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Adult Basic Skills
Edexcel Information Manual 2008-2009 - Section 18
18
18
Adult Basic Skills
Edexcel Information Manual 2008–2009 – September 2008
388
18
Adult Basic Skills
Edexcel Information Manual 2008–2009 – September 2008
389
18 Adult Basic Skills
Contents
1 Introduction 3901.1 Onscreen testing 390
2 Registration procedures 3902.1 Electronic registration methods 3902.2 Amending and withdrawing registrations 391
3 Entry procedures 3913.1 Electronic entry methods 3913.2 Amendments and withdrawing entries 3923.3 Late entries 392
4 Adult Literacy and Adult Numeracy Test Schedule 2008—2009 (Level 1 and 2) 393
5 Unit entry codes 394
6 Certification 3946.1 QCA accreditation numbers 3946.2 Adult Basic Skill unit numbers 3946.3 Replacementcertification 394
7 How to use the eSA1 3957.1 Completing the eSA1 3957.2 Uploading the eSA1 396
8 Fallback 3988.1 Transfers from Key Skills to Adult Literacy and Adult Numeracy (Level 1 and Level 2) 398
9 Transferring achievement 3989.1 Transferring from Adult Literacy and Adult Numeracy (Level 1 and Level 2) to Key Skills (Proxy) 398
10 Invoicing 39810.1 Standard invoices 39910.2 Late fee invoices 39910.3 Invoice breakdowns 399
11 Instructions for the conduct of tests 399
12 Access arrangements and special considerations 399
13 General queries 400
14 Onscreen testing 40014.1 System components 40014.2 Benefits 40114.3 Results 40114.4 Invoices 401
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18 Adult Basic Skills
1 Introduction
Adult Basic Skills encompasses the Adult Literacy and Adult Numeracy and the Entry ICT qualifications.CentresshouldnotehoweverthatEdexcelareonlyofferingEntryICTatEntryLevel.
Adult Literacy and Adult Numeracy Level 1 and Level 2 are assessed by external test only, using the same tests as Level 1 and Level 2 Key Skills Communication and Application of Number. Candidates can fallback to Adult Basic Skills from Key Skills if they do not successfully complete their portfolios.
Adult Literacy and Adult Numeracy Level 1 and Level 2 are now on Section 96 and available for pre-16 pupils.
1.1 Onscreen testingCentres are also able to access tests for Level 1 and Level 2 Adult Literacy and Adult Numeracy, on demand, by using our onscreen testing system. This system is installed free of charge and centres receive results immediately after the tests are completed. See part 14 of this section of the manual for further information.
2 Registration procedures
There is no registration deadline and you are therefore no longer required to register your candidates until you are ready to make an entry for them. However, all candidates must be registered before or at the time of making an entry.
The process of registration is free for Adult Basic Skills Level 1 and 2 candidates. Fees will be charged when test entries are submitted.
To prevent the generation of duplicate registration numbers, centres must ensure that all candidates’ details are entered exactly the same as they were upon initial candidate registration with Edexcel.
2.1 Electronic registration methodsEDIYou can currently make registrations, entries and receive results via electronic data interchange (EDI) in both EDIFACT and JCQ formats. Further details are in the EDI section of this manual.
Adult Basic Skills EDIFACT and JCQ Basedata can be obtained from www.edexcel.com. Further details are provided in the EDI section of this manual.
Edexcel OnlineEdexcel Online is a web-based service that allows you to carry out administration for Adult Basic Skills electronically. Some of the features of Edexcel Online are:
Search: Search, select and view candidate records, with instant access to their historic information. Register: Register your candidates online, either individually or by uploading an eSA1 form. Confirmation:Gainimmediate,onscreen,printableconfirmationofregistrations. Entries: Make test entries, producing and printing candidate statements of entry whilst online. Entries made by any method can be viewed via Edexcel Online.
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Summary of candidates’ results: Obtain a candidate list of your results online for each test, portfolio or proxy session, as well as requesting a spreadsheet of results. A spreadsheet listing of candidates’ results — including any combination of test, portfolio or proxy by series — can be emailed to your Edexcel Online Mailbox address within 24 hours. Results slips: Produce results slips for individual or groups of candidates on your own printer. EDI tracking: TrackprogressofallEDIfiles. Candidate scores: View the raw mark that individual candidates achieve in each test. Test feedback: Receive detailed feedback, on a question-by-question basis, of all candidates’ performances in Level 1 and Level 2 tests. The area of the standards tested by each question is highlighted and shows whether the candidate gave the correct answer or not.Obtainthereferencestothetestspecificationforwhicheachtestquestionrefersto.
If you need any help in using these functions, please use the Edexcel Online ‘Help’ function, or contact Edexcel Customer Service team.
For help in setting up an Edexcel Online account, telephone the Edexcel Online customer support team on 0844 576 0024.
eSA1 — Registration and entry spreadsheetThe electronic SA1 spreadsheet can be downloaded from the Edexcel Online Key Skills homepage.ThiscanbeusedtoregisterandentercandidatesbycapturingspecificinformationanduploadingthisfileviaEdexcelOnline.ThisspreadsheetisspecificallyformattedtocontainthefieldsrequiredtomakeavalidregistrationandentryfortheAdultBasicSkills(Level1and2)qualifications.
2.2 Amending and withdrawing registrationsIf you wish to change or amend a registered candidate’s cohort or centre reference, you can do this immediately via Edexcel Online. If you wish to withdraw Adult Basic Skills registrations,pleasecontactEntriesandCertification.
3 Entry procedures
3.1 Electronic entry methods
EDICentres may make entries via EDI in both EDIFACT and JCQ Formats. Further details are provided in the EDI section of this manual.
Edexcel OnlineAll candidates will have to be registered on Adult Basic Skills in order to use this facility. However, they can be registered online at the same time as you make your entry.
You can make entries using Edexcel Online by either entering candidates directly online or by attaching an eSA1 to upload your entries.
Successfulcompletionofentrieswillbeconfirmedimmediatelyonscreen,andthiscanalsobe printed.
We recommend that centres check their entries, using the Entry Summary facility on Edexcel Onlinetoensureallentriesonoursystemreflectthoseonyourcentre’srecords.Thiscanbedone by selecting ‘Entries’, then ‘Entries Summary’, and selecting the appropriate session.
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eSA1The eSA1 is an electronic entry form which can be downloaded from the Adult Basic Skills homepage (indicated by the KS/ALAN tab) on Edexcel Online. It may be created from information on your CMIS system and must meet the requirements listed in the eSA1 section. This completed eSA1 can be uploaded onto Edexcel Online.
For further details on using the eSA1, see part 7 ‘How to use the eSA1’ in this section of the manual.
3.2 Amendments and withdrawing entriesEDIYou can amend your entries via EDI by the appropriate electronic entry and amendment deadline. Please refer to the EDI section of this manual for further details on how to do this.
Edexcel OnlineYou can amend your entries via Edexcel Online by the appropriate electronic entry and amendment deadline. Once this deadline has passed, you will not be able to make any further withdrawals or amendments on Edexcel Online.
3.3 Late entriesOnce the respective entry and amendment deadline has passed, you will not be able to make any further entries, withdrawals or amendments. If you wish to request additional entries, please contact the Edexcel Customer Service team.
If we can accommodate your entries, they will be charged double the test entry fee.
Any post-examination entry received (i.e. where a candidate has not been entered but completes a test) will be entered and charged triple the test entry fee. Please see Fees Information, issued separately.
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4 Ad
ult
Lite
racy
and
Adu
lt N
umer
acy
Test
Sch
edul
e 20
08—
2009
(Le
vel 1
and
2)
Test
Ser
ies
Leve
lTe
st d
ates
Elec
tron
ic e
ntry
an
d am
endm
ent
dead
line
*
Rece
ipt
of r
eque
sts
formod
ified
pa
pers
and
spe
cial
ar
rang
emen
ts f
or
test
s by
Info
rm S
peci
al
Requ
irem
ents
ab
out
all c
entr
e de
lega
ted
acce
ss
arra
ngem
ents
Dea
dlin
e fo
r ap
plic
atio
ns f
or
spec
ial c
onsi
dera
tion
of
test
s
Leve
l 1&
2 pa
per
resu
lts
in c
entr
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by *
*
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dlin
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r th
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ceip
t of
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uiri
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sult
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vel 1
&2
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s
Leve
l 1&
2 Ce
rtificatesin
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r
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1 &
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um8
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embe
r
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t 20
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t 20
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st28
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embe
r 20
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nuar
y 20
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& 2
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ovem
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embe
r 20
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um8
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embe
r14
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r 20
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200
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embe
r 20
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ecem
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um6
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7 da
ys a
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the
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st30
Jan
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200
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Feb
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& 2
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nuar
y
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& 2
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brua
ry
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nuar
y 20
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embe
r 20
0816
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uary
200
97
days
aft
er t
he d
ate
of t
he
test
27 F
ebru
ary
2009
13 M
arch
200
920
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ch 2
009
1 &
2 L
it3
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uary
Mar
ch 2
009
1 &
2 N
um2
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ch6
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200
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y 20
097
days
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ate
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27 M
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il 20
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l 200
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& 2
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ay
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il 20
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97
days
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test
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it2
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& 2
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ly12
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e 20
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ectr
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ry a
nd a
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t de
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clud
es a
ll en
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s su
bmit
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via
EDI,
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e on
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xcel
Onl
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or e
SA1
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seresultswillbeavailableelectron
icallyapp
roximatelyfiv
eda
ysearlie
rthan
the
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lishe
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adlin
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ndEde
xcelOnlineon
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berregistration
dea
dline,how
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ustbe
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oratthe
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akingtheirfirstentry.The
seentrydea
dlinesarepub
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ent
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ntry
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ailu
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gist
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idat
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t or
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trie
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at w
indo
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hese
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ries
ar
e ac
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ill b
e ch
arge
d la
te f
ees
on e
ach
unit
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ered
.
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est
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dow
s up
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and
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ly 2
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o A3
siz
e fo
r yo
ur o
wn
use.
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5 Unit entry codesLIT1 — Literacy Level 1 LIT2 — Literacy Level 2
NUM1 — Numeracy Level 1 NUM2 — Numeracy Level 2
6 Certification
Certificationisissuedautomatically,followingachievementofatestpass.
6.1 QCA accreditation numbersAdultBasicSkillscertificateswillbeprintedwiththefollowingQCAaccreditationnumbers.
Level 1 Adult Basic Skills in Literacy
Level 1 Adult Basic Skills in Numeracy
100/1378/7
100/1361/1Level 2 Adult Basic Skills in Literacy
Level 2 Adult Basic Skills in Numeracy
100/1379/9
100/1362/3
All QCA accreditation numbers can be found on http://www.openquals.org.uk .
6.2 Adult Basic Skill unit numbersTheseunitnumberswillbeusedonalltestmaterialsandconfirmationofentrydocuments.
Unit number Level Name
U5050061 1 Numeracy
U5050062 2 Numeracy
U5050011 1 Literacy
U5050012 2 Literacy
6.3 ReplacementcertificationLost between Edexcel and centre We will take every care to ensure the correct preparation of the award and the receipt by the centre of a satisfactory document. All award documents are issued to centres by recorded delivery, or a similar service that provides evidence of delivery.
If a centre has to return documents to us, recorded delivery should be used or proof of posting obtainedfromthepostoffice.Eitherwillbeacceptedassatisfactoryevidenceofposting.
Lost by centre We ask that you take due care in receipt and distribution of award documents. However, if you misplace award documents in the centre, you may apply in writing to Edexcel giving full detailsoftheloss.Insuchcases,aduplicatecertificatefeeperlearnerwillbechargedforreplacement. Applications should be sent to Entries and Certifcation.
Learner name The centre is asked to ensure that the learner’s name reported on registration is the name thathe/shewishestoseeonthefinalawarddocument.Wewillissueamendedawarddocuments where the learner’s name is incorrect because of a spelling mistake.
Where a change of name is required, the original document must be returned to Edexcel.
Note: A replacement certificate fee will be charged if the request is received by Edexcel more than three months after the certificate was issued.
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No change of name that has taken place later than the award date can normally be taken into account. Learners should be made aware of this policy.
Damaged documents If any damaged award documents are received by the centre, they should immediately be returned to Edexcel for replacement.
Lost or damaged between centre and learner We cannot accept responsibility for the loss or damage of documents between the centre and the learner. It is suggested that centres either arrange for personal collection or use recorded delivery for despatch of original documents.
We make every effort to pack documents securely and we advise centres to ensure that any awards mailed to learners are likewise securely packaged.
If award documents are lost between the centre and the learner, you may apply in writing to EntriesandCertificationforduplicates,enclosingdetailsofanyinformationyouhavefromthepostofficeregardingtheloss.
Note: A duplicate certificate fee per learner will be charged for replacements.
7 How to use the eSA1
7.1 Completing the eSA1 Download the eSA1 template from the Key Skills/ALAN homepage on Edexcel Online. The eSA1 should be saved on your personal drive so this can be accessed easily at a later time.
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Once the eSA1 has been saved it is now ready to be populated with the candidates’ details for which you wish to make an entry.
The following rules must be observed when completing the eSA1 to enable quick and easy processing:
Only one row should be used per candidate. Where there are multiple entries, these shouldbespecifiedin‘Entry1’,‘Entry2’…upto‘Entry6’. AllentrycodesusedmustbecorrectAdultBasicSkillunitcodes,asspecifiedinthis manual. Student’sforename,surname,sexanddateofbirthshouldbespecifiedintheformat shown. Where entries are being made for previously registered candidates, all details must be stated exactly the same as the initial registration.
Failure to do so will result in candidates being issued with a duplicate registration, leading to problemswithcertification.
Note: Should you only wish to register candidates using the eSA1, do not complete the entry type fields. Only the student forename, surname and sex fields should be filled.
OnceyouhavefinishedcompletingtheeSA1,saveacopytoanaccessibledriveonyourpc.
7.2 Uploading the eSA1Registrations
On completing the eSA1 (see section 7.1 above), log into Edexcel Online and click on the Key Skills/ALAN tab.
Select ‘Upload eSA1 Spreadsheet’, then click on ‘Register Candidates’.
Selecttheappropriatequalificationtypefromthedrop-downlist‘QualificationType’.
State the candidates’ enrolment date in this format: DD/MM/YY. The enrolment date must be the day the registrations are being made.
Completionofthefield‘Cohort’isoptional.
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Click on ‘Browse’ to locate the eSA1 which is to be uploaded.
Click on ‘Upload’.
The candidates as indicated in the eSA1 will be listed on the screen.
Click on ‘Submit’. The candidates will now be allocated a unique registration number.
Registrations and entriesOn completing the eSA1, (see section 7.1), log into Edexcel Online and click on the ‘Key Skills/ALAN’ tab.
Select ‘Upload eSA1 Spreadsheet’, then click on ‘Register Candidates and Make Entries’. If candidates detailed in the eSA1 are already registered, this option should still be selected. Previously registered candidates will not be assigned a new registration number, provided all details used are exactly the same as those used when creating the initial registration
Selecttheappropriatequalificationtypefromthedrop-downlist‘QualificationType’.
Select the appropriate entry type from the drop-down list ‘Entry Type’. If multiple entry typeshavebeenspecifiedintheeSA1,theeSA1shouldbeuploadedseparately,byselectingeach entry type on that occasion.
Statethecandidate’senrolmentdateintheformatDD/MM/YY.Theenrolmentdatespecifiedmust be the day the registration is being made.
Thefield‘Cohort’isoptional.
Click on ‘Browse’ to locate the eSA1 which is to be uploaded.
Click on ‘Upload’.
The candidates as indicated in the eSA1 will be listed on the screen. (See part 7.2, ‘Uploading the eSA1’.) All candidates which have been registered previously will be highlighted in blue. Any candidates who were not registered before will be assigned a registration number at this stage.
Click on ‘Submit’. A pop-up screen will then be displayed indicating the proposed entries. You willthenbegiventheoptiontowithdrawanycandidatesbeforetheentriesarefinalised.
If all entries correct, click on ‘Save’. A message will then be displayed stating ‘The entries have now been made’. Click on ‘Finish’.
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8 Fallback
8.1 Transfers from Key Skills to Adult Literacy and Adult Numeracy (Level 1 and Level 2)Fallbacks can be made via Edexcel Online.
Centres may transfer Key Skills pass test achievement to Adult Literacy or Adult Numeracy qualifications.AnycandidatewhohasachievedaKeySkillLevel1orLevel2testinCommunication or Application of Number may transfer this achievement to the respective AdultLiteracyorAdultNumeracyqualification.He/shemusthaveachievedthatKeySkilltestwithin three years of the date of the transfer request.
YoucanclaimthefollowingAdultLiteracyandAdultNumeracycertificateswiththecorresponding Key Skills unit.
Key skills units AdultLiteracyandAdultNumeracycertificates
Application of Number Level 1 (KA1T) Numeracy Level 1 (NUM1)
Application of Number Level 2 (KA2T) Numeracy Level 2 (NUM2)
Communication Level 1 (KC1T) Literacy Level 1 (LIT1)
Communication Level 2 (KC2T) Literacy Level 2 (LIT2)
To process a fallback on Edexcel Online, follow the steps below:
1 Search for the candidate, using either the registration number or name.2 Click on ‘Details’.3 Click on ‘Results History’ — all achievement will now be listed.4 Click on ‘Fallback to ABS’ — all achievement which is eligible to be converted to the AdultBasicSkillwillbeidentified.Youwillthenneedtoacceptthedetailstoconfirm the transfer.
There is an administrative fee for this service. Please see Fees Information issued separately.
9 Transferring achievement
9.1 Transferring from Adult Literacy and Adult Numeracy (Level 1 and Level 2) to Key Skills (Proxy)Candidates who wish to transfer from Adult Literacy and Adult Numeracy to Key Skills should registerfortheKeySkillsqualificationandclaimtheAdultLiteracyandAdultNumeracytestspassed as proxies for the corresponding Key Skills tests, as listed on the QCA website.
10 Invoicing
Invoices are issued for test, proxy or portfolio and will be issued monthly. They are sent for theattentionofyourfinancedepartment.Allqueriesrelatingtothecontentoftheinvoicesshould be sent to Edexcel Customer Services. These queries must be made in writing.
Queries relating to methods of payment for the invoice should be sent to the Edexcel Finance Department. (See the Contact Information section of this manual.)
Payment of all fees is due thirty (30) days from the date of the invoice.
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Payment cannot be withheld unless you dispute the amount of the charges by notifying us in writing within twenty-one (21) days of receipt of an invoice, giving full details of the amounts disputed and the reason such charges are disputed. Cheques or BACs transfers should be made payable to Edexcel Ltd. Remittances advices should be addressed to the Edexcel Finance Department (see the Contact Information section of this manual).
Bank details:HSBC Bank plcCityofLondonCorporateOfficePO Box 1258 Canada SquareLondonE14 5XL
Account no. 51214012Sort code 40—02—50
10.1 Standard invoicesInvoice formatReg. Date
Thedateinthefirstcolumnrelatestothedateofregistration,not the series date.
Centres submitting registrations electronically (Edexcel Online, EDI) and licensed centres are able to use their own numbers to identify candidate groups, as appropriate. This number is indicated in the second column.
Then the Adult Basic Skills unit is noted, with the series date indicated in brackets.
Please do not supply a separate purchase order number, as we will be unable to include this number on the invoice.
10.2 Late fee invoicesInvoice format
This invoice summarises the number of late fees for each series and component, and the late fee level charged (double or triple late fee).
10.3 Invoice breakdownsInvoice breakdowns detailing the candidates to whom a particular invoice corresponds can be requestedbycontactingEntriesandCertification.
11 Instructions for the conduct of tests
The ‘Instructions for the Conduct of Tests’ for both the onscreen and paper-based tests can be downloaded from the Edexcel website, www.edexcel.com.
12 Access arrangements and special considerationsGuidance on providing special arrangements for candidates with particular assessment requirements has been agreed between accredited awarding bodies.
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Centresshouldrefertothe‘JointCouncilforQualificationsRegulationsandGuidancerelatingtocandidates who are eligible for Adjustments in Examinations’, available to be downloaded from www.jcq.org.uk.
13 General queries
If any of the following issues are encountered, please contact the Edexcel Customer Service team for advice on how to proceed:
duplicate registrations invoices queries missing test materials.
See the Contact Information section of this manual for details of how to get in touch with us.
14 Onscreen testing
Onscreen testing is available for the Adult Basic Skills at Level 1 and Level 2.
For further details on onscreen testing and how to become an onscreen test centre, please visit http://www.edexcel.com/onscreen/ .
14.1 System componentsThe onscreen system consists of four components: Edexcel Online, CATGlobal, Enterprise SiteManager and Administrator as illustrated in Figure 1.
Figure 1
Edexcel Online www.edexcelonline.co.uk Edexcel Online is used to register candidates’ details. This can be for individuals
or as a bulk upload. You will need to save or print off a list of candidate names and registration numbers, as they are used in CATGlobal when entering candidates for tests.
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Enterprise SiteManager The Enterprise SiteManager is an application which is downloaded from the CatGlobal
website and installed on your local computer. This is used to control the entire exam sequence; downloading scheduled tests, uploading results and viewing and printing the candidate provisional score report.
Administrator The Administrator component is also downloaded and installed from the CATGlobal
website. This is the application used by candidates to sit examinations, and is installedoveryourLocalAreaNetworkusingfilescreatedautomaticallyduringtheEnterprise SiteManager installation.
14.2 Benefits
On demand testing Schedule up to 365 days Only pay for tests taken Portable Free installation No limit to number of re-sits Instant printable results Item level feedback on Edexcel Online Practice tests available
14.3 ResultsProvisional results are available instantly on the Enterprise SiteManager Component once the tests have been completed. These can also be printed and given to candidates.
KeySkillstestsrequireacompletionofaPortfoliobeforeaCertificateisissued.
14.4 InvoicesThe invoice formats are identical to those generated by the paper-based tests. Please note that there are no late entry or withdrawal charges. In addition, there is no charge for tests not taken.
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