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ECRI-AIMS™Effectively Managing
Technology-based Assets
What is ECRI Institute
The world’s most comprehensive source of information on
healthcare practices and technology
Not-for-profit , independent health services research agency
chartered in 1955
Not a software house - 40 years experience of evaluating
medical technology and its management
HECS4, ECRI-AIMS predecessor, launched in 1985 – used in
over 40 sites in the UK and Ireland (2006)
ECRI-AIMSTM
Manages all aspects of technology-based assets
Is configurable and modular You don’t pay for features that you don’t need
Is entirely web-browser based Access the system simply using Internet Explorer – no client software to install
Uses ECRI Institute’s 25 years of experience in providing
technology management systems
ECRI-AIMS (continued)
Uses standard Microsoft SQL Server database
Continually evolving to meet changing customer needs
Developed and maintained by ECRI Institute’s development
partner, Phoenix Data Systems
Supported by staff with extensive NHS experience
ECRI-AIMS Configurations
Single or multi-facility versions
Versions available supporting 5, 25, 40 or unlimited concurrent
users
Simple upgrade process
Additional modules can be added at any time
At least three upgrades per year – included in annual licence
fee
ECRI-AIMS Structure
ECRI-AIMS
Equipment Work OrdersData
ManagersAdministration
Customer Service
ReportsOptional Modules
Basic System Components
Equipment
Menu Bar
Toolbar (context-sensitive)
Tabs
Tabs
Lookup (with SmartFill)
Create & modify equipment records
Track ownership information
Manage planned maintenance (in-house & outsourced)
Track full history and reliability
Life-cycle information – replacement planning
Manage hazards and alerts
Integration with ECRI Institute’s Alerts Tracker TM
Equipment
Equipment (continued)
Extensive search, find/replace and global update functions
Easy export of information (e.g. to Excel)
Over 30 built-in reports
Test equipment traceability
Attach documents to equipment records
23 user-definable expansion fields
Work Orders
Work Orders
Full details of all work carried out – in-house, outsourced or
under contract – can be recorded against an asset
Comprehensive tracking of time, labour costs & parts
Preventive maintenance schedules can be created and
managed in a variety of ways
Testing and/or remedial work required by alerts or
manufacturers’ recalls can be scheduled and tracked
Work Orders can automatically be e-mailed to assignees
Work Orders (continued)
Fully configurable audit trail
Multiple service departments can be set up (e.g. Clinical
Engineering, Renal, Radiology)
Documents can be attached to Work Orders
Optional PDA module allows work orders and equipment
records to be accessed, created and updated on PDA’s
Optional EasyNet Plus module allows equipment users to raise
and track requests for service via the hospital intranet
Data Managers
Data Managers
Enable population and standardisation of lookup lists used
within ECRI-AIMS
Comprehensive change/merge utilities allow easy global
changes and cleaning and rationalisation of data
Extensive security control to protect data
Data Managers - Categories
Account
Vendor
Manufacturer (Models)
Equipment Type
Service Department
Employee
Procedure
Task
Job Type
Response
Location
Building
Inspection Templates
(optional module)
Administration
Administration
System Administration - Trust/Organisation details
System Defaults - Enable/disable system-wide options,
configure drop-down lists, etc.
System Access - Set up and manage user accounts, configure
up to 26 comprehensive security levels (view, add, change &
delete rights to most screens and many fields)
Multi-Facility Setup – (multi facility versions only)
Customer Service
Customer Service
Address Book – Name, e-mail address, department, etc.
Creation and management of e-mail forms for Work Order
progress management
Creation and management of web-based customer service
surveys
Extracting Data from ECRI-AIMS
Extracting Data
Pre-formatted reports
Export to multiple file formats, e.g.Excel
Optional Custom Report Writer Module
ODBC
Reports
Over 130 pre-formatted reports are available
Reports can be viewed, printed, e-mailed or saved
Report settings (filters, sorts, format options, etc.) can be saved
as macros, enabling frequently required reports to be run easily
Using the optional Morning News module, selected reports can
be run automatically at pre-set times and e-mailed to selected
individuals
Export Data
Available in all main areas of ECRI-AIMS
Comprehensive selection of fields to export with filtering, if
required
One-button export to Excel, CSV, XML, HTML or list view
Selections can be saved as macros for future use
Optional Modules
Contracts
Management
Morning
News
AIMS.PDA
EasyNet Plus
Performance
& Quality
Resource
Manager
Inspections
Template
Purchasing
Report
Writer
Equipment
Library
END
Parts
Inventory
Please click the required button
Contracts Management
Manage scheduled visits and field service requests
Manage contract costs, monthly accruals, payment schedules
Manage contract renewals, preserving contract history
Attach documents to contracts
Assign multiple contracts to an item of equipment
Comprehensive reports including Contractor Performance,
Value for Money, Alternative Provider Comparison
END Module Menu
Parts Inventory
Create a facility-specific or global parts inventory
Set up suppliers, reorder levels, reorder quantities, and mark-up
values
Fully integrated with Work Orders - parts use on Work Orders
automatically adjusts stock levels
Track parts received, parts issued and audit adjustments
Run multiple parts stores
Parts can be model-specific
END Module Menu
Equipment Library
Entirely web-browser-based, no client software to install
Links with main ECRI-AIMS database
Easy recording of new loans – including loan type, date & time
out, loan period
Easy recording of returns – including date & time of return,
accessories returned, decontamination status
Comprehensive reports and export to Excel
END Module Menu
AIMS.PDA
Allows users to upload and download data between the ECRI-
AIMS system and PDA’s
Download, edit and create Work Orders on the PDA
Download, edit and create Equipment records on the PDA
Physical Inventory mode for walk-through inspections
Synchronise between ECRI-AIMS an PDA’s either via cable or
wireless connection
END Module Menu
EasyNet Plus – Work Requests
Allows equipment users to submit requests for service via a
web-browser
Users can follow up requests for service to ascertain job status
and progress
Unlimited users with configurable security (separate user base
from ECRI-AIMS)
Highly configurable user interface – visible fields, colours, Trust
logo, etc.
EasyNet Plus – Equipment Lookup
Users can select and view equipment information
Users can view detailed history and life-cycle information
User access can be restricted to particular records – e.g.
equipment in a particular building
All access to records is read-only, ensuring data integrity
Results can be exported as .pdf or to Excel
END Module Menu
Morning News
Morning News report scheduler automatically runs selected
report macros at pre-set times and intervals
The resulting reports are automatically sent to the screen, sent
to a printer, exported to Excel or e-mailed to selected individuals
with a message
A Delivery Schedule report is available
END Module Menu
Resource Manager
Automatically assign work to staff based on responsible centre,
equipment type or a combination of both
Automatically assign work to service departments based on
responsible centre, equipment type or a combination of both
Track staff qualifications and training
Attach documents, etc., to staff records
END Module Menu
Report Writer
Produce unlimited customised reports
Intuitive, step-by-step process
Simplified table structure
Meaningful field names
Fully integrated with ECRI-AIMS reports
Self-contained – no additional software required
Available 4th quarter 2009
SQL automatically created
END Module Menu
Inspections Template
Create model-specific or equipment type-specific templates
Create an unlimited number of questions for each template
requiring ranked, value, text responses - or no response
Pass/fail tick boxes with the ability not to allow Work Orders to
be closed with a “Fail” response
Results can be exported (e.g. to Excel)
Compatible with AIMS.PDA
END Module Menu
Performance & Quality
Suite of 14 sophisticated reports
PM programme tracking
PM programme analysis
Service performance
Service activity
Failure analysis
END Module Menu
Purchasing
Create Purchase Requests for stock, non-stock parts and labour
Add multiple line items
Convert Purchase Requests to Purchase Orders
Track full and partial deliveries, back orders and payments
Integrates fully with ECRI-AIMS Work Orders and Parts
Inventory
END Module Menu
ECRI-AIMS
ECRI-AIMS is scalable
Single- or multi-facility versions available
Available supporting 5, 25, 40 or unlimited concurrent users
On-site installation included
Implementation consultancy and user training available
Data can be converted from existing systems
ECRI-AIMS Support
Full support by phone, fax or e-mail provided by experienced,
NHS-trained clinical engineers – included in annual licence fee
Remote support option available – all upgrades, etc. installed
remotely by ECRI Institute, plus remote assistance with the
diagnosis and solution of problems
Active ECRI-AIMS user group, annual Users Meeting
ECRI-AIMS
ECRI-AIMS costs:
Startup fee
Annual licence fee (includes technical support)
ECRI-AIMS uses standard Microsoft software
ECRI-AIMS is continually evolving
Upgrades – average 3 per year, included in licence fee
New modules always in development
