Educational Opportunity Program and Ethnic Affairs

EOP Student Advisory Board

Division of Student Affairs

Importance of Creating a Student Organization

v Students can master their inter/intra collegial relationships

v ESAB organizations impart skill sets to become community leaders

v ESAB organizations end marginalization

v ESAB organizations encourage students to become active members in their university

Before Establishing a Student Organization

vNeeds of the EOP department must be addressed

vResource needs of the departments & organizations must be addressed

Division of Student Affairs

Presentation Outline…Where We Are Going

Division of Student Affairs

Robert Guzman:Introduction/History

Bryan Spencer:Establishing an EOP

Student Advisory board

Gabriella Edwards:Executive Positions

Presentation Outline…Where We Are Going

vJohn Lee Duncan: Benefits derived from participants

vJini Hogg:Benefits of the student advisory board

The Creation of ESAB

vGenesis: 2002

v2004 and 2005

vName designation

The Creation of ESAB

ESAB

» First Contact

» Fall Kick-Off

» Open House

» Graduation Reception

ESAB Mission Statementv“Demonstrating academic potential and

the motivation to succeed, the EOP Student Advisory Board (ESAB) is a diverse undergraduate student body that strives to serve, create, improve, promote and advocate EOP student interests. As a well balanced student voice, ESAB seeks creative and innovative ways to inform and engage not only the university but also the San Diego community and thus provide opportunities to highly motivated and academically qualified students in the EOP family.”

Creating a Welcoming Space

Division of Student Affairs

ESAB

Journey to Establish ESAB

v Identify Organization Identity and Role

v Identify Department that is Responsible for Student Organizations

v Identify Collaboration Opportunities

I. Identify Organization Identity and Role

vAssess EOP department and staff supportvEstablish support among staff and

managementvFinancial Support vs. Self-SufficientvAssign AdvisorsvDefine expectations of EOP for ESAB and vice-

versa vAssess resources available for organization within

EOPvMeeting Space, Computer Usage, Office SpacevSuppliesvGraphic Designer and Printer UsagevAccess to EOP student email lists

Identify Organization Identity and Role Continued

v Define the Role of the OrganizationvUnderstand the “Uniqueness” of ESABvAdvisory Board vs. Student OrganizationvLarge Membership vs. Small Officer CohortvIdentify “Pillars of Organization”

v Shape the Identity, but Allow for EvolutionvPrepare to continuously evaluate, adjust, and adaptvEstablish traditions for org

v What are we known for by EOP staff and students? v By SDSU students and staff? v By current membership?

vAdvisor Influence and CommitmentvWhat role will EOP continue to have in the future?

II. Identify Department in Student Affairs for Student Orgs (SACL)

v Student Activities and Campus Lifev Identify the office and the Coordinatorv Meet with Coordinatorv Assess the overall student organization environment on your

campus

v Gather information and documents needed to be a “Recognized Organization”v Student Organization Recognition Packetv How many members are needed?v Are there GPA requirements?v What benefits does a “recognized” student organization

receive?v Does a Constitution have to be formed?

Identify Department in Student Affairs for Student Orgs (SACL) Continue

v Attend an Advisor Orientation

vIs it required? How often do you have to attend?

vWhat are the benefits for an advisor?vWhat are the expectations of the

University for the advisor?vHow involved are advisors on average?

III. Identify Collaboration Opportunitiesv Student Body

vAssociated StudentsvCultural Arts and Special Events

v Cultural OrganizationsvMovimiento Estudiantil Chicano/a de Aztlan

(MEChA)vAfrikan Student Union (ASU)vAssociation of Chicana Activists (AChA)vAndres Bonifacio Samahan (AB Samahan)vAsian Pacific Student Alliance (APSA)vPacific Islander Student Alliance (PISA)

Identify Collaboration Opportunities Continue

vWomen’s Resource Center (WRC)vLesbian, Gay, Bisexual, Transgender Student

Union (LGBTSU)vSociety of Hispanic Professional Engineers (SHPE)vNative American Student Alliance (NASA)

v SDSU Colleges and DepartmentsvCollege DeansvCross-Cultural CentervFinancial AidvCareer Services

v Outside Community Organizations

IV. Constructing the Constitution

v Refer to template offered by SACL v Gather existing Constitutions of other

established organizationsv Develop a Mission and/or Vision

Statement v Develop procedures for Governance

(Robert’s Rules of Order)v Identify Officers needed and their

Responsibilities

ESAB Executive Positionsv President

vChairs the Advisory board meetings.vRepresents ESAB at all SDSU and

community events.vHolds meeting with each executive member

at least once a semester to discuss personal and academic growth of member.

vOversees entire board in their duties and responsibilities.

vDirectly facilitates conflict resolution meetings if any problems/dysfunctions were to arise amongst members.

ESAB Executive Positions Continue

v Vice PresidentvTo assist the president in the day

to day operations of ESAB.vTo fill in and take charge in the

absence of the president or any of the cabinet members.

vIn charge of facilitating and coordinating semester ESAB retreats.

vResponsible for the internal problem and conflict resolution within the board.

ESAB Executive Positions Continue

v SecretaryvRecord the minutes during ESAB

meetings.vProvide members with minutes

from previous meeting.vProvide members with agenda for

current meeting.vRemind members about

upcoming events.v In charge of renewal process.vAssist with general

administrative work when needed.

ESAB Executive Positions Continue

v TreasurervResponsible for the

budget and presenting it to the board.Make appropriate reimbursements.Responsible for storage of receipts.Handles all checks.Works in close conjunction with fundraising chair.

ESAB Executive Positions Continue

v Stg. Of ArmsvTo preserve the order and

promote the form of the ESAB meetings.

v Social chairvTo organize social events

that promotes team work among the members. organize events that allow EOP students to interact with staff and/or other EOP students.

ESAB Executive Positions Continuev Historian

v Continually takes, collects, and distributes pictures for photo albums and other media means, event displays in the office and the website.

v Keep scrapbook history of the organization to include new articles, programs, flyers, etc.

v Responsible for collecting flyers and other information needed for the creation of ESAB Annual Report.

v Responsible for videotaping events and creating slide shows.

v Coordinates ESAB handouts. v Coordinates members of the year

certificate.

v Who knows who best? v Student Perspective

v Advocatingv Networking/Socialv Direct Contact with staffv Resume Buildersv Well-rounded Skills

v Communicationv Leadershipv Organizationv Time management

Why ESAB?

Student InvolvementvAcademic

v Graduate School Informational

vOutreach/Community Servicev SDSU toursv Campus Visits

vSocial Eventsv Summer Bridge Mixerv Election Dayv Dialog Daysv EOP Stoles and Shirts

ESAB Challengesv Relatively new

student organizationv Young Leadershipv EOP Status

v1st Generation vLow income

v Time Commitments

Tipsv Board Identity

vOpen vs. Closed meetingsvLarge vs. small boardvRole inquiry

v Goal SettingvVisual short-term goalsvFuture long-term goals

v Open/clear communication amongst advisors and board

Benefits of EOP Student Organization

The EOP office and ESAB works together to achieve success in

their programs.

How EOP benefits:

v ESAB is the student voice for the EOP officeand lends a hand when they need to call on students for campus and community events, EOP programs etc.

v ESAB strives to enhance the participation of EOP students.

How ESAB benefits:

v EOP supports ESAB with three advisors that represent different areas in the EOP Office. This being Counseling, Outreach & Requirement, and Retention which provides ESAB with well rounded information and guidance. EOP also helps fund their organization.

Benefits of EOP Student Organization Continue

v 1. Assist EOP OfficevEOP GraduationvFirst ContactvVolunteer ProgramvEOP’s student voicevFreshman for the Day

Benefits of EOP Student Organization Continue

v 2. Assist EOP Students Directlyv EOP November 4th Election night eventv EOP Stoles v Comment Boxv Liaison at board meetingv Fundraisersv Graduate school

Benefits of EOP Student Organization Continue

v 3. ESAB acts as Vocal leaders for the bestinterest of SDSU and Larger Communityv Trip to Sacramento regarding CSU EOP budget cutsv Outreach to Middle schoolsv Super Sunday eventv Conference attendees and assistantsv EOP’s student voicev Open House SDSUv Tours

To Summarize ESABINDEPENDENT DEPENDENT

ElectionsEOP stolesComment

Box

EOP Graduation

First ContactVolunteer Program

EOP Student Voice

Com

munity

/SDSU

Thank You

vWe would like to open up the floor for comments, questions, and dialogue