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eBeam Workspace

Version 1.0

© Luidia Incorporated, 2011

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Copyright © 2011 Luidia, Incorporated

Table of Contents

About... 4Setup 5 Minimum System Requirements 5 System Setup 6 Bluetooth Wireless Configuration 10 Configuring the Bluetooth Receiver 11 Wireless Connection Settings 13 Changing the Friendly Name 14 Security Options 15 Interactive Hardware Detection 17 Calibration 19Getting Started 20 Working with Workspace Tool Palettes 20 The Interactive Stylus 22 Gesture Based Navigation 24 Wireless Tablet for Workspace 28The Welcome Menu 31The Workspace Environment 32 Workspace Button Menu 34 Workspace Taskbar Menu 36 Workspace Toolbar 37 Workspace Tool Palettes 39 Desktop Tools 40 The Desktop Tools Palette 40 Screen Annotation 41 Recorder 42 Workspace Window 43 Snapshot 43 Screen Annotation Tools 44 The Screen Annotation Tools Palette 44 Pen Tool 45 Shapes Tool 46 Redo Tool 47 Eraser Tool 48 Mouse Tool 49 Save Tool 50 Undo Tool 51 Highlighter Tool 52 Workspace Tools 53 The Workspace Tools Palette 53 Pen Tool 54 Shapes Tool 55 Slide Forward Tool 56 Eraser Tool 57 Select Tools 58 Undo Tool 59 Slide Back Tool 60 Highlighter Tool 61 Slideshow Tools 62 The Slideshow Tools Palette 62 Pen Tool 63

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Shapes Tool 64 Slide Forward 65 Eraser Tool 66 Exit Slideshow Presentation Tool 67 Mouse Tool 68 Slide Back 69 Highlighter Tool 70Workspace Options & Preferences 71 Software Options & Preferences 71 Annotations 74 Software Updates 75 Sharing Options & Preferences 76 Proxy Server Setup 76 Adding a Meeting Server 77 System Preferences - Windows Control Panel 78Workspace Features 80 Workspace Elements 80 Wokspace Elements Edit Toolbar 84 Hyperlinked Elements 87 Import PowerPoint, Excel, and Word Documents 89 Exporting Documents into Workspace 91 Background Settings 92 Text Tool 95 Playback 97 Recorder 98 Document Camera 102 Master Page 106 Layers 107 Snapshot 110Shared Meetings 111 What is a shared meeting? 111 Sharing a Meeting 112 Join a Meeting 114 Sending an Invitation 115 Accepting an Email Invitation 116 Participants 117 Chat 118Troubleshooting 119 Interactive Hardware Detection 119 Data Capture 120 Workspace 122 Shared Meetings 123 Tool Palettes Not Found 124 Document Camera 125 Wireless Tablet for Workspace 126

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About...

eBeam Workspace SoftwareVersion 1.0.2

eBeam Edge for Business is Luidia’s new interactive whiteboard product built specificallyfor business users. It comes with the state-of-the-art eBeam Edge hardware system,eBeam Workspace software, and eBeam LiveWire.

eBeam Workspace software is a valuable conference room tool for businesses. Workspacedigitizes your whiteboard content – whether you’re brainstorming from scratch or annotatingon top of a PowerPoint presentation. Its streamlined interface allows anyone to walk into aconference room and begin using the software without wasting valuable time trying tounderstand how it works. The Workspace suite of tools also allows you to use familiarsoftware programs while still annotating and capturing notes using the eBeam stylus andinteractive technology.

eBeam Edge for Business with eBeam Workspace gives any organization the ability toeffectively collaborate, efficiently capture and clearly communicate ideas in person or overthe web in real time. With the ability to annotate on-the-fly, create and save multi-pagebrainstorm sessions, and mark up any content on your computer, eBeam takes yourcollaborative meetings to the next level. Unlike conferencing solutions eBeam Edge withWorkspace software fosters true collaboration by creating an interactive whiteboard spacethat can be shared on the web, allowing anyone on the team to contribute easily, andincreasing team interaction and productivity.

Copyright 2011 Luidia, Inc. All rights reserved.

The publications included with the interactive product are protected by copyright, and all rights are reserved. No partof it may be reproduced or transmitted in any form or by any means for any purpose without express prior writtenconsent from Luidia, except as expressly permitted herein. Information in this document is subject to change withoutnotice and does not represent a commitment on the part of Luidia.

The software described in this publication is furnished under license and may only be used or copied in accordancewith the terms of such license.

Rev 1.0.b

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Setup

Minimum System Requirements

Windows-compatible computer with Pentium IV or equivalent with 512MB RAM

Windows XP/Vista/7

40 MB available hard drive space

65K color SVGA or comparable high performance video card

CD-ROM drive or Internet connection (for software installation)

Internet connection (for participating in shared meetings)

One available USB port or Bluetooth connection

Digital projector or display device attached to computer

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System Setup

This section demonstrates the quick setup instructions for the eBeam(R) Edge(TM) receiver.The most recent documentation can be found in the Products section at http://www.luidia.com.

Connect your projector to your computer.

Turn on your projector and align/focus the image on theboard.

Connect the eBeam USB cable to your eBeam Receiver.

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Peel the Command Adhesive backing from the Receiver.

Hold the Receiver and prepare to place it carefully in theindicated location.

Place the Receiver so that it is centered vertically on theboard and parallel to the frame.

Press the Receiver firmly against the board for best

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adhesion.

Install the AAA battery in your eBeam Stylus.

Connect the eBeam USB cable to your computer USBport.

Insert the eBeam software CD and install.

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Launch the eBeam software and calibrate the system.

Finished! Now enjoy your new eBeam interactivewhiteboard.

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Bluetooth Wireless Configuration

Your Bluetooth COM Port and interactive software COM port settings must be identical. Youmust specify the same communications settings for the Bluetooth wireless receiver in boththe computer’s Bluetooth software and in the interactive software.

Set up a Bluetooth Wireless connection to the receiver

1. Create a connection between the Bluetooth software and the Bluetooth WirelessReceiver.

Use your computer’s Bluetooth configuration manager software to enable PC-to-wirelessreceiver communications. The configuration manager assigns a Communication Port(COM Port) for wireless communication to the receiver. You will need this information toconfigure your software.

Note: In the case where Windows assigns both an incoming and outgoing COM port forbluetooth communication, assign the outgoing port as your COM port in the SystemPreferences dialog.

2. Launch the interactive software.

Your interactive software will automatically scan your PC COM ports for the BluetoothWireless Receiver. During the scan a notification message will pop up on the WindowsTaskbar Menu that displays the COM port scan progress.

3. If the interactive software is unable to detect the Bluetooth Wireless Receiver:

a) Open the System Preferences dialog.

b) Select Connect to and specify the COM port that your PC Bluetooth software hasassigned to your receiver.

c) Select OK.

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Configuring the Bluetooth Receiver

The Wireless Connection Settings utility is used to make changes to the BluetoothWireless receiver. The receiver must be connected to the PC with a USB cable in order to usethis utility.

The following topics are discussed below:

Bluetooth Receiver Hardware Setup – Requires a USB connection between the receiverand the PC.

Wireless Connection Settings

Changing the Friendly Name

Security Options (Discovery, Authentication, Encryption)

Note: If you are not using hardware provided by eBeam, see your OEM hardware setupmanual for instructions.

Bluetooth Receiver Hardware SetupTo use the Wireless Connection Settings Utility with the Bluetooth Wireless receiver:

1. Attach the USB cable to the Bluetooth Wireless receiver (smaller mini-b or micro-bconnector) and the Windows computer (larger USB-A connector).

2. Check the Bluetooth Wireless receiver and verify that the green LED around the logo isglowing. This indicates that the receiver is powered.

3. Launch the interactive software and open the System Preferences dialog.

4. Select the Bluetooth Configuration button.

The utility will automatically attempt to detect the Bluetooth Wireless receiver.

If the Wireless Connection Settings Utility is unable to detect the Bluetooth Wirelessreceiver, do the following:

o Verify that you are using an eBeam Bluetooth Wireless receiver. The WirelessConnection Settings utility will not detect the eBeam System 3 Serial or USB Onlyreceivers.

o Verify that the Bluetooth Wireless receiver is connected directly to the computervia a USB cable connection. The Wireless Connection Settings utility cannot detectthe receiver over a Bluetooth connection.

o If you have attached the Bluetooth Wireless receiver to a USB hub, plug the USBcable directly into the PC and then restart the Wireless Connection Settings Utility.

o If you have more than one eBeam system attached to the PC, disconnect all otherreceivers and then restart the Wireless Connection Settings Utility.

5. When the Wireless Connection Settings Utility has detected the receiver, theconfiguration screen appears. See Wireless Connection Settings for settings information.

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Wireless Connection Settings

The Wireless Connection Settings Utility screen contains the following options:

Friendly Name The Friendly Name is the name for the Bluetooth receiver that is listed on the PC when yousearch for Bluetooth enabled devices.

For information about changing the Friendly Name, see Changing the Friendly Name.

Security The Security options allow you to determine who is allowed to use the Bluetooth receiver.The security options you can set include:

Allow the eBeam receiver to be discovered by Bluetooth enabled devices

Require Authentication (and set Passkey/PIN)

Use Encryption

Help Opens the Help system for the Wireless Connection Settings utility.

Apply New Settings Applies changes selected during this session and closes the Wireless Connection Settingsutility.

Cancel C loses the Wireless Connection Settings utility without accepting any of the changes made.

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Changing the Friendly Name

The Friendly Name is the name for the Bluetooth Wireless receiver that is listed on a PC,Mac or hand-held devices that searches for nearby Bluetooth-enabled devices. The BluetoothWireless receiver is shipped with a default generic Friendly Name.

To change the Friendly Name:

1. Select the Change button.

The Change Friendly Name dialog box opens and displays the current Friendly Name forthe receiver.

2. Type a new Friendly Name into the New Name text box

3. Select OK to accept the new name, or Cancel to quit.

4. Select the Apply New Settings button to accept these settings.

Note: There is an 8 character limit for the Friendly Name.

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Security Options

The Security Options allow you to determine who is allowed to use the Bluetooth Wirelessreceiver. The security options you can set are:

Discovery

Authentication

Encryption

Allow eBeam to be Discovered by Bluetooth-enabled DevicesThe Allow eBeam to be discovered… option lets you set whether your Bluetooth Wirelessreceiver can be automatically detected by Bluetooth enabled devices.

If you set the Bluetooth Wireless receiver to not discoverable, other Bluetooth enableddevices will not be able to detect it without knowing its Friendly Name.

If you set the Bluetooth Wireless receiver to discoverable, Bluetooth-enabled devices candetect the Friendly Name of the receiver when they search for other Bluetooth-enableddevices.

1. Do one of the following to set the receiver discovery option:

o To allow discovery: Check the Allow eBeam to be discovered… checkbox.

o To disallow discovery: Uncheck the Allow eBeam to be discovered… checkbox.


Require Authentication (and set Passkey / PIN)The Require Authentication option allows you to do the following:

Limit access to the Bluetooth Wireless receiver to only those people who have the PINnumber for the receiver.

Select or deselect encryption for wireless transmissions

To enable authentication:

1. Check the Require Authentication checkbox.

2. Select the Change button.

The Change PIN dialog box opens.

3. Type a Passkey / PIN into the Enter New PIN text box. (The default passkey is 1234. Be sure to change it.)

4. Select OK to accept the new Passkey/PIN, or Cancel to quit.


To disable authentication:

1. Uncheck the Require Authentication checkbox.

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Use EncryptionEncryption ensures that wireless transmissions are secure from unauthorized access.Encryption is available only when Require Authentication has been checked.

To turn on encryption:

1. Check the Use Encryption checkbox.


To turn off encryption:

1. Uncheck the Use Encryption checkbox.


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Interactive Hardware Detection

Every time you launch the software or select Detect System from the Workspace taskbarmenu, the software attempts to connect your interactive hardware. If the interactive receiverhardware is not detected, you are prompted to connect to the hardware. In some versions ofthe Workspace software, even when a valid activation code is detected you might beprompted to connect to the interactive hardware.

Detecting your interactive hardwareDisabling the hardware detection prompt

Detecting your interactive hardwareIf the Detect Interactive Receiver dialog has appeared, then your software is unable tofind your interactive hardware. The software will search for USB and Bluetooth systemsautomatically.

If you do not wish to connect to interactive hardware, select the Cancel button.

If your interactive receiver is not detected, try the following and then select Retry:

Make sure that your cables are all securely plugged in, that your Hardware Setup iscomplete, and that your interactive hardware is powered up.

If you are using a Blueooth connection, check your Windows PC Bluetooth WirelessConfiguration. Select the Setup button to open System Preferences. Verify that theCOM port selected matches the COM port assigned by your Bluetooth configurationmanager.

If Autodetect is selected, change the setting to connect using Connect To and attemptthe connection again.

If you have attached a receiver to a USB hub, plug the USB cable directly into the PCinstead and then Retry.

Some third party software packages interfere with the USB port(s) and make it difficultfor the software to create a connection. See Interactive Hardware Detection.

Is there a PDA (Palm or PocketPC device) attached to your computer? If so, shut down allprograms (such as synchronization programs) currently running which might be holdingopen a communication port for that PDA.

Disabling the hardware detection prompt

Every time the software attempts to connect to the hardware you will be prompted toconnect to the interactive hardware. If a valid activation code or security key is detected youmight still be prompted to connect to the interactive hardware. This prompt exists to assistusers who use the software with both a software activation and hardware connection.

You can turn this notification on/off by navigating to the System Preferences > Systemtab and selecting the Always display notification when interactive hardware not foundcheckbox.

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Calibration

Calibrating Your SoftwareEach time you start up the software, you will be prompted to calibrate. Always perform thecalibration step unless you are certain the projector and the interactive receiver have notbeen moved since the last use.

To calibrate:

1. Set up the hardware as described by the setup instructions included in the box.

2. Connect the interactive software to the hardware.

3. If the software has not been calibrated before, the calibration screen will automaticallyopen. To manually start the calibration:

o When prompted to calibrate, select Yes, or

o Select Calibrate Interactive Area... from the Workspace taskbar menu.

4. Multiple monitors

If your Windows PC detects multiple monitors, you will see the message Click here tocalibrate this screen (press ESC to cancel calibration).

Tap your Interactive Stylus on the projection area.

5. Calibrate

Calibrate by tapping the Interactive Stylus on the targets on the projection area asdirected by the software.

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Getting Started

Working with Workspace Tool Palettes

You navigate the Workspace software using the Tool Palettes. The Desktop Tools Paletteprovides access to the Desktop Annotation and Workspace Tools Palettes.

The Tool Palettes are available globally when the software detects a receiver or validsoftware activation.

To show or hide the Tool Palette:

press the bottom button (Tool Palette button) on your Interactive Stylus, or

select Tool Palette from the Workspace taskbar menu.

See the following topics:

Tool Palette Map

Tool Palette Preferences

Gesture Based Navigation

Tool Palette Map

The Desktop Tools Palette gives you access to all of the major software features. Selectingthe Screen Annotation Tool (top) brings up the Screen Annotation Tools Palette. Selectingthe Workspace button (bottom) brings up the Workspace Tools Palette.

The Screen Annotation Tools Palette gives you all of the tools you need when you areannotating your desktop.

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The Workspace Tools Palette gives you the annotation and navigation tools necessary forworking in the Workspace window. This palette is available only when the Workspace windowis the active window. Any time you select an area of the screen that is not part of theWorkspace window the Workspace Tools Palette will change to the Desktop Tools Palette. Torestore the Workspace Tools Palette, select an area on Workspace window.

The Slideshow Tools Palette gives you the tools necessary to annotate and navigate aPowerPoint slide show. The Slideshow Tools Palette launches automatically when you run aPowerPoint slide show.

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The Interactive Stylus

The Interactive Stylus was created specifically for use with an eBeam-enabled projectionsystem. The Interactive Stylus behaves exactly like a mouse attached to your computer.

Model 305

In this document, we often refer to a tap on the board as opposed to a mouse click toindicate that you are using the Interactive Stylus to perform an action.

See Gesture Based Navigation for a description of advanced software navigation using theInteractive Stylus.

The following table shows the different components of the Interactive Stylus and what thosecomponents do.

Model 305

Menu Button The Menu Button is the equivalent of the right-clickbutton on your mouse.

Tool PaletteButton

The Tool Palette Button shows and hides theInteractive Tools Palette. This button is also used for Gesture Based Navigation.

Pen Tip The Pen Tip performs the same action as the left-clickbutton on your mouse.

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Battery Cap The battery cap unscrews counter-clockwise to allowyou to insert or replace the AAA battery (Model 305).

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Gesture Based Navigation

Gesture Based Navigation (gesturing) is an advanced navigation style that allows you tonavigate the various Tool Palettes using click-sweep motions of the Interactive Stylus.

Gesturing allows you to select between tools and tool properties without needing to havethe Tool Palette visible on the screen.

See the following topics for more information.

Activate Gesture Based Navigation

How Gesturing Works

Mapping a Gesture to a Tool

Mapping a Gesture to a Property

Activate Gesture Based Navigation

To activate gesture based navigation, go to the Workspace Taskbar Menu , select Options,and select the Gesture Based Navigation checkbox.

How Gesturing Works

Using the Interactive Stylus

The diagram on the leftdemonstrates what each of thebuttons on the InteractiveStylus are used for.

The bottom button (buttonfurthest from the tip) is the Tool Palette button that is usedto show and hide the ToolPalette.

The Tool Palette button is alsoused in gesturing.

How to Gesture

All gesture selections are performed using the Tool Palette button on the Interactive Stylus

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without touching the stylus to the projection surface. To gesture, hold the Interactive Stylusso that you can comfortably press the Tool Palette button with your finger.

Gestures can be performed anywhere on the screen area, regardless of the visibility orlocation of the Tool Palette.

A gesture begins when you press and hold the Tool Palette button and ends when thebutton is released. The invisible path of motion that is drawn between pressing and releasingthe Tool Palette button determines the gesture selection.

The following sections use gesture maps to show how to select various tools and properties.Refer to the key (below) for definitions of the symbols in the maps.

Gesture Map Key

Press and hold the Tool Palette button

Moving with Tool Palette button depressed

Release Tool Palette button

Mapping a Gesture to a Tool

The diagram below shows how a tool can be selected by gesturing in a single direction.

One tool can be selected at a time by gesturing a straight line from any point on the screento the direction of the desired tool.

For example, to launch the Recorder from the Desktop Tools Palette (shown above), simplygesture to the right as shown in the following gesture map.

Mapping a Gesture to a Tool Property

A tool property is some defining characteristic of a tool. In the case of the Pen Tool, the toolproperties are pen color and line thickness.

Each tool might also have a property ring that can have from 4 to 8 different selections. Forinformation on how to select a single property from a property ring, see Select a Property.

It is only possible to use one property ring at a time. If you have just gestured to select a

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color but now want to select line thickness, you must change the property ring. See thefollowing topics for information on how to change between the different property rings.

Select a Tool Property Switch to the Color Property Ring Switch to the Line Thickness Property Ring

Select a Tool Property

A property ring for a tool from an Interactive Tools Palette may have 4 or 8 selections perring.

For example, as shown in the illustration below, the eraser tool has 1 property ring with 4property choices (eraser widths of 3, 12, 20, and 30 pixels).

In the case of the eraser, an eraser size can be selected by gesturing a straight line fromany given point on the screen to the direction of the desired eraser size and then back againto the starting point, all in one motion. To select the 3 pixel eraser size, gesture a straightline from any given point on the screen to the left and then back again to the starting point.See gesture map below.

Switch To The Color Property Ring

To switch to the color property, begin a gesture from any given point on the screen anddraw a straight line to the left and then down - forming an approximate 90 degree corner.See gesture map below.

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Switch to the Line Thickness Property Ring

To switch to the thickness property, begin a gesture from any given point on the screen anddraw a straight line to the right and then down - forming an approximate 90 degree corner.See gesture map below.

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Wireless Tablet for WorkspaceThe eBeam Inscribe wireless tablet allows you to make annotations during presentations orwhile using Workspace utilizing just the wireless pen and tablet, and the Tablet Toolbar. Youhave a number of options for configuring the behavior of the tablet and pen, including Workspace Direct, Standard Mouse Mode, Absolute Mouse Mode and Relative Mouse Mode.


Installing the Wireless Tablet Pairing the Tablet Absolute and Relative Mouse Mode Standard Mouse Mode Workspace Direct Using the Tablet Toolbar

Installing the Wireless TabletInstalling the wireless tablet is a simple two-step process. First, install the driver, andsecond, pair the tablet and your PC.

Pairing the TabletPairing the tablet is the process of establishing communication between your PC and thetablet. You must do this before the tablet will function with your computer.

To pair the tablet1. Plug the receiver dongle, or key, into a USB port on your PC. 2. Turn on the wireless tablet by pressing its power button for at least three seconds. 3. Press the binding button on the back of the tablet and the binding button on the receiver

dongle simultaneously. Both the LCD display of the tablet and the blue LED of thereceiver dongle will blink.

4. Once the binding process has finished, notice that the LCD display of the tablet will show000 to 001. If binding multiple tablets to a PC, each tablet will show a unique three digitnumber.

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Absolute and Relative Mouse Mode

There are two ways to control the cursor when using the tablet--Absolute Mouse Mode andRelative Mouse Mode.

In Absolute Mouse Mode (the default setting), the area of the tablet is mapped directly to thescreen area. The upper right tablet area equals the upper right corner of screen. When Workspace Direct is turned on and you are using Absolute Mouse Mode, the tablet surfacemaps directly to the Workspace page.

In Relative Mouse Mode, the pen and tablet behave the way a mouse typically works, or likea touch pad on a laptop. You can touch down, make a mark, lift up the pen, move it to theleft or right, touch down again, and begin moving from the same spot on the screen. There isno direct or literal mapping of the tablet area to the screen workspace.

To select Absolute or Relative Mouse Mode1. Select the Pen Pad icon in the Windows Taskbar menu.

The Pen Pad control window displays.

2. Under the About tab in the Tracking Mode area, select the Pen (Absolute) or Pen(Relative) radio button.

3. Select OK.

Standard Mouse Mode

You can use the wireless tablet and pen in a standard manner to do the tasks you wouldtypically perform with a mouse, such as locating files, selecting items, launchingapplications, and generally navigating your computer's operating system.

When using the tablet and pen in standard mouse mode, here is what you need to knowabout using the pen: Left-click - Pressing the tip of the stylus against the tablet is the equivalent of a

left-click. Right-click - Pressing the button closest to the tip is the equivalent of a right-click. Double-click - Pressing the button farthest from the tip is the equivalent of a

double-click.

Workspace DirectWith Workspace Direct turned on, the entire tablet working area is mapped directly to thecurrent Workspace page. Since the pen and tablet cannot access anything outside of thecurrent Workspace page when Workspace Direct is turned on, you can use the pen with thetablet toolbar along the top of the tablet to select different tools rather than changing toolswith the floating Interactive Tools Palette.

To turn on Workspace Direct1. Begin using the tablet in standard mouse mode. 2. Launch Workspace. 3. Using the pen and tablet, press the Workspace Direct toolbar button on the far right end

of the tablet toolbar. Workspace Direct is now on, and the tablet's writing surface ismapped directly to the current Workspace page.

Note: If Workspace is not open, the Workspace Direct toolbar button is disabled.

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Using the tablet and pen with Workspace Direct turned onWhen using the tablet and pen with Workspace Direct turned on: Pressing the tip of the stylus against the tablet is the equivalent of a left-click. The button closest to the tip is disabled. Pressing the button farthest from the tip toggles back and forth between showing and

hiding the Tool Palettes.

Using the Tablet Toolbar

Mouse onDesktop/Selectin Workspace

If you are in Workspace, use this button to choose the Select Tool. Outside of Workspace, use thisbutton to select the Mouse on Desktop tool.

Color SpecificPen SelectionButtons (red,green, blue,black)

Outside of Workspace, use these buttons to annotate the desktop, then save your desktopannotations in Workspace. If you are in Workspace, use these buttons to select a red, green, blueor black pen to use on a Workspace page.

Color SpecificHighlighterSelectionButtons(yellow, green)

Outside of Workspace, use these buttons to annotate the desktop, then save your desktopannotations in Workspace. If you are in Workspace, use these buttons to select a yellow or greenhighlighter tool to use on a Workspace page.

Eraser If you are not in Workspace, the eraser tool is disabled. If you are in Workspace, it selects theeraser tool.

Pen andhighlighterthickness

If the pen or highlighter tool is currently selected (on the desktop or in Workspace), these buttonschange the thickness of the pen or highlighter. If the pen or highlighter tool is not selected, thesebuttons are disabled.

Undo/Redo Undo cancels the last change on a Workspace Page.

Redo allows you to redo the last undone change, provided you had previously used the UndoTool.

Full Screen inWorkspace

Press this button to either enter or exit full screen mode in Workspace. If you are not in Workspacethe button is inactive. This function is not available when Workspace Direct is on.

WorkspaceDirect

Press this button to turn Workspace Direct on or off.

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The Welcome MenuThe Welcome Menu appears when you launch the Workspace software.

Button Name Description

New Whiteboard Launches the Workspace window and presents a blank Page.

Open File Launches the Workspace window and prompts you to select a file to open.

Sharing Launches the Workspace window and prompts you to share or join ameeting. See Sharing a Meeting or Join a Meeting.

Mouse Use the Desktop Tools Palette to control your PC. This option will be shownonly if your Receiver is detected.

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The Workspace Environment

The Workspace software is made up of several components. The image below shows whereeach of the tools and menus are located and the listing below describes where to find moreinformation on each component.

Workspace Button menu Thumbnail Slider Tool Palette Page Workspace Toolbar Workspace Taskbar Menu

Thumbnail SliderThe thumbnail slider displays a listing of thumbnails for all Pages in your Workspace file.

Select a thumbnail to have the page displayed in the Page view.

Scroll through the thumbnails by dragging the thumbnails up and down.

Reorder your Pages by dragging a thumbnail by it's drag handle to a new location. As youdrag the thumbnail a line will appear showing where the thumbnail will be inserted when yourelease it.

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Hide the thumbnail slider by selecting the Show/Hide button located at the bottom of thethumbnail slider. The slider will shrink down to a tab. Show the thumbnail slider by selectingthe Show/Hide button again.

Resize the thumbnail slider by dragging it by the thumbnail slider drag handle located at thebottom of the thumbnail slider.

PageA Workspace Page is where all collaborative content is created, manipulated and stored.

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Workspace Button Menu

Workspace Button menu options are described below:

New New creates a new Workspace file after closing any previously opened files.

To create a new Workspace meeting file:

1. Choose Workspace Menu > New or press Ctrl+N.

2. If a file is open when New is chosen, Workspace prompts you to save the currentmeeting. Select Yes to save the meeting, No to close the meeting without saving,or Cancel to remain in the current meeting.

A new file is created every time Workspace opens.

Open... Open allows you to open a Workspace (*.esb), Scrapbook (*.esb), Capture (*.wbd),or PowerPoint (*.ppt) file. To open a file:

1. Choose Workspace Menu > Open, or press Ctrl+O.

A standard Open File dialog box appears.

2. Navigate to the *.esb file, and select that file.

3. Select OK.

Note: Workspace will also open *.wbd files created by previous versions of eBeamSoftware.

Import Import allows you to:

Import an Excel, PowerPoint or Word file to the background of the currentlyselected page, or

Merge an existing Workspace (*.esb), Scrapbook (*.esb), or C apture (*.wbd) fileto the currently open file.

Note: Import is disabled during a shared meeting.

Save Save allows you to save a Workspace (*.esb) file. To save a Workspace file:

1. Choose Workspace Menu > Save, or press Ctrl+S.

2. If the file has been saved before, it is saved again under the existing name.

If this is the first time the meeting has been saved, the standard Save As dialog boxopens.

Save As... Save As allows you to save a new Workspace (*.esb) file, or to save an existingWorkspace meeting file under a new name.

To save a Workspace file:

1. Choose Workspace Menu > Save As.

2. The standard Windows Save As dialog box opens.

3. Enter a meeting name and select the folder location. The default folder location isunder My Documents in My Workspace.

4. Select the file type from Save as type.

5. Select the Page Range to save by selecting the appropriate Page Range radiobutton located at the bottom of the Save As dialog:

o All - The default range is All pages. This is also the only option availablewhen the Workspace file has only one page.

o Selected - Saves only selected pages. You can select multiple Pages byclicking on each Thumbnail while holding down the Ctrl key.

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o Pages - Allows you to select a range of pages to save.

Note: If you have not previously saved the file, any unselected pages will be lostwhen you use the Selected or Pages options and are saving to either *.esb or *.wbd.

6. Select OK.

Print... Print opens the standard Print dialog box. This dialog allows you to select a pagerange and the number of copies you want to print. The default settings are to print allpages in the file and to print one copy.

To print the Workspace file, choose Workspace Button > Print, or press Ctrl+P.

Send... Send allows you to send a Workspace meeting file (*.esb) as an attachment via anyMAPI-compliant mail system, such as Microsoft Exchange.

To send a Workspace meeting file via email:

1. Choose Workspace Menu > Send to open the Send dialog box.

2. Select the file format and page range from the Send dialog box

3. Select OK.

Workspace opens an untitled e-mail message in your MAPI-compliant mail programwith your file as an attachment. Use your address book to fill in names of therecipients, and send the email as you normally would.

Send to Kindle... Send to Kindle allows you to send a Workspace meeting file in PDF, JPG, or BMPformat to your Kindle device as an attachment via any MAPI-compliant mail system,such as Microsoft Exchange.

To send a Workspace meeting file to Kindle:

1. Choose Workspace Menu > Send to Kindle to open the Send to Kindle dialogbox.

2. Select the file format and page range from the Send to Kindle dialog box.

3. Type the email address for your Kindle device into the E-mail text field.

4. Select OK.

Workspace opens an e-mail message titled Kindle in your MAPI-compliant mailprogram with your file as an attachment. Use your address book to fill in names of therecipients, and send the email as you normally would.

Options... The Options dialog box contains the following tabs:

Preferences

Proxy Server

Software Updates

Meeting Server

Help Opens online help.

Online Support Launches a browser to the support website.

Exit Exit closes the Workspace application window, but does not close the Tool Palette.See the Workspace Taskbar Menu for more information.

If you have not saved your Workspace file, you will be prompted to save the filebefore Workspace closes.

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Workspace Taskbar Menu

The following menu items are offered from the Workspace System Tray menu:

Menu Item Description

Tool Palette Shows/hides the round Tool Palette.

Workspace Opens the Workspace application window.

Calibrate Interactive Area... Initiates the calibration. The interactive hardware must be detected by thesoftware before calibration can begin.

Detect System Attempts to detect the interactive hardware. See Interactive Hardware Detection.

Options... Opens the Options dialog box. See Options.

Help Launches Workspace help.

Exit Completely closes the software.

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Workspace Toolbar

The following options are available on the Workspace Toolbar:

New Page New creates a new blank Page in the Workspace window.

The new Page is inserted directly after the displayed Page.

Duplicate Page Duplicate creates a copy of the displayed Page and makes the copy thedisplayed Page.

The duplicated Page is inserted directly after the selected Page.

Delete Page Delete deletes the displayed Page.

Page Selection The Page Selection buttons are used to choose which Page to displayby selecting the page number.

Insert The Insert menu contains the following options:

Image. Import an image file or MS Office document as a Workspaceelement.

Snapshot. Take a snapshot of your screen.

Flash File. Import a Flash file as a Workspace element.

Text. Create a Text box.

eBeam Focus Viewer. eBeam Focus Viewer launches the eBeamFocus document camera viewer. See Document Camera for moreinformation.

View The View menu contains the following options:

Full Scre en. Full Screen view maximizes the current page to fullscreen size.

Zoom In. Zoom In allows you to zoom in on the currentlydisplayed Page.

Zoom Out. Zoom Out allows you to zoom out on the currentlydisplayed Page.

Fit Page. Fit Page compresses or expands the Page to fit into thePage display area.

Tool Palette. Shows/hides the Tool Palette.

Playback. Choose this menu selection to show or hide the Playbacktoolbar.

Background Settings. Background Settings allow you to set a

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color, image or document as the background for any Page.

Master Page. Master Page is used to create a backgroundtemplate for all Pages in the meeting, except for those Pagescontaining their own background settings.

Layers. Layers can be used to add content to a Workspace Page(privately or shared) that can be hidden and shown.

Sharing Launches the Sharing menu. See Share a Meeting or Join a Meeting formore information.

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Workspace Tool PalettesSelect a Tool Palette below to jump to the help topic. See also: Working with WorkspaceTool Palettes.

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Desktop Tools

The Desktop Tools Palette

The Desktop Tools Palette is the main tool palette for the software. All other tool palettesand software features can be accessed from Desktop Tools.

See also: Working with Workspace Tool Palettes.

Desktop ToolsTo learn more about a tool, select the tool below:

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Screen Annotation

Selecting the Screen Annotation tool allows you to annotate your desktop andcauses the Desktop Tools Palette to change to the Screen Annotation Tools Palette.

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Recorder

Use Recorder to record everything that happens on your desktop including voicetracks from your computer’s microphone. Play back your recording instantly in our MoviePlayer if you save the recording in the default *.ebm format. Or save your recording as an .avi, .swf or .wmv movie.

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Workspace Window

Opens/hides the Workspace window.

Snapshot

Snapshot allows you to take a picture of the current screen and save it intoWorkspace either as a background image in a new Page or a Workspace element in thecurrent Page.

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Screen Annotation Tools

The Screen Annotation Tools Palette

The Screen Annotation Tools appear when you select the Screen Annotation buttonfrom Desktop Tools. The Screen Annotation Tools Palette gives you all of the tools you willneed to annotate your desktop.

When you select Screen Annotation, a snapshot is taken of your desktop at that moment andturned into an image that you can write on. A translucent frame appears around the borderof the screen to indicate that you are annotating the desktop image and not navigating yourdesktop.

To finish annotating and return to desktop navigation and the Desktop Tools , select theMouse Tool.


Screen Annotation ToolsTo learn more about a tool, select the tool below:

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Pen Tool

The Pen Tool allows you annotate the desktop freehand. When the Pen Tool isselected, the Pen Tool button becomes highlighted and the center of the ScreenAnnotation Tools Palette changes to show the current color and line width settings.

Change Color Select the color in the center of the Screen Annotation Tools Palette. The outer ring of themenu changes to display all other color options.

Select a color on the outer ring.

Once a color has been selected, the center of the tool palette changes to display the color. Thiscolor will remain until a new color is selected.

A custom color can be selected by double-clicking a color on the palette ring. The standard set ofcolors can be restored by selecting the Restore Default Colors button from the Options dialog.

Change LineWidth

Select the line width in the center of the Screen Annotation Tools Palette. The outer ring ofthe menu changes to display the four line width options available.

Select a line width on the outer ring.

Once a line width has been selected, the center of the tool palette changes to display the linewidth. This line width will remain until a new line width is selected.

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Shapes Tool - Screen Annotation

The Shapes Tool allows you draw shapes on your desktop. When the Shapes Tool isselected, the Shapes Tool button becomes highlighted and the center of the ScreenAnnotation Tools Palette changes to show the current color, shape and line widthsettings.

Shape elements created using the Shapes Tool can be rotated, resized and moved, butcannot be sliced or edited.

Change Shape Select the shape in the center of the Screen Annotation Tools Palette. The outer ring of themenu changes to display all other shape options.

Select a shape on the outer ring.

Once a shape has been selected, the center of the tool palette changes to display the shape. Thisshape will remain until you select a new shape.



Once a color has been selected, the center of the tool palette changes to display the color. Thiscolor will remain until you select a new color.


Change LineWidth



Once a line width has been selected, the center of the tool palette changes to display the linewidth. This line width will remain until you select a new line width.

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Redo Tool - Screen Annotation

The Redo Tool allows you to redo the last undone annotation. If you have used Undomultiple times, you can redo the changes back to the beginning of the series. Redo isdisabled once a new annotation occurs.

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Eraser Tool

The Eraser Tool allows you to erase desktop annotation marks made using theScreen Annotation Tools Palette. When the Eraser Tool is selected, the Eraser Toolbutton becomes highlighted and the center of the Screen Annotation Tools Palettechanges to show the current eraser thickness setting.

Set Eraser Thickness Select the thickness from the center of the Screen Annotation Tools Palette. Theouter ring of the menu changes to display all four thickness options available.

Select a thickness on the outer ring.

Once a thickness has been selected, the center of the tool palette changes to display thethickness. This thickness will remain until a new thickness is selected.

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Mouse Tool

The Desktop Mouse Tool switches you from annotating your desktop to navigatingyour desktop. It also changes the Screen Annotation Tools Palette to the Desktop ToolsPalette.

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Save Tool - Screen Annotation

The Save Tool allows you to save a snapshot of the annotated desktop intoWorkspace as a new page. As the new page is being saved, a save icon will appear on yourdesktop. You must save the Workspace file if you want to keep the page permanently.

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Undo Tool

Undo erases the previous annotation.

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Highlighter Tool - Screen Annotation

The Highlighter Tool allows you annotate the desktop freehand. When theHighlighter Tool is selected, the center of the Screen Annotation Tools Palette changesto show the current color and line width settings.

Note: Some highlighter colors may not be visible on some computer backgrounds.



Once a color has been selected, the center of the tool palette changes to display the color. Thiscolor will remain until a new color is selected.


Change LineWidth



Once a line width has been selected, the center of the tool palette changes to display the linewidth. This line width will remain until a new line width is selected.

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Workspace Tools

The Workspace Tools Palette

Workspace Tools appear when the Workspace window is the active window. TheWorkspace Tools Palette gives you all of the tools you need to create Page content.

If you select anywhere outside the Workspace window, the Workspace Tools Palette willchange to the Desktop Tools Palette.


Workspace Window ToolsTo learn more about a tool, select the tool below:

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Pen Tool

The Pen Tool allows you to annotate the displayed Page freehand. When the PenTool is selected, the Pen Tool button becomes highlighted and the center of the WorkspaceTool Palette changes to show the current color and line width.

Change Color Select the color in the center of the Workspace Tools Palette. The outer ring of the menuchanges to display all other color options.




Change LineWidth

Select the line width in the center of the Workspace Tools Palette. The outer ring of themenu changes to display the four line width options available.



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Shapes Tool

The Shapes Tool allows you draw shapes in Workspace. When the Shapes Tool isselected, the Shapes Tool button becomes highlighted and the center of the WorkspaceTools Palette changes to show the current color and line width.

Shape elements created using the Shapes Tool can be rotated, resized and moved, butcannot be sliced or edited.

Change Shape Select the shape in the center of the Workspace Tools Palette. The outer ring of the menuchanges to display all other shape options.







Change LineWidth




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Slide Forward Tool

The Slide Forward Tool allows you to move to the next page in the Workspacemeeting.

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Eraser Tool

The Eraser Tool allows you to slice an annotation element on a Page into twoseparate elements. An annotation element is pen lines created using the Pen Tool or theInteractive Stylus.

Annotation elements that have been sliced into two elements are automatically grouped sothey appear to still be a single element. See Workspace Elements for more information.

When the Eraser Tool is selected, the Eraser Tool button becomes highlighted and thecenter of the Workspace Tools Palette changes to show the current eraser thickness.

Set Eraser Thickness Select the thickness from the center of the Workspace Tools Palette. The outer ring ofthe menu changes to display all four thickness options available.

Select a thickness on the outer ring.

Once a thickness has been selected, the center of the tool palette changes to display thethickness. This thickness will remain until you select a new thickness.

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Select Tool

The Select Tool allows you select a Workspace element on a Page to move, rotate,resize, group or copy. To select a Workspace element tap the element. Once selected,handles will appear on the element.

The Select Tool can also be used to draw a bounding rectangle around a group of elementsto manipulate the entire group of elements at one time.

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Undo Tool

Undo erases the previous annotation.

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Slide Back Tool

The Slide Back Tool allows you to move to the previous page in the Workspacemeeting.

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Highlighter Tool

The Highlighter Tool allows you to annotate the displayed page freehand. When theHighlighter Tool is selected, the center of the Workspace Tools Palette changes to showthe current color and line width.

Note: Some highlighter colors may not be visible on some computer backgrounds.





Change LineWidth




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Slideshow Tools

The Slideshow Tools Palette

Slideshow Tools appear when a PowerPoint slide show has been started. The SlideshowTools Palette give you all of the tools you will need to annotate slides and navigate in theslide show.


Slideshow ToolsTo learn more about a tool, select the tool below:

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Pen Tool

The Pen Tool allows you to annotate the displayed PowerPoint slide freehand. Whenthe Pen Tool is selected, the Pen Tool button becomes highlighted and the center of theSlideshow Tools Palette changes to show the current color and line width.

Change Color Select the color in the center of the Slideshow Tools Palette. The outer ring of the menuchanges to display all other color options.




Change LineWidth

Select the line width in the center of the Slideshow Tools Palette. The outer ring of themenu changes to display the four line width options available.


Once a line width has been selected, the center of the tool palette changes to display the line width.This line width will remain until you select a new line width.

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Shapes Tool - Slideshow Tools

The Shapes Tool allows you draw shapes on the displayed PowerPoint slide. Whenthe Shapes Tool is selected, the Shapes Tool button becomes highlighted and the center ofthe Slideshow Tool Palette changes to show the current color and line width.

Change Shape Select the shape in the center of the Slideshow Tools Palette. The outer ring of the menuchanges to display all other shape options.







Change LineWidth




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Slide Forward

The Slide Forward Tool allows you to advance the PowerPoint slide show forward byone slide.

The Annotations tab in Workspace Options allows you to set your preference for savingyour annotations into your PowerPoint file.

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Eraser Tool - Slideshow Tools

The Eraser Tool allows you to erase annotation marks from the displayed PowerPointslide, one annotation at a time. If a line was drawn, selecting that line with the Eraser Toolcauses the entire line to be erased.

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Exit Slideshow Presentation Tool

The Exit Slideshow Presentation Tool causes the PowerPoint slide show to quit tothe PowerPoint application and for the Slideshow Tools Palette to change to the DesktopTools Palette.

Note: If you have chosen to save annotations into the PowerPoint file as objects, you mustalso select the Save button in the PowerPoint application to permanently save theannotations into the file.

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Mouse Tool

The Slideshow Mouse Tool switches you from annotating a PowerPoint slide showinto navigating a PowerPoint slide show.

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Slide Back

The Slide Back Tool allows you to move the PowerPoint slideshow back by one slide.

The Annotations tab in Workspace Options allows you to set your preference for savingyour annotations into your PowerPoint file.

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Highlighter Tool

The Highlighter Tool allows you to annotate the displayed slide freehand.

Note: Some highlighter colors may not be visible on some backgrounds.





Change LineWidth




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Workspace Options & PreferencesSoftware Options & Preferences

Workspace Tools Palette and Drawing OptionsThe Workspace Options dialog box is used to set Tool Palette and drawing specificpreferences. To open the Workspace Options dialog box select the Workspace Taskbar Menu >Options...Workspace Options contains the following preferences:

General Tabo Palette Optionso Hide cursor when drawingo Double-click eraser clears screeno Sticky Paletteso Gesture Based Navigationo Smooth drawing

Annotations Tab Restore Default Restore Default Colors System Preferences

Workspace Window OptionsThe Workspace Window Options dialog box is used to set Workspace application window andshared meeting specific preferences. To open the Workspace Window Options dialog box select the Workspace Button Menu >Options...Options contains the following preferences:

Preferences Tab

o Automatic file saving

o Hide cursor when drawing

o Autogroup pen and highlighter strokes. See Workspace Elements for moreinformation on grouping annotation elements.

o Smooth drawingo Print documents to Workspace as objects

o PowerPoint presentation import

Proxy Server Tab

Software Updates Tab

Meeting Server Tab

Automatic File SavingThe File Saving feature ensures that you don’t lose your meeting data if the power goesout, your laptop runs out of battery life, etc.

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To adjust your automatic file saving settings:

1. Choose Workspace Button > Options.

2. Select the Preferences tab.

3. Set the following options in File Saving box:

o Save Recovery File Every: Enable or disable automatic file saving by checking/unchecking this option.

o XX Minutes: Choose how often your Workspace meeting file will be automaticallysaved by changing the number of minutes. The default File Saving setting is every10 minutes.

Set this option from the Workspace Button Menu > Options > Preferences tab.

Double-Click Eraser Clears Screen

The Double-Click Eraser Clears Screen option allows you to double-click the Eraser tool toerase all annotations created while annotating your desktop or during a PowerPointPresentation.

Set this option from the Workspace Taskbar Menu > Options > General tab.

Hide Cursor When Drawing

This setting causes the Windows arrow cursor to hide during annotation.

Set this option for the Workspace Window from the Workspace Button Menu > Options >Preferences tab.

Set this option for screen annotation from the Workspace Taskbar Menu > Options >General tab.

Palette Options

Access Tool Palette options from the Workspace Taskbar Menu > Options > General tab> Palette Options.

Size: This option allows you resize the Tool Palettes.

Transparency: This option allows you to select the transparency of the Tool Palette.

Note: If the Tool Palette becomes too transparent, select the Restore Default button fromthe General tab to set the transparency back to default.

Print Documents to Workspace as Objects

With this option selected, when you print any type of document from any application's File > Print menu using the eBeam Workspace Image Writer from the Print dialog box, eachpage in the document is imported into Workspace as an object.

Restore Defaults

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The Restore Defaults button causes all Palette Options and Features settings to be returnedto their default settings.

Select this button from the Workspace Taskbar Menu > Options > General tab.

Restore Default Colors

When custom colors have been selected on any of the Tool Palettes, selecting RestoreDefault Colors will reset all palette colors to the default color set.

Select this button from the Workspace Taskbar Menu > Options > General tab.

Smooth Drawing

Smooth Drawing smooths lines drawn by the eBeam Stylus.

Set this option for the Workspace Window from the Workspace Button Menu > Options >Preferences tab.


Sticky Palettes

If a tool has a secondary palette, such as a color ring or line thickness ring, then thatsecondary palette will be opened automatically each time that tool is chosen. The last usedsecondary palette will be remembered and opened by default the next time the tool isselected.


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Annotations

The Annotations tab in the Options dialog allows you to set behavior for how screen andPowerPoint annotations are saved.

To access Annotations options select Workspace Taskbar Menu > Options..., and selectthe Annotations tab.

AfterAnnotatingthe Desktop

When you finish annotating your desktop, you can keep a record of the annotated desktop as a newpage in Workspace. Options for desktop annotation are Save, Discard, or Prompt to Decide.

Always save as new Workspace page: The annotated page becomes a new Page inWorkspace. Save the Workspace file to keep the new Workspace Page.

Always discard annotations: The annotated page is automatically discarded. No record iskept.

Ask me each time: When you finish annotating the desktop, you will be prompted to save theannotated page as a new Page in Workspace. You will have the choice to save or discard thepage.

Open Workspace after saving annotations: Default setting – opens Workspace. This settinggives you immediate feedback that your annotation has been placed in Workspace. Save theWorkspace file to keep the new Workspace Page.

Navigating anAnnotatedPowerPointSlide Show

When you change slides in a PowerPoint Slide Show, you must choose whether or not to saveannotations into the PowerPoint file as objects. Options for desktop annotation are Save, Discard, orPrompt to Decide.

Always add objects to PowerPoint file: The annotations are automatically saved to eachslide as an object on the slide. You must to save the PowerPoint file to keep the annotationspermanently.

Always discard annotations: The annotations are automatically discarded. No record is kept.

Ask me each time: Each time you change slides, you will be prompted to save the annotationsas objects. You must save the PowerPoint file to keep the annotations permanently.

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Software Updates

The Software Updates tab in the Options dialog allows you to check for the latest versionof the software.

The top area of the Software Updates tab describes current software status, including versionnumber and the date the software version was last checked.

The lower area of the Software Updates tab allows you to specify a schedule for periodicallychecking for a new version of software. Schedule options are as follows:

Every time the application is started

Every specified number of days

Never

Select the Check Version Now button to check your version and display its status in thetop area of the Software Updates tab.

Select the Go to the Software Updates button to link directly to the downloads web pageand download the latest software.

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Sharing Options & Preferences

Proxy Server Setup

If your company uses a proxy server, your computer will not be able to access meetings onthe eBeam Server (which is outside your company ’s firewall) until you enable the proxyserver and enter the proxy server settings.

Setting up a proxy server:

1. Choose Workspace Button Menu > Workspace... to open the Workspace Optionsdialog.

2. Select the Proxy Server tab.

3. You have several options for setting up the proxy server:

Automatic Configuration Automatically detect proxy se rver: Attempts to establish a connection with theproxy server by trying to get proxy server information from either the DNS or DHC Pservers in your local network.

Use configuration script: Uses a pre-defined network setup script (provided by yourIS department) to establish a connection with the proxy server. The script is a filewhose URL must be entered into the Address text box. An example of an address is:http://myserver:9090/proxy.pac.

Manual Configuration Enter the IP address or DNS name and the Port of the proxy server.

Authentication Authentication allows you to check Use Authentication (Basic Only) checkbox. You thentype in your network User ID and Password. In many cases this will allow you to accessinternet meetings through your proxy server.

Use IE Settings Use IE Se ttings attempts to get your proxy server settings by looking at the proxy serversettings for Internet Explorer on your computer.

If you are unable to find the Proxy information as described above, consult your networkadministrator.

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Adding a Meeting Server

When you share or join a meeting, you must choose a meeting server. You can enter theserver information each time, or you can create a list of frequently used servers and selectfrom this list whenever you share or join a meeting.

To add a meeting server to your list:

1. Choose Workspace Button menu > Options... > Meeting Server tab.

2. Select the server button alongside the server pull-down list to open the Meeting Serversdialog.

3. Select the Add button.

4. Type the server name, the DNS name or IP address of the server you want to add to yourlist, and the port number.

Note: It is also possible to automatically search your local intranet for eBeam servers byselecting the Search button.

Note: The default port number is 80.

5. Select OK.

The new server is added to the meeting servers list.

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System Preferences - Windows Control Panel

The System Preferences dialog in the Windows Control Panel allows you to set hardwarespecific preferences.

If your receiver is not detected, see Interactive Hardware Detection.

There are two tabs that can be accessed in System Preferences.

The System Preferences tab.

The Projection tab.

System Preferences Tab

Communication Port Autodetect: If Autodetect is selected, the software will automatically attempt toconnect to interactive hardware on USB and COM communication ports.

Connect To: The Connect To option allows you to manually specify whichcommunication port to connect to the hardware on.

Detect Device: Attempts to detect the interactive hardware.

Close Connection: Software disconnects from the hardware. Frees the port.

Bluetooth Settings: Opens the Bluetooth Wireless System ConfigurationSettings dialog. See Bluetooth Wireless Configuration for more information. Thereceiver must be connected to the PC with a USB cable in order to be configured.

Connect To LAN: If your OEM interactive Receiver provides an option for connectionto a Local Area Network, see your OEM hardware or software manual for instructions.

Advanced Open appropriate application when stylus or marker pen is used. If this ischecked:

o When a Marker Pen is used, the whiteboard software opens (if installed).

o When an Interactive Stylus is used, the projection software opens.

Display Low Battery message: If this is checked, a low battery warning will appearwhen the pen or eraser battery is low.

Display system connecting status: If this is checked, a status dialog box will appearwhile the software attempts to connect to the hardware.

Hardware Diagnostics: Displays information used by technical support to diagnoseenvironmental problems. The receiver must be connected to the PC either wirelessly orwith a USB cable and must be detected by the software.

System Information: Opens the Windows System Information dialog box.

Projection Tab

Calibration The Calibration section allows you to launch the projection calibration process byselecting the Calibrate Projection Area button.

Stylus Buttons The Stylus Buttons section allows you to configure each of the two buttons on theInteractive Stylus.

For each button, it is possible to set the button to be:

o Off - Button causes no action

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o Left Click - Left mouse click

o Middle Click - Middle mouse click

o Right Click - Right mouse click

o Move Cursor - Causes the mouse cursor to hover

o Show/Hide Tool Palette - Open close the Interactive Tools Palette

Select button options from the pull down lists.

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Workspace Features

Workspace Elements

The content of a Workspace Page is made up of several types of objects known as elements.These elements are annotations, text boxes, image files and Flash files. Each element isselectable using the Select Tool.


What is a Workspace Element?: This topic defines the Annotation, Text Box, Image File,and Flash file elements.

How to use Workspace Elements: Describes things you can do with Workspace elements,such as moving, duplicating, locking, etc.

What is a Workspace Element?Workspace elements are described in the following table.

Element Description

Annotations Annotations are lines drawn on the Workspace Page using the Pen Tool or Interactive Stylus. Oncedrawn, the line becomes an element that can be moved, rotated, resized, grouped, etc.

Annotation lines are automatically grouped with other lines based on how closely the annotationsare drawn together and the elapsed time between the drawing of the lines. Grouping is done topreserve groups of lines that are meant to stay together, such as letters, numbers, shapes, etc.

Autogrouping can be turned on or off in the Workspace Options dialog. Uncheck Autogroup penand highlighter strokes to turn grouping off. See Group and ungroup an element.

Annotations can not be modified using the Workspace Elements Edit Toolbar (a.k.a, the ObjectEdit Tools).

Text Boxes A text box is an element that displays typed text on the Workspace Page. Text boxes have theirown edit toolbar. See Text Tool for more information.

Image Files Image files, such as JPG and GIF images, can be imported into the Workspace Page as elements.

To import an image file as an element:

Choose Insert > Image... to browse your computer to find the image filename.

Drag-and-drop the image file from your desktop or Explorer directly onto the WorkspacePage.

Take a snapshot of your screen.

Supported file formats for image file s:

Bitmap (*.bmp)

Graphic Files (*.gif, *.jpg, *.ico, *.emf, *.wmf, *.png)

Excel Spreadsheets (*.xls). See Import PowerPoint, Excel and Word Documents.

PowerPoint Presentations (*.ppt). See Import PowerPoint, Excel and Word Documents.

Word Document (*.doc, *.rtf). See Import PowerPoint, Excel and Word Documents.

Notes:

If you attempt to load a file type that is not supported the Page will display a file icon and thefilename, but will not attempt to load that file into the page.

Flash Files Flash file in *.swf (Flash file) and *.flv (Flash movie) formats can be imported into the WorkspacePage as elements.

Workspace will automatically embed play controls into your Flash element so you can use themwith your Select tool to play, pause, rewind or fast forward the movie. There is also a progress

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bar which you can use to move to any particular point in the playback.

To import Flash into a Workspace Page :

Choose Insert > Flash F ile... and select the file in the Open dialog box, or

Drag-and-drop the Flash file onto your Workspace Page.

Notes:

The entire Flash file will be embedded into your Workspace file, so it can greatly increaseyour file size.

Due to the size of the Flash elements, they are not shared during a shared meeting. Acontainer will appear in the participant Page, but video will not run.

Flash elements can not be grouped, added to the Master Page, deleted using the Del key, ormodified using the Workspace Elements Edit Toolbar (a.k.a, the Object Edit Tools).

Flash Player 10 or higher is required. In order for your Flash files to work in Workspace, youmust update your Flash Player in Internet Explorer. Updating Flash on another browser won'tupdate your Workspace files.

How to use Workspace ElementsSee the following Workspace elements topics:

Select individual or multiple elements

Cut, copy, paste and delete elements

Move, rotate and resize elements

Move elements in front of or behind other elements

Group and ungroup elements

Edit Workspace Elements

Hyperlink a Workspace Element

Select elements individually or in groups

Select Tool

Most operations on an element require that you select theelement first. When an element is selected it will have draghandles and a rotate handle.

Select an element by choosing the Select Tool and thenselecting the element in the Page. To deselect and element usethe Select Tool to select anywhere outside of the element'sbounding box.To select multiple elements draw a rectangle around theelements with the Select Tool or by selecting multiple elementsindividually while holding the Ctrl key. The elements are selectedbut are not grouped.

To select all elements on a Page at once:

o Right-click (Press the Menu Button on your InteractiveStylus) the Page and select Select All, or

o Press Ctrl+A on your keyboard.

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Cut, Copy, Paste and Delete elementsTo cut, copy, or delete an element, select the element using the Select Tool and then choosefrom the following options:

Cut: Choose Cut from your r ight-click (Press the Menu Button on your Interactive Stylus)menu, or press Ctrl-X on your keyboard.

Copy: Choose Copy from your r ight-click (Press the Menu Button on your InteractiveStylus) menu, or press Ctrl-C on your keyboard.

Delete: Press Delete on your keyboard.

To Paste an element: Choose Paste from your right-click (Press the Menu Button on your Interactive Stylus)

menu, or press Ctrl-V on your keyboard.

Move, rotate and resize an elementWhen moving or rotating multiple elements at one time, you must first select the multipleelements using the Select Tool to draw a rectangle around the elements to create atemporary group.

Move an element on the Page by dragging it to the new location. It is not necessary to firstselect the element if you are only moving a single element.

To rotate an element, first select the element and then tap and hold the tophandle. The mouse cursor will change to circular arrows to indicate that you areready to rotate the element(s). If you are rotating a group of elements you cangrab the handle of any element in the group. Drag the handle clockwise orcounter-clockwise to rotate.

Notes: During rotation the object is redrawn continuously. The smoothness of the

rotation depends on the speed of the computer; on slower computers, therotation will be less smooth.

To resize an element, first select the element, and then tap and drag one ofthe square handles. The element will resize as you drag.

o Maintain Aspect Ratio: To maintain the element's aspect ratiowhile resizing, only drag using a corner drag handle.

o Ignore Aspect Ratio : To resize an element without maintaining theelement's aspect ratio, drag using a side drag handle.

Move an element forward or backwardElements exist on a Workspace Page in order. The last element added to a Page will be ontop of and may cover elements added previously. The order that elements are displayed in isreferred to as the Z-order.

To move an element forward or backward in the Z-order, first you must select the element.Select an element using the Select Tool (arrow tool). Once an element is selected it can bemoved in front of or behind other elements by choosing one of the following options fromyour right-click (Press the Menu Button on your Interactive Stylus) Order menu : Bring to

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Front, Send to Back, Bring Forward or Send Backward.

Group and ungroup an elementGrouping is used to manipulate a group of elements at the same time. Grouping causes a setof elements to behave as a single element and cannot simply be deselected. A group ofelements appears to be a single element and be moved, rotated, resized, and copied as asingle element. A grouped set of elements cannot be ungrouped by using the Select Tool toselect outside of the group.

To group elements together, use the Select Tool to draw a bounding rectangle around agroup of elements, and then choose Group from your r ight-click (Press the Menu Button onyour Interactive Stylus) Order menu .

To ungroup grouped elements, use the Select Tool to select the grouped element, andthen choose Ungroup from your r ight-click (Press the Menu Button on your InteractiveStylus) Order menu .

Note: Autogrouping can be turned on or off in the Workspace Options dialog.

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Wokspace Elements Edit Toolbar

Workspace includes an Object Edit Tools toolbar that can be used to modify thetransparency of or to crop Image elements.

The Object Edit Tools cannot modify Flash files, Annotation elements or Text Box elements.

Note: The Object Edit Tools can only be used on single elements. You cannot open thetoolbar when you have selected multiple elements or have selected grouped image elements.

To open the toolbar: Double-click a single element.

Object Edit Tools Toolbar

The Object Edit Tools toolbar contain the following tools:

Crop Tool

Transparency Tool and Transparency Slider

Crop Tool

The Crop Tool is used to remove the outer parts ofan image element.

The Crop Tool is the default tool selection when youopen the Object Edit Tools.

When the Crop Tool is selected, crop handles appearat the corners of the selected Workspace element'sbounding box; the cursor changes to cropping cursorwhile inside the bounding box.

To crop the Workspace element, move any of thecrop handles. You will be able to see the entireimage, although the part of the image you arecropping out will be shaded grey.

To close out of the Crop Tool, deselect the object.

Transparency Tool and Transparency Slider

Transparency is used to render part of an imageelement transparent. This is useful for removingimage backgrounds or similar functions. Thetransparency tools consist of the TransparencyDropper and the Transparency Slider (shown to theleft from left to right).

The Transparency Tool (dropper) is used to setindividual colors transparent. When you use the

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Transparency Tool dropper to select a single color, itwill render that color transparent as well as any colorwithin 5 values of that color.(+/-, 5, 5 of RGB).

The Transparency Slider is used to globally set thetransparency of the entire element at once.

See the following transparency topics: Set single color transparency within an element Set multiple color transparency within an element Set transparency of an element using the Transparency Slider

Set single color transparency within an element

The default behavior of the Transparency Tool is to only render one color transparent at atime. If you set one color to transparent and then attempt to pick a new color to settransparent, the original color will be restored.To set a single color transparent:1. Select the element and open the Object Edit Tools.2. Select the Transparency Tool (dropper button).

When the Transparency Tool is selected, the bounding box changes to have nohandles; the cursor changes to the transparency dropper while inside the boundingbox.

Note: The bounding box will only pick visible pixels as transparent pixels from theborder or background will be automatically cropped.

3. Select a color within the selected element.

The selected color everywhere within the Workspace element is now transparent.

Set multiple color transparency within an element

To set multiple colors to be transparent:

1. Follow the directions under Set single color transparency within an element.

2. Hold down either the Shift or Control Key while selecting the additional colors.

Set transparency of an element using the Transparency Slider

You can adjust or set the global transparency of an element any time the Object Edit Toolsare open regardless of the currently selected edit tool.

Use the Transparency Slider to select a setting between 100% opaque (default) to 0%opaque.

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Hyperlinked Elements

A hyperlinked element is a Workspace element contained in a Workspace Page that alsocontains a hyperlink. A hyperlinked element can be identified by the icon of a globe displayedin the bottom left corner of the element.

Use your Select Tool to select the globe icon within the element to cause your default webbrowser to open to the hyperlink URL address.

The following topics describe how to add, edit and remove hyperlinks when working withWorkspace elements.

Add a hyperlink to an element

Edit or remove a hyperlink

Add a hyperlink to an element

1. Use the Select Tool to select the image or annotation element.

2. Choose Add Hyperlink... from your right-click menu (Press the Menu Button on yourInteractive Stylus).

3. Choose the type of hyperlink you want to add by selecting one of the radio buttons (WebPage, Workspace Page, or File).

4. For a Web Page, type in or paste in a standard URL address, such as "http://www.address.com" into the Add Hyperlink dialog box.

Note: You must use one of the following prefixes in the URL:

http://https://ftp://www.

5. For a Workspace Page, use the drop-down menu to choose one of the pages currentlyopen in Workspace.

6. For a File, select the Browse button to navigate to the file to which you want to create ahyperlink.

7. Select the Add button. The image, annotation, shape or Flash element appears selectedwith a small globe icon in the corner.

Edit or remove a hyperlink

1. Use the Select Tool to select the image or annotation element.

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2. Choose Edit/Remove Hyperlink from your right-click menu (Press the Menu Button onyour Interactive Stylus).

3. Change the URL address and select the OK button, or click the Remove Hyperlinkbutton. Note: Remove Hyperlink will not delete the element.

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Importing PowerPoint, Excel, and Word Documents

This section covers procedures for importing PowerPoint, Excel and Word documents into theWorkspace Window.

Note: You must have Microsoft Office installed in order to import PowerPoint, Excel andWord documents into Workspace.

To import a PowerPoint, Excel or Word document into Workspace as aBackground

1. Either select Workspace Button Menu > Import... or select View > Background Settings> Load Background...

2. Make sure you've selected the document type from the Files of type list, then navigateto and select the file you wish to import.

3. In the Import File dialog box, select one of the following choices:

o Load many images and use them for new pages—loads pages/sheets/slidesthat fall within the range you specify.

o Load one image only and use it for the current page—loads one page/sheet/slide that you specify by its number.

4. Excel import only: To load data from one sheet only, specify the sheet and the range ofcells to be used. To load data from many sheets, specify the sheets to be used.

5. Select OK. The Import File dialog closes.

6. If you imported using the Background Settings dialog you should now select OK andWorkspace imports the background according to the selections you made through theBackground Settings import process.

See also:

Background Settings

Improving PowerPoint Image Quality

To import a PowerPoint, Excel or Word document into Workspace asan Object

1. Choose Insert > Image...2. Make sure you've selected the document type from the Files of type list, then navigate

to and select the file you wish to import.3. There are different import options based on file type.

o PowerPoint and Word Files: Select a page range. All pages in that range will beimported as a separate object.

o Excel Files: Select a sheet. Only one sheet can be imported at a time.

4. Select OK. The Import File dialog closes.

See also: Workspace Elements.

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Improving PowerPoint Image QualityThe Workspace import typically decreases the file size of PowerPoint slides that contain highquality images by converting the images into a lower quality image format. This means thatthe images shown in Workspace are not as sharp or clear as the original PowerPoint slides.

If you want retain the high image quality of the original PowerPoint slides, do the followingwhen importing to Workspace:

1. Choose Workspace Button Menu > Options...

2. Select the Preferences tab.

3. Check the Use original image quality checkbox found under PowerPoint PresentationImport.

Checking Use original image quality causes the high image quality of the originalPowerPoint slide to be maintained as the file is imported into Workspace. However, checkingthis option also results in higher PC memory consumption and increases the time required tosave, share and join meetings.

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Exporting Documents into Workspace

Exporting Documents as Backgrounds and Objects

You can export documents into Workspace as backgrounds from any application that canprint. This is a great option for PDFs and CAD drawings. For more on how background imagesare used in Workspace, see Background Settings.

You can also export documents as objects (rather than backgrounds). See Print documentsto Workspace as objects in Workspace Options.

To export a document into Workspace as a Background

1. From your application (such as Word, Excel, PowerPoint, Acrobat, AutoCAD), choose File> Print. The Print dialog displays.

2. From the Print dialog, select eBeam Workspace Image Writer from the list ofprinters.

3. Specify print rages as appropriate given the type of document you are working with, thenclick OK. Workspace immediately imports your document as a background image.

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Background Settings

Background Settings allow you to set a color, image or document as the background forany Workspace Page. Workspace elements remain visible in front of the background settingsand during a shared meeting. Background Settings are displayed to all participants (see Sharing a meeting ).

To open the Background Settings dialog box, choose View > Background Settings.

The Page Background can be set in the following ways:

print to eBeam Workspace Image Writer as a background,

a quick import from Workspace Button Menu > Import...,

the Background Settings dialog box,

taking a snapshot of your screen, or

setting a Master Page.

See Supported File Formats for information on which file types can be imported byBackground Settings as a background image.

Using Background SettingsThe Background Settings option in Workspace allows you to:

Import an image file, MS Excel, Word, and PowerPoint files, screen captures, or data fromthe clipboard as a background image on the selected Page.

Set any color for the background of the Page.

Turn on/off grid lines for that Page (any imported background images remain in thebackground of the Page).

The following table describes the Background Settings dialog box features.

Background Settings options All options affect the displayed Page or selected Thumbnail in Workspace.

Load Background: Opens the standard Open dialog box. To load an image,navigate to and select the file you want to load into the Page background,and then select Open.

Load from Clipboard: Loads data from the computer's clipboard as thebackground image. If there are no data in the computer's clipboard, thisbutton is disabled.

Remove Image: Removes the background image from the Page. Anyannotations will remain on the Page.

File Scaling Options:

o Do Not Scale: The file is imported into the background as is. Thisoption is not available if the image size is bigger than the Pagesize.

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o Scale Proportionally : The file is scaled to fit as much of the Pageas possible while retaining the aspect ratio.

o Scale to Fit: The file is scaled to fit the Page completely. Theaspect ratio is not preserved.

o Tile/Repeat: The file is tiled over the entire Page. This option isnot available for files with more than 1 page. This option is notavailable if the image size is bigger than the Page size.

Transpare ncy: The Transparency of a background image on a page can beadjusted. Change the transparency of a single Page background by openingthe Background Settings dialog when that Page is displayed and adjust theTransparency slider control in Options. Adjusting the transparency whileimporting a multi-page file will cause all pages in the file to be imported atthe selected transparency level.

Background Settings Color The background of the Page can be set to any Windows supported color.

Color: Select the Color checkbox to turn background color on.

Solid: Select the Solid radio button to cause the background color to bedisplayed as a solid color. When Solid is selected, you can change thebackground color by selecting the Edit button.

Gradient: Select the Gradient button to cause the background color to bedisplayed as a blend of two colors. When Gradient is selected, you canchange the two colors to be blended by selecting either Edit button.

Background Settings Grid/Lines

A Grid or Lines can be shown over any background color or image.

Grid/Lines: Select the Grid/Lines checkbox to turn background grid/lineson.

Style: Select the Style pull-down list to show a grid or simply horizontallines.

Line Width: Select the Line Width pull-down list to set the line width.

Color: Select the Edit button to change the line color.

Transpare ncy: Set the transparency of the lines by adjusting thetransparency slider control.

Supported file formats for Background Settings:

Bitmap (*.bmp)

Graphic Files (*.gif, *.jpg, *.tif, *.ico, *.emf, *.wmf)

Excel Spreadsheets (*.xls). See Import a PowerPoint, Excel and Word Document .

PowerPoint Presentations (*.ppt). See Import a PowerPoint, Excel and Word Document .

Word Document (*.doc, *.rtf). See Import a PowerPoint, Excel and Word Document .

If you attempt to load a file type that is not supported, the Page will display a file iconand the filename but will not attempt to load that file into the page.

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Text Tool

The Text Tool allows you to add a text box to the displayed Page. A text box is also aWorkspace Element .

Create a text box on a Workspace Page

Set text attributes

Create a text box on the Page

1. Choose Insert > Text.

2. Tap/Click within the Page. The Text Edit Toolbar displays.

o To enter text in the text box, type in text from your keyboard, or tap/click the on-screen keyboard icon in the Text Edit Toolbar to use the Windows on-screenkeyboard.

o To close the text box, tap/click anywhere outside of the text box, select the closeicon (red X) in the corner of the Text Edit Toolbar, or select a new Tool.

Set text attributesModify text attributes through the Text Edit Toolbar, which displays whenever a text box isopen.

The following buttons are available on the Text Edit Toolbar:

Top row, left to right:

Font selection Font size selection Increase font size Decrease font size Font color Text box fill color

Bottom row, left to right:

Bold text Italicize text Underline text Left justify Center text Right justify Decrease indent Increase indent Bullet points

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Text box outline color

Note: Make sure to uncheck the Transparent checkbox from the Color dialog when settingthe text box outline color or fill color.

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Playback

The Playback Toolbar can be opened by choosing View > Playback.

The Playback Toolbar allows you to replay the meeting like a movie. The meeting can beplayed forward line by line and at varying speeds. Playback can be restricted to either thecurrent Page, or set to play all Pages.

The following Playback tools are available on the Playback Toolbar.

Jump to Beginning Jumps to the beginning of the Workspace meeting (if All Pages is checked) or to the beginning of the selected Page.

Drag Control Slider Allows you to step through the meeting forward or reverse by using the Interactive Stylus or your mouse to drag the drag bar on the drag line, or toimmediately jump to a specific point in the meeting by dragging the drag bar toa location on the drag line.

Play Replays the entire Workspace meeting (if All Pages is checked) or the selectedPage from beginning to end. During playback, the Play button changes to aStop button, allowing you to stop the playback.

Jump to End Jumps to the end of the Workspace meeting (if All Pages is checked) or thebeginning of the selected Page.

All Pages Sets the number of pages played. If All Pages is checked, selecting Play causesthe entire meeting to be played back. If All Pages is not checked, only thecurrently displayed page is played back.

Loop Option for looping through the entire Workspace meeting (if All Pages ischecked) or for looping the selected page.

Play Speed Sets the speed at which the meeting is played. The slowest speed is 0.5x; thefastest speed is 8.0x.

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Recorder

Use Recorder to record everything that happens on your desktop including voice tracksfrom your computer’s microphone. Play back your recording instantly in our Movie Player ifyou save the recording in the default *.ebm format. Or save your recording as an .avi, .swfor .wmv movie.

See the following Recorder topics:

Recorder Controls Recorder Options PC Requirements and Settings for Recorder Movie File Type Options Recording and Saving Movies

Recorder Controls

The Recorder menu contains:

Start Recording The Start Recording button causes Recorder to immediately beginrecording.

The Start Recording button has a sub-menu palette that allows youto select the size of your recording area. From left to right, theoptions are:

Record Entire Screen: Recorder captures everything shown inyour primary monitor.

Record Selected Area: You will be prompted to drag yourmouse to select an area of the primary monitor to record.

Record Window: You will be prompted to drag cross hairs froma dialog box to the application that you wish to record. If youdrop the cross hair on the Workspace window, only theWorkspace Page will be recorded. Note: When recording anapplication window while using multiple monitors, the applicationcan be located on a secondary monitor.

PauseRecording

Pause Recording stops Recorder temporarily. To begin recordingagain, click the Start Recording button.

To end your recording, first click Start Recording and then clickStop Recording.

Stop Recording Stop Recording stops the Recorder. You will be prompted to savethe movie file. Once the movie file has been saved, a notificationdialog will appear that:

displays the movie duration,

displays the movie file location, and

gives you the option to play back the movie immediately or toclose.

The movie is saved in *.avi format, and can be played back inWindows Media Player.

Recorder Status The Recorder Status box displays recording specific data.

Recording indicator. When Recorder is recording, the recordindicator is red and blinking.

Audio. If audio in enabled, then a speaker is shown. If audio isdisabled, the speaker is not shown. See Recorder Options.

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Movie Timer. The timer displays how long Recorder has beenrecording.

RecorderOptions

Recorder Options opens the Recorder Options dialog box.

Hide RecorderWheel

The Hide Recorder Wheel button allows you to keep the Recordermenu from being recorded in your video. Select the Hide RecorderWheel button to hide the menu. To reopen the menu, select theRecorder tool from the Interactive Tools Palette.

Recorder OptionsThe Recorder Options dialog box allows you to set audio, video, and file save settingsspecific to Recorder.

Section Description

Video Frame Rate: The frame rate determines how many snapshots per second are taken ofyour screen. A higher frame rate will cause your movie to be smoother during playback.However, a higher frame rate requires more memory on your PC . Setting the Frame Rateto a lower rate can help when your PC performance is slow.

Recommended Frame Rate for Available Memory:

o 100 MB Available Memory - Set the Frame Rate to 5 frames/second


o 500 MB or More Available Memory - Set the Frame Rate to 15 frames/second

You can determine the amount of available memory by opening Windows Task Manager,looking at the Physical Memory (K) section, and looking at the Available memory. Dividethe Available memory by 1000 to get the number of free MB.

Recommended Frame Rate for Your Processor:o Pentium IV or Similar Performance - Set the Frame Rate to 5 frames/second

o Performance less than Pentium IV - In many cases a Frame Rate of 3 frames/second will be sufficient for good performance. However, in severe cases it isnecessary to set the Frame Rate to 1 frame/second.

Turn off hardware accele ration while recording: In some cases, the hardwareacceleration setting for your monitor can interfere with recording. This checkboxtemporarily disables hardware acceleration. Important Note : After enabling this option,when you start and end recording, your monitor will go black for 1-2 seconds. This isexpected behavior.

Audio Include Audio Track: Check Include Audio Track if you are using a microphone torecord audio. The software checks for an attached microphone and will automatically checkthis checkbox if it finds a microphone.

Device: Allows you to select the device.

Source: Allows you to select the audio source.

Sample Rate: Choose from a spectrum between 11.025 kHz to 96.0 kHz

Stereo: Check Stereo to record in stereo.

MP3 Compression: Check MP3 Compression to access a range of quality from Low qualityto Very High quality

Saving Files Save here by de fault: Use the Browse button to select the default file save location.

Alert me before re cording if available disk space is less than: The final movie file canpotentially get very big depending on how long the recording is. It is important that there

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is enough space on your PC to save the file once recording is complete. This option causesa warning dialog to appear when you have reached the specified amount of disk space.

PC Requirements and Settings for Recorder

Please note that when using multiple monitors configuration, Recorder will capture on theprimary monitor only.

A microphone is required to create a movie with audio, but is not required if you do notneed audio.

When using Recorder it is recommended that you are using a Windows PC with at leasta Pentium IV processor, 1.4Ghz, with 512MB RAM. It is possible to run Recorder on a PCthat does not meet these requirements but you may experience degraded performance.

If you are experiencing slow performance when running Recorder, try the followingo PC's with a higher CPU speed and better graphics card will generally record faster

and smoother. Shut down unnecessary background processes and applicationswhile recording.

o Reduce the frame rate, found in Recorder Options. o Recording simple Windows applications requires less capture processing power

than recording highly graphics intensive material. Turning off the windowsgraphical effects by disabling Windows hardware acceleration can help Recorderrun more smoothly. Check the Turn off hardware acceleration checkbox, foundin Recorder Options. (This will cause your monitor to go black momentarily at thebeginning and ending of a recording. This is expected behavior).

o Record a smaller area. You can select the record area on the Start Recordingbutton of the Recorder Control Palette. Selecting a smaller area requires lessmemory from your PC.

Movie File Type Options

You can save movies as .ebm, .avi, .swf or .wmv file types.

.ebm (eBeam default format) Plays on Windows using Luidia's Movie Player

.avi (Microsoft Audio VideoInterleave)

Plays on Mac OS and Windows using Apple QuickTime Player or Microsoft WindowsMedia Player

.swf (Macromedia FlashMovie)

Plays on Mac OS and Windows using Adobe Flash Player or a Web browser with aFlash plug-in installed

.wmv (Windows Media VideoFile)

Plays on Mac OS and Windows using Microsoft Windows Media Player or a Webbrowser with the Windows Media Player plug-in installed

Recording and Saving Movies

To record and save a movie

1. Click the Recorder button from Desktop Tools to open the Recorder menu.

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2. Click the Start Recording button to begin recording. Note that there is usually a 2 to 3second delay before the recording actually begins. When you see the numeric timerprogressing and a flashing red dot appearing above the timer, recording has begun.

3. When you are ready to stop recording, click the Stop Recording button. The Save Asdialog displays, prompting you to select a file name and file type.

4. Specify the file name and file type, then click Save. The Save As Status Bar displays untilthe saving process is finished.

5. Once completed, select Play or Close in the Save As Status Bar. 6. If you select Play, your movie will play in the format you specified. If you select Close,

the Movie Player window displays, informing you of the original movie file location. Theprompt Would you like to delete this file? displays. Click Yes if you want to delete theoriginal .ebm movie file. Otherwise, click No.

Note: Keeping a copy of your move as an .ebm file type can serve as a backup copy. Youcan always open an .ebm movie file and save it in a different file format (.avi, .swf, .wmv).

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Document Camera

The eBeam Focus Document Camera (DocCam) invites a whole new approach of imagecapturing, expanding the richness and flexibility of your Workspace presentations. With theDocCam, take still images or videos. Use the images as backgrounds or objects on aWorkspace page. Take pictures of objects, text, diagrams, sketches, meeting notes, photos,whatever you need. Weave them into your presentations. The images are stored as mediumresolution jpeg files.

To launch the eBeam Focus Viewer

1. The eBeam Focus DocCam works with Windows Vista and Windows XP and does notrequire a driver.

2. Plug it into a USB 2.0 port on your computer.

3. Launch Workspace and choose Insert > eBeam Focus Viewer.

The eBeam Focus Viewer window opens, floating over the Workspace window. A live feedfrom the camera displays in the eBeam Focus Viewer window.

Note: If there is no DocCam connected, the following error message displays: “Yourdocument camera could not be found. Check connection and try again.”


Resizing the eBeam Focus Viewer Window

Closing eBeam Focus Viewer

Capturing Images and Video

Alignment Grid

Full Screen

Meetings

Resizing the eBeam Focus Viewer WindowYou can resize the eBeam Focus Viewer window by selecting and dragging the edges of the

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window. The DocCam Viewer window size does NOT affect capture resolution for images orvideos.

Closing eBeam Focus ViewerSelect the red X in the upper right corner of the Viewer window. The DocCam Viewer windowcloses.

Capturing Images and VideoYou can use the eBeam Focus DocCam to capture images and videos, then use them in yourWorkspace pages.

To add a DocCam image as a Workspace Page Background

With Workspace open to the page you want to work with, and after launching eBeam FocusViewer, select the Add as Background icon from the eBeam Focus Viewer toolbar. Thecurrent still image from the DocCam is added as a background to the Workspace page.

To add a DocCam image as a Workspace Page Object

With Workspace open to the page you want to work with, and after launching eBeam FocusViewer, select the Add as Object icon from the eBeam Focus Viewer toolbar. The currentstill image from the DocCam is added as an Workspace Element in the center of theWorkspace page.

To capture video

With Workspace open to the page you want to work with, and after launching eBeam FocusViewer, select the Recorder Toolbar icon from the eBeam Focus Viewer toolbar.

The Recorder Toolbar displays along the bottom of the eBeam Focus Viewer window.

Use the Record, Pause, and Stop buttons to record a video. After you stop recording, aSave As window opens. Determine where you want to save the Movie file (*.ebm), and giveit a file name, then click Save. The eBeam Focus Viewer window continues to float.

By default, movies are saved in a sub-folder named movies in the folder where eBeam

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Interact is installed.

Select the Recorder Toolbar icon again to make the Recorder Toolbar disappear from thebottom of the eBeam Focus Viewer window.

Alignment GridThe Document Camera's alignment grid is useful when you need to make sure that imagesyou are capturing are aligned relative to a horizontal and vertical axis.

To turn on the alignment grid

After launching eBeam Focus Viewer, select the Grid icon from the eBeam Focus Viewertoolbar.

The current still image from the DocCam is covered by a gray 9 x 12 grid.

To turn off the alignment grid

Select the Grid icon again to remove the grid from the current still image.

Note: By default, the grid is turned off. However, if you leave the grid on when you closeeBeam Focus Viewer, it will be on the next time you launch the Viewer.

Full Screen

To turn on Full Screen

Select the Full Screen icon to expand the Viewer window to full screen.

The live DocCam feed fills the full screen. The Main Toolbar floats above the feed.

To turn off Full Screen

Select the Full Screen Off icon in the floating Main Toolbar , or right-click (Press Button Aon your Interactive Stylus) on the full screen image and select Full Screen Off from the topof the menu list. The Viewer exits Full Screen, returning to its previous size.

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MeetingsWhile the DocCam can be used during meetings, meeting participants cannot see the eBeamFocus Viewer window. However, any images from the DocCam that you incorporate into yourWorkspace presentation can be viewed by meeting participants. Note: Meeting participantscannot see flash animations.

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Master Page

Master Page is used to create a background template for all Pages in the Workspacemeeting, except for those Pages containing their own background settings.

Open the Master Page by choosing View > Master Page in Workspace. The Master Pagewill open the first time as a blank page.

Any changes made to the Master Page, such as background settings, adding layers,annotating the Page or adding Workspace elements are reflected as the background on allPages in the Workspace meeting, except for those Pages containing their own backgroundsettings.

The Master Page contents:

will be set as the background on all new Pages.

will not overwrite the background on existing Pages that already contain backgroundsettings.

will overwrite the background on existing Pages that have content, but do not contain background settings.

To clear the Master Page, remove all background images using Background Settings.

Close Master Page ButtonClose Master Page closes the Master Page and returns to annotating regular WorkspacePages.

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Layers

The following section describes Layers and how to use them in your Workspace meeting.

What are Layers?

How to Use Layers

What are Layers?

Every Workspace Page is made up of layers that can be shown or hidden at any time. Theorder of these layers are:

Page Background Layer: The Page Background can be set using Background Settingsto display an image, display a template of a grid or horizontal lines, and/or be set to aspecific background color. The Page Background cannot be modified by the annotationtools.

Annotation Layers: The annotation layers are transparent layers that are stacked ontop of the Page Background layer. These layers contain Workspace elements.

Any Workspace Page can have multiple annotation layers. When you add a new layer, itis stacked on top of the existing layers. This means that annotations are displayed withthe latest layer shown at the top.

The three types of annotation layers that are found in each Workspace Page are:

o Default Layer: The default annotation layer in the Workspace Page. This layeralways exists for any Workspace Page and cannot be deleted.

o User Layers 1 - 18: Up to 18 additional layers can be added to a WorkspacePage. The Default layer and the User Layers are always shared to remoteparticipants during a shared meeting.

o Private Layer: The top-most layer is the Private Layer. The Private Layer isshown only on the local computer and is never shared through a shared meeting.The purpose of the private layer is to give the local user a private workspacewithin the Workspace session. Note: Private layers are hidden when a sharedmeeting is Synchronized.

How to Use Layers

Turn on layers by choosing Layers from the View Menu. This opens the Layers dialog boxthat lets you select, add, delete and move layers for a Workspace Page.

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Layers Title Bar

The Layers dialog title bar indicates which Workspace Page you are currently working in. TheLayers dialog shows the layers for the currently selected Page.

Layers Tools

Add Layer Add Layer adds a new blank layer to the currently selected WorkspacePage. The new layer is always added as the top-most layer (under theuser layer). The new layer is always added as visible and unlocked.

Delete Layer Delete Layer causes the selected layer to be deleted. It is not possibleto delete the Private or Default layers.

Move Layer Up Move Layer Up causes the layer to be moved one level higher in theLayer list. The highest a layer can be moved is directly below the privatelayer. The Private and Default layers cannot be moved.

Move Layer Down Move Layer Down causes the layer to be moved one level lower in theLayer list. The lowest a layer can be moved is directly above the Defaultlayer. The Private and Default layers cannot be moved.

Layers - Layer List

Each layer has it's own settings. These settings are described in the table below.

Show/Hide Show/Hide makes the layer visible/invisible. When the eye is shownin the box, the layer is visible on the Page. When the box is empty,the layer is invisible.

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Lock Layer Lock Layer protects the layer from any new annotations. When thepadlock is shown in the box, the layer is locked. When the box isempty, it is possible to add Workspace elements to the layer.

Thumbnail &Name

Thumbnail & Name shows a thumbnail of the layer (whether visible/invisible) and shows the name for the layer.

Change the Name of the layer by double-clicking the name text andtyping the new name into the Rename Layer dialog box that opens. Note: It is not possible to change the names of the Private or Defaultlayers.

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Snapshot

Snapshot allows you to take a picture of the current screen and save it into Workspaceeither as a background image in a new Page or a Workspace Element in the current Page.

1. Select the Snapshot Tool button from the Desktop Tools Palette to open the TakeSnapshot dialog.

2. Select one of the following options:

o Capture screen: Captures the entire desktop as a single image. As a default, thecaptured image is saved as a background into a new Page in Workspace. To savethe image as a Workspace Element into the current Page, check the Import asObject checkbox.

o Capture a selection: Minimizes the Workspace, and the cursor becomes a crosshairs. To select an area to capture, use the Interactive Stylus to draw a selectionrectangle.

3. Select the Go button to save an image into Workspace.

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Shared Meetings

What is a shared meeting?

A Shared Workspace Meeting is a meeting that is broadcast over your local intranet or theInternet.

At one location, the meeting coordinator/host uses the interactive system (software andhardware) to host or broadcast the meeting over the network (see Sharing a Meeting).Remote participants use the interactive software or a Web browser to log into the meeting(see Join a Meeting).

The meeting is held in real time, which means that remote participants see the notes andannotations as they are created.

If the meeting coordinator allows participants this option, participants can annotate meetingpages, highlight important points, and add notes that can be seen by all other participants aswell as the coordinator.

To allow remote participants (located outside of your local network firewall) to access yourshared meeting, the meeting server must be located on the Internet. Luidia currently hosts ameeting server that may be used by any eBeam-enabled interactive system user.

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Sharing a Meeting

The following explains how to share a meeting over your local intranet or the internet.When you share a meeting, you share the Page content of your Workspace session.

When sharing a meeting, be aware of the following items.

If you share the meeting on your local intranet, only people within your intranet canaccess the meeting. If you share your meeting over the Internet (using an eBeamserver), participants from any Internet location can access your meeting.

By default, all meetings are shared over an eBeam server located at meetings.e-beam.com. If you wish to use a different server or share from your personal PC, see Adding aMeeting Server.

To share a meeting an interactive receiver or software activation must be detected. Also,if there is any possibility that your network uses a proxy server, see Proxy Server Setup.

You can host one shared meeting at any time.

See:

Hosting A Shared Meeting

Leaving A Shared Meeting

Hosting a Shared Meeting

1. Select the Sharing button from the Workspace Toolbar to open the Shared Meetingsdialog.

2. Select the Share button.

3. Under Meeting Information , enter the following:

Meeting Name The meeting name is the name used by people attempting to join your meeting. Themeeting name can be up to 20 characters.

Password The password must be at least 6 characters, and can be up to 20 characters. A password isnot required.

My Name The name displayed in the Participants View. See Participants.

4. Notify guests of the meeting name, meeting time, and password, if required. See Sendingan Invitation for more information.

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5. Select Share.

Your shared meeting is now available on the network using the specified meeting server. Formeeting host specific tools, see the Participants window.

If you experience any problems sharing a meeting, see Troubleshooting Shared Meetings forthe answers for some of the most common problems.

Leaving A Shared MeetingTo leave a shared meeting at any time select the End Meeting button from the Participantswindow.

Important Note: When the meeting host ends a shared meeting, all participants aredisconnected from the meeting. As the meeting host, make sure the meeting is completelyover before attempting to close the meeting.

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Join a Meeting

Using Workspace to Join a Meeting

1. Launch Workspace.

2. Select the Sharing button from the Workspace Toolbar to open the Shared Meetingsdialog.

3. Select the Join button.

4. In the Join Meeting dialog box, type in the Meeting Name, the Password (if needed) andyour name.

5. Select Join Meeting.

To leave a shared meeting at any time select the End Meeting button from the Participantswindow.

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Sending an Invitation

You can invite others to a shared meeting by sending an e-mail invitation that contains alink or URL to the meeting. To send email invitations:

1. Make sure you are sharing a meeting. See Sharing a Meeting for more information.

2. Select the Send Invite button from the Participants window.

3. Select the language to be used for the e-mail invitation and then select Continue. At thispoint, your e-mail program might ask you to select the e-mail profile to be used.

4. A new e-mail with the Meeting Request information opens. Enter the e-mail addressesof the recipients in the To: field.

5. Select Send.

The e-mail invitation includes a link for downloading the latest software and links to enablethe user to join the meeting via their Web browser or the software.

Note: Remote participants cannot send out invitations.

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Accepting an Email Invitation

You can accept an e-mail invitation in one of the following ways: Double click the http: link in the email invitation to automatically launch the meeting in

your browser or copy and paste the http: link into your web browser. When the meetinglogin screen appears, select the Join button.

In Workspace manually fill in all of the meeting fields in the Join Meeting dialog usinginformation provided by the invitation.

See Sending an Invitation for more information.

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Participants

The Participants window displays shared meeting specific information and controls. TheParticipants window launches automatically when you share or join a meeting.

Send Invite Button

You can invite others to a shared meeting by sending an e-mail invitation that containsa link or URL to the meeting. See Sending an Invitation.

Show Pointer Button

The Pointer Tool allows each participant in a meeting to point to data anywherewithin the meeting window. Each participant's pointer is displayed in a different color.

Use the Interactive Stylus or your mouse to drag the pointer within the Page to a newlocation.

End Meeting Button

Leave the meeting by selecting the End Meeting button.

Note: When the meeting host ends a shared meeting, all participants are disconnectedfrom the meeting. As the meeting host, make sure the meeting is completely overbefore attempting to close the meeting.

Allow participants tocontribute

The meeting host can set a participant status to View Only or Interactive. An Interactive participant is able to annotate the Page. A view only participant is onlyable to view the page, but not able to annotate. To set a participant status to ViewOnly or Interactive, select the participant in the Participants window, and then selectthe Set View Only/Interactive button.

You can select multiple participants by holding down the Ctrl button on your keyboardand clicking participant names.

This option is available to the meeting host only.

Lock participants to thecurrent page

If the meeting host has this option selected, remote participants are only able to viewthe Page that the host is viewing. However, remote participants are still able toannotate the Page. This option is on by default.

Chat The Chat section can be shown or hidden by clicking on the arrow. Chat allowsmeeting participants to send text messages to one another while logged into theshared meeting. See Chat for more information.

Participant Name The name of the participant as entered in the My Name text box in the Join Meetingdialog box. See Join a Meeting for more information.

Interactive/View Only Write permission is displayed by an icon. When the participant has permission toannotate the meeting, a pen icon is displayed. When the participant does not havepermission to annotate the meeting, the pen icon is displayed with a line through it.

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ChatThe Chat window allows participants in a shared meeting to send text messages to oneanother in the course of the meeting.

Messages can be sent to anyone listed in the Participants List, by typing a text message intothe New Message text box, and then selecting one of the buttons listed next to Send To.

The following controls are contained in the Chat window:

Control Description

New Message Creates a new text message. Type the new outgoing text message into the New Message textbox, and then select All or Selected Participants to send the message.

SelectedParticipants

Sends the text message in the New Message text box to participants selected in the ParticipantsList. This button is disabled until a text message has been typed into the New Message text box.

To show/hide the Chat window, click the green arrow located next to the Chat title.

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Troubleshooting

Interactive Hardware Detection

Problem Resolution

The Detect InteractiveReceiver dialog boxappears repeatedly.

See Interactive Hardware Detection.

Check that all cables are connected as shown in the setup instructions.

Check for the power LED (green on serial and USB systems, blue on the BluetoothWireless system).

Disconnect the cables, reconnect the cables and select Retry from the DetectInteractive Receiver dialog box.

Some third party device services will interfere with the USB port connection. Try thefollowing:

o Shut down the software, unplug all cables. Plug the USB cable back in andwait for 30 seconds before restarting the software. In many cases, thesoftware will now be able to detect the hardware.

o Locate the device service that is interferring with the connection and shut itdown. You can see a list of device services in Windows Task Manager. Note: Many services in Windows Task Manager are important for PC operation.Check with your IT department before shutting down a service.

Bluetooth Wireless specific

Make sure that the COM port specified in the System Preferences is the same as theBluetooth COM Port chosen by your Bluetooth Management software.

Check your Bluetooth Management software and ensure that you are connected tothe hardware. If not, try to connect to it again in the Bluetooth Managementsoftware.

Disconnect the USB cable from the receiver, reconnect after a few seconds and thenselect Retry from the Detect Interactive Receiver dialog box.

Automatic detectiondoesn't work afterselecting Cancel fromthe Detect InteractiveReceiver dialog.

Once you have selected Cancel from the Detect Interactive Receiver dialog, thedevice driver will not try to automatically connect to the receiver again until you haveeither:

selected Detect Device from the System Preferences dialog box, or

shut down and relaunched your interactive software.

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Data Capture

Problem Resolution

The software isn't showingwhat I've drawn orselected using the Interactive Stylus at all.

Is your software connected to the hardware? Check the Workspace icon located onthe Windows taskbar. Is the software is disconnected, this icon will be grayed out.

Is you Interactive Stylus working properly? Do you hear a low buzzing sound whenyou draw? Does it buzz the entire time you are drawing? Try replacing the battery.

Make sure you are not holding the Interactive Stylus too close to the tip. This canblock the signal.

There are skips in thelines that I've drawn onthe whiteboard;

or

There are dead spots onthe whiteboard.

Sometimes signals from motion sensors or fluorescent lighting can interfere with thesignal traveling from the Interactive Stylus to the receiver. This can make it appear thatthe pen is skipping or that there are areas of the capture area that the system can notcapture.

Additionally, if the Interactive Stylus is not in good working order or if you block thetransmitters on the pen with your fingers, you may see similar symptoms.

Try the following.

Is you Interactive Stylus working properly? Do you hear a low buzzing sound whenyou draw? Does it buzz the entire time you are drawing? Try replacing the battery.

Make sure you are not holding the Interactive Stylus too close to the tip. This canblock the signal.

In cases where you are using both the projection and whiteboard systems together,is the interactive Eraser sitting near the receiver? In some rare cases, because theEraser rests on the Eraser pad, the Eraser may activate while not being used. Is theEraser buzzing softly? If so, lay it on its side and try to draw again.

Make sure that all parts of the receiver are connected to the receiver. If the receiverhas somehow been dropped or broken and any part has detached, the way thesignal is captured would be affected. If you cannot reattach a part that has comeloose, contact Technical Support.

Does the pen maintain a good line-of-sight with the receiver at all times? Isanything obstructing the signal? Move any obstructions out of the way and try todraw again.

Do you have any lights shining directly into the receiver (including sunlight)? If so,block the light and try to draw again.

Do you have automatic lighting or motion sensors? Temporarily disable the lightingsensor (often by just manually turning off the lights), or disabling the motion sensor(by temporarily placing a cover over the motion sensor), and try to draw again? Ifthe system works after you have disabled the lighting or motion sensor, contactTechnical Support for additional help.

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Workspace

Problem Resolution

Compatibility with eBeamInteract and Scrapbook

eBeam Workspace 1.0 is compatible with eBeam Interact 2.2 for Windows and eBeamInteract 1.3 for Mac. eBeam Workspace 1.0 can open files created by any of theprevious versions of the eBeam software but previous versions of eBeam software mightnot be able to open Workspace files or see Workspace text boxes during a sharedmeeting.

Text box outline or fillcolor does not show asset.

Make sure to uncheck the Transpare nt checkbox from the C olor dialog when setting thetext box outline color or fill color.

After duplicating a Pagecontaining backgroundimages or Workspaceelements multiple times,duplicated Pages start toappear blank.

The computer running the software has a limited amount of physical memory. Everytime a Page is duplicated more physical memory is required for the background imagesand Workspace elements on the duplicated page. When the software detects that aspecific amount of memory has been used, it stops duplicating images and elements toconserve memory.

If you run into this problem, try using smaller image files to conserve the amount ofmemory being used.

Workspace Tools palettechanges to the DesktopTools paletteunexpectedly.

The Workspace Tools Palette is available only when the Workspace window is the activeselected window. Any time you click anywhere outside of the Workspace window, thetool palette will change to the Desktop Tools Palette.

To get the Workspace Tools Palette back, simply click on the Workspace window.

Running Recorder makesmy PC run very slow.

When running Recorder, the two most important PC resources are your PC's processorand the amount of available RAM.

When using Recorder it is recommended that you are using a Windows PC with at least aPentium IV processor, 1.4Ghz, with 512MB RAM. It is possible to run Recorder on a PCthat does not meet these requirements but you may experience degraded performance.

If you are experiencing slow performance when running Recorder, try the following

Shut down unnecessary background processes and applications while runningRecorder.

Reduce the frame rate, found in Recorder Options. The frame rate determines howmany snapshots per second are taken of your screen. A higher frame rate will causeyour movie to be smoother during playback. However, a higher frame rate requiresmore memory on your PC and for your processor to work harder. Setting the FrameRate to a lower rate can help when your PC performance is slow.

Recommended Frame Rate for Available Memory:o 100 MB Available Memory - Set the Frame Rate to 5 frames/second


o 500 MB or More Available Memory - Set the Frame Rate to 15 frames/second

You can determine the amount of available memory by opening Windows TaskManager, looking at the Phyiscal Memory (K) section, and looking at the Availablememory. Divide the Available memory by 1000 to get the number of free MB.

Recommended Frame Rate for Your Processor:

o Pentium IV or Similar Performance - Set the Frame Rate to 5 frames/second

o Performance less than Pentium IV - In many cases a Frame Rate of 3frames/second will be sufficient for good performance. However, in severecases it is necessary to set the Frame Rate to 1 frame/second.

Recording simple Windows applications requires less capture processing power thanrecording highly graphics intensive material. Turning off the windows graphicaleffects by disabling Windows hardware acceleration can help Recorder run moresmoothly.Check the Turn off hardware acceleration checkbox, found in RecorderOptions. (This will cause your monitor to go black momentarily at the beginning andending of a recording. This is expected behavior).

Record a smaller area. You can select the record area on the Start Recording buttonof the Recorder Control Palette. Selecting a smaller area requires less memory from

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your PC.

Try setting your monitor resolution setting to a lower setting, for example from1280 x 1024 to 1024 x 768. The lower the resolution setting, the less detail thesystem is trying to capture every second.

I don't want the Recordermenu captured into myvideos when I useRecorder.

When recording using the Recorder feature, the default mode is to capture everythingon your desktop into the video. The Hide Recorder Wheel button allows you to keepthe Recorder menu from being recorded in your video. Select the Hide Recorder Wheelbutton to hide the menu. To reopen the menu, select the Recorder tool from theInteractive Tools Palette. See Recorder Controls.

I cannot import a PDF orCAD file.

See:

Exporting Documents into Workspace

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Shared Meetings

Problem Resolution

Participant is unable to see text boxescreated by Workspace during a sharedmeeting.

eBeam Workspace 1.0 is compatible with eBeam Interact 2.2 forWindows and eBeam Interact 1.3 for Mac. eBeam Workspace 1.0 canopen files created by any of the previous versions of the eBeamsoftware but previous versions of eBeam software might not be ableto open Workspace files or see Workspace text boxes during a sharedmeeting.

After selecting Share Meeting, you see themessage "To share a meeting, yourinteractive hardware must be connected anddetected".

To serve as a meeting host for a shared meeting an interactivereceiver or software activation must be detected. See Sharing aMeeting.

Unable to Share or Join a meeting over theeBeam meeting server.

If you are attempting to share a meeting, make sure aninteractive receiver or software activation is detected.

If your network/internet connection is behind a firewall or proxyserver, you must set up the proxy server. See Proxy ServerSetup.

Using a cable modem or dsl and unable toShare or Join a meeting over the eBeammeeting server.

If you are attempting to share a meeting, make sure aninteractive receiver or software activation is detected.

If your network/internet connection is behind a firewall or proxyserver, you must set up the proxy server. See Proxy ServerSetup.

Even if you think you aren't behind a proxy server/firewall, you mightbe. Your ISP might have a firewall set up, causing this problem.

If you suspect that is the case, try the following:

Add a new server (see Adding a Meeting Server) with a DNS:meetings.e-beam.com, and port: 443.

Unable to see shared meeting names in theJoin Meeting dialog box in older versions ofeBeam software.

By default, eBeam Workspace does not publish the meeting name tothe server. The participant must type the meeting name into the JoinMeeting dialog box in any version of eBeam software.

How do I set up the proxy server? See Proxy Server Setup.

I'm the host in a meeting but when I changePages the Participant Pages are notchanging automatically.

Synchronize the participants by checking Lock participants to thecurrent page in the Participants dialog.

I'm sharing a Flash element, but it's notplaying on the remote participants.

The Flash files/movies can be extremely large. Due to the size of theFlash elements, they are not shared to participants during a sharedmeeting. A flash container will appear in the participant Page, butvideo will not run.

My meeting participants cannot see myDocument Camera images.

The document camera image is now shared to meeting participantsduring shared meeting. Add your document camera image as aWorkspace Element into the shared Workspace Page. See DocumentCamera Capturing Images and Video to learn how.

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Tool Palettes Not Found

At installation, the software provides access to the basic software feature set. To unlock thefull software feature set you need to connect the software to an interactive receiver (see Interactive Hardware Detection).

An interactive receiver includes any eBeam technology-based receivers. These receivers mayor may not look like the receivers described in Setup. Please refer to the setup instructionsthat came with your system for manufacturing information on your system hardware.

The Tool Palettes and Sharing a Meeting are not available when the software does not detecta receiver or valid software activation.

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Document Camera

Problem Resolution

I cannot get theDocument Camerato work with myPC.

Check the following:

Your operating system. The eBeam Focus Document Camera works with Windows Vistaand Windows XP, but it is not compatible with Windows 2000.

Make sure you have the Document Camera plugged into a USB 2.0 port.

Make sure you are using an eBeam Focus product. Workspace 1.0 only supports theeBeam Focus document camera at this time.

My meetingparticipants cannotsee my DocumentCamera images.

The document camera image is now shared to meeting participants during shared meeting.Add your document camera image as a Workspace Element into the shared Workspace Page.See Document Camera Capturing Images and Video to learn how.

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Wireless Tablet for Workspace

Problem Resolution

The wireless tabletis not working withmy PC.

You must install the driver (included on the installation CD) before the wireless tablet willfunction properly with your PC.

Try powering off the wireless tablet, then power it back on.

Make sure you have the receiver dongle, or key, plugged into a USB port. See theinstructions on Pairing the Tablet. If it still does not work, try restarting your PC with thereceiver dongle plugged into the USB port.

Check that the wireless tablet is sufficiently charged. Note the charge status on thebattery icon in the LCD display of the tablet.

Check the AAA battery in the wireless tablet's pen.