EASITRAK ON THE WEB INSTRUCTIONS - Welcome to the Oklahoma

Prepared by American Resource Management©

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EASITRAK ON THE WEB INSTRUCTIONS

Easitrak is now only available via the web and is designed to allow you to enter the

required information for your hazardous waste reports. These instructions are written

for the generic version of EASITRAK. Your data entry screens may be slightly

different depending on your state. Your EPA ID number determines the screens you

will use. You can visit our documentation page on our website for supporting

documentation. Be sure you use the LOG OUT option within the software to exit.

Failure to do so will cause you problems with caching within Internet Explorer.

WHEN DOING ANY DATA ENTRY DO NOT USE CARRIAGE RETURNS, I.E.

DO NOT HIT THE “ENTER” KEY TO START A NEW LINE. THE SOFTWARE

AUTO WORD WRAPS AND CARRIAGE RETURNS ARE NOT TO BE USED.

1. Go to the site http://www.arminc.net/Easitrak2009/ . You must register each

year. Click on the “Registration for New User” link to register. Now you get to

enter your own password. NO PASSWORD IS EMAILED TO YOU. If you

forget your password you must email your state for your password. Once

you register you can immediately begin using Easitrak by entering your EPA ID

number and password on the main page.

Enter the requested information. Please answer all four questions. When you

submit your data to the state you will be asked this information again.

NOTE: If you are an Indiana user, you will have to declare whether you are a

LQG or SQG, Easitrak will take you to the correct software, i.e. SQG’s use the

OS form and not the biennial hazardous waste report.

http://www.arminc.net/Easitrak2007/


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NOTE: If you are registering for multiple facilities be sure you clear your files

under Tools/Internet Options/Delete Browser History. You should see the LQG

and SQG option each time IN users register or do not proceed.

NOTE: If you are a Kentucky user, you will be asked to enter your AI number.

If you do not know this number please contact the state.

2. Once you have registered you will always log in as an Existing User.

3. The next screen that is displayed is a new page that allows you to edit your

information such as EPA ID Number, change your password, or change your

email address. Your email address is important so that the state can contact you

with questions and ARM can send you updates if necessary. Remember

ALWAYS use the Logout link to log out of the system, otherwise you will

have caching problems.

NOTE: Because of heavy use during the months of January and February, if

you are idle for 15 minutes, you will have to log back into the software.


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The tabs at the top of the screen are as follows:

Services: Used to update users as well as provide key user functions such as changing

your password.

Form SI, GM, WR are screens to complete the required forms.

NOTE: For Kentucky users you will see Form SI, 2, 3, 4, and 5. For states such as

Arkansas you will see Form OI. If you do not see Form OI it is not required for your

state.

Submit: Use this screen to submit your data to the state. Once the data has been

submitted you can view your reports and print the reports but you cannot edit your data.

If you need to edit your data, contact the state and the state will “unlock” your report.

Reports: Use this screen to print your reports for your records. Some states require the

SI form to be signed and returned to them.

Instructions: This screen is used to see abbreviated instructions on-line.

4. When you log in the main information screen will be displayed. The user should

first complete the Site Identification Form by selecting the Form SI tab and this is

the default page that is loaded when you complete your registration or when

existing users log into the system. You will see Site ID Form Entry with

numerous links under that heading. This is the information that you will have to

complete to satisfy the Site Id Form Entry. Easitrak automatically populates the

information from the last report as much as possible. Those links that have a

green √ means the information is complete for that link. Links with a ? need to be

completed. Click on the first link you want to complete. If on the data entry

screen you see a data field blank, click on the and a data box will pop up.


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If you click on "Reason for Submittal" the following screen is displayed. Choose

the correct response and click on "Save and Close" or "Next Screen".


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If you click on the "Site Name and Location (SI1)" link the following screen is

displayed.

Enter the Site Name, Street Address 1, Latitude and Longitude. Then do not enter

the zip code but rather click on the hand and the following zip code pop up box is

displayed. Enter the zip code, in this case "72032" and click on "Search".


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The above screen is displayed. Now click in the box in the box on the city

"Conway" line and click on the "Submit Button" at the top of the pop up box

screen.


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You can click on "Save and Close" to take you back to the SI link screen or click

on "Next Page" to take you to the next data entry screen.

For the "NAICS Codes and Waste Codes (SI3, SI4, SI5)" link the following

screen will be opened.

Select the hand and the following screen will be displayed.

Select the correct NAICS code and the screen will close.


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Now select the hand for EPA Waste Codes to select the EPA waste codes that

your site generates. You must select at least one EPA waste code. Highlight the

codes you generate at your site and click on the >Add button to move those codes

to the Target column.

Select the "Done" button to save the EPA Waste Codes selected.


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Click on "Save and Close" or "Next Page".

For the site mailing address you can click on the hand if the address is the same as

the site location or enter the information using the same method as the physical

location.

The next screen you need to complete is "Site Contact Person Information (SI1).


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Enter the name and title of the site contact person. Each field has a limited

number of characters so for the Title you may have to abbreviate. The field

length is set by the EPA. If the contact address is the same as the site location

click on the hand. If not, then enter the contact person's address. Remember to

click on the hand to enter the zip code for the zip code, state, and city to be

populated. Enter the phone number, extension if applicable, fax number and the

email address of the contact person.


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Once you have completed this screen click on "Save and Close". Now you must

complete the "Legal Owner and Operator of the Site (SI1)" link. The following

will be displayed.


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If the Owner's name and address is the same as the contact person information

entered earlier click on the "hand" icon. If not enter the information as in other

address entry screens. Remember to enter the date the person became the owner.

Enter the operator's name and click in the date became the operator box and select

the date.

The next 3 screens deal with Type of Regulated Waste Activity. Answer the

questions and after each screen is completed click on "Next Page".


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Check all boxes that apply below. When you have completed this page click on

"Save and Close" or "Next Page.

Check all boxes that apply below. When you have completed this page click on

"Save and Close" or "Next Page.


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The next screen is a comments screen, enter any comments. Then click on "Next

Page". The final page of the Site Identification form is the Certification Page.

To enter the Certifier information, click on the icon in the "Actions" column. The

row is now able to have text entered. Enter the information, remember you might

be limited in the number of characters you can enter for the Title. For the date

click in the date field box and a calendar will be displayed. Select the date and

click on the file icon to save the row and the SI form is complete.


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GM FORM COMPLETION

Click on the GM tab at the top of the page and then select "Add GM" to begin

adding your GM data. Each waste stream requires an unique GM form to be

completed.


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GM Form Section 1.

Section 1.A. Waste Description. Enter the waste description.

Comments. Enter any applicable comments.

Section 1.B./C. EPA Codes/State Codes. Select the applicable EPA/State waste

codes for this waste stream. To select EPA and State Hazardous waste codes,

highlight the appropriate waste code and use the “Add>>” to bring the waste code

over to the selected box. The waste codes are divided into the applicable lists and

by selecting the appropriate code, such as D Codes, the list appears in the box.

Most states do not have state waste codes. Only if your state has state waste

codes will you see them in the State Hazardous Waste Code section.

NOTE: Labpacks can have an EPA Hazardous Waste Code “LABP”. This code

can be found at the end of the D Code List.

Section 1.D. Source Codes. Select the appropriate source code for this waste

stream by selecting “Source Code”. A list will be displayed and select the

appropriate code.

If G25 is selected, the user must indicate a management method. The option of

selecting a management method at this point is only available if G25 has been

selected.

Section 1.E. Form Code. Select the appropriate form code for this waste stream

by selecting “Form Code”. A list will be displayed and select the appropriate

code.

Section 1.F. Quantity Information. Enter the quantity of this waste stream

generated in the report year and the Unit of Measure. Select the appropriate unit

of measure. If a volume unit (gallons, liter, cubic yard) is selected a density and

density unit will be required. The density entry blank will not appear unless a

volume unit of measure is selected. For some states only “Pounds” is available as

an option.

Section 1.G. Waste Minimization Code. Select the appropriate code.

Click on "SAVE". This is activate the data entry for the GM On Site

Management and the GM Waste Shipped Off Site.


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The screen now has an icon to the right of the On Site Management and Waste

Shipped Off Site headers.

IF you managed hazardous waste on site during 2009 you will need to select icon

to the right of the section title.


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Add the On Site Management information. Enter the on-site management method

code by selecting the appropriate process from the displayed list. Enter the

quantity of hazardous waste treated, disposed or recycled on site in 2009 for this

GM and click on “SAVE and Close” to save your data to the database.

The following screen will be displayed showing the on-site management process

that was added. You can edit the line item by selecting the “Edit” icon in the Edit

column or delete the row by selecting the “Delete” icon in the Delete column. If

the user needs to add an additional on site management process, repeat the

process.

If no On-Site Management process is listed, the software will automatically enter

a “No” on the report.

If you have an on-site management process but NO off-site waste shipment select

“Save”.

If you do not have an On Site Management and have an off-site waste shipment

simply click on the icon adjacent to the Waste Shipped Off Site heading. The

following screen will be displayed.


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Enter the EPA ID Number of the Off-Site Facility the waste was shipped to and

enter the quantity shipped in 2009. Select the Management Method Code from

the list and then click on "Save and Close".


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You can edit the line item by selecting the “Edit” icon in the Edit column or

delete the row by selecting the “Delete” icon in the Delete column. If the user

needs to add an additional on site management process, repeat the process.

Once the GM Form has been completed for that waste stream click on "Save".

This will take you back to the main page and now you see your GM form that was

just added. You can edit or delete GMs from this page.

Repeat this process for each GM that is to be completed by clicking on the "Add

GM" button.

Remember when you are done for a session of data entry you must use the Logout

link to avoid problems.


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WR FORM COMPLETION

Click on the WR tab at the top of the page and then select "Add WR" to begin

adding your WR data. Each waste stream requires an unique WR form to be

completed.

To add a WR Form click on the "Add WR" and the following screen will be

displayed.


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Section A. Waste Description. Enter the waste description.

Comments. Enter any applicable comments.

Section B./C. EPA Codes/State Codes. Select the applicable EPA/State waste

codes for this waste stream. To select EPA and State Hazardous waste codes

click on the hand icon, highlight the appropriate waste code and use the “Add>>”

to bring the waste code over to the . The waste codes are divided into the

applicable lists and by selecting the appropriate code, such as D Codes, the list

appears in the box. Most states do not have state waste codes. Only if your state

has state waste codes will you see them in the State Hazardous Waste Code

section.

NOTE: Labpacks can have an EPA Hazardous Waste Code “LABP”. This code

can be found at the end of the D Code List.

Section D. Off-Site EPA ID Number. Enter the EPA ID number of the facility

shipping waste to you.

Section E. Quantity Information. Enter the quantity of this waste stream received

in the report year.

Section F. Unit of Measure. Select the appropriate unit of measure. If a volume

unit (gallons, liter, cubic yard) is selected a density and density unit will be

required. The density entry blank will not appear unless a volume unit of measure

is selected. For some states only “Pounds” is available as an option.

Section G. Form Code. Select the appropriate form code for this waste stream by

selecting the hand icon to select the code. A list will be displayed and select the

appropriate code.

Section H. Management Method Code. Select the appropriate management

method code for this waste stream by selecting the hand icon to select the code.

A list will be displayed and select the appropriate code.

Select the “Save” button to save your data.

The following screen will be displayed.


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After you have entered the data click on the "Save" button to save your data..

You can also edit or delete a WR form by selecting the edit or delete icon in the

appropriate column. To add additional WRs select the "Add WR" button.

Remember to log out of the software use the Logout link on the main screen.


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FORM OI

NOTE: The OI form is required only for AR and PR.

To initiate a Form OI, select the Form OI tab on the main page. The following

screen is displayed.

Select the "Add OI" button and the following screen is displayed.


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Enter the EPA ID number of the Off Site Facility. Once you have entered the

EPA ID number click on the green check mark. This runs a check on the EPA ID

number to ensure it is a valid number. Enter the name of the installation or

transporter and check the correct box, enter address line 1 and 2 if applicable.

Enter the zip code and click on the hand icon and select the correct city. That will

populate the state. If you have any comments enter them now and then click

"Save and Close".


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After you have entered the data click on the "Save" button to save your data..

You can also edit or delete a OI form by selecting the edit or delete icon in the

appropriate column. To add additional OIs select the "Add OI" button.

Remember to log out of the software use the Logout link on the main screen.


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Printing Reports

Select the "Reports" tab in the tool bar and the following screen is displayed.

Choose the form you wish to print. Remember you must print a "Declaration of

Electronic Filing of the Annual Hazardous Waste Report". (Or Biennial Report

depending on your state)

To print the Site Identification report, select “Site ID Form”. The form will be

displayed in pdf format. Go to the printer icon in the toolbar and print as

illustrated below.

The print dialog box will be displayed. Select the desired printer and click on

“OK”.


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Data Submittal

To submit the data to the state, select the "Submit" tab in the toolbar.

To submit your data to the state go to the “Submit” tab and click the “Submit”

button. Once you click this button you are locked out of the software, you cannot

edit your data but you are always able to view and print your forms.


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Remember if you need assistance email us at [email protected] and someone will

respond within 24 hours. ALWAYS include your EPA ID number and password

when asking a question. Also, you can click on the “ALT” “Prnt Scrn” buttons to

COPY the screen with the error message and PASTE that in your email to us so

we can assist you quicker. Use the State Info web page located at

www.arminc.net for state contact information and documentation tools. Also

check the SUPPORT page prior to emailing us.

mailto:[email protected]

http://www.arminc.net/

Documents

EASITRAK ON THE WEB INSTRUCTIONS - Welcome to the Oklahoma