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EDUCATION DEVELOPMENT CENTER MAMBA POINT, · PDF fileEDUCATION DEVELOPMENT CENTER MAMBA POINT, COCONUT PLANTATION MONROVIA, LIBERIA 3 5. All quotations in response to this RFQ and

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  • EDUCATION DEVELOPMENT CENTER MAMBA POINT, COCONUT PLANTATION

    MONROVIA, LIBERIA

    1

    Request for Quotations

    (USAID) Advancing Youth Project Education Development Center, Inc.

    (Hereafter referred to as “EDC”), Request for Quotations for Procurement of

    Generator Servicing/Repair & Supply of Service Parts

    Date of Issuance: October 4, 2016

  • EDUCATION DEVELOPMENT CENTER MAMBA POINT, COCONUT PLANTATION

    MONROVIA, LIBERIA

    2

    EDC is an international non-profit organization that develops, delivers, and evaluates innovative programs to

    address some of the world’s most urgent challenges. Our work includes research, training, educational materials

    and strategy, with activities ranging from seed projects to large-scale initiatives. EDC enjoys a worldwide

    reputation for its excellence in program and fiscal management and for the impact of its work.

    The Advancing Youth Project provides educational opportunities to out-of-school youth across 6 counties of Liberia. EDC’s work on the Advancing Youth Project is funded by the United States Agency for International Development (USAID); organizations submitting quotations in response to this Request for Quotations (RFQ) have no relationship with USAID under the terms of this RFQ or any resultant contract. All communications regarding this RFQ must be directed to USAID Advancing Youth Project, Liberia.

    1. Purpose and Eligibility

    1.1 Purpose

    The purpose of this RFQ is to invite prospective offerors to submit quotations for Servicing/Repair and Supply of service parts of Perkins generators (13 kva, 13.5 kva, 20 kva and 65 kva); Lister Petter generators (13 kva and 13.5 kva).

    1.2 Eligibility

    This procurement is open to offers from organizations which are incorporated or legally organized under the laws of Liberia, operating as a going concern in Liberia and either (1) is managed by a governing body, the majority of whom are citizens or lawful permanent residents of Liberia or (2) employs citizens or lawful permanent residents of Liberia in more than half its permanent full-time positions and more than half of its principal management positions.

    2. General Information

    2.1 Original RFQ Document

    Advancing Youth Project shall retain the RFQ, and all related terms and conditions, exhibits and other attachments, in original form in an archival copy. Any modification of these, in the offeror’s submission or subsequent contract, is grounds for immediate disqualification.

    2.2 RFQ Provisions

    1. All information provided by Advancing Youth Project in this RFQ is offered in good faith. Advancing Youth Project makes no certification that any item is without error. Advancing Youth Project is not responsible or liable for any use of the information or for any claims asserted there from.

    2. This RFQ does not under any circumstances commit Advancing Youth Project to pay any costs incurred by the offeror in the submission of a quotation. This is the offeror’s responsibility.

    3. All materials submitted in response to this RFQ shall become the property of Advancing Youth Project upon delivery to Advancing Youth Project.

    4. Additional documentation may be required prior to selection.

  • EDUCATION DEVELOPMENT CENTER MAMBA POINT, COCONUT PLANTATION

    MONROVIA, LIBERIA

    3

    5. All quotations in response to this RFQ and other communications related must be done in English.

    2.3 Schedule of Events

    The following schedule applies to this RFQ but may change in accordance with Advancing Youth Project’s needs or unforeseen circumstances. Changes in this timeline will be announced as formal modifications to the RFQ.

    TIME DATE Time Table

    4:00 pm Monrovia, Liberia time

    October 7, 2016

    Deadline for request for any clarifications from the Advancing Youth Project. Questions must be submitted in writing via email to

    [email protected]

    4:00 pm Monrovia, Liberia time

    October 10, 2016

    Estimated date for issuance of any clarifications by EDC, Advancing Youth Project

    4:00 pm Monrovia, Liberia time

    October 14, 2016

    Deadline for submission of quotations

    2.4 Inspection and Acceptance

    Under any contract awarded in response to this RFQ, EDC Advancing Youth Project may inspect the facility and to determine whether such vendor conform to the terms of the contract and its attachments. Unless otherwise agreed to in writing by EDC Advancing Youth Project, Advancing Youth Project shall have a right to inspect the materials and services for conformity before payment or acceptance of such materials or services. Payment for materials or services made before inspection for conformity shall not constitute an acceptance of such materials/service or impair Advancing Youth Project's right to inspect such materials/service or any of Advancing Youth Project's remedies.

    3. Quotation Submission and Selection

    3.1 Offeror’s Understanding of the RFQ

    In responding to this RFQ, the Offeror fully understands the RFQ in its entirety and in details, including making any inquiries to Advancing Youth Project as necessary to gain such understanding. Clarification questions must be submitted by potential offerors—in writing—by October 7, 2016 by 4:00 pm local time in Monrovia, Liberia (GMT), as well as requests for the excel template for the pricing submission, Annex C. Responses will be published in writing. EDC Advancing Youth Project reserves the right to disqualify at its sole discretion any offeror who submits a quotation that is not responsive or that demonstrates less than such understanding. That right extends to cancellation of the contract if a contract has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to EDC.

    mailto:[email protected]

  • EDUCATION DEVELOPMENT CENTER MAMBA POINT, COCONUT PLANTATION

    MONROVIA, LIBERIA

    4

    3.2 Communication

    Verbal communication shall not be effective unless formally confirmed in writing by the EDC Contact Person in charge of managing this RFQ process. In no case shall verbal communication govern over written communications. Offerors’ inquiries, questions, and requests for clarification related to this RFQ are to be directed in writing in English on before October 7, 2016 by 4:00 pm local time in Monrovia, Liberia to:

    Education Development Center, Inc. Attention: Germain Mouvi

    E-mail: [email protected]

    3.3 Quotation Submission

    Quotations must be provided on the offeror’s letterhead or stationery and must be delivered via email to:

    Education Development Center, Inc. Attention: Germain Mouvi

    E-mail: [email protected] OR sent via postal mail or hand delivered to:

    Education Development Center, Inc. Attention: Germain Mouvi Postal address: Mamba Point Coconut Plantation Courier mail address: Opposite IOM Office Monrovia, Liberia Hand delivery address: Mamba Point, Opposite IOM Office Monrovia, Liberia

    Quotations submitted via postal mail or hand delivered must be in a closed and sealed envelope. It is the responsibility of the offeror to ensure that the quotation is delivered to EDC by the deadline date listed in this RFQ. All quotations must be received by EDC, on before the deadline date and time, October 14, 2016, 4:00 pm local time in Monrovia, Liberia.

    3.4 Eligibility of Quotations

    3.4.1 Complete Quotations

    Offerors must submit all components required by this RFQ, including its annexes, in order for their quotation to be complete. Before evaluating quotations, EDC will determine which quotations include the components required by the RFQ to be considered a complete quotation. Please note that although EDC will determine certain quotations

    mailto:[email protected] mailto:[email protected]

  • EDUCATION DEVELOPMENT CENTER MAMBA POINT, COCONUT PLANTATION

    MONROVIA, LIBERIA

    5

    to be complete, this determination does not signify that an award will be made to one or any of the offerors with complete quotations. Only complete quotations will be evaluated and considered for award.

    3.4.2 Past Performance

    Offerors may be disqualified if a check of past performance demonstrates that the offeror has not been able to deliver similar services on time and in a satisfactory manner.

    3.5 Evaluation Criteria

    EDC shall evaluate all eligible quotations based on price. To be considered eligible, offerors must meet and demonstrate the following minimum requirements through documentation and past performance records for similar procurements

    Minimum Requirements Yes No

    OVERALL

    Registered Business Entity in Liberia (not a buyer or agent)

    Established Company

    PRODUCTION CAPACITY

    Well-equipped to provide the materials

    3.6 Selection

    EDC may award a contract without discussions with offerors. As such, offerors are strongly encouraged to submit their best quotations with their original submissions. EDC reserves the right to site visits and/or to conduct discussions, which may result in revisions to quotations, with one or more than one or all offeror(s) if EDC determines, at its sole discretion, discussions to be necessary. Discussions may include

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