Economic Development and European Policies Directorate

City of Venice

Financial and administrative procedureFinancial and administrative proceduress

LAPs & RAPsLAPs & RAPs Project Project

Community action programme to combat social exclusion 2002-2006

Second transnational exchange programme

Call for proposal VP/2004/004 under 2005 budget line 04.040202

Dossier n. 2004/VP004/10136

2nd Steering Group Meeting

Rome, 3 – 6 May 2006

Economic Development and European Policies DirectorateCity of Venice

Economic Development and European Policies Directorate

City of Venice

Local Coordination BudgetLocal Coordination BudgetFinancial ReportFinancial Report

All eligible costs for the implementation of the project must be paid within the budget period 15/9/2005 to 31/8/2006 (YEAR ONE)

The only costs that partners will have to account for are:

1) Staff costs:– Cost for coordination;– Staff Cost;

2) Travel:– Travel;– Substistance

3) Cost for Sevices:– Information, pubblication and dissemination cost;– Catering;

4) Administration cost:– Immovable property cost for meeting room;

Economic Development and European Policies Directorate

City of Venice

Relevant documents to be filled in by the partners and submitted to the Coordinator:

Financial Report; Note of expenses – Local coordination Budget;

The cost incurred by each partner will be refunded as soon as the note of expenses is received together with original invoices.

Very important notes:

Expenditure must not exceed the amount of the Local Coordination

Budget € 10.800,00 All the originals proof of payments for LCB cost must be attach to

the Note of expenses.

Local Coordination Budget’ reimbursment Local Coordination Budget’ reimbursment

Relevant documentsRelevant documents

Economic Development and European Policies Directorate

City of Venice

The costs related to the LCB will be reimbursed according to the following procedures:

Fill in the Financial report as follow:

Procedures N. 1

DescriptionDescription AMOUNTL AMOUNTL covered by own covered by own resourcesresources

AMOUNT covered AMOUNT covered by UE fundingby UE funding

TOTALTOTAL

FINANCIAL REPORT TEMPLATEFINANCIAL REPORT TEMPLATE

Small description of the cost incurred

Description of expenses incurred - This amount will be refunded by the coordinator as UE Co financing

Description of the cost incurred to cover your cash contribution – This amount will not be refunded

Please don’t fill this cell

Economic Development and European Policies Directorate

City of Venice

Fill in the table of the Note of expense – Local coordination Budget just with the expenses you asking the reimbursement for, as UE contribution.

Procedures N. 2

Date

Detailed expenses

Currency Amount in euro

TOTAL

Note of expensesTable

The related cost will be refunded as soon as the note of expenses is received

together with original invoice.

Economic Development and European Policies Directorate

City of Venice

AGREED ACTION

DOCUMENTS SITUATION

PARTNER

LOCAL COORDIANTION BUDGET FINANCIAL REPORT BANK DETAILS WEB

ASDAOK NO NO OK

COMUNE DI CROTONEOK OK OK NO

COMUNE DI ROMAOK OK OK NO

FONDAZIONE BRODOLINI

OK OK OK OK

INSTITUTO DE SEGURANCA SOCIAL

PORTUGAL

OK OK OK OK

MINISTRY OF LABUR AND SOCIAL AFFAIRS

OK OK OK OK

MUNICIPALITY OF THESSALONIKI

GREECE OK OK OK NO

JZSSLOVENIA OK OK OK OK

FECMESOK NO OK NO

Economic Development and European Policies Directorate

City of Venice

AGREED ACTION

DOCUMENTS SITUATION

PARTNER LC MEMBERSHIP (2)SG MEMBERSHIP (2)

LDG MEMBERSHIP (12)

PREW MEMBERSHIP (3)

ASDAOK OK NO NO

COMUNE DI CROTONEOK OK 12 TO BE IDENTIFIED

COMUNE DI ROMAOK OK 13 TO BE IDENTIFIED

FONDAZIONE BRODOLINI

OK OK 11 OK

INSTITUTO DE SEGURANCA SOCIAL

PORTUGAL

OK OK 7 OK

MINISTRY OF LABUR AND SOCIAL AFFAIRS

OK OK 15 TO BE IDENTIFIED

MUNICIPALITY OF THESSALONIKI

GREECE NO NO NO NO

JZSSLOVENIA OK OK 7 OK

FECMESOK OK 8 NO

Economic Development and European Policies Directorate

City of Venice

AGREED ACTION

LOCAL DEVELOPMENT ACTIVITIES DOCUMENTS SITUATION

PARTNERMinutes/report of the Local Group Meeting

Invitations to the Local Group Meeting

List of participants to the Local Group

MeetingASDA NO NO NO

COMUNE DI CROTONE NO NO NOCOMUNE DI ROMA NO OK NO

FONDAZIONE BRODOLINI

NO NO NO

INSTITUTO DE SEGURANCA SOCIAL

PORTUGALOK OK OK

MINISTRY OF LABUR AND SOCIAL AFFAIRS

NO NO NO

MUNICIPALITY OF THESSALONIKI

GREECENO NO NO

JZSSLOVENIA

OK OK OK

FECMES NO NO NO

Economic Development and European Policies Directorate

City of Venice

AGREED ACTION

REMBURSMENT SITUATION

PARTNERREMBURSMENT

SGM 1REMBURSMENT

PREW 1

NOTE OF EXPENSES FOR LOCAL COORDINATION

BUDGETASDA NO NO NO

COMUNE DI CROTONE OK NO NOCOMUNE DI ROMA OK OK NO

FONDAZIONE BRODOLINI OK OK OKINSTITUTO DE SEGURANCA

SOCIAL PORTUGAL

OK OK OK

MINISTRY OF LABUR AND SOCIAL AFFAIRS

OK NO

MUNICIPALITY OF THESSALONIKI

GREECEOK NO NO

JZSSLOVENIA

OK OK OK

FECMES NO NO NO