Early Care and Education Partners Weekly Webinar...Early Care and Education Partners Weekly Update...
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Early Care and Education Partners Weekly Update Webinar Reuniones Web Semanales para Socios de Educación y Cuidado Temprano September 30, 2020
Early Care and Education Partners Weekly Webinar...Early Care and Education Partners Weekly Update Webinar Reuniones Web Semanales para Socios de Educación y Cuidado Temprano September
Coalition email messages will only be sent to official emails listed in the Provider Profile For important messages, a text will be sent as a
reminder If you have any changes, please contact your
contract managerLos mensajes de correo electrónico de la
Coalición solo se enviarán a los correos electrónicos oficiales que figuran en el perfil del proveedorPara mensajes importantes, se enviará un
mensaje de texto como recordatorio Si tiene algún cambio, comuníquese con su
gerente de contratos
PaymentsUpdates from the Office of
Early Learning (OEL)
For open SR providers, you will be paid based on attendance in Octoberbut will be reimbursed for an additional 6 absences per SR child.
Documentation for absences will not be required.
This means that you will be reimbursed for up to 16 total absences or for 73% of the month without documentation as this was waived in a DOE Executive Order.
Please note, the absence reporting requirements in Rule 6M-4.500(4)(a)-(d), F.A.C., have not been waived. Providers are still required to report excessive absences.
In continued support of parents and providers, OEL will continue to reimburse providers for the required parent co-payments through the month of October.
For open VPK providers, starting in October, you will be reimbursed according to the “80/20 rule” consistent with the VPK contract.
This means that you will be reimbursed 100% for students who attend at least 80% of the month.
Office of Child Care
Licensing Standards Impacted by COVID-19
Presenter
Presentation Notes
In support of continued efforts to balance health and safety in the child care setting with the challenges the pandemic has presented, the department offers the following guidance for standards impacted by COVID-19.
Guidance for Child Care Programs• Training – Competency Exams
• Planned Activities – Electronic Media
• Communicable Disease - Reporting
• New Normal – Group Size
• School Readiness Group Size
• Stable Wall / Barriers
Overview
Department Emergency Order - Issued March 22, 2020 allowed a six-month extension (until Sept. 21, 2020) for the completion of competency exams.
Department has extended the date for completion of competency exams an additional 60 days from Sept. 21 to November 20, 2020
Training Technical Assistance for Competency Exams
Presenter
Presentation Notes
On March 22, 2020, DCF Secretary Chad Poppell signed an Emergency Order that included training information: “Suspend section 402.305(2)(e), Florida Statutes, for the purpose of promoting flexibility and allowing for alternative educations and testing methods for child care personnel where COVID-19 has prevented access to same.” The purpose of this is EO is to allow a six-month extension for the completion of competency exams, as these are primarily conducted at our local colleges, which have been closed. Therefore, students that need to take the competency exams, will have until Sept. 21, 2020, to complete their testing. This also means that the Training Coordinating Agencies and High Schools will be able to offer the child care courses online, while still meeting the requirement of instructor led through virtual teaching. On Sept 16, 2020, Department extended the date for completion of competency exams an additional 60 days from Sept. 21 to November 20, 2020
The online class/course will remain open through March 31, 2021, so that students may review the materials prior to taking the competency exam.
At the time of inspection, if child care personnel have not had an opportunity to complete training because of limited access to competency exams, our counselors will not monitor sub-standards 33.1 and 33.2 in facilities (8.14 and 8.16 in LFCCH).
TrainingTechnical Assistance for Competency Exams
Presenter
Presentation Notes
The Office of Child Care Regulation has “opened the time-frame window” to allow for completion of online courses beyond the 45-day requirement. For those students who enrolled in an online class as of Jan. 28, 2020, and later, will be allowed additional time to complete the course. The course will also be left open so that the student can go back and refresh themselves prior to taking the competency exam. This items will now remain open until March31, 2021. Stnds #33.1 Child care personnel including volunteers who work 10 hours or more per month did not complete the 40 hour Introductory Child Care Training requirement. CCF Handbook Section 4.2.1 33.2 The facility did not have documentation of child care personnel’s completion of required training on the training transcript in that [ ]. CCF Handbook, Section 4.5 Both are Class 3 violations. CONDITIONS: Please note that this extension does not mean that providers should not continue pursuing these requirements. Exam locations continue to become available, and some child care personnel may need to travel to a neighboring county to complete the testing. If you are experiencing challenges, please do not hesitate to contact your licensing counselor so that this information can be appropriately documented in your provider record. First Aid/CPR can be completed on-line however you still need to have a trainer attest to your understanding. Research in your area for trainers who would be able to do this. Staff and Director Credential renewals are still “business as usual” there are no delays with processing these. Exams will not be offered on-line. In-Service requirements are still required, there is no extension on this requirement. Other than what was mentioned in the EO, there are no extensions in regards to trainings.
Planned Activities The two-hour limit on electronic media / screen time standard will not be cited to accommodate the need for school age children in care ALL DAY.
Ratio / Supervision, Room / Overall license capacity, and other applicable requirements must be met.
Planned Activities
Presenter
Presentation Notes
Planned Activities: Section 2.6 C. Facility Handbook establishes a two-hour maximum limit on electronic media for children 2 years of age and older. For providers that are accepting school age children in care all day that are participating in virtual/digital school, this standard will not be feasible to comply. Therefore, the screen time standard will not be cited to accommodate the need for school age children. Same for home and SA programs. In these scenarios, licensing staff must ensure that ratio/supervision is maintained including room and overall capacity and other applicable requirements.
Communicable DiseaseChild care providers are required to report positive COVID-19 cases to the local health department and child care licensing as follows:1. Immediately to the local health department
2. Immediately to staff and parents of enrolled children
3. Within one business day to the child care licensing office.
Communicable Disease
Presenter
Presentation Notes
Section 6.1.2 of the Facility and School Age Handbooks (Section 7.23 Homes Handbook) establishes reporting practices for a suspected outbreak occurring when two or more children or child care personnel have the onset of similar signs or symptoms, or when a case of serious or reportable communicable disease is diagnosed or suspected in a child or employee.. Notification to the local health department is required, and the provider must follow the health department’s direction. Due to the nature of the current pandemic, the department is requiring a heightened level of reporting practices on the part of the provider. One confirmed positive COVID-19 case is considered a serious reportable disease, and must be reported to the local health department and the local child care licensing office. Licensing staff must communicate to child care providers the following guidance set forth for COVID-19 notification procedures. If a provider has a confirmed case of COVID-19 for a child(ren) or staff, the provider must report as follows: 1. Immediately to the local health department 2. Immediately to staff and parents of enrolled children 3. Within one business day to the local child care licensing office. Confidentiality must be maintained at all times; No personal info to licensing. Report Name of provider • DCF license ID number • Date of positive test • Date individual was last in the facility/home • Date the local health department was notified Ed: Question: is it violation?
Communicable DiseaseConfidentiality must always be maintained; Providers must not divulge any personal information
about the individual who has tested positive and must only include the following information when reporting to child care licensing:
Name of provider
DCF license ID number
Date of positive test
Date individual was last in the facility/home
Date the local health department was notified
Communicable Disease
Presenter
Presentation Notes
Section 6.1.2 of the Facility and School Age Handbooks (Section 7.23 Homes Handbook) establishes reporting practices for a suspected outbreak occurring when two or more children or child care personnel have the onset of similar signs or symptoms, or when a case of serious or reportable communicable disease is diagnosed or suspected in a child or employee.. . Confidentiality must be maintained at all times; No personal info to licensing. Report Name of provider • DCF license ID number • Date of positive test • Date individual was last in the facility/home • Date the local health department was notified Not reporting is a potential violation.
THE NEW NORMALA GUIDE FOR RESIDENTS AND
COMMERCIAL ESTABLISHMENTS
I. Workplace Protection - Modify interior spaces to maximize physical distancing, including installation of barriers,
modification of furniture and layouts, and
segmentation of common areas to ensure the separation of groups of not more than 12 children as long as the space provides no less than 36 square feet of usable floor space per child.
Presenter
Presentation Notes
On Sept 18, 2020, Miami-Dade County issued New Normal that for child care (on pages 62 – 66 and pg 70) indicates that: Our top priority is to keep children and employees safe. General Guidelines I. Workplace Protection (p.64) Modify interior spaces to maximize physical distancing, including installation of barriers, modification of furniture and layouts, and segmentation of common areas to ensure the separation of groups of not more than 12 children as long as the space provides no less than 36 square feet of usable floor space per child.
THE NEW NORMALA GUIDE FOR RESIDENTS AND
COMMERCIAL ESTABLISHMENTS
II. Employee Protection - Ensure physical distancing among staff and groups of no more than 12 children.
Stagger breaks, meals, program activities
Prohibit staff from gathering in communal space-break rooms and common areas.
Presenter
Presentation Notes
On Sept 18, 2020, Miami-Dade County issued New Normal that for child care (on pages 62 – 66 and pg 70) indicates that: Our top priority is to keep children and employees safe. II. Employee Protection (p. 64) Ensure physical distancing among staff and groups of no more than 12 children. • Stagger breaks, meals, program activities • Prohibit staff from gathering in communal space-break rooms and common areas.
THE NEW NORMALA GUIDE FOR RESIDENTS
AND COMMERCIAL ESTABLISHMENTS
III. Protection of Children Children and youth >2 years will be expected to
wear face coverings unless engaged in strenuous activities.
Establish strict density measures - no greater than 12 children and maintain separation and social distancing requirements. (Same for After School/Full Day Programs for school aged children)
Revise facility capacity, accordingly, ensuring that there are separate spaces for groups of no greater than 12 children.
Presenter
Presentation Notes
On Sept 18, 2020, Miami-Dade County issued New Normal that for child care (on pages 62 – 66 and pg 70) indicates that: Our top priority is to keep children and employees safe. III. Protection of Children (p. 66) • Children and youth >2 years will be expected to wear face coverings unless engaged in strenuous activities. Accommodations will be made for pre-school children and for children with disabilities or special needs. • Establish strict density measures to ensure that groups are no greater than 12 children and can maintain separation and social distancing requirements. Same for After School/Full Day Programs for school aged children) • Revise facility capacity, accordingly, ensuring that there are separate spaces for groups of no greater than 12 children.
Stable walls or barriers
School Readiness “Group Size” Program Requirements, not COVID-19 related requirements.
Walls/barriers must be: Sturdy (solid) and anchored together, or to the floor or walls. stable and secure and not pose a threat to falling over. non-hazardous and may not be made of materials such as see-
thru or plastic curtains, fabric or mesh materials. a minimum of 32 inches in height from the floor in classrooms
for children ages birth through 2, and a minimum of four (4) feet in height from the floor in
classrooms for children ages 3 years and older.
All classrooms must continue to meet FIRE CODE requirements for entrance(s) and exit(s) of the classroom.
Presenter
Presentation Notes
Child Care Rule - Child Care Facility Handbook Definitions Page 10 Access at: www.myflfamilies.com/childcare >Laws and Requirements > Licensing Handbooks “Stable walls or barriers” refer to the boundaries that define a classroom space. – INTENTED TO MEET SR “Group Size” Program Requirements, not COVID-19 related requirements. Walls or barriers must be constructed in a sturdy manner and anchored together, or to the floor or walls. Walls or barriers must be stable and secure and must not pose a threat to falling over. The material for the barriers or walls must be non-hazardous and may not be made of materials such as see-thru or plastic curtains, fabric or mesh materials. The stable walls or barriers must be a minimum of 32 inches in height from the floor in classrooms for children ages birth through 2, and must be a minimum of four (4) feet in height from the floor in classrooms for children ages 3 years and older. All classrooms must continue to meet fire code requirements for entrance(s) and exit(s) of the classroom.
SR Group Size and barriers
School Readiness “Group Size” Program Requirements, not COVID-19 related requirements.
Presenter
Presentation Notes
Child Care Facility Handbook Page “Stable walls or barriers” refer to the boundaries that define a classroom space. – INTENTED TO MEET SR “Group Size” Program Requirements, not COVID-19 related requirements. Review 1yr old group. 18 children and 3 staff (1:6) For DCF, ratio compliance met. For SR, the room must be divided so that 1 side has 12 children and other side has balance (6 children)
Regional Concerns
Notify Southern Region Child Care Regulation Office at 786-257-5207
Notify the Southern Region Child Care Regulation Office about any positive COVID-19 cases.
Contact the Dept of Health and follow their guidance and requirements
Presenter
Presentation Notes
DOH rep: Taina Fernandez and Edhelene Rico
Thank you!
Office of Child Care Regulationwww.myflfamilies.com/childcare
School Readiness Program Match, formerly known as Child Care Executive Partnership(CCEP), is a benefit providers can offer their employees who have children attending their center.
The ELC will reimburse 50% of the enrollment for an eligible employee’s child attending the provider’s center.
The family will pay a parent fee determined at the time of eligibility.
The provider absorbs the remaining balance of the enrollment.
School Readiness
Program Match
Providers must have a signed 2020-2021 School Readiness Program Match Agreement in place to offer the program to their employees.
The 2020-2021 agreement is on the ELC website along with instructions on how to complete the agreement.
Email the completed agreement to Kerry Allen at [email protected] for processing.
Upon certification of the agreement, the employees can apply for the program.
Impacto del COVID-19 en los Estandares de Licencias
Presenter
Presentation Notes
In support of continued efforts to balance health and safety in the child care setting with the challenges the pandemic has presented, the department offers the following guidance for standards impacted by COVID-19.
Regulación para programas de cuidado del Niño
• Entrenamiento: exámenes de competencia• Actividades planificadas: medios electrónicos• Enfermedad contagiosa: notificación• Nuevo normal: tamaño del grupo• Tamaño del grupo de preparación escolar• Muro estable / Barreras
Introducción
Orden de emergencia del departamento: emitida el 22 de marzo de 2020, permitió una extensión de seis meses (hasta el 21 de septiembre de 2020) para completar los exámenes de competencia.
El Departamento ha extendido la fecha para completar los exámenes de competencia 60 días adicionales del 21 de septiembre al 20 de noviembre de 2020.
Entrenamiento de Asistencia técnica para exámenes de competencia
Presenter
Presentation Notes
On March 22, 2020, DCF Secretary Chad Poppell signed an Emergency Order that included training information: “Suspend section 402.305(2)(e), Florida Statutes, for the purpose of promoting flexibility and allowing for alternative educations and testing methods for child care personnel where COVID-19 has prevented access to same.” The purpose of this is EO is to allow a six-month extension for the completion of competency exams, as these are primarily conducted at our local colleges, which have been closed. Therefore, students that need to take the competency exams, will have until Sept. 21, 2020, to complete their testing. This also means that the Training Coordinating Agencies and High Schools will be able to offer the child care courses online, while still meeting the requirement of instructor led through virtual teaching. On Sept 16, 2020, Department extended the date for completion of competency exams an additional 60 days from Sept. 21 to November 20, 2020
La clase / curso en línea permanecerá abierto hasta el 31 de marzo de 2021, para que los estudiantes puedan revisar los materiales antes de tomar el examen de competencia.
En el momento de la inspección, si el personal de cuidado del Niño no ha tenido la oportunidad de completar la capacitación debido al acceso limitado a los exámenes de competencia, nuestros consejeros no monitorearán los subestándares 33.1 y 33.2 en las instalaciones (8.14 y 8.16 en LFCCH).
Entrenamiento de Asistencia técnica para exámenes de competencia
Presenter
Presentation Notes
The Office of Child Care Regulation has “opened the time-frame window” to allow for completion of online courses beyond the 45-day requirement. For those students who enrolled in an online class as of Jan. 28, 2020, and later, will be allowed additional time to complete the course. The course will also be left open so that the student can go back and refresh themselves prior to taking the competency exam. This items will now remain open until March31, 2021. Stnds #33.1 Child care personnel including volunteers who work 10 hours or more per month did not complete the 40 hour Introductory Child Care Training requirement. CCF Handbook Section 4.2.1 33.2 The facility did not have documentation of child care personnel’s completion of required training on the training transcript in that [ ]. CCF Handbook, Section 4.5 Both are Class 3 violations. CONDITIONS: Please note that this extension does not mean that providers should not continue pursuing these requirements. Exam locations continue to become available, and some child care personnel may need to travel to a neighboring county to complete the testing. If you are experiencing challenges, please do not hesitate to contact your licensing counselor so that this information can be appropriately documented in your provider record. First Aid/CPR can be completed on-line however you still need to have a trainer attest to your understanding. Research in your area for trainers who would be able to do this. Staff and Director Credential renewals are still “business as usual” there are no delays with processing these. Exams will not be offered on-line. In-Service requirements are still required, there is no extension on this requirement. Other than what was mentioned in the EO, there are no extensions in regards to trainings.
Actividades planificadas
El estándar de límite de dos horas en los medios electrónicos / tiempo de pantalla no se citará para acomodar la necesidad de cuidado TODO EL DÍA a los niños en edad escolar.
Se deben cumplir los requisitos de proporción/supervisión, clase/capacidad de la licencia y otros requisitos aplicables.
Presenter
Presentation Notes
Planned Activities: Section 2.6 C. Facility Handbook establishes a two-hour maximum limit on electronic media for children 2 years of age and older. For providers that are accepting school age children in care all day that are participating in virtual/digital school, this standard will not be feasible to comply. Therefore, the screen time standard will not be cited to accommodate the need for school age children. Same for home and SA programs. In these scenarios, licensing staff must ensure that ratio/supervision is maintained including room and overall capacity and other applicable requirements.
Enfermedades contagiosas
Los provedores de cuidado del Niño deben reportarlos casos positivos de COVID 19 al departamento de salud local y a la oficina de licencias, de la siguientemanera
-1. Imediatamente al departamento de salud local.
-2. Imediatamente al personal del centro y a los padres de los niños matriculados.
-3. Dentro de un día hábil a la oficina de licencias de cuidado del Niño.
Presenter
Presentation Notes
del Niño
Enfermedades contagiosas
• Siempre se debe mantener la confidencialidad
• Proveedores no deben divulgar ninguna información personal del individuo que haya dado positivo en la prueba.
• El reporte a la oficina de licencias de cuidados del Niños debe incluir solamente:
Nombre del proveedor
Numero de la licencia de DCF
Fecha de la prueba positiva
Fecha en que la persona estuvo en el centro/hogar
Fecha en que se notificó al departamento de salud.
El NUEVO NORMALuna guía para residentes y
establecimientos comerciales
I. Protección del lugar de trabajo: modificar los espacios interiores para
maximizar el distanciamiento físico, incluida la instalación de barreras
modificación de mobiliario y distribución, y
segmentación de áreas comunes para asegurar la separación de grupos de no más de 12 niños, siempre que el espacio proporcione no menos de 36 pies cuadrados de espacio útil por niño
El NUEVO NORMAL una guía para residentes y
establecimientos comerciales
II. Protección de los empleados: garantice el distanciamiento físico entre el personal y los grupos de no más de 12 niños.Alternar los recesos, comidas y actividades
Prohibir que el personal se reúna en espacios comunes: salas de descanso.
El NUEVO NORMALUna guía para residentes y
establecimientos comerciales
III. Protección de los niñosLos niños y jóvenes mayores de 2 años deberán usar
cubiertas para la cara a menos que participen en actividades extenuantes.
Establezca medidas estrictas de densidad: no más de 12 niños y mantenga los requisitos de separación y distanciamiento social. (Lo mismo para los programas extracurriculares / de día completo para niños en edad escolar)
Revise la capacidad de las instalaciones, asegurándose de que haya espacios separados para grupos de no más de 12 niños.
Presenter
Presentation Notes
On Sept 18, 2020, Miami-Dade County issued New Normal that for child care (on pages 62 – 66 and pg 70) indicates that: Our top priority is to keep children and employees safe. III. Protection of Children (p. 66) • Children and youth >2 years will be expected to wear face coverings unless engaged in strenuous activities. Accommodations will be made for pre-school children and for children with disabilities or special needs. • Establish strict density measures to ensure that groups are no greater than 12 children and can maintain separation and social distancing requirements. Same for After School/Full Day Programs for school aged children) • Revise facility capacity, accordingly, ensuring that there are separate spaces for groups of no greater than 12 children.
Barreras o Muros
estables
Requisitos para los programas con School Readiness “Tamaño de los grupos”, no requisitos relacionados con COVID-19.
Las paredes/barreras deben ser: robustas (sólidas) y ancladas juntas, o al suelo o a las paredes. estables y seguras y no suponen una amenaza de caída. no peligrosas y no pueden estar hechas de materiales tales
como cortinas transparentes o de plástico, tela o materiales de malla. con un mínimo de 32 pulgadas de altura desde el piso en las
aulas para niños de edades de bebes hasta los 2 años, y con un mínimo de cuatro (4) pies de altura desde el suelo en las
aulas para niños de 3 años en adelante.
Todas las aulas deben seguir cumpliendo con los requisitos del CÓDIGO CONTRA INCENDIOS para la entrada(s) y salida(s) del aula.
Presenter
Presentation Notes
Child Care Rule - Child Care Facility Handbook Definitions Page 10 Access at: www.myflfamilies.com/childcare >Laws and Requirements > Licensing Handbooks “Stable walls or barriers” refer to the boundaries that define a classroom space. – INTENTED TO MEET SR “Group Size” Program Requirements, not COVID-19 related requirements. Walls or barriers must be constructed in a sturdy manner and anchored together, or to the floor or walls. Walls or barriers must be stable and secure and must not pose a threat to falling over. The material for the barriers or walls must be non-hazardous and may not be made of materials such as see-thru or plastic curtains, fabric or mesh materials. The stable walls or barriers must be a minimum of 32 inches in height from the floor in classrooms for children ages birth through 2, and must be a minimum of four (4) feet in height from the floor in classrooms for children ages 3 years and older. All classrooms must continue to meet fire code requirements for entrance(s) and exit(s) of the classroom.
Tamaño de los grupos para
SR y barreras
School Readiness “Group Size” Program Requirements, not COVID-19 related requirements.
Presenter
Presentation Notes
Child Care Facility Handbook Page “Stable walls or barriers” refer to the boundaries that define a classroom space. – INTENTED TO MEET SR “Group Size” Program Requirements, not COVID-19 related requirements. Review 1yr old group. 18 children and 3 staff (1:6) For DCF, ratio compliance met. For SR, the room must be divided so that 1 side has 12 children and other side has balance (6 children)
Preocupaciones Regionales
Notificar a la Oficina de Regulación del Cuidado
del Niño de la Región Sur 786-257-5207
Notificar a la Oficina de Regulación del Cuidado del Niño de la Región Sur sobre cualquier caso positivo de COVID-19.
Contactar al Departamento de Salud y seguir sus orientaciones y requisitos
El programa de School Readiness Program Match, anteriormente conocido como Child Care Executive Partnership(CCEP), es un beneficio que los proveedores pueden ofrecer a sus empleados que tienen hijos inscritos en el centro donde trabajan.
ELC reembolsará el 50% de la inscripción para el hijo del empleado elegible que asiste al centro del proveedor.
La familia pagará una cuota de copago, determinada en el momento de la elegibilidad.
El proveedor cubrirá el saldo restante de la inscripción.
School Readiness
Program Match
Los proveedores deben tener un acuerdo firmado para el 2020-2021 (School Readiness Program Match Agreement) para poder ofrecer el programa a sus empleados.
El acuerdo del 2020-2021 está en el sitio web de ELC junto con instrucciones sobre cómo completarlo.
Envíe por correo electrónico el acuerdo completo a Kerry Allen en [email protected] para su procesamiento.
Tras la certificación del acuerdo, los empleados pueden solicitar el programa.
