student Student Affairs for Student

Orgs (SACL) ContinueOrgs (SACL) Continue

Attend an Advisor Orientation

Is it required? How often do you have to attend?

What are the benefits for an advisor?What are the expectations of the

University for the advisor?How involved are advisors on

average?

III. Identify Collaboration III. Identify Collaboration OpportunitiesOpportunities

Student BodyAssociated StudentsCultural Arts and Special Events

Cultural OrganizationsMovimiento Estudiantil Chicano/a de Aztlan

(MEChA)Afrikan Student Union (ASU)Association of Chicana Activists (AChA)Andres Bonifacio Samahan (AB Samahan)Asian Pacific Student Alliance (APSA)Pacific Islander Student Alliance (PISA)

Identify Collaboration Identify Collaboration Opportunities ContinueOpportunities Continue

Women’s Resource Center (WRC)Lesbian, Gay, Bisexual, Transgender Student Union

(LGBTSU)Society of Hispanic Professional Engineers (SHPE)Native American Student Alliance (NASA)

SDSU Colleges and DepartmentsCollege DeansCross-Cultural CenterFinancial AidCareer Services

Outside Community Organizations

IV. Constructing the IV. Constructing the ConstitutionConstitution

Refer to template offered by SACL Gather existing Constitutions of other

established organizations Develop a Mission and/or Vision

Statement Develop procedures for Governance

(Robert’s Rules of Order) Identify Officers needed and their

Responsibilities

ESAB Executive Positions

PresidentChairs the Advisory board meetings.Represents ESAB at all SDSU and community events.Holds meeting with each executive member at least

once a semester to discuss personal and academic growth of member.

Oversees entire board in their duties and responsibilities.

Directly facilitates conflict resolution meetings if any problems/dysfunctions were to arise amongst members.

ESAB Executive ESAB Executive Positions ContinuePositions Continue

Vice PresidentTo assist the president in the

day to day operations of ESAB.To fill in and take charge in the

absence of the president or any of the cabinet members.

In charge of facilitating and coordinating semester ESAB retreats.

Responsible for the internal problem and conflict resolution within the board.

ESAB Executive Positions Continue

SecretaryRecord the minutes during ESAB

meetings.Provide members with minutes

from previous meeting.Provide members with agenda for

current meeting.Remind members about upcoming

events. In charge of renewal process.Assist with general administrative

work when needed.

ESAB Executive Positions Continue

TreasurerResponsible for the

budget and presenting it to the board.Make appropriate reimbursements.Responsible for storage of receipts.Handles all checks.Works in close conjunction with fundraising chair.

ESAB Executive ESAB Executive Positions ContinuePositions Continue

Stg. Of ArmsTo preserve the order and

promote the form of the ESAB meetings.

Social chairTo organize social events

that promotes team work among the members. organize events that allow EOP students to interact with staff and/or other EOP students.

ESAB Executive Positions Continue Historian

Continually takes, collects, and distributes pictures for photo albums and other media means, event displays in the office and the website.

Keep scrapbook history of the organization to include new articles, programs, flyers, etc.

Responsible for collecting flyers and other information needed for the creation of ESAB Annual Report.

Responsible for videotaping events and creating slide shows.

Coordinates ESAB handouts. Coordinates members of the year certificate.

Who knows who best? Student Perspective

Advocating Networking/Social Direct Contact with staff Resume Builders Well-rounded Skills

Communication Leadership Organization Time management

Why ESAB?

Student InvolvementStudent InvolvementAcademic

Graduate School Informational

Outreach/Community Service SDSU tours Campus Visits

Social Events Summer Bridge Mixer Election Day Dialog Days EOP Stoles and Shirts

ESAB Challenges Relatively new student

organization Young Leadership EOP Status

1st Generation Low income

Time Commitments

Tips Board Identity

Open vs. Closed meetingsLarge vs. small boardRole inquiry

Goal SettingVisual short-term goalsFuture long-term goals

Open/clear communication amongst advisors and board

Benefits of EOP Benefits of EOP Student OrganizationStudent Organization

The EOP office and ESAB works together to achieve success in their programs.

How EOP benefits: How EOP benefits:

ESAB is the student voice for the EOP office and lends a hand when they need to call on students for campus and community events, EOP programs etc.

ESAB strives to enhance the participation of EOP students.

How ESAB benefits:How ESAB benefits:

EOP supports ESAB with three advisors that represent different areas in the EOP Office. This being Counseling, Outreach & Requirement, and Retention which provides ESAB with well rounded information and guidance. EOP also helps fund their organization.

Benefits of EOP Benefits of EOP Student Organization Student Organization

ContinueContinue

1. Assist EOP OfficeEOP GraduationFirst ContactVolunteer ProgramEOP’s student voiceFreshman for the Day

Benefits of EOP Benefits of EOP Student Organization Student Organization

ContinueContinue

2. Assist EOP Students Directly EOP November 4th Election night event EOP Stoles Comment Box Liaison at board meeting Fundraisers Graduate school

Benefits of EOP Benefits of EOP Student Organization Student Organization

ContinueContinue

3. ESAB acts as Vocal leaders for the best interest of SDSU and Larger Community Trip to Sacramento regarding CSU EOP budget cuts Outreach to Middle schools Super Sunday event Conference attendees and assistants EOP’s student voice Open House SDSU Tours

To Summarize ESABTo Summarize ESABINDEPENDENT DEPENDENT

ElectionsEOP stolesComment

Box

EOP Graduation

First ContactVolunteer Program

EOP Student Voice

Thank You

We would like to open up the floor for comments, questions, and dialogue