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EACI, European CommissionEco-innovation Market replication unit
Anita Fassio, Project Officer
The CIP Eco-Innovation initiative: Closing the gap between research and markets
How to Apply for Funding in the Call 2011
CIP Eco-Innovation Info Day – Istanbul – 27 May 2011
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Who are we?
http://ec.europa.eu/eaci
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EACI
CIP: Competitiveness and Innovation Programme
EIP: Entrepreneurship and Innovation Programme
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Enterprise Europe Network
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Awareness raising & access to information Innovation support services Partnering services (commercial, technological
and research projects) Support to increase SMEs’ participation in
Community programmes Feedback to European Commission
Evolves from Euro Info Centres and Innovation Relay Centres
580 partner organisations in 49 countries
Find your local contact point:http://www.enterprise-europe-
network.ec.europa.eu/
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How do I get European funding?
How do I find a new market
abroad?
How can I sell my innovative ideas and technology?
I need a business partner in another country…
What does this EU law mean for my business?
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New processes: cleaner production New materials New products New services - greening businesses
Eco-innovation
« All forms of innovation reducing environmental impacts and/or optimising the use of resources »
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Support innovative ideas which have been technically demonstrated and can be turned into ‘marketable’ green products and services
These need incentives to penetrate the market
Potential for replication and wider application must be demonstrated
Budget ~ €200 million (2008-2013)
Eco-innovation market replication projects
Good for business, good for the environment
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23 million SMEs in the EU
The backbone of the economy
99% of all enterprises
1/3 world market shares
Yet causing 60-70% of theEU’s industrial pollution
Main target group: SMEs
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Key elements
Bridging the gap between RTD and commercialisation
Market orientation - leverage factor and replication crucial
Substantial environmental benefits - Life cycle assessment thinking
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Key elements
Risk sharing for green ideas (50% of total costs co-funded). Approximate project size: 1.6m€ total costs
Direct funding (no intermediaries)
Flexible - no partnerships required but EU added value important
Funding contracts are drawn up rather quickly
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Materials recycling
Sustainable building products
Food and drink
Water → NEW!
Greening businesses/ smart purchasing
→ 38M€ for ~45-50 projects
Five priorities
Compared to the 2010 call: resource efficiency transversal priority, new water priority and small fine tuning on the rest
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Materials recycling
Improve quality of recycled material, better waste sorting and treatment methods
Innovative products using recycled material or facilitating material recycling
Business innovations to strengthen the competitiveness of recycling industries, such as new market structures for recycling products, processes and services
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Sustainable building products
Construction products and related processes (construction, maintenance, repair, retrofitting or demolition of buildings) that reduce consumption of resources, embodied carbon and production of by-product wastes.
More environmentally friendly construction materials and innovative manufacturing processes.
NEW! → Projects on the addition of various types of fly and bottom ashes in concrete and mortar are not covered under this Call
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Food and Drink Sector Cleaner and innovative products, including packaging,
processes and services aiming at higher resources efficiency, reduction of waste and greenhouse gas emissions, or/and increasing recycling and recovery.
New or improved production processes with high water efficiency and improved water quality.
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Water
Water efficient processes, products and technologies (reduce water consumption by at least 30%)
Water-free processes. Water and wastewater treatment: solutions that offer greater
efficiency and reduced environmental impact. Smart distribution systems aiming at the saving of water,
chemicals, energy and materials: innovative systems for measuring and adjusting chemical dosing, flow and pumping rates; leakage detection and repair, novel pipe materials etc.
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Greening businesses and smart purchasing
Green products and services Substitution of materials by others leading to a reduced
environmental impact Clean production processes Re-manufacturing mechanisms and innovative repairing
services
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Increasing response to Eco-innovation Calls
2008 2009 2010
Proposal Received 134 202 287Yearly increase + 50% + 42%
Projects funded 43 47 ~50
Important interest from the market, mainly SMEs More than 1000 web enquiries answered every year
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19%
15%
66%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Reaching the target group: more than 65% SMEs!
SME
LARGE Enterprises
Universities/Public/Others
Our beneficiaries (Source: call 2010)
81% private sector
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Eco-I versus FP 7 Research
Post research Adaptation for market
uptake Industrialisation First commercial deployment Market demonstration
Basic research Applied research Prototyping/first practical
use of technology Technology demonstration Knowledge gathering
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Eco-I versus IEE First application of solution and
market uptake Integrated approach covering
various environmental aspects (resource efficiency including water, energy and raw materials…)
Life-cycle approach Explicit SME and private sector
focus Market uptake important
Promotion & dissemination of well-proven intelligent energy solutions
Energy focus: energy efficiency & renewable energy sources, including transport
Stimulates action through better market conditions & admin. procedures, training, awareness raising, policy analysis etc
No investment project, no RTD Impact and contribution to 2020 EU
energy targets important
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Eco-I versus LIFE +
Priority on private sector, businesses
CIP umbrella Market competitiveness and
market uptake Replication is crucial Integrated environmental
impacts
Mainly public sector Policy development and
Implementation of legislation Dissemination, awareness
raising, capacity building Land-use and urban planning Environmental solutions but
market uptake is not vital
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A new type of milk bottle made ofa mix of recycled paper andplastic that can be easilyseparated and sorted
Complete supply chain consideration
Closed loop paper supply Ensure disposal is consistent
with recycling criteria throughout the EU
Example from the Food & Drink sector: GREENBOTTLE
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Example from the Food & Drink sector: BRITER-WATER
Large scale bamboo farming for phytoremediation of grey water from Refresco fruit juice bottling plant and dairy effluents.
Lower investment and operation costs, no sludge
Better water quality and carbon capture gains
France, UK, Portugal and Germany
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CAPS: Conversion of paper mill sludge
into absorbent material
An innovative way of reusing waste into
a product
Outcome: absorbent material for
cleaning up oil and chemical spills in
harbours
Setting up two new production plants
(Slovenia and Finland)
Example from the Recycling sector: CAPS
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Sensor-sorting for recovery of non-ferrous metals (NF)
The aim is to automatically sort NF from household metal waste into clean fractions (different metals and alloys)
A plant is built in Germany to implement a range of different sensor-based technologies
Further replications, UK
Example from the Recycling sector: SATURN
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Example from the building sector: INSULA TFH
INSULA TFH: pre-insulated wall panels Low cost process to produce timber
frame panels with cellulose fiber insulation
Material used: recycled waste paper and wood from the region
Reduced transport, packaging and landfill
Materials with low embodied energy IRE, DE, BE
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Example from the Green Business sector: ECOTPU
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ECOTPU: New bio-plastic for sports shoes coming from oil plants
Production line will be set up and started
Involvement of footware and chemical industry from ES and IT
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Fourth Call: 28 April with a closing date of8 September 2011, 17h00
Electronic submission (EPSS)
Evaluation: end of 2011
First projects start May 2012
50% funding rate of eligible costs
Max 3 years contract duration
Call planning 2011
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What do you need to start?
A good idea that matches with CIP Eco-innovation objectives A thorough reading of the Call and the following supporting
documents: Frequently Asked Questions (9 pp) Guide for proposers (40 pp,
explaining all steps)
All available on our website
http://ec.europa.eu/ecoinnovation Application Forms – access
through the online submissionsystem EPSS
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Which are the parts of a proposal?
You must use the forms provided: Part A: Administrative information Part B: Work description Part C: Budget and indicators Annexes
Letters of Intent Legal documents
Attention: to be successful you need to provide sufficient answers to all award criteria! Follow the structure of the forms, expecially Part B/C
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Part B - the Work description
Important Chapters: Technical description/ state of development Market overview and framework (market potential, barriers..) Exploitation (target group, market strategy, business plan) Objectives/ results (environmental, economic) Consortium composition European added value Work programme (overall strategy, planning, WPs)
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Work Package Descriptions
Work Packages are at the core of the action description Their structure is pre-defined:
Name/ Number/ WP leader/ Duration Roles and contributions of each participant including no. of hours Justification of costs for subcontracting, equipment, other WP overview Tasks Deliverables
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Obligatory Work Packages
Three WPs are obligatory: Management Exploitation and Business Plan Dissemination Activities – including pre-defined tasks on request
of EACI
Add your own technical WPs
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Writing your proposal “Help” in Application Forms and Guide for Proposers
Strong competition: you need an innovative workable solution which will have economic and environmental benefits!
Start early enough - Late submissions are not evaluated!
Easy to read? - evaluators assess it in ~2 to 4 hours. Have it read by an outsider (no jargon, simple for non mother tongue readers)
Respect limits of length, but give as much detail as necessary in each work package, and explain what each partner will actually do, how (methodology), and what will be delivered
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Indicator requirements (xls-sheet in Part C) Improved environmental performance
▪ CO2 emissions▪ Particulate matters▪ Tons of waste diverted from landfills
Better use of natural resources▪ Resource efficiency▪ Reduced water consumption▪ Energy from RES and energy efficiency
Economic Performance / Market Replication▪ Market size in million Euros▪ Number of start ups▪ Leverage factor / expected revenues ▪ Patents
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How will proposals be evaluated? Fair and equal treatment of all proposers:
Based on the criteria announced in the Call Confidential process, no conflicts of interest Independent external experts as advisers
Transparency: You will receive a feedback on your proposal arguing each award criterion and its score
Four successive checks:
1. Eligibility criteria (yes/no)
2. Exclusion Criteria (yes/no)
3. Selection criteria (yes/no)
4. Award criteria (scores with thresholds)
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27 EU Member States
EFTA countries, which are members of the EEA: Iceland, Liechtenstein, Norway,
Plus (provided the MoU is in force): Albania Croatia Former Yugoslav Republic of Macedonia Israel Montenegro Serbia Turkey Further countries depending on bilateral agreements
Emphasis on SMEs
Call for proposals 2011: Some Eligibility CriteriaAny legal person who is located in one of the following countries:
One partner is formally sufficient, but: EU added value!
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Call for proposals 2011: Selection and Exclusion Criteria
Applicants must show that they have the FINANCIAL capacity to complete the action. Submit balance sheets (not needed for public organisations) => YES or NO
Applicants must show that they have the TECHNICAL capacity to complete the action. Submit information on key personnel, description of organisation, previous experience, etc.) => YES or NO
Applicants must sign a declaration, that they are not bankrupt etc.
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Relevance of the action (7 of 10): alignment with Call priorities and environmental policies, innovation, substantial environmental benefits & SMEs
Quality of the proposed actions (6 of 10): Soundness and coherence of project from a technical perspective
Impact on target audience (6 of 10): Replication during and after the project, exploitation & business approach
Budget and cost-effectiveness (6 of 10): appropriate level of effort per task/partner, justified costs, notably equipment/ co-financing
European added value (6 of 10)
Call for proposals 2011: Award CriteriaYou need to reach the threshold of each criterion (x of 10) and a total threshold of at least 34
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No formal criterion on international partnership.However, European added value of Eco-Innovation
projects is part of the award criteria:
Value generated by the project being a EU-funded project as compared to local, regional & national actions
EU dimension of the market barriers Level of European cooperation in the project
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Realistic costing is required ! Direct staff costs – hourly costs must equal actual salary (from pay
slips) + social chargesBe sure you can substantiate staff costs (eg: copies of payslips)
Equipment and infrastructure (depreciated,only parts for innovative action)
Sub-contracts to specialised professionalsbut not core tasks – up to 35% of total eligiblecosts
Meetings and travel – budget should bereasonable
Other specific cost (not: electricity & gas)
7% of the total eligible direct costs for overheads/indirect costs
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Equipment and Infrastructure A clear description should be given for each item Durable equipment must be specifically required for the action –
no budget for standard office equipment will be accepted Includes only the portion of the equipment’s depreciation
necessary to realise the proposed action and clearly directly related to the innovative action proposed
corresponding to the duration of the action and to the rate of actual use for the purpose of the action
The purchase cost must be capitalised in the books of the coordinator or co-beneficiary according to the applicable accounting rules
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Application is only possible online
EPSS: Electronic Proposal Submission System Link to be followed via the CIP Eco-innovation website Submission of proposals only electronically and using
the application forms Deadline is 8 September 2011, h 17:00:00 Brussels time
straight. Even one second too late will not be accepted!
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IPR and Partners finder
Enterprise Europe Network: Partners Finder
Free service by the European Commission to assist with the protection of IPR: http://www.ipr-helpdesk.org/home.html
http://www.enterprise-europe-network.ec.europa.eu/index_en.htm
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Suggestions I
Provide answers to all award criteria Create a clear picture of what you want to do and how Business case with clear view on the market already during
the development of the project Include clear flow charts regarding processes Realistic time planning – account for the time needed for
permits (environmental / construction etc)
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Suggestions II
Quantify! Measure the performance of your project using the indicators table: Realistic, but ambitious targets
Estimate appropriate efforts for each partner and each work package throughout the proposal
Choice of partners and subcontracting is clearly explained, and their skills fit with the allocation of tasks in the work packages
Ensure that you have attached the correct files when submitting your proposal
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Things not to do
Do not submit a research project
Do not submit an energy project
Do not forget the Life Cycle perspective when describing the environmental benefits
Replication is not the same as dissemination. Exploitation is not the same as dissemination. Please distinguish potential from realities during the project
Do not wait too long with submitting your proposal – you can always replace earlier versions
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Final Tips!
Strong competition: we want ambitious environmental benefits and high leverage factor
Start early – a proposal needs time and evolution
Easy to read: Be clear and comprehensive. Only information contained in your application counts
Environment and Innovation: Substantial environmental benefits across EU and a good degree of innovation.
Replication/Exploitation: demonstrate that public money is efficiently invested in your project – up scaling, leverage factor
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http://ec.europa.eu/environment/eco-innovation
Contact: [email protected]
http://ec.europa.eu/environment/eco-innovation
Contact: [email protected]
Eco-Innovation website as source of information Newsflash subscription Call for proposals Guide for proposers Frequently asked questions Grant Agreement and Financial
Guidelines Info days + slides/recordings Contact including 2-page
summaries for feedback Link to EPSS Under construction: projects
database
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Timeline : from proposal to signature of Grant Agreement
Project implementationCall for
proposalsEvaluation
of proposalsContract
negotiation
8 September 2011
January 2012
May 2012
28 April 2011
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Intellectual Property Rights Issues
Participants need to provide scientific and technical information to us (proposal and project reports)
Ensure that you are allowed to use the technology and explain IPR issues linked to it
The CIP Eco-innovation programme requests you to share information and disseminate project results – as long as this does not go against IPR
Service by the European Commission to assist with the protection of IPR: http://www.ipr-helpdesk.org/home.html
To arrange IPR within the consortium, a consortium agreement might be set up
Additional Information:
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Co-financing
Funding from EU tax payers must be justified – Why EC money instead of local/regional/national funding?
Explain WHY you (or others) are willing to co-finance the action
State clearly the status of negotiations in case of an application for co-financing from a 3rd party
Income e.g. generated by selling of your eco-innovative product, can be used as co-financing – but you cannot generate profit
Additional Information:
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Income vs. Profit
Additional Information:
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The rules for eligibility of costs must guide the fine-tuning of the budget
Conditions for eligibility (see grant agreement): Costs must relate to the action and be necessary
Costs must be reasonable and justified
Costs must have been budgeted
Costs must be generated during the period of the action, i.e. from contract
start (exception of costs relating to final reports and audit certificates ->
Max. + 2 months)
Costs must abide by the relevant general accounting principles and
participant's internal rules + comply with sound financial management
Costs must be identifiable and verifiable
Costs claimed during project must be actually incurred
Additional Information:
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Some formal principles in establishing the budget will ease everybody's life
All costs should be budgeted in whole Euros Round the figures, do not just hide the decimals
All costs should be budgeted net of value added tax (VAT) The proposer may only budget gross amounts (incl. VAT)
if he/she provides a certificate from his tax authority stating he can not recover VATImportant - budget implications!
Additional Information:
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Direct staff costs
Only technical and specialised staff may be budgeted Costs for administrative support staff belong to the indirect cost
category Identify each category of staff in a clear and unambiguous manner
Examples of staff categories: project manager, expert, senior expert, junior expert, senior engineer, technician, etc.
The inclusion of freelance ‘staff’ (=inhouse consultants) depends on their contractual terms and conditions of work they work in the premises of the proposer using its infrastructure they take directions from the proposer the outcome of the work belongs to the proposer Teleworking only if standard working conditions are applicable to the teleworker
Additional Information:
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Staff cost per hour Real costs = direct labour costs, i.e. wages and salaries
plus related obligatory social security charges and other statutory costs (numerator)
The denominator is the average number of productive hours: Productive hours are the hours worked, whether for a commercial or
project purpose or for internal matters The average number of productive hours observed is 147 hours per month,
with a lower limit of 130 hours per month The EACI will review rate calculations on this basis
The planned number of hours reflect the work to be done The wage rate reflects the economic conditions prevailing for
the proposer
Additional Information:
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Subcontracting
Relates to purchase of services, not of goods Subcontracting may only cover the execution of a limited part of the
action: Limited tasks outsourced by the beneficiary, and for hiring special
expertise Does not include services ancillary to the main work, e.g. printing of
documents, which should be budgeted under "Other specific costs" Subcontractors should be selected on transparent grounds, to the best
offer, taking into consideration price and quality (best value for money) In a very simplified procedure, three different offers should be obtained
and evaluated against common established criteria Proposers can not subcontract services or sell equipment to one another
or internally (e.g. between departments or affiliates)!
Additional Information:
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Subcontracting
< 35% of total eligible costs, unless justified in Annex I A clear description of the service should be given with the name of
the provider (if known, otherwise "to be determined")
Additional Information:
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Travel and subsistence
Only for staff taking part in the action (travel costs of sub-contractors should be included in the subcontracts)
The travel budget should be based on the beneficiary’s usual practices and reflect the most economical options
Check if the amount of trips is reasonable
Additional Information:
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Other Specific Costs
Direct costs that cannot be included under the previous cost categories for direct costs. Examples:
Costs of financial guarantees Costs of certificates on financial statements
Printing of dissemination material, subscription fees to conferences
Travel costs for people who are neither members of staff nor subcontractors (for instance experts).
Electricity & Gas are do not belong to “Other Specific Costs”. They are part of overhead.
Additional Information:
