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SAP-EBP Shopping Cart n-step Dynamic Parallel Approval
●IBM logo must not be moved, added to, or altered in any way.
For client presentations, client’s logo may go in this area
Karthik C Sunil
Contents
Introduction
Objectives
BAdi Implementation
Approver Table
Workflow changes
Actual Results
Reusability
References
Summary
Appendix
Introduction
● What is EBP○ Enterprise Buyers Professional is a component of SRM provided by SAP
● Advantages ○ Enterprise Buyer shortens the procurement process cycle time and saves
the company money
● Process ○ The process begins with the creation of a shopping cart and ends with the
posting of the invoice. ○ Buyers create the shopping carts through web, which are sent to the
required approvers for the approvals
● Technology○ SAP Business Workflows are used to handle these approval
process
Introduction - EBP Architecture
Intranet/Extranet/Internet
Web browser
Enterprise Buyer
Web server/
ITSEnterprise
Buyer
ALE/BAPIs
SAP/non-SAP
BackendSystem
BusinessWorkflow Approval
HTTP
EBP Scenario
Shopping CartItem Qty
PensMethane
1000 Pcs100 Lts
Total 2000
Approvers1. Line Manager 12. Line Manager 23. Approver for
Chemicals
WorkflowProcess
Workflow Approvals
● Managerial Approval○ Organization Structure
● Special Approval○ Product Category○ Plant○ Purchase Organization
● Parallel Approval○ Approvals are independent○ Reducing the process time
● Dynamic Approval○ Determining approvers at runtime
● Cart Level Approval○ No Item level approval possible
Shopping cart created
Manager 1
Manager 2
Special approval 1
Special approval 2
Cart approved
Based on Product category
Product Category
Special Approval
Table
USXXXX3Electronics
USXXXX2Chemicals
USXXXX1Oils/Coolants
ApproverCategory
Gap Analysis
● EBP Has …○ Dynamic approval, but without parallel branch
supported○ Parallel approval, without dynamic approval facility
● EBP Doesn’t have …○ The Standard EBP system does not contain the
Workflow for handling the n-Step Dynamic Parallel branch approval facility
Objective
● Objective of this presentation:○ Enabling BAdi and selection of the approvers
dynamically
○ Extend the standard workflow to support n-step dynamic parallel approval
Solutions
● Dynamic Approval BAdi○ BADI definition BBP_WFL_APPROV_BADI has to be
implemented
○ Method GET_REMAING_APPROVERS has to be defined
BAdi Calls
Shopping Cart Transactions
Actions during transaction
Approver Preview
Cart Save
Create
Change Cart
Check Status
BAdi
Method call
GET_REMAING_APPROVERSImporting
OBJECT_ID: OBJECT_TYPE:GUID ACTUAL_APPROVAL_INDEXAPPROVAL_HISTORY_TABLE
ExportingAPPROVAL_TABLENO_FURTHER_APPROVAL_NEEDED
Method Details
● Determine number of approvers depending on various conditions
● Pick up Managerial Approvers from Organization Structure● Pick up Special approvers from custom database tables● Arrange the appropriate approver sequence● Populate the approver table, and passed out via BAdi
Approver TableShopping cart
created
Manager 1
Manager 2
Special approval 1
Special approval 2
Cart approved
Branch 1
Branch 2
LevelBranchApprover
22Special Appr 2
12Special Appr 1
21Manager 2
11Manager 1
Level 1
Level 2
Standard Workflow
● EBP has been provided with an n-step workflow (WS14000134)
● There is no parallel branch supported in the standard product
Standard WorkflowGet Next Approver
(BADI)
Any more approvers
Approval Shopping Cart
Increment Index
Get Next Approver (BADI)
Yes
End
No
Get Next Approver (BADI)
Any more approvers
Approval Shopping Cart
Increment Index
Get Next Approver (BADI)
Yes
End
No
Get Next Approver (BADI)
Any more approvers
Approval Shopping Cart
Increment Index
Get Next Approver (BADI)
Yes
No
Shopping Cart Created
Branch ID - 1 Branch ID – 2
ModifiedWorkflow
BAdi Architecture
Shopping cart
Item 1
Item 2
Item 3
Item 4
Item n
…
Header
BAdi
Approvers
OrganizationStructure
ManagerialApprovers
Special Approvals
Table
SpecialApprovers
GET_REMAING_APPROVERS
Prepare approver Table
Workflow Runtime
PreviewSave
ApproverTable
Approver Preview
Approver Preview
Approver Preview
Approver Preview
Reusability in other projects
● Who can reuse this solution ?
○ Organizations which use EBP for their procurement process and need a parallel/independent and dynamic approval system
○ Who wants to reduce the approval process time
References
● One can find the more info on ICM with the title “SAP-EBP Shopping Cart with n-step Dynamic Parallel Approval”
● More on EBP can be found at SAP help http://help.sap.com/saphelp_srm40/helpdata/en/cf/4813fac6cbba46a6d67e14abdb1480/content.htm
Summary
● Business Need: To have independent managerial and
special approval● Objective: To have a parallel dynamic approval system for
EBP shopping cart● Implementing n-step dynamic BAdi● Populating Approval Table, understanding approver index
and branch index● Enhancement of the standard workflow● Reusability of the system in other projects
Appendix A
● Event linkage
Appendix B
MOVE guid TO lv_guid.CASE object_type.* ====================== shopping cart =========================== *WHEN c_shop.*** get the details of the shopping cartCALL FUNCTION 'BBP_PD_SC_GETDETAIL'EXPORTINGi_guid = lv_guidi_object_id = object_idIMPORTINGe_header = ls_header.
IF ls_header-total_value < 490000000.*** 2 step approvalCASE actual_approval_index.WHEN 0.ls_approver-approval_index = 1.ls_approver-approval_agent = 'USMANAGER1'.ls_approver-name = 'Arthur Manager1'.ls_approver-approval_description = 'First approval step'.APPEND ls_approver TO approval_table.
ls_approver-approval_index = 2.ls_approver-approval_agent = 'USMANAGER2'.ls_approver-name = 'Arnold Manager2'.ls_approver-approval_description = 'Second approval step'.APPEND ls_approver TO approval_table.ls_approver-approval_index = 2.ls_approver-approval_agent = 'USMANAGER4'.ls_approver-name = 'Thomas Manager4'.ls_approver-approval_description = 'Second approval step'.APPEND ls_approver TO approval_table.
WHEN 1.ls_approver-approval_index = 1.ls_approver-approval_agent = 'USMANAGER1'.ls_approver-name = 'Arthur Manager1'.ls_approver-approval_description = 'First approval step'.APPEND ls_approver TO approval_table.
ls_approver-approval_index = 2.ls_approver-approval_agent = 'USMANAGER2'.ls_approver-name = 'Arnold Manager2'.ls_approver-approval_description = 'Second approval step'.APPEND ls_approver TO approval_table.ls_approver-approval_index = 2.ls_approver-approval_agent = 'USMANAGER4'.ls_approver-name = 'Thomas Manager4'.ls_approver-approval_description = 'Second approval step'.APPEND ls_approver TO approval_table.WHEN 2.ls_approver-approval_index = 2.ls_approver-approval_agent = 'USMANAGER2'.ls_approver-name = 'Arnold Manager2'.ls_approver-approval_description = 'Second approval step'.APPEND ls_approver TO approval_table.ls_approver-approval_index = 2.ls_approver-approval_agent = 'USMANAGER4'.ls_approver-name = 'Thomas Manager4'.ls_approver-approval_description = 'Second approval step'.APPEND ls_approver TO approval_table.WHEN OTHERS.no_further_approval_needed = 'X'.ENDCASE.ENDIF
Code snippet for GET_REMAINING_APPROVERS method
Q & A
Questions please ???How
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