EAZWV General Assembly - cdn.ymaws.com · 1. Welcome •General Assembly July 20th, 2016: 17:15 –19:15 •Many novelties •Reports send out to membership •Thank you •Rob Hilsenroth,

EAZWV General Assembly

17:15 on Wednesday 20th July 2016

Hyatt Regency Hotel. Atlanta USA

1. Welcome• General Assembly July 20th, 2016: 17:15 – 19:15

• Many novelties• Reports send out to membership

• Thank you• Rob Hilsenroth, AAZV team• Alex Greenwood, IZW team• Stephanie Sanderson EAZWV team

A:Welcome and Adoption of Agenda

A. Welcome and Adoption of Agenda

B. 2015 Reports and Discharge of the Board

C. 2016 Activities and looking forward…

D. Board Proposals /Elections

E. Next meeting

A: Welcome and Adoption of Agenda

1. Agenda


Any comments & additions?(proposed, seconded, adopted)

2. Appointment of Rapporteurs• Kathryn Perrin• Christian Wenker

(proposed, seconded, adopted)


3. Voting Procedures – proposal to include the online vote



4. Adoption of the 20th GA minutes 2015

Adoption of Corrigendum

15) Determination of annual subscription for 2017 …The proposal is for no changes to the fee for 2016 2017, but in 2017 2016 there will be changes as follows…



B. 2015 Reports: President’s Summary

GOVERNANCE

CONFERENCE

MEMBER SERVICES

SECTIONS & WORKING GROUPS

B. 2015 Reports: President’s Summary

Conference:

• Barcelona Conference

• Conference Survey

• Review with IZW – trial of new way of running scientific programme selection.

• New Name: The Zoo and Wildlife Health Conference

• Planning Atlanta! – 10 Student Bursaries.

Governance:• Modernise our constitution recognise our

role in improving the health , welfare and conservation of wildlife.

• Clarify remit of working groups and sections

• Review of voting rights to include Student members >2yrs membership

• Secretariat hand over and Executive Director Appointment

Sections & Working Groups:• Recognition that Student body was a

Section not a working group• New Iberian Section• 1000 Euro support to sections• 6000 Euro to Zebra

Member Services• Overhaul of Website• Select and start work on dedicated

member management system.

6. Working Group Reports (circulated online)

• Infectious Disease Working Group

• Tuberculosis Working Group

• Education Working Group

• Conservation and Research Working Group

• Resources Working Group

• Advocacy & Alliances Working Group

B. 2015 Reports

Questions from the Membership?

7. Regional & Specialist Sections (circulated online)

• Czech and Slovak Section (CAZWV)

• DVG ZWE Section

• Association Francophone des Vétérinaires de Parc Zoologique -A.F.V.P.Z.

• British Veterinary Zoological Society (BVZS).

• DFZVO (Dutch and Flemish Zoo Vet Organisation)

• Hungarian Section.

• Iberian Section

• Nordisk Zoo och Viltveterinär Förening/Nordisk Zoo og Vildt VeterinærForening/Nordic Zoo and Wildlife Veterinary Group.

• Società Italiana Veterinari degli Animali Selvatici e da Zoo – SIVASZOO

• Schweizer Vereinigung für Zoo- Wild und Heimtiere - SVZWH

• Student Section

B. 2015 Reports


7. Regional & Specialist Sections

• Student Section: Changes in the Student Board• Javier Martinez had to step down as President of the board• The Student Board decided that the Vize-President Johanna

Kasberg will step in as „Acting-President“ until the next election in Berlin 2017

THANK YOU JAVIER FOR ALL YOUR GREAT WORK!!!

B. 2015 Reports

8. Partnership Reports (circulated online)

• ECZM

• EAZA group of zoo animal contraception

• EAZA / EAZA Veterinary Committee

• AAZV

• Journal of Zoo and Wildlife Medicine

• Zebra Foundation

B. 2015 Reports


11. Outcome of 2015 Joint Conference on the Diseases of Zoo and Wild Animals

B. 2015 Reports

B. 2015 Reports

B. 2015 Reports

B. 2015 Reports

B. 2015 Reports

B. 2015 Reports

11. Outcome of 2015 Joint Conference on the Diseases of Zoo and Wild Animals

B. 2015 Reports


9. 2015 EAZWV Financial Report.

• Full Accounts Presented in the March Newsletter.• Key points:

• Total Reserves €99,445 (vs € 103,732 end 2014)

• Performance against budget:

• Opportunities and unbudgeted spend• Expenses carried forward from 2014 (JZWM + Presidents travel)• €3000 Income for Barcelona conference not received during this financial period• Decision to subscribe to member management system (Your Membership) - €6685/yr• Apparent increase in member income €9076


B. 2015 Reports

Net Income 2015 ACTUAL Net Income 2015 BUDGETTED

€ -7674.21 € - 6000

10.Auditors’ Report


B. 2015 Reports

EAZWV AUDIT 2015

We, Prof. Dr. Annette Liesegang and Dr. Sandra Silinski-Mehr, have checked the bank account 2015. We would like to thank Dr. Sabine Öfner, in her function as the association´s Treasurer and Silvia Nanni, as former secretary at the Secretariat Berne, for providing us comprehensive insight in the association´s bank accounts, bills and receipts received in 2015. The purpose of this annual audit was to ensure that the EAZWV`s financial management is transparent, in order and satisfactory. We have checked the receipts and banking statements. Our main findings show that, in general, the association`s accounts are managed in accordance with the principles of appropriate accuracy. Thanks a lot for this good work to Dr. Sabine Öfner and Silvia Nanni. However, the budget approved at the general assembly in Warsaw in 2014, was exceeded by 6.576.30€ without an extra approval neither by the members nor by the advisory board.

With this remark, we propose to discharge the treasurer and the board. Prof. Dr. Annette Liesegang and Dr. Sandra Silinski-Mehr Munich, 04/19/2016

12. Discharge of the 2015 Board?


B. 2015 Reports

Exciting start into 2016

Rapid development


Stephanie Sanderson, ED EAZWVProfessionalising EAZWV

Legal issues, membership services, involvement, information, resources, representation, health and conservation


Financial stability, constitution Non-for-profit


www.eazwv.orglogin


Thurs

day,Ju

ly7,20

16at8:2

7:05A

MCentr

alEuro

peanSu

mmerTim

e

Page1

of4

Betre

ff:

Datum

:

Von:

An:

EAZWV June News!

Dear Frie

nds and Colle

agues,

A month fro

m now will

see us in A

tlanta fo

r the fir

st joint A

AZV/IZW/EAZWV conference.

Many volunteers from AAZV, IZW and EAZWV have worked hard to put an excitin

g

program together. A

big thank you to

all of y

ou!

Sadly, not a

ll of y

ou will

be coming and so this quarte

r we have been w

orking extra hard

to develop new ways fo

r us all t

o share inform

ation w

ith each other o

nline. H

ere you can

see the new fo

rmat o

f the E

AZWV newsletter. I

t contains m

any links to

our new w

ebsite

and also a

nnounces the la

unch of o

ur new F

acebook page. P

lease go visit t

hese and

share comments, ideas and in

formatio

n.

There is also a lin

k to our n

ew online votin

g platform

that w

ill allo

w you to contrib

ute to

our General A

ssembly even if you can’t

attend in

person. It is

essential th

at we are an

active membership. Only by pullin

g together will we be recognized as a stro

ng and

importa

nt conservatio

n organizatio

n that c

an effe

ctively re

present zoo a

nd wild

life vets

and can achieve o

ur shared g

oal of im

proving the h

ealth, w

elfare a

nd conservation o

f

wildlife

.

I look fo

rward to

hearing fr

om you whether in

person in A

tlanta or o

n Facebook and the

new discussion forums.

Take care,

Hanspeter W. S

teinmetz, Vice-P

resident EAZWV

P.S. To get the most out of this Newsletter do remember to LOGIN

to the EAZWV

website: w

ww.eazwv.org. Once you h

ave done th

is, the lin

ks in the te

xt will

take you

straight to

the documents, a

rticles and fe

atures we have been w

orking on!

Running our org

anisation: K

eeping our org

anisation

Purring!

General Assembly

This year will

be held at 19:30 on 20

th July 2016 in A

tlanta. W

e hope to see you th

ere! Please

check out the agenda here.

Have your say!

If you cant c

ome to th

e General A

ssembly you can still take part i

n voting: C

lick here to vote on

new officer p

ositions, c

onstitutio

nal changes and m

uch more. V

oting is

open to all F

ull, Student,

Retired a

nd Honorary members that h

ave been p

art of o

ur associatio

n for T

WO YEARS o

r

more. (NOTE if

you are p

lanning on votin

g in p

erson in A

tlanta p

lease do n

ot vote o

nline!)

http://www.eazwv.org/

www.eazwv.orgOnline payment, voting


http://www.eazwv.org/

Board meetings


EAZWV Full Member Summer School2nd till 5th of June 2016 in Tiergarten Nuremberg


Main topics:

Nutrition

Reproduction

Breed and Cull

2017 Berlin2018 Prague (2nd Joint Conference)


Thank you

Board, advisory board, working groups, sections, partners, family


14. Membership Report.


524 544599 602 634 660 644 675 677

729660

738660 680 703

548

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Q1&22016

Member Numbers 2001- Q1&2 2016 77%

DE:Germany32%

FR:France10%ES:Spain

8%GB:United Kingdom

7%

CH:Switzerland6%

IT:Italy6%

NL:Netherlands5%

US:United States4%

AT:Austria3%

PT:Portugal3%

BE:Belgium3%

DK:Denmark2%

other11%

548 MEMBERS 35NATIONALITIES

Full, 337

Student, 87

Retired, 47

Associate, 9Honorary, 5 Developing, 3

Institutional, 3



0%

10%

20%

30%

40%

50%

60%

jan feb mar apr may jun jul aug sep oct nov dec

% income from membership by month (actuals)

% by month 14

% by month 15

% by month 16

• 23% behind member numbers

• €77’153 required income by this time of year

• Approx. €12’350 / 16% behind where we should be



(average 23% - note only ~50% EAZWV members are also section members)


14. Membership Report: Member Services


0

50

100

150

200

250

300

350

04

-Ju

n

06

-Ju

n

09

-Ju

n

11

-Ju

n

14

-Ju

n

17

-Ju

n

19

-Ju

n

30

-Ju

n

05

-Ju

l

07

-Ju

l

Jun Jul

Facebook Clicks!

• 436 Followers• Posts from Members most

popular.


Formal Acceptance of New Members• 32 Students• 26 Full Members


16. 2016 Financial ReportKey Activities:

• New Swiss bank account• Wind down of French current account• New book keeping system (animana + excel => Quickbooks)• Set up of digital payments portal:

• Paysafe/Netbanx

• Paypal

• Yourmembership

• Investigation of Ethical Banking – proposal to move savings once identified suitable account

• In process for formal registration for Tax in Switzerland• Application for Not for Profit Status


16. 2016 Financial Report:


Balance as of 1st July 2016

Total 2015 Total 2014

FIXED ASSETSTotal Fixed Assets - -

CURRENT ASSETSBank Account - Current (France) 21,003.89 19,084.83 27,630.53 Bank Account - Current (Switzerland) 26,971.75 - -Bank Account - Savings 76,973.30 76,973.30 76,101.81 CashPrepaymentsAccounts Receivable 12,389.47 10,931.29 Total Current Assets 137,338.41 106,989.42 103,732.34

CURRENT LIABILITIESAccounts Payable 6441.25 6,225.00 Loan 0 -Accruals/ taxation 0 1,319.30 Total Current Liabilities 6,441.25 7,544.30

TOTAL NET ASSETS (LIABILITIES) € 130,897.16 € 99,445.12 € 103,732.34

CAPITAL AND RESERVESReserves € 130,897.16 99,445.12 103,732.34 Total Reserves € 130,897.16 € 99,445.12 € 103,732.34

EAZWV INCOME Jan – June 2016 = € 79’744.56

Projected UNBUDGETTED INCOME:€14’3437’107 Euro Barcelona conference 3’559 Euro – proceedings sales3’677 Euro- summer schools

89% Budgeted Income

EAZWV COSTS Jan – June 2016 = € 51’133.75

Projected UNBUDGETTED COSTS: €18’284€828 – JZWM dues 2015€2’437 – JZWM disparity in sub fee€2’900 – Credit card transactions€6’000 – Zebra 2015 €5’219 – event costs 2016€900 – Newsletter Editor 15-16

47% Budgeted Expenditure

16. 2016 Financial Summary• Profit and Loss sheet would suggest we are on target HOWEVER:• Costs (and income) carried forward from 2015 have made forecasting

difficult.• Income / Expenses Joint Conference unknown.• Membership income 16% down.

Actions Required:• Review financial procedures: require payment/submission bills within 30

days.• Charge actual costs of JZWM subscription in 2017 • Account for 4% handling charges when budgeting in future.• Online book keeping software – clarity of financial status.• Cut or reduce grants given in 2016 (ZEBRA & Sections) or consider over spend• Find additional income• Develop longer term financial plan (resources working group)



17. 2016 Budget Acceptance




Strategy meeting in Barcelona with advisory board

18. Strategy Development – How best to help vets help wildlife…

1. Legislation/ Advocacy and making our expertise available to decision makers

2. Improving professional standards

3. Ethics and Welfare

4. Member Services

5. Wildlife

6. Finances and Resources

7. Governance



1. Legislation/ Advocacy and making our expertise available to decision makers

• Increase interest / awareness of legislation – it affects us !

• Maintain key partnership with eg. EAZA

• Explore other strategic partnerships (have influence)

2. Improving professional standards • Supporting and disseminating research (conference and ZEBRA)

• Training opportunities to meet member needs (summer schools, e-learning, ECZM)

• Improve access and use of available resources through EAZWV website (guidelines, databases, proceedings etc)

• Support on demand: forum to ask questions and support each other.



3. Ethics and Welfare• Encouraging debate within the profession and proactive engagement with other

sectors (consult with other organizations)

• Support higher management with veterinary expertise for wildlife health and welfare

• Endorse ethical statements

4. Member Services• Involve members in service development and delivery (working groups)

• Virtual Services: other than conference, how can we be of most benefit?

• “Activate membership”

5. Wildlife• Reinvigorate the discipline of free ranging wildlife medicine within the Association


18. Strategy Development – How best to help vets help wildlife…6. Finances and Resources

• Goal non-for-profit – Fundraising

• Increase membership

• Review Financial Model and undertake longer term budgeting

7. Governance• Increase communication

• Transparency – production of “rule book” policies and procedure enable succession planning.

• Strategy delivery plan



Active Membership !


19. Development of the joint conference• Meeting in Berlin with IZW• New name: The Zoo and Wildlife Health Conference• Great success with the new scientific involvement in

Atlanta• Continue in Berlin, Prague

• Anke Schumann – Josepha Prügel


2017 budget .

JZWM costs 40 +

70 €, 695

members

2016 budget

(Published in

March 2016

newsletter)

2015 Actuals

INCOMEMembership fees 59,500.00 € 85,158.00 49,876.44

JZWM income from membership 25,650.00 €

Refund awards and grants - 550.00

Income joint conference 7,500.00 € 10,000.00

Income other EAZWV events -

Bank interest (savings account) 850.00 € 850.00 871.46

Publications sales 2,500.00 € -

Total Income 96,000.00 96,008.00 51,297.90

EAZWV 2017 Budget: 1st Draft


COST OF SALESEvent Costs

Labour Costs 42,000.00 € 42,000.00

JZWM payments 24,000.00 € 19,380.00 23,218.92

Website and member management software 7,000.00 € 7,000.00

Total Cost of Sales 73,000.00 68,380.00 23,218.92

GROSS PROFIT 23,000.00€ 27,628.00€ 28,078.98€

EXPENSESOther Secretariat costs 6,000.00 € 8,000.00 13,341.73

Office / book keeping software costs 1,500.00 € 1,500.00 7,660.08

Travel expenses 13,500.00 € 13,500.00 7,470.83

Memberships (IUCN, WAZA) 3,000.00 € 3,000.00 2,722.87

Accountatn/tax advisor 1,000.00 € 2,200.00

Student section 2,000.00 € 2,000.00 2,500.00

Section/WG support- Grants and Awards 7,000.00 € 9,000.00

Bank fees 900.00 € 1,000.00 876.96

Refunds membership fees/ conference fees 80.00

Total Expenses 34,900.00 40,200.00 34,652.47

NET OPERATING INCOME 11,900.00- 12,572.00- 6,573.49-

NET INCOME 11,900.00-€ 12,572.00-€ 6,573.49-€

20. Budget Assumptions for 2017• Member numbers will return to average of previous 5yrs• That JZWM costs should be passed on to the membership (currently

underpay by aprox 10€ each)• Conference income similar level

• To reduce our deficit what do we need to do?• Get membership assistance in recruiting new members.• Investigate sponsorship options• Consider reducing grant funding• Consider value of WAZA membership

• To be followed by more detailed budget • to vote online.


21. Annual Subscription 2017• Agreed to maintain 2016 membership fees in 2017

JZWM subscription 2017:• Online only = 40€• Online + Printed = 70€• Also anticipated small increase 2018 as

publication costs reviewed


Category EAZWV membership fee

Associate and Full member 120€

Student / Retired/ Developing Nation 60€

Institutional 250€

Honorary and Retired pre 2015 0€

22. Changes to the constitution

a. Registered addressArticle 1.3: The Association is located at Lieberfeld, Berne, in Schaffhausen (or other Canton once permanent home is determined), Switzerland


D. Proposals / Elections


b. Not for profit rulesAricle 1.2: The Association is a non-profit organisation with international membership in the terms of article 60 of the Swiss Civil Code (ZGB).Article 1.4: The Association is registered in the commercial register of the Canton of Schaffhausen,(or other Canton once permanent home is determined)Switzerland Article 25.3: If the Association is to be disintegrated, the disposal or utilisation of the Association’s property will at the discretion of the Board subject to ratification by the general assembly or such residual body of the membership that may form a quorum to vote. On dissolution the Association’s property can be transferred to non-profit organizations with the same or similar aim, which are exempt from tax and are registered in Switzerland. A transfer of the property back to members / founders or legal success or is not allowed.




c. Student sectionArticle 14.3: A minimum of 10 Student members are required to constitute EAZWV’s Student Section.

Article 14.5: Section status is obtained if the board has noted that the conditions set up in Article 14, paragraph 1 are fulfilled



23. Election of Officers

a. President (1 candidate)b. Vice-president (1 candidate)c. Secretary (1 candidate)d. Auditors (2 candidates)



President Candidate: Hanspeter Steinmetz

(proposed, seconded, voted)


- Graduated from the University of Zurich in 1995- MSc in Wild Animal Health from the University of London.- Dip. ACZM, founding diplomate ECZM Zoo Health & Management- Veterinarian at Walter Zoo Gossau- Veterinary advisor of the Great Ape TAG. - Particularly keen on supporting students in their education- Active EAZWV member since 1998, Secretary 2010-2014, Vicepresident since.


Vice-presidentCandidate: Hugo Fernandez



- Graduated from Universitat Autònoma de Barcelona in 1999- Phd in veterinary medicine- Guest researcher and guest scholar at Universitat Autònoma de Barcelona- Senior veterinarian at Barcelona Zoo, - Veterinary advisor for Gazella dorcas.- Joined EAZWV in 2003, 2015 Zoovet conference host, Secretary since 2015


SecretaryCandidate: Baptiste Mulot



Graduated from the National Veterinary School of Alfort 2004 after a thesis on “Endogenous retroviruses and their implications in veterinary medicine”Head veterinarian ZooParc BeauvalVeterinary advisor for Koala European population (SSP and EEP) and for the Persian Leopard EEPInterested in weird speciesEAZWV member since 2005


AuditorsCandidates:

Annette Liesegang



- Studied in Zurich and Montreal, graduated from Zurich - Professor for Animal Nutrition in Veterinary Medicine, Director of the Institute of

Animal Nutrition, Vetsuisse Faculty Zurich - Diplomate of the European College of Veterinary and Comparative Nutrition - Associate Editor JZWM - Member of EAZWV since 1998, Representative of the Swiss section (board

member/secretary), Summer School, regularly involved in conference scientific activities, Auditor, EdWG, research & Conservation WG


AuditorsCandidates:

Sandra Silinski-Mehr



- Graduated from Munich Ludwig-Maximilians Universität in 2000- Fachtierärztin für Zoo und Wildtiere- Doctorate in Veterinary Medicine on Rhino Reproduction Ludwig-

Maximilians Universität- Currently Zoo Veterinarian / Deputy Zoological Director

Westfälischer Zoologischer Garten Münster GmbH, Germany- Member of EAZWV since 2000. Has served as Secretary, Auditor,

involved in scientific organiztion of conferences, Representative of German speaking Zoo Veterinarians


Past presidentCandidates:

vacant



- Stephanie Sanderson

24. New officers to take up post immediately?



25. Feedback on online voting

• Proposal to explore and develop online voting

• e.g. detailed budget at end of year

• Also opportunity to consult more widely.




26. Feedback / Any other business?

E. AOB and Next meeting

The Zoo and Wildlife Health Conference

in Berlin

[24th – 27th of May, 2017]

Dr. André Schüle

THE ZOO AND WILDLIFE HEALTH CONFERENCE 2017 | ZOO, AQUARIUM AND TIERPARK BERLIN | May 2017

INTRODUCTION

73

15 km


ZOO, AQUARIUM AND TIERPARK

BERLIN – FACTS AND FIGURES

• Record year 2015: 4.5 million visitors.

- 2% Year-on-Year (YoY) growth in Zoo Berlin. (67% Tourists)

- 4% YoY growth in Tierpark.

• The worlds largest travel-website Tripadvisor ranks Zoo Berlin

among the Top Ten zoos in Europe. We are the most popular

zoo in Germany.

• We received the „2015 Traveller‘s

Choice Award“ from Tripadvisor.

• We house 25.187 animals from

2.142 different species.

74


ZOO AND AQUARIUM BERLIN

• Opened in 1844, the Zoo Berlin houses more species than any

other zoo in the world.

• Berlin Zoo is the oldest zoological garden in Germany.

• Besides unusual and exotic animals, such as kiwis and axolotl,

the Zoo Berlin is home to many endangered species as well as

rare domestic breeds.

• Historical architecture, such as the animal houses.

• Landscape design by famous prussian gardener Peter Lenné.

• The Aquarium is one of the most species-rich and modern

public aquariums of the world.

75


IMPRESSIONS FROM THE ZOO

76


IMPRESSIONS FROM THE ZOO

77


IMPRESSIONS FROM THE

AQUARIUM

78


IMPRESSIONS FROM THE

AQUARIUM

79


TIERPARK BERLIN

• The Tierpark Berlin is located in the eastern part of the city.

• Over 6,525 exotic animals from 762 species live in Europe’s

largest wildlife park.

• Animals live in spacious and diversified landscape.

• A historic castle “Schloss Friedrichsfelde” build in the 18th

century is located in the park. Extravagant paintings and

historic furnishings will take the visitors to another era.

• Visitors can relax with pelicans in the castle gardens.

80


IMPRESSIONS FROM TIERPARK

81


IMPRESSIONS FROM TIERPARK

82

Main topics• Surgery in Zoo and Wildlife

• Pathology and Emerging Infectious Disease

• How can zoo and wildlife veterinarians help wildlife

• Do you know the new coming health regulations ? Managing infectious diseases in the light of the new EU animal health legislation

• Tips and Tricks

E. Next meeting Berlin 2017

2018: 2nd Joint AAZV/IZW/EAZWV conference in Prague

Stay tuned!

E. AOB and Next meeting(s)

2019Kolmarden? Arnheim?

Joint ECZM meeting

Including EWDA session

E. AOB and Next meeting(s)

29.

THE END!!!!

E. AOB and Next meeting

Documents

EAZWV General Assembly - cdn.ymaws.com · 1. Welcome •General Assembly July 20th, 2016: 17:15 –19:15 •Many novelties •Reports send out to membership •Thank you •Rob Hilsenroth,