Economic Planning Help 63

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Economic Planning 6.3.

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Contents

1 Use of Application......................................................................................................... 42 Data menu .................................................................................................................... 7

2.1 General concepts.................................................................................................. 72.1.1 Currencies................................................................................................. 72.1.2 Divisions.................................................................................................... 82.1.3 Areas......................................................................................................... 92.1.4 Branch....................................................................................................... 92.1.5 Projects ..................................................................................................... 9

2.2 Legal data (P-1A or P-1B)..................................................................................... 92.2.1 In government client................................................................................ 112.2.2 In private client ........................................................................................ 122.2.3 Sales ....................................................................................................... 14

2.3 Reports ............................................................................................................... 152.3.1 Reports.......................... .......................................................................... 152.3.2 Internal centre reports ............................................................................. 15

2.4 Utilities ................................................................................................................ 172.4.1 Production justification ............................................................................ 172.4.2 Logo selection......................................................................................... 182.4.3 SMA: Activities measurement monitoring ............................................... 182.4.4 Search for units ....................................................................................... 192.4.5 Choice of currency for listings................................................................. 202.4.6 P-11 in monetary units ............................................................................ 21

2.5 Copies management........................................................................................... 212.5.1 Copy projects with another code............................................................. 222.5.2 Copy active job........................................................................................ 232.5.3

Job copy for integration........................................................................... 23

2.5.4 Restore job.............................................................................................. 232.5.5 General copy........................................................................................... 242.5.6 Restore general copy.............................................................................. 25

2.6 Compact database.............................................................................................. 252.7 Exit ...................................................................................................................... 26

3 Analysis menu ............................................................................................................ 263.1 Analysis (P-0)...................................................................................................... 26

3.1.1 Project analysis ....................................................................................... 273.1.2 Tender analysis....................................................................................... 273.1.3 Analysis of other documents ................................................................... 283.1.4 Consequences and timetable.................................................................. 29

4 Initial Planning ............................................................................................................ 304.1 Production (P-2).................................................................................................. 304.1.1 Ordinary production................................................................................. 304.1.2 Production by revision............................................................................. 33

4.2 Production totals (P-3) ........................................................................................ 334.3 Files (P-4) ........................................................................................................... 344.4 Direct costs (P-6) ................................................................................................ 354.5 Summary of direct cost (P-7) .............................................................................. 404.6 Indirect cost (P-8 and P-9) .................................................................................. 40

4.6.1 Indirect personnel (P-8)........................................................................... 404.6.2 Indirect machinery (P-8).......................................................................... 414.6.3 Miscellaneous costs (P-8) ....................................................................... 424.6.4 Cost of general installations (P-9) ........................................................... 42

4.7 Distribution of indirect cost (P-8D and P-9D) ...................................................... 42


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4.7.1 Distribution of personnel, machinery and miscellaneous costs (P-8D) ... 424.7.2 Distribution of general installations (P-9D).............................................. 43

4.8 Other indirect costs (P-10) .................................................................................. 434.9 Structure costs (P-10) ......................................................................................... 434.10Total summary (P-11) ......................................................................................... 434.11Objectives (P-12) ................................................................................................ 44

4.11.1 Objectives included (P-12)...................................................................... 444.11.2 Objectives not included (P-12) ................................................................ 45

4.12Time distribution (P-13)....................................................................................... 454.13P2-P6 coherence ................................................................................................ 474.14SIE data (DACT2)............................................................................................... 474.15Open Monitoring ................................................................................................. 48

5 Monitoring menu......................................................................................................... 485.1 Production........................................................................................................... 49

5.1.1 Production by units (Produp)................................................................... 495.1.2 Production by chapters (Procap)............................................................. 515.1.3 Production by revision............................................................................. 515.1.4. Firm/in progress distribution.................................................................... 515.1.5 Production summary (RESPROD) .......................................................... 52

5.2 Forecast costs (S2 and S2D).............................................................................. 525.3 Real data (S3)..................................................................................................... 525.4 Planeco data (DMES1) ....................................................................................... 535.5 SIE data (DMES2) .............................................................................................. 535.6 New Monitoring................................................................................................... 535.7 Open revision...................................................................................................... 54

6 Review menu.............................................................................................................. 556.1 Production (P-2).................................................................................................. 55

6.1.1

Ordinary production (P-2)........................................................................ 55

6.1.2 Production by revision............................................................................. 596.2 Production totals (P-3) ........................................................................................ 596.3 Files (P-4) ........................................................................................................... 616.4 Direct costs (P-6) ................................................................................................ 626.5 Summary of direct cost (P-7) .............................................................................. 686.6 Indirect cost (P-8 and P-9) .................................................................................. 69

6.6.1 Indirect personnel (P-8)........................................................................... 706.6.2 Indirect machinery (P-8).......................................................................... 716.6.3 Miscellaneous costs (P-8) ....................................................................... 736.6.4 Cost of general installations (P-9) ........................................................... 74

6.7 Distribution of indirect cost (P-8D and P-9D) ...................................................... 766.7.1 Distribution of personnel, machinery and miscellaneous costs (P-8D) ... 766.7.2 Distribution of general installations (P-9D).............................................. 76

6.8 Other indirect costs (P-10).................................................................................. 776.9 Structure costs (P-10) ......................................................................................... 796.10Total summary (P-11) ......................................................................................... 796.11Objectives (P-12) ................................................................................................ 82

6.11.1 Objectives included (P-12)...................................................................... 826.11.2 Objectives not included (P-12) ................................................................ 83

6.12Time distribution (P-13)....................................................................................... 836.13SIE data (DACT2) ............................................................................................... 856.14Open Monitoring ................................................................................................. 86

7 Integration menu......................................................................................................... 867.1 Integration........................................................................................................... 867.2 Ranges................................................................................................................ 87


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7.3 Relationship with SIE.......................................................................................... 887.4 Integration management..................................................................................... 897.5 Objectives editor ................................................................................................. 917.6 Exchange rates table .......................................................................................... 917.7 Total summary (P-11) ......................................................................................... 927.8 Time distribution (P-13)....................................................................................... 937.9 Integration listings............................................................................................... 94

7.9.1 Projects listings ....................................................................................... 947.9.2 Summary listings..................................................................................... 95

7.10Change of job code............................................................................................. 987.11Planeco data (DACT1)........................................................................................ 987.12Management of integration copies...................................................................... 99

7.12.1 Copy Range data .................................................................................... 997.12.2 Restore Range data.............................................................................. 100

8 Continuous revision menu ........................................................................................ 1018.1 Continuous revision .......................................................................................... 1018.2 Go to ................................................................................................................. 1028.3 Delete RC ........................................................................................................... 1038.4 Transfer data from RC to RO.............................................................................. 1038.5 Transfer data from RO to RC............................................................................ 105

9 Types of planning ..................................................................................................... 1069.1 Projects awaiting planning ................................................................................ 1069.2 Resumed projects ............................................................................................. 1079.3 Finished projects............................................................................................... 1099.4 Closed projects ................................................................................................. 1119.5 Merger of projects ............................................................................................. 111

10 Miscellaneous........................................................................................................... 11410.1

RVP listings....................................................................................................... 114

10.2Conversion of back-up copies........................................................................... 11410.3Installation on a local network........................................................................... 11510.4Recovery of budgets......................................................................................... 115

10.4.1 FIEBDC format...................................................................................... 11610.4.2 FCC format............................................................................................ 117

11 Certification menu..................................................................................................... 11811.1Open certification .............................................................................................. 11811.2Legal data for certification................................................................................. 11911.3Measurement of budgetary units ...................................................................... 12011.4Certification reports........................................................................................... 12111.5Exporting of certification data............................................................................ 123

12 Broken down prices menu ........................................................................................ 12312.1Broken down prices .......................................................................................... 12412.2Suppliers........................................................................................................... 12412.3Elemental prices ............................................................................................... 12612.4Elemental prices/budgetary units...................................................................... 12712.5Importing prices from another job ..................................................................... 127

12.5.1 Suppliers.txt .......................................................................................... 12812.5.2 Prices.txt ............................................................................................... 12812.5.3 Breakdowns.txt...................................................................................... 129

12.6Retrieval of stored data..................................................................................... 13012.7Listings of broken down prices.......................................................................... 130

13 Help menu ................................................................................................................ 13213.1Help................................................................................................................... 132


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1 Use of Application

Enter the application by double-clicking on the Planeco icon to open its main menu.

The icons in general use are:


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Add (Alt + N): Add data.

Change (Alt + M): Change and add data.

Delete (Alt + B): Delete selected data by clicking on the button to theleft of each row.

Print (Alt + I): Print the relevant list or graphic.

Accept (Alt + A): Accept the last row of data.

Cancel (Alt + C): Cancel the last row of data.

Exit: (Alt + S): Exit the main menu.

Help (Alt + Y): For on-screen help.

There are also icons for searching and accessing the data help screen (spectacles) andfor choosing from among various data options (arrow).

The keys in brackets are keyboard functions equivalent to clicking each general use icon.

The application has two types of screens: With fixed data

These screens contain a permanent data structure with a fixed format that allows the datain each field to be edited (e.g., in P-1) and displays some of their properties in a buttonnext to each item (e.g., P-0 or joint lists).

With variable data

These are the more commonly-used screens in the application and are similar in design toa spreadsheet. When a new record is entered, a new row is created that is added to theexisting information and is saved when the user moves to another row (with the Acceptbutton, using the keyboard arrow keys, with the mouse or by pressing Return to acceptwhen in the last edit field).

The top of each screen shows the title (chapters, activities, etc) with a data status lineunderneath, always showing the descriptions on the screen while the other items are

being edited. The lower part shows the summaries for each general item (chapters, sub-chapters, activities, etc). The screen icons, both those of general use and those that arespecific to each program option, are underneath this.


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In both types of screens, the fields shown in white can be edited. The fields in blue are theresults of operations or data that have been entered already and therefore cannot beedited. The top of the editable rows contains the field titles. Windows whose data do not fit

onto one screen have horizontal and vertical scroll bars.

The Return or the Tab key is used to move from one field to another when entering data.

Recorded data may be changed with the Change icon, placing the cursor in the relevantfield and entering the new data.

The Windows clipboard may also be used; to copy, select the relevant group of data andpress Control + Insert; to paste, press Shift + Insert.

As a general rule, all the amounts shown on the screens are in euros unless otherwiseindicated on the screen itself. Amounts in euros are shown without decimals, those inthousands, without decimals, and millions with one decimal. Dates are entered with fourdigits for the year. In all variable size reports, the convention is used of not listing thoseitems with data at zero in order to facilitate their understanding (e.g., P-3, S-2, etc).

For both listings and the handling of some data (chapters, activities, units), selectors areused that a similar to those of other programs: =, >=,


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2 Data menu

2.1 General concepts

2.1.1 Currencies


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This allows the working currencies to be defined, both for projects and integration. Bydefault, a table appears with some of the most commonly-used currencies in internationalbuilding as well as the euro.

2.1.2 Divisions


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This option opens the divisions maintenance screen in which clicking on the Changebutton allows divisions to be created or changed. Once the data have been entered, clickon the Validate icon.

2.1.3 Areas

Clicking on this option opens the areas maintenance screen that allows areas data to beupdated by clicking on the Change Icon and entering the changes for code, name andnames of area and technical directors

Once the data have been entered, click on the Validate icon.

2.1.4 Branch

Clicking on this option opens the branches maintenance screen that allows the branches

and companies data to be updated; clicking on the Change Icon allows new branches tobe entered and existing ones to be changed.

Once the changes are complete, click on the Validate icon.

2.1.5 Projects

Provides access to the screen for updating projects saved in the computer.

The screen shows all of the projects under way (excluding integration Ranges) with theirdata: SIE code, name of job, type of planning (complete, summary, awaiting planning,

finished), phase (initial planning, revision, Monitoring or without legal data), phase dateand name of the site manager.

When no job has been created, it may be entered directly in the job screen and a job mustbe created in order to continue. When projects have already been created, on entering theapplication the last active job in the previous work session is shown.

2.2 Legal data (P-1A or P-1B)

This option allows all the general dates and legal data and planning type to be entered orupdated for a job.

On entering this option, a screen is shown in which the jobs client code is entered,previously defined in the SIE. Encoding determines whether the client is government orprivate.

In both cases, the data to be entered are:

- The company that holds the contract.

- Whether the job is a temporary joint venture.

- The percentage of VAT to be applied in certificates (numeric, with one decimal). This

may be unique for the entire job or different by chapters of (unique, S or N). If a VATrate of zero is defined, the system requests confirmation on exiting the screen.


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- Percentage of general costs and industrial profit for the adjudicated project (numeric).

- Adjudication coefficient: the one used for adjudicating a work, with eight decimals. It

may be unique for the entire project or may differ for various of its chapters (unique, Sor N).

- Pass K: calculated by the program using the above data: adjudication coefficient x (1 +% general costs/100). This coefficient converts the projects material undertakingprices into unit production prices (without VAT). It may be unique for the entire job ormay differ for various of its chapters (unique pass K (S or N)).

- Percentage cash retention: numeric, from 1 to 99 with one decimal; applied tocertification.

- % prices revision allowance: numeric, from 1 to 99; shows the percentage of the jobnot subjected to price revision.

- Price revision formula code: numeric, from 1 to 48. Clicking on help shows a screenfor choosing the revision formulae for the job, based on the official ones.

- Job type: open, closed or merger. Open projects may have closed chapters (with alltheir units closed). All chapters in closed projects are closed.

- Planning type: complete, summarised, finished or awaiting planning.

- Nature of job. Broken down into three sections: type, job group and sub-group.

- Dates: contractual start, initial planning, forecast end and contractual end. The periodin months is calculated from the difference between the contractual end and startdates. The initial planning date may be any date. The dates for revisions may only becalendar quarters (January, May and September). The forecast job end date isretrieved monthly from the technical planning Monitoring (Plantec) when carrying outthe DMES1 (see SIE data: DMES1).

- Budgets (without VAT): for tendering and adjudication, which are re-calculatedautomatically, one from the other, using the projects adjudication coefficient. Current:initially, take the adjudication budget. When the P-4 files are edited, it is calculated asthe sum of the financially approved files (situation key 5).

- If the job is a temporary joint venture, the icon for defining the percentage participation(to four decimals) in the temporary joint venture is enabled and the jobs SIE code isdefined as 100% of the temporary joint venture (for movements between SIE andfinancial planning). In internal temporary joint ventures, the temporary joint venturepercentage is defined as the percentage participations of the divisions in the job. Areacompanies are also defined as temporary joint ventures even when the participation is100% (e.g., FAA SA and FCC CO).


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As well as these data, the following are also edited, depending on the client type:

2.2.1 In government client


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- Job data: official name, government department, technical management, official key.

Dates: definitive adjudication and contract.

P29-1A.pdf

2.2.2 In private client
http://p29-1a.pdf/http://p29-1a.pdf/


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- Client: date on which contract was signed.

- Contractual conditions: method of payment, penalties, retentions, bonds.

-Client risk revision: date and comments. This option shows whether the risk of theclient has been checked for the job.

All the data in this screen, including the K and coefficients numeric data, may be changedat any stage of planning, automatically re-calculating and changing the jobs data.

p29-1B.pdf

The client and client type may also be changed. A message appears requestingconfirmation and all common data are always preserved.

Data on currencies. This allows the currency being used for the job to be defined from thecurrencies table in data - currencies.
http://p29-1b.pdf/http://p29-1b.pdf/


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2.2.3 Sales

If a division has projects being undertaken for other projects, the projects are defined withthe sale job option.

This is for consolidating data in integrations, preventing the duplication of productions,certificates and receipts.

The data to be consolidated can be defined by clicking on the relevant icon, in the P13, inthousands of euros (in production, certificates and receipts) and the consolidation level

(branch, area or division) and the code of the job to be consolidated with the origin job.

These data do not affect the job itself, which may be any of the existing types.

In different types of integrations, and depending on the consolidation level set, theconsolidated data do not appear in the immediately lower level but do appear in all thehigher ones.

The consolidation will affect the B, D and E lists, appearing in the branches for theconsolidated job, headed with Consolidation adjustment.

The data shown in the consolidation will be those for each job that consolidates data for

other projects.


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2.3 Reports

2.3.1 Reports

Clicking on this option opens the joint lists generation screen.

By default, all lists for the current phase and job type are marked. For external temporaryjoint ventures, the P11 and P13 for the FCC part are listed.

Select all and Unselect all options are provided for quickly selecting the reports to beprinted.

Reports may also be selected individually or in groups by clicking on the button to the leftof each list.

After selection, clicking on the Print icon prints all the selected reports. Clicking on thePDF format icon saves the lists in PDF format in the PDF sub-directory in the Planeco32directory.

2.3.2 Internal centre reports


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Clicking on this option opens the internal centre lists screen for current projects forexternal temporary joint ventures.

By default, all the internal centre lists are marked (indirect costs, other indirect costs andstructure costs).

Select all and Unselect all options are provided for quickly selecting the reports to beprinted.

Reports may also be selected individually or in groups by clicking on the button to the left

of each list.

After selection, clicking on the Print icon prints all the selected reports. Clicking on thePDF format icon saves the lists in PDF format in the PDF sub-directory in the Planeco32directory.


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2.4 Utilities

2.4.1 Production justification


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This provides a detailed justification of production by budgetary units for the projects in thecomputer.

Choosing this option opens a screen with all projects marked. Projects for whichproduction justification is required may be marked and unmarked by clicking on the buttonto the left.

Accepting the current operation displays a unit selector (diskette or hard disk).

This option is used to retrieve the annual production justification for branches projects; itis therefore used at the end of each financial year.

2.4.2 Logo selection

This option opens a screen for displaying and selecting the logo of the company ortemporary joint venture for use in reports.

By default, the FCC Construccin, logo is selected. This option is therefore only neededfor projects for other companies and temporary joint ventures.

2.4.3 SMA: Activities measurement monitoring


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This option lists a unit breakdown of the measurement of activities.

When chosen, it displays a selector for choosing the activities to be listed, and whetherthe list is required on the screen or the printer.

The list shows all the measurements of the budgetary units in the activity, both thosepending in the last revision and those for the current monitoring as well as the pendingmeasurement of the budgetary unit in the planned total budget (P-2 pendingmeasurement).

The associated report is the following:

Crystal Reports - SMA_RPT.pdf

2.4.4 Search for units
http://crystal%20reports%20-%20sma_rpt.pdf/http://crystal%20reports%20-%20sma_rpt.pdf/


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This auxiliary option is used to quickly discover the activities in which a specific budgetaryunit is included.

The information is retrieved by entering the code for the relevant budgetary unit with thecc.ss.ced; the screen shows all the activities in which this budgetary unit is included andthe units origin and pending measurements for the activities in which it is included.

2.4.5 Choice of currency for listings


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This option allows the currency used in printing listings to be chosen. The exchange ratefor converting the job currency to the listing currency must be entered.

2.4.6 P-11 in monetary units

Provides the P-11 listing in monetary units on the screen or printer.

As relevant, it also allows the choice of a listing for the complete job or for the temporaryjoint ventures participation percentage.

The associated reports are the following:

Crystal Reports - P29-11um_RPT.pdfCrystal Reports - P29-11um_RPTUTE.pdf

2.5 Copies management
http://crystal%20reports%20-%20p29-11um_rpt.pdf/http://crystal%20reports%20-%20p29-11um_rptute.pdf/http://crystal%20reports%20-%20p29-11um_rptute.pdf/http://crystal%20reports%20-%20p29-11um_rpt.pdf/


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2.5.1 Copy projects with another code

This option allows the copying of an active job with another code; the user can choosewhether or not the continuous revision is included.

Once the new code has been entered and the continuous revision option chosen, clicking

on the Validate icon makes the copy.


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2.5.2 Copy active job

This option makes a back-up copy of the active job.

Clicking on the option opens a dialogue box for choosing the unit to which the back-upcopy is to be made (hard disk, diskette, etc). Clicking on the Validate icon makes thecopy.

This copy is specific to the job. It includes the continuous revision if one exists and doesnot allow integration to be carried out.

2.5.3 Job copy for integration

This option makes a copy for integration, as long as the job is fully coherent.

Clicking on this option opens the projects data integration copy screen and allows the unitto which the copy is to be made (hard disk, diskette, etc) to be chosen.

Clicking on the Validate icon makes the copy.

Because this copy is for external use, it does not include the continuous revision, if one

exists.

2.5.4 Restore job


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This option restores the back-up copy of a job, replacing the data for that job in thecomputer with those in the back-up copy.

Clicking on this option opens the job data restoration screen, allowing the unit and file tobe restored to be chosen.

Once the file has been selected, clicking on Accept starts the restoration process.

2.5.5 General copy

This option makes a back-up copy of all the projects in the machine. Clicking on thisoption opens the back-up copies screen that allows the unit to which the copy is to bemade (hard disk, diskette, etc) to be chosen.

Clicking on Accept starts the copy process.


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2.5.6 Restore general copy

This option restores a back-up copy of all projects. Running it replaces the data for all theprojects in the machine with those in the back-up copy.

Clicking on this option opens the back-up copies restoration screen, allowing the unit to bechosen.

Once the unit has been chosen, clicking on Accept starts the restoration process.

2.6 Compact database

This option carries out the same process as the equivalent ones in database programs,that is, it reduces and optimises the space occupied by the Planeco database aftercreating projects, changing data, deleting projects, etc.


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2.7 Exit

Clicking on this option closes the application.

3 Analysis menu

3.1 Analysis (P-0)

This option need only be used in those projects which, because of client or contractrequirements, must start their undertaking without planning having been completed. Inorder to have available information before the start of the job, it is necessary to fill in thedata on form P-0, in the following four screens.


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3.1.1 Project analysis

This screen allows the entry of project and contract documents: report, appendices, plans,conditions document, measurements - totally or partially - prices table, partial budgets,

and general budget. Clicking on the button next to each item shows whether thedocument referred to has been analysed or not in this preliminary phase of the job. Thereis also a section that allows comments to be added.

The relevant icon is used to move to the following option.

3.1.2 Tender analysis


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This screen is used for the entry of financial data.

Study hypothesis: risks of the job, taking into account the study that served as the basisfor the tender, broken down into production risks and cost risks. The total risk will be thesum of the two.

Hypotheses admitted: these are those hypothesis in the study (risks) that are consideredas valid at the time the analysis is made.

New hypotheses: this is the initial forecast of new risks (in production, in cost and in result,as the sum of both) assumed when the job starts as well as the hypotheses admitted inthe study of the tender.

The data from the study of the tender, the revised value and the risk are then entered,broken down into production (total job) and cost (direct cost, indirect cost, other indirectcosts and structure costs). The justification of all these data must be kept apart, asindicated on the form. The risks column is a breakdown of the upper rows so that the total

risks of production and costs must be equal, respectively, to the sum of the risks forproduction and cost of the admitted hypothesis and of the new hypotheses.


3.1.3 Analysis of other documents


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On entering this screen, the rest of the contractual documentation analysed can beentered: administrative clauses document, contract and others.


3.1.4 Consequences and timetable

This screen is used to enter the forecast date for sending the planning. If an affirmativeresponse is given to the question regarding starting the job before this date, an icon is

enabled that allows the editing of those activities to be carried out before the entire jobhas been planned.


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Clicking on this icon opens an activities editor. The following data must be entered: code,description of the activity, whether or not a comparison of costs has been carried out forthe activity, and the forecast production and estimated direct cost for each activity,showing its k (production/direct cost).

The P- 0 form may be listed from any of these four screens.

The associated report is the following:Crystal Reports - P29-0_RPT.pdf

4 Initial Planning

4.1 Production (P-2)

This option allows the job budget to be edited and includes the following two sections.

4.1.1 Ordinary production

Whether the budget is imported or is updated or changed, the process is as follows:

On entering the P-2 screen, the chapters in it may be entered directly or in the chapterstree screen, clicking on the chapter structure icon. The point (.) is the separator for subchapter levels, that is, the method of creating sub-chapters is by entering cc.sc (e.g.,01.01 or 1.1 will create sub-chapter 1 of chapter 1). Up to 10 sub-levels may be created.The rest of the data for the chapter or sub-chapter are then entered:

-Description.
http://crystal%20reports%20-%20p29-0_rpt.pdf/http://crystal%20reports%20-%20p29-0_rpt.pdf/


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- Pass K (by default, that of the job will be shown when these data have been definedas not unique; if they have been defined as unique in P-1, the data will be shown andcannot be changed).

-

VAT.- Whether the chapter is open or closed.

A special chapter has been defined to collect production due to interests for delay andfinancial interests, with the IN code.

The following data are entered from the budgetary units editor:

- Code, between 1 and 999.

- Description.

- Unit of measurement, selected from the units of measurement table.

- Situation of the unit, which may be:

- 0: budgetary units for the initial adjudicated project.

- 1: new budgetary units (contradictory prices), financially approved.

- 2: new budgetary units (contradictory prices) not financially approved.

- Price of material undertaking or unit production price, indiscriminately (positive, withtwo decimals).

- Measurements for adjudicated project, firm and in progress.

If a firm measurement that is greater than that approved is entered, the program issues awarning, allowing it to be retained or moving it to process. Likewise, it does not allow unitswith key 2 to have an approved or firm measurement.

As units are entered, the program recalculates the amount in each unit and by chaptersand sub-chapters, these latter appearing in the lower part of the screen. The budget maybe updated in any phase of the job (initial planning, revision or Monitoring).

To facilitate the work of editing the budget, the option to copy or move units may be usedwhen the units are repeated in different chapters. Selecting the units and clicking on therelevant icon allows them to be copied or moved to the required chapter.


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Once various - or all - chapters in the job have been created, the required chapter may besearched for by clicking on the Next/Previous icons, allowing the user to move fromthrough the various chapters one by one; clicking on the Search icon provides access tothe chapters help icon.

Clicking on this icon opens a screen showing the chapters created; the required chaptermay be selected by double clicking on it.

The P-2 screen allows direct costs be to be assigned to the budgetary units in thechapters using the Give Costs to Chapter UP icon. When this is clicked and confirmed, anactivity is created whose code is the same as that of the chapter with an added zero. The

application directly opens the direct cost editing screen for the P-6 budgetary unit and thedirect cost data are entered in the budgetary units (see section P-6).

The activity created has the following properties:

- The description is that of the relevant chapter.

- It is of type B.

- It includes all the budgetary units from the chapter that originated it with participation inprice 1 and with all the measurement (firm plus in progress) as a pendingmeasurement for that unit in the activity. The activities editor must be used to modifyany of these properties (see P-6).


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The P2 may be listed by clicking on the relevant icon. This opens a screen with a listingselector that allows listing on the screen or on the printer.

When printing using the joint listings option, all the chapters are sent directly to the printer.

In revisions, when there are units with production at origin and new prices, on closing thescreen, a warning message appears, allowing the new prices to be listed, compared withthe previous ones and the amount of the difference (the product of the difference in pricesby the measurement at origin of each unit).

4.1.2 Production by revision

Production by revision of prices is included in a special chapter, called Chapter RV forshort, and which has only three fixed units:

- RV1: Production of revision in firm.

- RV2: Production of revision in process.

- RV3: Production of revision approved.

In any of the three units, it is possible to edit its total amount or a percentage of the totalordinary production for the job (P2) that appears on the screen.

If percentages are entered, the total amount is updated when it is changed through theordinary production P-2. This chapter may be listed from its screen. It appears in jointlistings when form P-2 is listed.

On exiting from both the P-2 and the revision production screens, the system checks forcoherency between the total firm and current amounts with a margin of 600. If the firmexceeds the current by a greater amount, a message appears, allowing the user to exit. Ifthe firm is less than or equal to the current amount, the screen closes immediately.

4.2 Production totals (P-3)

This screen shows the summary of the production entered previously in the ordinaryproduction screens (P-2) and revision production (Chapter RV). Given that the data come


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from previous processes, it only allows look-up mode (the fields are shown in blue). Asshown on the screen, the amounts are shown in thousands of euros with two decimals.

The amount shown are, for SIE origin, pending and total: production in firm, process, total

(firm plus in progress) and approved total, broken down by chapter; and in the lower partof the screen, the job total. The list has two options: summary by chapters or breakdown,including all the detail of the chapters and sub-chapters into which the job project hasbeen broken down, available both on the screen and on the printer.

4.3 Files (P-4)

This screen allows the jobs administrative files to be edited.

When the screen is entered for the first time, the adjudicated project is automaticallycreated with file number 0 and the adjudication amount entered in P-1.

The following data are entered when registering files:

- File code.

- Name.

- Type. This is based on the classification of the SIE future variations according to thefile concerned (settlement, changed, etc).

- Key. This is based on the files administrative situation up to financial approval. Help isavailable for these two codings. Clicking the help icon opens the future variations andadministrative situation tables for the file; the one for the current file can be chosen bydouble clicking on its value.

- File amount in euros.

- File percentage of the initial adjudication and the current one.

- Dates of technical and financial approvals, entered when the situations occur in thefiles.

These data may only be edited in the jobs current phase, initial planning or revision. In

the revision phase, the log data for the previous revision and initial planning are shown.

The lower part of the screen shows:

- The total of files in the current revision, the previous one and the initial one.

- The jobs production total (from P3 and P11).

- The initially adjudicated project and the current project.

Once the objectives have been created for a file, if the file is financially approved orcancelled, the associated included objectives are automatically cancelled, afterconfirmation.


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Files 98 (reduction of costs) and 99 (difference between approved and firm production)are registered using the P-12 screen; that is, they need not be registered in P-4. Theamount of file 99 is not summed in the total files amount.

On exiting the screen, the application compares the total sum of the files with the jobsproduction total. If the difference is greater than + 600, it notifies the difference but allowsthe user to exit the screen.

The list has the same structure as on the screen; the data appear in euros with twodecimals.

To compare files entered in P-4 with those in SIE (incorporated in the job using theDACT2 automatic transfer), there is a list of SIE files in the P-4 screen with those thathave differences in some datum with P4 marked: description, amount, file type or situationkey.

4.4 Direct costs (P-6)

This option allows the jobs economic activities, their budgetary units and the forecastdirect costs for the job to be edited by activities (type A) or by budgetary unit in activities(type B).

When opened, the P-6 screen displays the activities already created (either in P-6 itself orthrough P-2 or by importing the P-6 in FIEBDC format). If there is no activity, the cursor islocated in the code field. The following data must be entered in order to edit activities:

- Code: numeric from 1 to 998.

- Name.

- Type of activity: A or B. If the activity is of type A, its measurement unit (chosen from

the measurement units table) and its pending measurement must be defined.

Once the activity has been defined, it is necessary to set its relationship with thebudgetary units that comprise it.

There is an icon for this for importing the chapters from UP. When clicked, a chapterselector appears that allows units to be incorporated to the relevant activity. When therange of required chapters has been chosen, a unit selection screen appears. Those unitsthat have non-null measurements will automatically be marked for assignation to activities,otherwise they are unmarked. The relevant information (properties, total measurement ofthe unit in P-2 and rest of measurement for assignation to activities) appears for each unit.The measurement to be incorporated in the activity will be the total measurement, which

can be changed by the user (the field appears in white).


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When the Accept icon is clicked, the selected units with their total measurement areincorporated into the activity; the participation in price and measurement may be changedin the P-6 screen if necessary.

The option to copy or move units may be used to facilitate the work of editing activitieswhen units are repeated in various activities. Selecting the units and clicking on therelevant icon copies or moves them to the required activity.

There is a help icon that specifies the current activities for each unit as well as therelevant data (pending measurement, participation in price, measurement at origin of theunit in the activity, and, below, the rest of measurement to be assigned from the total forthe unit to activities).

In the Monitoring phase, new activities may be created or new units be assigned toexisting activities. The costs of the budgetary units in activities already created in therevision phase may not be changed in order not to upset the Monitoring (this last process

may be carried out in the continuous revision).

In Monitoring, the pending measurement is updated as the production is carried out sothat the pending direct cost is always updated, in any phase, including in Monitoring.


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To determine the direct cost of type A activities, the unit cost broken down by the naturesof that activity is entered using the activities cost icon. Either units or totals may beentered. The total cost of the activity is equal to the unit for the pending measurement ofthat activity.


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In type B activities, once the participation in measurement and in price have been enteredin each budgetary unit, the direct cost is entered using the relevant icon. Units or totalsmay be entered.

This unit cost belongs to each budgetary unit in the B activity; it is multiplied by theparticipation in measurement and price of the unit to give the total cost of the activity. Thecost of the units or activities may also be entered by a creating broken-down prices.Clicking on the relevant icon opens a screen in which the costs of units or activities can becalculated on the basis of elemental prices, in which the following are defined: its costnature using its coding: MO, labour, etc, as shown by the screen help). The code will beXXyyyy, where XX shows the nature of the cost and yyyy its alphanumeric coding.Whether or not it has a supplier and his code (four alphanumeric characters). The amount,the price and the elemental price coefficient. The price is unique for all the units in whichthe elemental price appears; the amount and the coefficient belong to the unit containingthem.

Once the broken-down price of the unit or activity has been created, there are various listsof costs and consumption forecasts (see prices breakdown section).


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Broken down prices may also be imported from other units.

Given that the updating of costs often occurs jointly in various activities, units or costnatures, an option has been provided that allows this process to be carried out easily.Clicking on the k (constant) icon in the activities editor allows the forecast costs to beupdated for activities, cost natures and units using the selectors provided for the purpose.This process allows the rapid updating of forecast costs for activities, direct cost naturesand units.

The total production for the activity, the total direct cost and the unit cost in types A and Kactivities are shown on the screen under the budgetary units. At the bottom there is abreakdown by cost natures, units in A activities and the total. The program reserves anactivity for collecting the differences between the measurement for the job to be carriedout in reality and the measurement of the job for production (999). This activity isgenerated later. This activity contains the IN chapter units, when these exist (see P2-P6coherence).

The production and the direct costs of financial activities and their budgetary units enteredin P-6 may be printed or seen on the screen using the Print icon. A selector appears thatallows both the activities (P-6) and the breakdown of the costs of budgetary units bynatures in each activity (P-6C) to be listed. When the joint listings option is listed in P-6, allthe activities in the job are printed.


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4.5 Summary of direct cost (P-7)

This screen shows a summary of production and direct cost by financial activities in thejob, previously entered in P-6.

Because the data that appear on the screen are the result of previous processes andcalculations, they cannot be edited but appear in consultation mode with the fields shownin blue. The amounts are in thousands.

The upper part shows all the activities in the job with the production, total direct cost,direct cost by natures and k data for each activity.

The lower part shows the summary of the job with the same items as in the breakdown byactivities: pending production, k for the job, breakdown and total direct cost.

Underneath this are the production by revision and production by change of prices. Thislast item is produced in revisions (not in initial planning) and is the variation in productiondue to the change of budgetary unit prices in production at origin and is incorporated intoplanning after the last quarterly Monitoring before the revision. When Monitoring isopened, this amount is incorporated in the jobs production at origin.

The listing has the same structure as the screen.

4.6 Indirect cost (P-8 and P-9)

This option allows the editing of indirect costs and has four sections.

When the job is an external temporary joint venture, clicking on the relevant button allowsthe indirect costs of the internal centre to be edited.

4.6.1 Indirect personnel (P-8)

This screen allows the editing of the detail and justification by items of the forecast cost ofindirect personnel. The following data must be entered for each cost item:


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- Code (ordinal number) of the item.

- Name.

- Start and end dates. Allows the determination of the period for which each cost itemwill remain on the job.

In the initial planning or revision, the program initially uses as the start state that for thedate of the phase, although this may be freely changed. In Monitoring, the initial datesadvance to the first day of the following month in order to calculate monthly the updatedpending indirect costs for each Monitoring.

- Number of months on job. This is obtained from the start and end dates entered. Itcalculates down to half months.

-Monthly cost of each item in euros.

- Forecast cost. This is obtained as the result of multiplying the number of months onthe job for each item by the monthly cost.

The lower part of the screen shows the forecast total indirect personnel cost in thousands.

The relevant icon gives access to the following indirect costs screen (indirect machinery).

4.6.2 Indirect machinery (P-8)

This screen allows the editing of the detailed justification by items of the forecast cost ofindirect machinery. The following data must be entered for each cost item:


- Name.




- Monthly cost of each item in euros.


The lower part of the screen shows the forecast total indirect machinery cost inthousands.


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The relevant icons give access to the following or previous indirect costs screens.

4.6.3 Miscellaneous costs (P-8)

This screen allows the editing of the detailed justification by items of the forecast cost ofmiscellaneous costs. The following data must be entered for each cost item:


- Name.




- Monthly cost of each item in euros.


The lower part of the screen shows the forecast total miscellaneous costs in thousands.

The relevant icon gives access to the previous indirect costs screen (indirect machinery).

4.6.4 Cost of general installations (P-9)

This screen allows the editing of the detailed justification by items of the pending costitems for general installations, broken down into transport, installation and removal andinvestment. This last item is the forecast cost of those general installations that arepurchased and that will be totally or partially amortised in the job itself.

4.7 Distribution of indirect cost (P-8D and P-9D)

This option allows the distribution of the jobs indirect costs to be displayed and edited; ithas two sections.

4.7.1 Distribution of personnel, machinery and miscellaneous costs (P-8D)

This screen allows queries on the forecast of the natures of indirect cost for thedistribution over time in the job, that is, indirect personnel, indirect machinery andmiscellaneous costs.


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The program automatically calculates the distribution over time of these costs using thestart and end dates for the periods for which each cost item remains on the job and themonthly costs entered in the indirect costs section (P-8). Given that the fields that appearon the screen are already calculated and that the SIE origin data are already known, the

screen is for consultation only - the data cannot be changed.

The calculation of the forecast is detailed month by month during the quarter following theinitial planning or revision and by totals for the rest of the financial year and the followingfinancial years. These values will be used later for the indirect costs forecast inMonitoring.

4.7.2 Distribution of general installations (P-9D)

This screen shows the total indirect cost of the natures of cost described above.

The percentage of approved cost is that which is used for calculating the forecast cost inMonitoring. It may be equal to the forecast or greater if it is intended to amortise the costmore quickly.

4.8 Other indirect costs (P-10)

This screen allows the other indirect costs to be entered in order to give the forecast costby entering the amount or percentage of the jobs pending production (total plannedproduction - SIE origin production).

The percentage of approved cost is used to calculate the cost in Monitoring. It may be

equal to the forecast or greater if it is planned to amortise the cost more quickly.

When the job is an external temporary joint venture, clicking on the relevant button allowsthe other indirect costs for the internal centre to be edited.

4.9 Structure costs (P-10)

This screen allows the forecast structure costs to be entered by entering the percentagecost of the jobs pending production.

When the job is an external temporary joint venture, clicking on the relevant button allowsthe structure costs for the internal centre to be edited.

4.10 Total summary (P-11)

Clicking on this option opens the total summary valuation screen (P-11) showing the dataon production, costs and results for initial planning, previous revision, SIE origin data,revised pending data and current revision.

The totals fields are shown with a yellow background and the rest with a blue backgroundsince they cannot be edited. There is a vertical scroll bar for moving through the screen.


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If the job is a temporary joint venture, the Temporary Joint Venture Data icon providesaccess to the internal centre editor for entering the origin and pending data for thatinternal centre:

Income from replacements, broken down into: direct, indirect and support costs. All of thedata for costs at origin. Pending direct cost pending indirect cost: in current projects, comefrom the indirect costs editor (P8 and P9). Other indirect costs and pending structurecosts: in current projects, come from the other indirect costs editor (P10). The incomefrom indirect replacements value - indirect cost is the margin for indirect replacements ofthe part corresponding to FCC. The direct replacements income value + income forsupport costs - direct costs is the remaining margin for replacement of the partcorresponding to FCC.

The other indirect costs and the structure costs will be added to those of the job at 100 percent affected by their percentage.

Clicking on the Validate icon and then on the Exit icon returns to the P-11 screen.

Two screens may be displayed: that for the job at 100 per cent, which is shown by default,and that for our percentage participation in the temporary joint venture by clicking on thebutton at the left of the temporary joint venture sign.

Printed lists may be obtained of the 100 per cent (unmarked temporary joint venturebutton), of the FCC participation in the temporary joint venture (marked temporary jointventure button) and of the internal centre.

The listing for our participation in the temporary joint venture is identified by the

percentage in the upper left part.

The P-11 listing may be given in thousands of euros or in monetary units (using an optionon the Data - Utilities menu).

4.11 Objectives (P-12)

Clicking on Objectives opens a pull-down menu with the options for this group.

4.11.1 Objectives included (P-12)

Clicking on this option opens the objectives included screen that shows the data for thefirst file: number, name, type, key and amount; it allows the data for the associatedobjectives to be entered: name, production variation, cost and risk variation (classified intoa high, medium or low).

Click on the Validate icon after the data have been entered.

The lower part of the screen shows the sum of the files objectives.

If the key is 5, the Change icon is disabled since it may not have associated objectives.

The Next/Previous icons allow the user to move to other files and the Search icon allows

files 98 - Cost variation and 99 - Approved and firm difference files to be retrieved.


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The Next Screen icon moves to Objectives Not Included.

If the sum of objectives does not match the amounts of the files (difference greater than600) an appropriate message is displayed on leaving the screen.

4.11.2 Objectives not included (P-12)

Clicking on this option opens the objectives not included screen that allows data to beentered for the objectives not included: name, production variation and cost variation.


The lower part of the screen shows the sum of the objectives not included.

4.12 Time distribution (P-13)

Clicking on this option carries out four checks on coherency, the results of which areshown in the pre-P-13 coherency test screen.

If all the messages appear in lower case and in black, the checks have been passed

satisfactorily.


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If a message appears in upper case and in red, this shows that a check has been failed.

The order of the checks is:

- Match with planned production (P-3) and that included in files (P-4).

- Firm production not greater than that approved (P-3).

- Match between production and files (P-4) with the sum of its objectives (P-12).

Coherence of measurements for production (P-2) and for cost (P-6).

The coherence margin is 600.

Once all the checks have been passed correctly, clicking on the Validate icon opens thetime summary distribution screen (P 13).

The associated report is the following:

cohere.pdf

The fields that cannot be edited (because they are calculated or because there are nodata in the current quarter) are shown with a blue background.

This screen is used to enter the data for production, result, certification and receipt for:current quarter broken down by months, total current financial year, total followingfinancial year and job total (only certification and receipt). The data at origin for theprevious financial production year and the result are also entered, recalculating the datafor the current financial year from the difference with the total at origin.

In external temporary joint ventures, it is possible to access the result editor for the FCCpart using the relevant icon. Clicking on the Print icon in this screen gives the P-13 listingfor the FCC part.

The application calculates the values for other financial years by differences.
http://cohere.pdf/http://cohere.pdf/


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4.13 P2-P6 coherence

This option compares the measurements of the budgetary units in P2 and P6, that is, itchecks if all of the jobs production, broken down by budgetary units, has its direct costassigned through the jobs activities.

On entering this option, when there are differences, a screen appears showing only themismatched budgetary units with all their data.

The status line shows the data for each unit. The measurements for P2, P6, SIE originand the total difference are also shown in the measurement and in the amount. Themismatch may occur due to the difference of measurement between the P2 and P6 totalsor for a sum other than 1 of the participations in the price of a unit in activities. The

differences may be printed at this time by clicking on the relevant icon.

The fields for assigning measurements of the units to activity 999, to P6 and to P2 areshown on the right, blank. To achieve a complete match of each budgetary unit, ameasurement may be assigned to any of these three items: activity 999, P6 and P2. Aspart of the measurement is assigned and the row is updated (changing row or clicking onthe Accept icon), the difference of measurement between P2 and P6 is automaticallyrecalculated. If a measurement for a unit is assigned to P6 when this unit does not belongto any activity, the program requests confirmation.

When there is complete coherency for each unit, the relevant row disappears from thescreen. When all the units have been completed, a message appears that the coherencytest has been passed. If the P2 - P6 coherence program is re-entered without modifyingeither P2 or P6, it again indicates that the coherency test has been passed, given that italways retains the contents of activity 999 (which can always be edited in P6). If thecorrection of the units coherence has not been terminated, the program displays awarning but allows the user to exit.

This means that the coherence program may be used to correct all the differencesbetween P2 and P6, operating both in activity 999 and in P2 and P6 themselves. There isa help screen for each unit showing the activity in which it is included and its participationin measurement.

4.14 SIE data (DACT2)

This option transfers to planning the SIE origin data of costs by natures, costs at origin ofgeneral installations and studies and projects as well as certificates and the SIE originreceipts.

Given that it incorporates the costs at origin, in the Monitoring phase it will change the SIEorigin dates for the month before the Monitoring is made, so that the DACT2 to be enteredmust match the consolidated SIE data for this previous month to prevent the duplicating ofthe cost for the current month, entered using DMES2 or manually.

Entering this option in the revision, Monitoring or integration phases displays a unitselector (diskette or hard disk) for retrieving the data for incorporation into the relevant jobor integration, as appropriate.


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This option is valid for any type of planning, both current (open, closed, summary orpending planning) and finished as well as for loading data before the quarterly integration.

4.15 Open Monitoring

When this option is clicked, a warning appears of the need to make a back-up copy ontodiskette before changing phase.

If this has not been carried out previously, click on NO and choose Copy Active Job in thedata block to carry it out.

Clicking on YES opens the SIE origin production screen for checking the production data.

Clicking on the Validate icon opens the total job SIE origin costs screen for checking the

cost data.

Clicking on the Validate icon opens a new Monitoring.

If there are differences in either of these two screens, click the Cancel icon to return to thelast Monitoring and make the necessary corrections.

The PLANECO application checks that the four Monitorings (three in the first quarter) foreach of the official revisions for January, May and September are carried out.

5 Monitoring menu


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5.1 Production

Clicking on Monitoring opens a drop-down menu with all the options for this block.

While in the Monitoring phase, it is possible to obtain the lists for the initial and revisionplanning phases.

It is important to note that the costs (direct, indirect and proportional) are updated in eachMonitoring, with the screens and reports showing only the pending costs: pending directcosts (P-6 and P-7), pending indirect costs (P-8 and P-9), other indirect costs and pendingstructure costs (P-10).

This allows the P-11 listing to be obtained, showing the data for the following situations:

initial planning, previous revision (if one exists), SIE origin data (included including thecurrent Monitoring), revised pending data (with the production and costs for the currentMonitoring already consumed) and total data (including the deviations produced in thecurrent Monitoring).

This option allows the jobs production to be edited and has two sections.

5.1.1 Production by units (Produp)

A Monitoring is carried out by selecting the Production option and then the Produp optionin the new drop-down menu that appears.


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Once in the Production by Activities screen (Produp), click on the Change Icon and enterthe current origin measurement for each budgetary unit (in type B activities) or for eachtype A activity that has had a variation during the month.

Once the entry of data for this activity has ended, click in the Validate icon.

There are Next/Previous Activity and Search icons for moving to other activities.

Once the measurements have been entered for all the activities, clicking on the Exit iconreturns to the main menu.

Immediately, a warning appears that there are budgetary units whose productiondistribution has changed. Clicking on the Accept icon displays a second message forchoosing between the two ways of carrying out the distribution:

- Automatic: click on YES.

-Manual: click on NO.

If automatic distribution is chosen, the application distributes the measurement total foreach firm or in progress budgetary unit according to the SIE criteria. It considersproduction to be firm for units in 0 or 1 situations until it reaches the appropriatemeasurement and in progress, all the measurement for units in situation 2.

When the process has been carried out, the firm/in progress distribution change screenshows the calculated distribution, which may be changed by the user, respecting themeasurement total for each unit.

The use of automatic distribution is recommended because it is therefore the applicationthat carries out all calculations; any units that require it may be adjusted manually.

Clicking on the Print icon in the Production by Activities (Produp) screen, always aftercarrying out the production distribution, shows the listing selection screen(Produp/Prodact) that allows the user to choose the Produp listings for the entire job orsome chapters using the chapter selector, and Prodact, for the entire job or for someactivities using the activities selector.

Both listings may be obtained with month or origin data by clicking on the appropriateoptions.

It is also possible to choose between seeing the listing on the screen or sending it directlyto the printer.

The associated reports are the following:PRUPCAP1.pdfPRUPCAP2.pdf

After making the choice, click on Accept.

When the listing is shown on the screen, it is possible to step forward and backwardsthrough the pages by clicking on the First, Previous, Next and Last icons, zoom with theNext icon, move through the screen using the vertical scroll bar, print by clicking on the

relevant icon and exit the screen by clicking on the Close icon.
http://prupcap1.pdf/http://prupcap2.pdf/http://prupcap2.pdf/http://prupcap1.pdf/


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The associated reports are the following:prodact1.pdfprodact2.pdf

5.1.2 Production by chapters (Procap)

Clicking on this option opens the Production Distribution by Chapters (Prodcap) screen,showing the first chapter. The user can move to other chapters with the Next/PreviousChapter icons and the Search icon.

In the lower part of the screen there are three panels showing current origin production,previous origin production and month production.

The Change icon is disabled since this is a data consultation screen.

Clicking on the Print icon opens the Prodcap list selection screen for choosing listings -summary (chapters only) and breakdown (chapters and sub-chapters).

Both listings may be obtained with month and origin data by clicking on the relevantoptions.

The listing may also be seen on the screen or sent directly to the printer.

The associated report is the following:prodcap1.pdfprodcap2.pdf

After making the choice, click on Accept.

5.1.3 Production by revision

Clicking on this option opens the screen for entering production by revision in the RV-Monitoring activity of production by revision.

Clicking on the Print icon provides the Produp listing for the production by revision.

5.1.4. Firm/in progress distribution

This option allows the distribution of the firm and in progress production to be adjustedmanually according to requirements; clicking on it opens a screen for choosing thechapters to be changed.

After making the selection and clicking on Validate, the Firm/In progress DistributionChange screen opens.

Clicking on the Change icon allows the distribution changes to be made in the affectedunits.

Once the changes have been made, click the Validate icon.
http://prodact1.pdf/http://prodact2.pdf/http://prodcap1.pdf/http://prodcap2.pdf/http://prodcap2.pdf/http://prodcap1.pdf/http://prodact2.pdf/http://prodact1.pdf/


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5.1.5 Production summary (RESPROD)

Clicking on this option opens the SIE Origin Production screen showing a breakdown ofthe production in current SIE origin, previous SE origin and SIE month situations.

Clicking on the Print icon displays it on the screen; the RESPROD listing may then beprinted.resprod.pdf

5.2 Forecast costs (S2 and S2D)

Clicking on this option opens the Direct Costs Valuation by Natures screen (P-S2) whichshows, for each activity, code, name, type of activity, production origin, production month,month direct cost broken down by SIE natures and total month direct cost.

The lower part shows the same data for the entire job.

Clicking on the Print icon displays it on the screen; the S2 listing may then be printed.

Clicking on the S2D icon opens the Direct Costs Valuation by Natures screen (S2D) whichshows an activity with all its budgetary units.

Next/Previous Activity icons are provided for moving between activities.

Clicking on the Print icon displays it on the screen; the S2D listing may then be printed.

s2.pdfs2d.pdf

5.3 Real data (S3)

If the automatic transfer of SIE data (DMES2) has not been carried out, a warningappears when this option is clicked, asking if they are to be entered manually.

Clicking on Yes opens the screen for entering SIE costs for Monitoring manually, in whichthe real costs for the month are entered in euros.

Once entry has ended, click on the Validate icon.

The Monitoring summary (S3) screen appears, showing the real and forecast data in themonth and the deviations (in amount and percentage) for the month and quarter origin.

Clicking on the Print icon displays it on the screen; the S3 listing may then be printed.

The real cost data for the month entered manually may be changed until the automatictransfer of SIE data (DMES2) is carried out; after this, they are blocked.

When the job is a temporary joint venture, the screen contains a Temporary joint venture

button; clicking on this shows the part of the job belonging to FCC.
http://resprod.pdf/http://s2.pdf/http://s2d.pdf/http://s2d.pdf/http://s2.pdf/http://resprod.pdf/


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It is necessary to enter the incomes and real costs for the month for the internal centrepreviously, using the relevant editors.

Printing provides a 100% listing (temporary joint venture button unmarked), a listing of the

FCC participation in the temporary joint venture (temporary joint venture button marked)and a listing for the internal centre.

5.4 Planeco data (DMES1)

This option allows the forecast planning data to be transferred automatically to SIE; thismust be carried out every month.

Clicking on PLANECO Data opens a dialogue box for choosing the unit (hard disk,diskette, etc) to which the data are to be copied.

Clicking on the Validate icon opens a second dialogue box for entering the PLANTEC jobcode and version from which the mileposts and job end date will be retrieved.

Clicking on the Validate icon starts the copying process.

In order to make the copy using the hard disk, Planeco and SIE must be installed on thesame machine.

5.5 SIE data (DMES2)

This option allows the automatic transfer of real data from SIE to planning; this must be

carried out each month.

Clicking on SIE Data opens a dialogue box for choosing the unit (hard disk, diskette, etc)from which the data are to be retrieved.

Clicking on the Validate icon starts the copying process.

5.6 New Monitoring

Clicking on this option displays a warning that it is necessary to make a back-up copy todiskette before changing phase.

If this has not already been done, click on NO and choose the Copy Active Job option inData Block to carry it out.

Clicking on YES opens the SIE Origin Production screen for checking the production data.

Clicking on the Validate icon opens the Total Job SIE Origin Costs screen for checking thecosts data.

Clicking on the Validate icon opens a new Monitoring.

If there are differences in either of these two screens, click the Cancel icon to return to the

last Monitoring and make the necessary corrections.


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The Planeco application checks that the four Monitorings (three in the first quarter) foreach of the official revisions for January, May and September are carried out.

5.7 Open revisionOnce the last Monitoring for each quarter has been carried out, this option opensRevision.

These revisions can only be carried out in the official months of January, May andSeptember.

Clicking on this option displays a warning that it is necessary to make a back-up copy todiskette before changing phase.

If this has not already been done, click on NO and choose the Copy Active Job option in

Data Block to carry it out.

Clicking on YES opens the SIE Origin Production screen for checking the production data.

Clicking on the Validate icon opens the Total Job SIE Origin Costs screen for checking thecosts data.

Clicking on the Validate icon opens a new revision.

If there are differences in either of these two screens, click the Cancel icon to return to thelast Monitoring and make the necessary corrections.

While in the revision phase, origin listings may be obtained for the last Monitoring.


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6 Review menu

6.1 Production (P-2)

This option allows the editing of the jobs budget and has two sections.

6.1.1 Ordinary production (P-2)


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The process is the same if the budget has been imported and for any updates or changesto the budget.

On entering the P-2 screen, chapters may be entered directly in it or in the Chapters Treescreen by clicking on the Chapters Structure icon. The point (.) is the separator for sub

chapter levels, that is, the method of creating sub-chapters is by entering cc.sc (e.g.,01.01 or 1.1 will create sub-chapter 1 of chapter 1). Up to 10 sub-levels may be created.


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The rest of the data for the chapter or sub-chapter are then entered:

- Description.

- Pass K (by default, that of the job will be shown when these data have been definedas not unique; if they have been defined as unique in P-1, the data will be shown andcannot be changed).

- VAT.

- Whether the chapter is open or closed.

A special chapter has been defined to collect production due to interests for delay andfinancial interests, with the IN code.

The following data are entered from the budgetary units editor:

- Code, between 1 and 999.

- Description.

- Unit of measurement, selected from the units of measurement table.

- Situation of the unit, which may be:

- 0: budgetary units for the initial adjudicated project.

- 1: new budgetary units (contradictory prices), financially approved.

- 2: new budgetary units (contradictory p

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Economic Planning Help 63