EA @ Deakin

Ron Leen - APG Manager

Arnie Phillips - IT Architect

Background> Architecture & Planning Group

Formed 7 months ago Consists of 4 (orphan) members - no logical relationship to existing org

structure> A&P Group Priorities have changed over past two months

Formerly Business Strategy focus Shifted to an EA focus

> Some existing EA Products Eg. Roadmap = IT User Requirements Plan (ITURP) Prioritised list of IT Initiatives to support Uni strategic objectives Identified through discussions with Snr Exec & Faculty Deans Ratified by the IT Governance Group Specific funding requirements for following year Forecast funding requirements for subsequent two years

EA @ Deakin

> The journey so far> Overview of Deakin EA Plan process> The way forward> Challenges, opportunities…

The Journey So Far

> In the beginning… Perceptions of ITSD

• No IT strategy; no understanding of IT “health”; no alignment with budget model; no strategic input; no business consultation; etc.

Confidence in ITSD• Inability to manage or maintain IT current environment; inability

to deliver reliable services; inability to justify technical decisions; etc.

Expectations of ITSD• Forget “the future” (for now) – improve “the current”

> …the 2006 Review of ITSD

The Journey So Far…cont’d

> Recommendations from the ITSD Review Develop an IT Plan defining a University wide strategic direction

for IT Develop a formal process for succession planning of Deakin’s

suite of applications Develop an approach to standardise principles and maximise

reuse of IT assets Develop a portfolio approach to IT environment management Develop Pgm Mgmt processes to ensure strategic alignment of

project deliverables Develop Pgm Mgmt processes to ensure transparency of project

financials

The Journey So Far…cont’d

> The Birth of EA @ Deakin ITSD – The logical way to address the Review recommendations Snr Exec – The answer to their (our) problems

> What we did… What is EA? What were Deakin’s expectations of EA? How these expectations should be satisfied? How EA will “fit” at Deakin?

> The Deakin Enterprise Architecture Plan (DEAP) was born…

The DEAP Process

StrategicManagement

StrategicManagement

ProgramManagement

StrategicManagement

Portfolio Management

StrategicManagement

Deakin EnterpriseArchitecture Plan

Future S

tate

Definition

Fit and GapAnalysis Curre

nt State

Definitio

n

DEAP Scope

Gov

erna

nce

and

Man

agem

ent

Application Lifecycle

Business

Priorities

TDUFFAPs

Projects &

Initiatives

Business Priorities

Enterprise Roadmap

Enterprise ArchitectureAnnual Planning Funding Allocation

Pro

ject

M

anag

emen

tO

per

atio

nal

P

lan

nin

gE

A

Del

iver

able

sP

rog

ram

M

anag

emen

tP

ort

folio

M

anag

emen

tS

trat

egic

M

anag

emen

tE

A P

roce

ss

TDUF FAPs

DEAP Scope

Future State Definition

Current State Definition

Target Architecture

Baseline Architecture

Fit & Gap Analysis

Application Lifecycle

Deakin Operational Plan

Governance & Management

Prioritised University Initiatives

Program of Work

Project Initiation, Implementation

& Closure

Enterprise Roadmap

Annual Planning:TDUF / FAPs

Review

Annual Planning: DEAP Scope

Definition

Present Iteration Scope

Development

StrategicObjectiveDefinition

IT Initiatives

PrioritisedIT Initiatives

ProjectList

ProjectManagement

TDUF

Via Snr Exec Interviews

FAPs

“New Initiatives”

Overlay

Enterprise ArchitectureAnnual Planning Funding Allocation

Pro

ject

M

anag

emen

tO

per

atio

nal

P

lan

nin

gE

A

Del

iver

able

sP

rog

ram

M

anag

emen

tP

ort

folio

M

anag

emen

tS

trat

egic

M

anag

emen

tE

A P

roce

ss

TDUF FAPs

DEAP Scope

Future State Definition

Current State Definition

Target Architecture

Baseline Architecture

Fit & Gap Analysis

Application Lifecycle

Deakin Operational Plan

Governance & Management

Prioritised University Initiatives

Program of Work

Project Initiation, Implementation

& Closure

Enterprise Roadmap

Annual Planning:TDUF / FAPs

Review

Annual Planning: DEAP Scope

Definition

Present Iteration Scope

Development

RequiredMaintenance

Activities

AgreedMaintenance

Activities

ProjectManagement

Supported Applications

List

Via Business Consultation

“Ongoing Req’s”

Overlay

The Way Forward> Make a start – at this stage it’s just theory> Implementation

Rework and implement what we already have first Take an iterative approach – with frequent deliverables “Project” approach to each iteration – using seconded resources

> Marketing Selling the concept of EA to IT staff – and managing resistance Selling the benefits of EA to Senior Executive and Business Units

> Education What is EA? - What is EA at Deakin? – Why EA? Focus training/education to suit specific stakeholder groups

> Commitment and Support Appears to be strong executive support – we will test this Acceptance that it won’t happen overnight, but it will happen…

Challenges, Opportunities…

> Challenges Establishing a common understanding of EA @ Deakin Stakeholder support for EA @ Deakin - and what it delivers Embedding EA into the whole University – not just ITSD Ensuring EA benefits justify the existence of the EA team

> Opportunities (outside of those ‘direct’ EA benefits) ITSD gains credibility as a disciplined and valued part of the

University

Thank you

Arnie Phillips - IT Architect: arnie@deakin.edu.au

Ron Leen - APG Manager: ron@deakin.edu.au