EDIT Sustainability mechanisms

Bertrand-Pierre Galey

With contributions from Leo Kriegsman, Simon Tillier and the NSC

Starting pointStarting point Sustainable network = virtual infrastructure under direction of a BoD

8 modules with high operational responsability

Network Front Office / Executive secretariat

ISTC (Informatics Scientific & Technological Committee, cybertaxonomy)

ECBoL (European Consortium for Barcode of Life)

ATBIs (All Taxa Biodiversity Inventories)

DEST (Distributed European School of Taxonomy, training)

Scratchpads

EJT (European (e-) Journal of Taxonomy, publishing)

DoC (Directors of Collections)

Model 1 (autonomous EDIT) Activities (1)

- Each integrated activity is coordinated by one institution, which dedicates staff time to coordination, plus support when so decided  ;

- Each activity is defined / regulated by a MoU; not all the EDIT members participate necessarily in all activities

- Each participating institution pays for its own participation, including dedicated staff time;

- What participation consists in, in addition to meetings of representatives, varies according to the activities but all participate in the BoD and Network Office at some degree;

Model 1 (autonomous EDIT) Activities (2)

- Activities are coordinated by a Network Office / Executive secretariat, which constitutes an unique entry point, acts as the BoD secretariat, links with CETAF, plus possibly lobbies, communicates, represents the consortium etc if wished so; - Directors of the institutions participating formally in at least one activity are members of the BoD;

- Members contribute à la carte, except for the NO to which all contribute;

- CETAF = umbrella

Meeting Bruxelles

19-20 May 2008

Model 1 (autonomous EDIT) Summary)

CETAF plenary

other activities EDIT subset / BoD

Contribution = 10K€ + activitiesactivities involvingvariable subsets of

institutions

Network Office/ Executive Secretariat

Management Committee

Model 2 (EDIT/CETAF) Activities (1)

- Each integrated activity is coordinated by one institution, which dedicates staff time to coordination, plus support when so decided  ;

- Each activity is defined / regulated by a MoU; not all the EDIT / CETAF members participate necessarily in all activities

- Each participating institution pays for its own participation, including dedicated staff time;

- What participation consists in, in addition to meetings of representatives, varies according to the activities, but all participate equally in the BoD and Network Office support;

Model 2 (EDIT/CETAF) Activities (2)

- All Directors of the EDIT/CETAF member institutions, whether involved in activities or not, are members of the BoD;

-All activities of EDIT/CETAF are coordinated by a Network Office / Executive secretariat, which constitutes an unique entry point, acts as the CETAF secretariat including the BoD, plus possibly lobbies, communicates, represents the consortium etc if wished so;

- All member institutions contribute equally to the Network Office (more than in the present CETAF)

- EDIT = CETAF

Meeting Bruxelles

19-20 May 2008

Model 2 (EDIT/CETAF) Summary

BoD = all directors= CETAF General Assembly

activities involvingvariable subsets of

institutions

CETAF Executive Committee

= Management Committee

Network Office /Executive Secretariat

Contribution = 5 to 10K€ + activities

Action to be taken (1)

• Select either

– Model 1 :« small » EDIT + CETAF umbrella (contributions to EDIT 10000+ €?)

– Model 2 : EDIT / CETAF incl raising CETAF fees (5000+€ )

– Conservative model: autonomous MoUs, low profile CETAF

EDIT/CETAF (EDIT +) actions to be taken

• Recommend the CETAF to raise the contributions to 5000+€ (BPG for the EDIT BoD)

• Instruct the Network Office to work toward merging the EDIT NO and the CETAF secretariat

• Instruct the NO and Steering Committee to work jointly with the CETAF on co-adaptation of EDIT+ MoUs and CETAF bylaws / standing orders

• Prepare accordingly the CETAF October meeting

http://www.e-taxonomy.eu

edit@mnhn.fr