e59 Erp606 Bpd en Cn

7/18/2019 e59 Erp606 Bpd en Cn

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EHP6 for SAP ERP6.0

June 2012

English

Period End ClosingFinancial Accounting - FINRenewal (E59)

SAP AGDietmar-Hopp-Allee 16610 !all"orf German#

$usiness Pro%ess Do%umentation

7/18/2019 e59 Erp606 Bpd en Cn


SAP Best Practices Perio" En" &losing 'inan%ial A%%ounting - '() Rene*al +E, $PD

Copyright

/ 2012 SAP AG. All rights resere".

SAP R3 SAP )et!eaer Duet PartnerE"ge $#Design SAP $usiness45e%ts E7plorer Stream!or8SAP HA)A an" other SAP pro"u%ts an" seri%es mentione" herein as *ell as their respe%tie logosare tra"emar8s or registere" tra"emar8s of SAP AG in German# an" other %ountries.

$usiness 45e%ts an" the $usiness 45e%ts logo $usiness45e%ts &r#stal Reports &r#stal De%isions!e5 (ntelligen%e 9%elsius an" other $usiness 45e%ts pro"u%ts an" seri%es mentione" herein as *ellas their respe%tie logos are tra"emar8s or registere" tra"emar8s of $usiness 45e%ts Soft*are :t".$usiness 45e%ts is an SAP %ompan#.

S#5ase an" A"aptie Serer iAn#*here S#5ase 36, S;: An#*here an" other S#5ase pro"u%ts an"seri%es mentione" herein as *ell as their respe%tie logos are tra"emar8s or registere" tra"emar8s ofS#5ase (n%. S#5ase is an SAP %ompan#.

&rossgate m<gi% EDD= $2$ 360> an" $2$ 360> Seri%es are registere" tra"emar8s of &rossgate

AG in German# an" other %ountries. &rossgate is an SAP %ompan#.

All other pro"u%t an" seri%e names mentione" are the tra"emar8s of their respe%tie %ompanies. Data%ontaine" in this "o%ument seres informational purposes onl#. )ational pro"u%t spe%ifi%ations ma#ar#.

?hese materials are su5e%t to %hange *ithout noti%e. ?hese materials are proi"e" 5# SAP AG an" itsaffiliate" %ompanies +@SAP Group@ for informational purposes onl# *ithout representation or *arrant#of an# 8in" an" SAP Group shall not 5e lia5le for errors or omissions *ith respe%t to the materials. ?heonl# *arranties for SAP Group pro"u%ts an" seri%es are those that are set forth in the e7press *arrant#statements a%%ompan#ing su%h pro"u%ts an" seri%es if an#. )othing herein shoul" 5e %onstrue" as%onstituting an a""itional *arrant#.

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Icons

Icon eaning

&aution

E7ample

)ote

Re%ommen"ation

S#nta7

E7ternal Pro%ess

$usiness Pro%ess AlternatieDe%ision &hoi%e

!ypographic Con"entions

!ype #tyle $escription

Example text !or"s or %hara%ters that appear on the s%reen. ?hese in%lu"e fiel"names s%reen titles push5uttons as *ell as menu names paths an"options.

&ross-referen%es to other "o%umentation.

E7ample te7t EmphasiBe" *or"s or phrases in 5o"# te7t titles of graphi%s an" ta5les.

E9ACP:E ?E9? )ames of elements in the s#stem. ?hese in%lu"e report namesprogram names transa%tion %o"es ta5le names an" in"ii"ual 8e#*or"s of a programming language *hen surroun"e" 5# 5o"# te7t fore7ample SE:E&? an" ()&:DE.

Example text S%reen output. ?his in%lu"es file an" "ire%tor# names an" their pathsmessages sour%e %o"e names of aria5les an" parameters as *ell as

names of installation upgra"e an" "ata5ase tools.EXAMPLE TEXT e#s on the 8e#5oar" for e7ample fun%tion 8e#s +su%h as F2 or the

ENTER 8e#.

Example text E7a%t user entr#. ?hese are *or"s or %hara%ters that #ou enter in thes#stem e7a%tl# as the# appear in the "o%umentation.

<Example text> Faria5le user entr#. Pointe" 5ra%8ets in"i%ate that #ou repla%e these*or"s an" %hara%ters *ith appropriate entries.


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Contents

1 Purpose............................................................................................................................. 6

2 Prereuisites......................................................................................................................

2.1 Caster Data................................................................................................................

2.2 Roles..........................................................................................................................

3 Pro%ess 4erie* ?a5l....................................................................................................10

3.1 Pro%ess 1 Pro%ess Da#-En" &losing.......................................................................10

3.2 Pro%ess 2 Pro%ess Conth-En" &losing....................................................................11

3.3 Pro%ess 3 Pro%ess =ear-En" &losing......................................................................1,

Pro%ess Steps..................................................................................................................1

.1 S%enario ( Da#-En" &losing.....................................................................................1.1.1 p"ating E7%hange Rates.................................................................................1

.1.2 Gaps in Do%ument )um5er Assignment............................................................1I

.1.3 (noi%e )um5ers Allo%ate" ?*i%e......................................................................1

.1. Displa#ing the &ompa%t Do%ument Journal.......................................................20

.1., Displa#ing &ash Journal Report........................................................................21

.1.6 $an8 Deposit Diar# :e"ger................................................................................22

.1. Printing out 'inan%ial Fou%her...........................................................................23

.2 S%enario (( Conth-En" &losing................................................................................23

.2.1 p"ating E7%hange Rates.................................................................................23

.2.2 Gaps in Do%ument )um5er Assignment............................................................2

.2.3 (noi%e )um5ers Allo%ate" ?*i%e......................................................................2,

.2. 4pening an" &losing Posting Perio"s...............................................................26

.2., Entering Re%urring Entries................................................................................2

.2.6 Posting Re%urring Entries..................................................................................2

.2. Running $at%h (nput Session............................................................................30

.2.I Automati% &learing of GR(R A%%ount................................................................31

.2. Anal#Bing GR(R &learing A%%ounts..................................................................32.2.10 Automati% &learing............................................................................................33

.2.11 Canual &learing................................................................................................3

.2.12 Posting A"ustment Entries................................................................................3,

.2.13 'oreign &urren%# Realuation...........................................................................36

.2.1 &omparatie Anal#sis........................................................................................3I

.2.1, &losing Preious A%%ounting Perio"..................................................................0

.2.16 Displa#ing the Do%ument Journal......................................................................1

.2.1 Su5 :e"ger Journal...........................................................................................3

.2.1I G: $alan%e Report...........................................................................................

.2.1 G: Su5 :e"ger Report.....................................................................................,

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.2.20 E7pense Detail Report.......................................................................................6

.2.21 'inan%ial Statements.........................................................................................

.2.22 $alan%e Sheet Report +&hina :egal 'ormat.....................................................,0

.2.23 Profit :oss Report +&hina :egal 'ormat...........................................................,0

.2.2 GR(R &learing for Deliere" $ut )ot (noi%e" transa%tions Report.................,1

.2.2, GR(R &learing for (noi%e" $ut )ot Deliere" transa%tions Report.................,2

.2.26 AR Aging Report +&hina..................................................................................,3

.2.2 AP Aging Report +&hina..................................................................................,3

.2.2I &hina General :e"ger $a%8groun" Printing......................................................,

.2.2 &hina Journal :e"ger $a%8groun" Printing.......................................................,,

.2.30 &hina &ash Journal $a%8groun" Printing..........................................................,,

.3 S%enario ((( =ear-En" &losing..................................................................................,6

.3.1 &reating 'a%tor# &alen"ar for )e* =ear...........................................................,6

.3.2 Proision for $a" De5t.......................................................................................,

.3.3 '('4 Faluation...................................................................................................,I

.3. $alan%e &onfirmation Re%eia5le.....................................................................60

.3., $alan%e &onfirmation Pa#a5le..........................................................................62

.3.6 Regrouping Re%eia5les Pa#a5les..................................................................6

.3. &arr#ing for*ar" APAR $alan%es.....................................................................66

.3.I &arr#ing for*ar" G: $alan%es...........................................................................6

.3. 'inal &losing an" Releasing 'inan%ial Reporting..............................................6I

.3.10 &ash 'lo* Report +&hina :egal 'ormat...........................................................6

.3.11 Canual 4ffsetting A%%ount Determination for &ash 'lo* Report +PD'.......... ..0

.3.12 &losing Preious A%%ounting Perio"..................................................................1

.3.13 Displa#ing the Do%ument Journal......................................................................2

, Appen"i7..........................................................................................................................3

,.1 Reersal of Pro%ess Steps.......................................................................................3

,.2 &hina P: A%%ount &losing Posting.........................................................................

,.3 se" 'orms..............................................................................................................,

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Period End Closing Financial Accounting - FINRenewal

% Purpose&losing operations are perio"i% tas8s an" %an 5e su5"ii"e" in '( as follo*s

• Da#-en" %losing

• Conth-en" %losing

• =ear-en" %losing

?he %losing operations %omponent helps #ou prepare an" %arr# out the a%tiities reuire" for"a#-en" month-en" an" #ear-en" %losing. 'or this purpose the s#stem proi"es a series ofstan"ar" reports that #ou %an use to generate ealuations an" anal#ses "ire%tl# from all of theposte" a%%ount 5alan%e. ?he s#stem helps #ou %arr# out the follo*ing

• &reating the 5alan%e sheets an" P: statements

• Do%ument the posting "ata

)o a""itional postings are reuire" for "a#-en" %losing.

=ou %an use the follo*ing ealuations for "a#-en" %losing an" for "o%umenting the posting"ata

• &ompa%t-Do%ument ournal

• Ealuation of the "o%uments that hae not 5een poste"

?o %arr# out the %losing operations in G: a%%ounting #ou first nee" to %arr# out the %losingoperations in the su5-le"ger a%%ounting areas #ou are using. ?hese in%lu"e

• A%%ounts re%eia5le an" a%%ounts pa#a5le a%%ounting

• (nentor# a%%ounting

• Asset a%%ounting

=ear-en" %losing is split into t*o phases

• At the 5eginning of the ne* fis%al #ear #ou open ne* posting perio"s an" %arr#

for*ar" the 5alan%es from the preious #ear.

• =ou then prepare an" %reate the finan%ial statements an" "o%ument the 5usiness

transa%tions using the 5alan%e au"it trail.

?he SAP S#stem offers a range of reports *ith *hi%h #ou %an %arr# for*ar" 5alan%es into thene* fis%al #ear. During this pro%ess the profit an" loss a%%ounts are %arrie" for*ar" to one or more retaine" earnings a%%ounts. ?he 5alan%es of the 5alan%e sheet a%%ounts are simpl#%arrie" for*ar" into the ne* fis%al #ear. =ou "o not hae to %reate spe%ial opening finan%ialstatements.

An# postings #ou ma8e in the ol" fis%al #ear automati%all# a"ust the releant %arr#-for*ar"5alan%e. =ou "o not hae to %lose the ol" fis%al #ear an" %arr# out the %losing postings 5eforeopening the ne* fis%al #ear.

As *ith month-en" %losing #ou %an %reate all the e7ternal reports reuire" "o%ument theposting "ata an" %arr# out the internal ealuations.

A%%or"ing to preferen%es an" ha5its of a%%ounting in &hina Perio" En" &losing 'inan%ial

A%%ounting - '() Rene*al "o some mo"ifi%ation 5ase on e7isting SAP '( Perio" En" &losing'inan%ial A%%ounting an" it %an 5e highl# %ustomiBa5le.


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?he SAP '( Perio" En" &losing 'inan%ial A%%ounting - '() Rene*al

has the follo*ing features

• Core eas# 'inan%ial Fou%her printing fun%tion

• Report %an 5e printe" a%%or"ing to Hierar%h# of &hart of a%%ount an" &hina Stan"ar"format.

• 4ffer a separate" Report 5a%8groun" printe" fun%tion for General :e"ger Report

Journal :e"ger Report &ash Journal Report et%.

• Report "ispla# s%reen %an 5e fle7i5l# %onfigure".

& Prere'uisites

&% aster $ata=ou hae entere" the master "ata reuire" to go through the pro%e"ures of this s%enario.

#er"ice Area

anuacturing Area * !rading Area

aster $ata +alue #election Co,,ent

&ost &enter K All all poste" %ost %enters reuire"

Caterial Caster K A:: all poste" materials reuire"

G: A%%ounts K A:: all a%%ounts reuire"

&& Roles

se

?he follo*ing roles must hae alrea"# 5een installe" to test this s%enario in the SAP)et!eaer $usiness &lient +)!$&. ?he roles in this $usiness Pro%ess Do%umentation must5e assigne" to the user or users testing this s%enario. =ou onl# nee" these roles if #ou areusing the )!$& interfa%e. =ou "o not nee" these roles if #ou are using the stan"ar" SAPG(.

Prere'uisites?he 5usiness roles hae 5een assigne" to the user *ho is testing this s%enario.

.usiness Role $etails Acti"ity !ransaction

Emplo#ee+Professionalser

SAPL)$PRLECP:4=EELS

Assignment of this roleis ne%essar# for 5asi%fun%tionalit#.

'inan%e Canager SAPL)$PRL'()A&&L C

Enter Re%urringEntries

'$D1

Post Re%urringEntries

'.1

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Run $at%h (nputSession

SC3,

'inan%ial Statement SLA:RLI0122I

or

SLP:0LI600002I

&reate 'a%tor#&alen"ar for )e*=ear

S&A:

A%%ounts Pa#a5leCanager

SAPL)$PRLAPL&:ERLC

Canual &learing '-

A%%ountsRe%eia5le A%%ountant

SAPL)$PRLARL&:ERLS

&ustomer $alan%e&onfirmation

'.1

A%%ounts Pa#a5le

A%%ountant

SAPL)$PRLAPL&:E

RLS

Fen"or $alan%e

&onfirmation

'.1I

General :e"ger A%%ountant+&hina

SAPL)$PRL&)L'()A&&LS

CR'

CR'1

(D&)P:'!D

(? A"ministrator+Professionalser

SAPL)$PRL(?LADC()LS

SP01

SA3I

General :e"ger A%%ountant

SAPL)$PRL'()A&&L S

p"ate E7%hangeRates

SL$&EL6I0001

$alan%e (nterest

&al%ulation

'.,2

4pen an" &losePosting Perio"s

SLA:RLI00362+4$,2

Automati% &learing of GR(R A%%ount

'.13

Anal#Be GR(R&learing A%%ounts

'.1

Post A"ustmentEntries

'$,0

'oreign &urren%#

Rea-luation

'AG:L'&LFA:

&omparisonDo%uments ?ransa%tion 'igures

'AG:'03

Define (nterest Rates 4$2

&arr# 'or*ar" APAR $alan%es

'.0

&arr# 'or*ar" G:$alan%e

'AG:GF?R

Regrouping

Re%eia5lesPa#a5les

'AG:'101

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'inan%ial Statement SLA:RLI0122I

'inan%e Canager+&hina

SAPL)$PRL&)L'()A&&LC

GR(R &learing forG)$ +&hina

(D&)GR(RLG)$

GR(R &learing for

$)G +&hina

(D&)GR(RL$)G

'inan%ial Statement+&hina

(D&)$SA(S

Determine 4ffsetting A%%ounts

J3RRD

A%%ount :eelHierar%h# +&hina

(D&)A:G

A%%ount Do%ument4utput +&hina

(D&)D4&

A%%ount $alan%e4utput +&hina

(D&)A&&?$:)

'() Rene*al M'inan%ial Canager +&hina

SAPL)$PRL&)L'()A&&G:LC

Gaps in Do%ument)um5er Assignment

(noi%e )um5ers Allo%ate" ?*i%e

Displa# the"o%ument ournal

Displa#ing the&ompa%t Do%umentJournal

Displa# &ash Journal

Report

Single Do%umentPrinting

$alan%e SheetReport +&hina :egal'ormat

Profit :oss Report+&hina :egal 'ormat

&ash 'lo* Report+&hina :egal 'ormat

AR Aging Report+&hina

AP Aging Report+&hina

&hina General:e"ger Printing

&hina Journal :e"ger Printing

&hina &ash JournalPrinting

Printing out 'inan%ialFou%her

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/ Process 0"er"iew !a1l

/% Process %2 Process $ay-End Closing

Process#tep

E3ternalProcessReerence

.usinessCondition

.usiness Role !ransactionCode

E3pectedResults

pdateE3change

Rates

E7%hangerates for

foreign%urren%iesareup"ate"ea%h "a#or ea%hmonth.


+SAPL)$PRL'() A&&LS

SL$&EL6I0001

)e* e7%hangerates are

aaila5le in thes#stem

4aps in$ocu,entNu,1erAssign,ent

&he%8list tofin" gaps inthe"o%umentnum5er

assignmenta%rossseeralle"gers

'() Rene*al M'inan%ialCanager +&hina

+SAPL)$PRL&) L'()A&&G:LC

SLA:RLI01232

&he%8list ifthere are an#gaps in"o%umentnum5er lists

In"oiceNu,1ersAllocated!wice

&he%8list of "o%umentsassigne"more thanon%e



SLA:RLI01231

&he%8list ifthere are"ou5le inoi%enum5ers

$isplay theco,pact

docu,ent ournal

&he%8list of the most

important"ata fromthe poste""o%uments

'() Rene*al M'inan%ial

Canager +&hina

SLA:RLI0122I

?otals sheets*hi%h in"i%ate

the "e5it %re"it totals for ea%h a%%ountt#pe

$isplayCash6ournalReport


.an7$eposit$iary

8edger

(? A"ministrator+Professionalser

SA3I


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Process#tep


.usinessCondition


E3pectedResults

Printing outFinancial+oucher



4r

'() Rene*al-Junior A%%ountsRe%eia5le A%%ountant+&hina

+SAPL)$PRL&) L'()A&&G:LJ

/& Process &2 Process onth-End Closing

Process#tep


.usinessCondition


E3pectedResults

pdate

E3change Rates

E7%hange rates

for foreign%urren%ies areup"ate" ea%h"a# or ea%hmonth.

'() Rene*al M

'inan%ial Canager+&hina

+SAPL)$PRL&)L'()A&&G:LC

SL$&E

L6I0001

)e* e7%hange

rates areaaila5le in thes#stem

4aps in$ocu,entNu,1erAssign-,ent

&he%8list to fin"gaps in the"o%umentnum5erassignmenta%ross seeralle"gers

'() Rene*al M'inan%ial Canager+&hina


SLA:R LI01232

&he%8list if thereare an# gaps in"o%umentnum5er lists

In"oiceNu,1ersAllocated !wice

&he%8list of"o%umentsassigne" morethan on%e



SLA:R LI01231

&he%8list if thereare "ou5leinoi%e num5ers

0penandClosePostingPeriods

&lose A%%ountsRe%eia5le A%%ountsPa#a5le an" Asset su5-s#stems fromposting into priorperio"N )e*a%%ounting


SLA:R LI00362+4$,2

)o more AP AR CC or Asset postings%an 5e ma"e tothe preiousperio".

)e* a%%ountingperio" is open for


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Process#tep

E3ternalProcessReeren

ce

.usinessCondition


E3pectedResults

perio" is starting posting so thattransa%tions %an5e pro%esse".

EnterRecurring Entries

Re%urring"o%uments forthe perio" that*ere entere" intos#stem nee" to5e pro%esse".

'inan%e Canager+SAPL)$PRL'()A&&LC

'$D1 $at%h inputsession is%reate" *ithOpostingsO forre%urring"o%uments that%an 5epro%esse" to

post the reuire"finan%ial a%tiit#.

PostRecurring Entries

Re%urring"o%uments forthe perio" that*ere entere" intos#stem nee" to5e pro%esse".


'.1 $at%h inputsession is%reate" *ithOpostingsO forre%urring"o%uments that%an 5epro%esse" topost the reuire"finan%ial a%tiit#.

Run.atchInput#ession

Post there%urring"o%umentspro%esse" inprior step.


SC3, A%%ounting"o%ument+sposte" an"re%urring"o%ument+sup"ate" *ithpro%essing "ata+One7t run onO an"Onum5er of runsO.

Auto,atic

Clearingo 4R*IRAccountspecialprocess

GR(R %learinga%%ounts


'.13 'or GR(Ra%%ounts the

program tries to%reate a group of "o%uments that%an 5e %leare"from a group of"o%uments that%annot 5e%leare" 5#su%%essiel#omitting"o%uments.

Analye

4R*IRClearing

Anal#Be GR(R

&learing A%%ounts an"

General :e"ger

A%%ountant

'.1 anal#Bes goo"s

re%eiptinoi%ere%eipt +GR(R


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Process#tep


ce

.usinessCondition


E3pectedResults

Accounts

Displa# A%uisition ?a7

%learinga%%ounts

Auto,aticClearing

&lear the GR(Ra%%ount ofmat%hingQ"e5it%re"its toma8e anal#sis ofopen itemQeasier.


'.13 ?he GR(Ra%%ount is%leare" *ith the%orre%t pur%haseor"er an" alueuantit# on%e thegoo"s re%eiptan" inoi%ere%eipt hae

5een poste".?his 8eeps theanal#sis of theGR(R a%%ount ata managea5leleel.

anualClearing

(f "o%uments%annot 5e%leare"automati%all#.?he# %an 5e%leare" manuall#.

A%%ounts Pa#a5leCanager+SAPL)$PRLAPL&:ERLC

'- Do%uments froma%%ountspa#a5le are%leare" manuall#.

PostAdust,entEntries

Post a"ustmentsto %urrentfinan%ial "atali8e a%%ruals to5etterrepresente" the%urrent finan%ialsituation.


'$,0 Ca8e sure thatthe finan%ialre%or"srepresent the5usinessa%tiities "uringthe perio" to the5est %apa5ilit#possi5le.

ForeignCurrenc

yRe"aluation

'oreign %urren%#transa%tions

nee" to 5ealuate" at the%urrent e7%hangerate.


'AG:L '&LFA

:

'oreign %urren%#postings *ill 5e

represente" *ithO%urrent "atealuationO.

Co,parati"eAnalysisF

'inan%e reporting General :e"ger A%%ountant

'AG:'03

ClosePre"iousAccounti

ngPeriod

&loseQ preiousa%%ountingperio" so that no

more finan%ialposting %an 5ema"e that *oul"


SLA:R LI00362

+4$,2

)o more G:postings areallo*e" in the

preious perio".


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Process#tep


ce

.usinessCondition


E3pectedResults

%hange theresults reporte".

.alanceInterestCalculation


'.,2 $alan%e (nterest&al%ulation

ChinaP:8AccountClosing

Posting

General :e"ger A%%ountant +&hina

(D&)P:'!D

$isplaythedocu,ent ournal

:ist of the poste""o%uments in theperio"



SLA:R LI0122I

:ist of the poste""o%uments in theperio" for"o%umentation

#u18edger6ournal

(? A"ministrator+Professional ser

SA3I

4*8

.alanceReport

'() Rene*al M



SA3I

4*8 #u18edgerReport


SA3I

E3pense$etailReport


SA3I

Financial#tate,ent

'inan%e reporting 'inan%e Canager+SAPL)$PRL'()A&&LC

SLA:R LI0122I orSLP:0L I600002I

'inan%ialStatements

'inan%ialStatement A%tualA%tual&omparison

.alance#heetReport(

China)



SA3I &) legal format


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Process#tep


ce

.usinessCondition


E3pectedResults

Proit8ossReport(China)



SA3I &) legal format

4R*IRClearingor$eli"ered .ut

NotIn"oicedtransactionsReport

'inan%ial Canager

+SAPL)$PRL&) L'()A&&LC

4R*IRClearingorIn"oiced.ut Not$eli"ered

transactionsReport

'inan%ial Canager

+SAPL)$PRL&) L'()A&&LC

China4eneral8edgerPrinting



China6ournal8edger

Printing



ChinaCash6ournalPrinting



// Process /2 Process ;ear-End Closing

/ SAP AG Page 1, of 6

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Process#tep


ce

.usinessCondition


E3pectedResults

CreateFactoryCalendar or New ;ear


S&A: 'a%tor# &alen"ar is "efine" for thene7t #ear+s

CarryForwardAP*AR.alances

&arr# the AP5alan%es intothe ne* fis%al#ear.


'.0 Fen"or A)D&ustomer5alan%es hae5een %arrie" intothe ne* #ear.

CarryForward48.alances


'AG:GF?R

$alan%e sheeta%%ounts hae5alan%es for thene* #ear an" P:a%%ount5alan%es hae5een poste" intoretaine"earnings.

Re-groupingRecei"a

1les*Paya1les


'AG:'101

Pro"ision or.ad$e1t


'$,0

.alanceConir-,ationRecei"a1le

SAPL)$PRLARL&:ERLS +A%%ountsRe%eia5leCanager

'.1

.alanceConir-,ationPaya1le

A%%ounts Pa#a5le A%%ountant+SAPL)$PRLAPL&:ERLS

'.1I

FIF0+aluationPreparation


CR'

FIF0+aluation


CR'1


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Process#tep


ce

.usinessCondition


E3pectedResults

FinalCloseandReleaseFinancialReporting

?he %ompan#Qsfinan%ial resultsnee" to 5ereporte".


SLA:RL I0122I

'inan%ial resultsof the %ompan#are release".

CashFlowReport(China)



&) legal format

ClosePre"iousAccountingPeriod

Do not allo*an# morefinan%ialpostings in thepreious perio"5e%ause theresults hae5een release".


SLA:RL I00362+4$,2

)o morefinan%ial postingsare allo*e" inthe preiousperio".

$isplay

the$ocu,ent6ournal

'() Rene*al M



SLA:RL

I0122I

< Process #teps

<% #cenario I2 $ay-End Closing

<%% pdating E3change Rates

se

(n this a%tiit# #ou up"ate e7%hange rates.

Procedure

1. A%%ess the transa%tion using the follo*ing naigation

0ption %2 #AP Net=ea"er .usiness Client (#AP N=.C) "ia .usiness Role

.usiness role General :e"ger A%%ountant

+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Foreign Currency


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Valuation → Update Exchange Rates

2. 4n the Change View “Currency Exchange Rates” !"er"iew s%reen %hoose #ew Entries.

3. Ca8e the follo*ing entries

Field na,e $escription ser action and "alues Co,,ent

ExRt E7%hange Rate ?#pe M

ValidFrom ali"it# "ates

$ndir%&uot 'or(ir%&uot%)

Falue Enter the e7%hangerate ratio here.

'or e7ample 6.I2 for(ir% &uot%

From foreign %urren%# 'or e7ample SD

*o lo%al %urren%# &)=

=ou %an %op# e7isting re%or"s sele%t the line an" %op# 'F+) an" %hange the Valid ,rom "ate an" $ndir%&uot-(ir%&uot% alues to simplif# the up"ate.

?he e7%hange rate is 5ase" on a ratio "efine" for %urren%# %om5inations. ?he$ndir%&uot . fiel" %ontains an e7%hange rate a%%or"ing to the in"ire%t uotationmetho". ?he e7%hange rate gies the amount of the ,rom %urren%# that #ou getfor a unit +10 100 an" so on of the to %urren%#. ?he (ir%&uot% fiel" %ontains ane7%hange rate a%%or"ing to the "ire%t uotation metho". ?he e7%hange rate giesthe pri%e in the to %urren%# that #ou hae to pa# for a unit +10 100 an" so on of

,rom %urren%#.

. &hoose .a"e%

,. (f the "ialog 5o7 Prompt ,or Customi/ing re&uest appears enter the &ustomiBing reuest%

6. &hoose Continue%

. &hoose Exit '.hi,t0F1) to %lose the transa%tion+SAP )et!eaer $usiness &lient.

Result

)e* e7%hange rates are aaila5le in the s#stem.

<%& 4aps in $ocu,ent Nu,1er Assign,ent

se

=ou %an use this report to fin" gaps in the "o%ument num5er assignment a%ross seeralle"gers.?he s#stem re%ogniBes an" "o%uments "o%ument num5ers that hae 5een assigne" morethan on%e in an interal.Pro%essing ta8es pla%e at the leel of %ompan# %o"e num5er range an" fis%al #ear. (f #ouspe%if# the "o%ument t#pe as sele%tion %riteria the program "etermines the releant num5errange automati%all#.

Prere'uisites

/ SAP AG Page 1I of 6

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?o e7e%ute this a%tiit# "o%uments hae to 5e poste". 'or posting run thepro%esses in the External Financial 2ccounting '345) s%enario in the GeneralLedger 'E6+) s%enario in the 2ccounts Recei"a7les 'E68) s%enario in 2ccounts

Paya7les 'E69) s%enario or in the Cash :anagement '3+4) s%enario using themaster "ata from these "o%uments.

Procedure



.usiness role '() Rene*al M 'inan%ial Canager +&hina


.usiness role ,enu General Ledger → Reporting → (ocuments → Gaps in (ocument

#um7er 2ssignment

2. 4n the Gaps in (ocument #um7er 2ssignment s%reen ma8e the follo*ing entries


Company Code 1000

Fiscal ;ear %urrent #ear

3. &hoose Execute.


Result

All "o%uments for the num5er range interal spe%ifie" are sele%te" an" the s#stem %he%8s*hether there are gaps or "o%ument num5ers that hae 5een assigne" more than on%e.

(f there are mista8es a list of missing "o%ument num5ers an" "o%ument num5ers assigne"more than on%e is %reate".

<%/ In"oice Nu,1ers Allocated !wice

se

?he program %reates a list *hi%h "ispla#s all "o%uments per a%%ount num5er of the en"or orthe %ustomer *hi%h o%%ur *ithin a referen%e num5er repeate"l# that is if a "upli%ate inoi%e

e7ists.

Prere'uisites

?o e7e%ute this a%tiit# "o%uments hae to 5e poste". 'or posting run thepro%esses in the 2ccounts Recei"a7les 'E68) s%enario or in the 2ccountsPaya7les 'E69) s%enario using the master "ata from these "o%uments.

Procedure

1. A%%ess the transa%tion using the follo*ing naigation0ption %2 #AP Net=ea"er .usiness Client (#AP N=.C) "ia .usiness Role


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.usiness role ,enu General Ledger → Reporting → (ocuments → $n"oice #um7ers

2llocated *wice

2. 4n the $n"oice #um7ers 2llocated *wice s%reen ma8e the follo*ing entries


Company Code 1000


Posting (ate a%tual "ate

3. &hoose Execute.


Result A list of "o%ument num5ers *hi%h are allo%ate" t*i%e is %reate".

<%< $isplaying the Co,pact $ocu,ent 6ournal

se

?he %ompa%t "o%ument ournal "ispla#s the most important "ata from the "o%ument hea"ersan" items in the form of a ta5le for the "o%uments sele%te". ?he list %an 5e use" as a%ompa%t ournal an" for re%on%iliation *ith the a%%ount 5alan%es +a%%ounting re%on%iliation.

Prere'uisites

?o e7e%ute this a%tiit# "o%uments hae to 5e poste". 'or posting run thepro%esses in the General Ledger 'E6+) s%enario in the 2ccounts Recei"a7les'E68) s%enario or in the 2ccounts Paya7les 'E69) s%enario using the master "atafrom these "o%uments.

Procedure





.usiness role ,enu General Ledger → Reporting → (ocument <ournal → Compact

(ocument <ournal

2. 4n the Compact (ocument <ournal s%reen enter the reuire" "ata.

Field na,e $escription ser action and"alues

Co,,ent

Company Code 1000

Fiscal ;ear &urrent fis%al #ear Ledger &hoose the :e"ger #ou are


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Field na,e $escription ser action and"alues

Co,,ent

intereste" in. (f #ou hae onl# onele"ger the fiel" isnQt ne%essar#Nrespe%tiel# stan"ar" le"ger 0:is fille"

4eneral #elections

Re,erencenum7er

(f ne%essar# enter the spe%ifie"referen%e "o%ument num5ers +seeentr# from e7ample

E7e%ute +'I

3. &hoose Exit '.hi,t0F1) to %lose the transa%tion+SAP )et!eaer $usiness &lient.

Result

A separate list is %reate" for ea%h "o%ument status +normal "o%uments re%urring entr#original "o%uments sample "o%uments statisti%al "o%uments. ?he "o%ument status isin"i%ate" in the list hea"er.

?otals sheets *hi%h in"i%ate the "e5it %re"it totals for ea%h a%%ount t#pe +G: a%%ounts%ustomers en"ors separatel# a%%or"ing to posting perio" are put out for ea%h %ompan#%o"e at the en" of the %ompa%t "o%ument ournal.

<%5$isplaying Cash 6ournal Report

se

&ash Journal :e"ger reports are aaila5le to sho*.

Prere'uisites

Do%uments hae 5een poste" for the sele%te" perio".

Procedure





.usiness role ,enu General Ledger → Reporting → (ocument <ournal → Cash <ournalReport

2. 4n the Cash <ournal Report s%reen on .election ?a5 for Sele%tion &ritieria enter thefollo*ing "ata.


Company Code 'or e7ample 1000

Fiscal ;ear 'or e7ample 2012

Period 'or e7ample03

G-L 2ccount

#um7er Ledger 'or e7ample0:


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=ide 2ccountsw-o Postings

X

$nclude(ocuments to 7eVeri,ied

Pro,it CenterGroup

:eae 5lan8

Pro,it Center :eae 5lan8

>usniess 2rea :eae 5lan8

.egment :eae 5lan8

3. &hoose Execute 'F9).


Result?he &ash Journal :e"ger Report is generate". G: a%%ounts liste" on the report are releantto %ash flo* item. Perio" "ispla# as ====.CCG: a%%ount *ith Des%ription Do%ument)um5er *ith Status sho* in light Des%ription for the "o%ument &re"it an" De5it in "o%ument%urren%# an" :o%al %urren%# an" Dire%tion sho* the 5alan%e is in "e5it or %re"it amount allseparate" liste" on the report.

<%>.an7 $eposit $iary 8edger

se

?his $an8 Deposit "iar# le"ger report proi"es report in &hina tra"itional format *ith 3%olumns of De5it &re"it $alan%e.

Procedure


0ption %2 #AP Net=ea"er .usiness Client (#AP N=.C) "ia 1usiness role

.usiness role (? A"ministrator +Professional ser

+SAPL)$PRL(?LADC()LS

.usiness role ,enu $* 2dministration 2dministration 2>2P ?or@7ench 2>2PReporting

2. 4n the 2>2P Execute Program s%reen enter the reuire" "ata.


Program Program name /SMB12/BANKJOURNAL

3. &hoose Execute 'F9)%

. Enter the reuire" "ata.


G-L 2ccount A%%ount 'or e7ample10020100

Company Code 1000

Fiscal ;ear 'is%al =ear 'or e7ample 2010

Posing Period 'is%al perio" DonQt %hange the


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start perio" 1.

Chart o, 2ccounts YACN

Local Currency &hoose

Foreign Currency &hoose,. &hoose Execute 'F9)%

6. 4n the ne* s%reen. &hoose Print% 4n the Print s%reenA ma8e the follo*ing entries


!utput (e"ice LOCL E7ample

. &hoose Print Pre"iew 'F9)%

I. &hoose Exit '.hi,t0F1) to %lose the transa%tion+SAP )et!eaer $usiness &lient.

Result

=ou %an print an" preie* 5an8 "eposit "iar# le"ger report in &hinese tra"itional format. An"#ou %an %he%8 an" erif# the reporting "ata using transa%tion F2GL>41.

<%?Printing out Financial +oucher

se

A single "o%ument %an 5e printe" in tra"itional &hinese a%%ounting ha5it.

Prere'uisites

$efore #ou %an start *ith this general 5usiness pro%esses #ou hae to post some "o%uments.

Procedure

?he follo*ing pro%e"ure "es%ri5es ho* to "ispla# a "o%ument.





.usiness role ,enu General Ledger → =ome → (ocument .earch

2. &hoose (ocument .earch if Do%ument )um5er fiel" is not in the sear%h &riteria please

%hoose B0B an" a"" it to sear%h &riteria.

3. Enter the num5er of "o%ument #ou *ant to print.

. &hoose .earch%

,. 4n the s%reen that follo*s the poste" "o%ument is "ispla#e" in the "o%ument oerie*then %hoose Print.

6. 4n the s%reen that follo*s the poste" "o%ument is "ispla#e" in the "o%ument oerie*then %hoose Print. ?he s#stem *ill pop up a *in"o* to reuest the *itle an" :anager . 'illin an" press ! .

. ?he "o%ument *ill print preie*e" in PD' format. &hoose Print in the PD' "o%ument.



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Result

?he finan%ial ou%her is print out *ith tra"itional format.

<& #cenario II2 onth-End Closing

<&%pdating E3change Rates

se

(n this a%tiit# #ou up"ate e7%hange rates. ?he e7%hange rates %an 5e maintaine" ea%h "a#or eer# month-en" at least.

Procedure




+SAPL)$PRL'()A&&LS


Valuation → Update Exchange Rates

2. 4n the Change View “Currency Exchange Rates” !"er"iew s%reen %hoose #ew Entries.



ExRt E7%hange Rate M

Valid ,rom ali"it# "ates

$ndir%&uot 'or(ir%&uot%)

Falue Enter the e7%hangerate ratio here

From 'oreign &urren%# SD

*o :o%al &urren%# &)=

=ou %an %op# e7isting re%or"s sele%t the line an" %op# +'6 an" %hange the Valid ,rom "ate an" $ndir%&uot-(ir%&uot% alues to simplif# the up"ate.

?he e7%hange rate is 5ase" on a ratio "efine" for %urren%# %om5inations. ?he$ndir%&uot . fiel" %ontains an e7%hange rate a%%or"ing to the in"ire%t uotationmetho". ?he e7%hange rate gies the amount of the ,rom %urren%# that #ou getfor a unit +10 100 an" so on of the to %urren%#. ?he (ir%&uot% fiel" %ontains ane7%hange rate a%%or"ing to the "ire%t uotation metho". ?he e7%hange rate giesthe pri%e in the to %urren%# that #ou hae to pa# for a unit +10 100 an" so on of,rom %urren%#.

. &hoose .a"e%

,. (f the "ialog 5o7 Prompt ,or Customi/ing reuest appears enter the &ustomiBing reuest%

6. &hoose Continue% Data is sae"%



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Result

)e* e7%hange rates are aaila5le in the s#stem.

<&& 4aps in $ocu,ent Nu,1er Assign,ent

se

=ou %an use this report to fin" gaps in the "o%ument num5er assignment a%ross seeralle"gers.?he s#stem re%ogniBes an" "o%uments "o%ument num5ers that hae 5een assigne" morethan on%e in an interal.Pro%essing ta8es pla%e at the leel of %ompan# %o"e num5er range an" fis%al #ear. (f #ouspe%if# the "o%ument t#pe as sele%tion %riteria the program "etermines the releant num5errange automati%all#.

Prere'uisites

?o e7e%ute this a%tiit# "o%uments hae to 5e poste". 'or posting run thepro%esses in the External Financial 2ccounting '345) s%enario in the GeneralLedger 'E6+) s%enario in the 2ccounts Recei"a7les 'E68) s%enario in 2ccountsPaya7les 'E69) s%enario or in the Cash :anagement '3+4) s%enario using themaster "ata from these "o%uments.

Procedure





.usiness role ,enu General Ledger → Reporting → (ocuments → Gaps in (ocument

#um7er 2ssignment

2. 4n the Gaps in document #um7er 2ssignment s%reen ma8e the follo*ing entries


Company Code 1000


3. &hoose Execute%


Result

All "o%uments for the num5er range interal spe%ifie" are sele%te" an" the s#stem %he%8s*hether there are gaps or "o%ument num5ers that hae 5een assigne" more than on%e.

(f there are mista8es a list of missing "o%ument num5ers an" "o%ument num5ers assigne"more than on%e is %reate".

<&/ In"oice Nu,1ers Allocated !wice

se


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?he program %reates a list *hi%h "ispla#s all "o%uments per a%%ount num5er of the en"or orthe %ustomer *hi%h o%%ur *ithin a referen%e num5er repeate"l# that is if a "upli%ate inoi%ee7ists

Prere'uisites

?o e7e%ute this a%tiit# "o%uments hae to 5e poste". 'or posting run thepro%esses in the 2ccounts Recei"a7les 'E68) s%enario or in the 2ccountsPaya7les 'E69) s%enario using the master "ata from these "o%uments.

Procedure





.usiness role ,enu General Ledger → Reporting → (ocuments → $n"oice #um7ers

2llocated *wice

2. 4n the $n"oice #um7ers 2llocated *wice s%reen ma8e the follo*ing entries


Company Code 1000


Posting (ate a%tual "ate

3. &hoose Execute%


Result

A list of "o%ument num5ers that are allo%ate" t*i%e is %reate".

<&<0pening and Closing Posting Periods

se

(n this a%tiit# #ou %lose the posting perio"s an" open the ne* a%%ounting perio".

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Closing Periods → !pen -

Close Posting Periods

2. 4n the Change View “Posting Periods .peci,y *ime $nter"als” !"er"iew s%reen ma8ethe follo*ing entries


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Var% 0010 ariant for the %ompan#%o"e

From per 3 ne* perio" )e* perio" for A%%ount

?#pes +A D C S

;ear a%tual #ear or at the #ear-en"ne* #ear

#ear for A%%ount ?#pes+A D C an" S

*o period the highest permitte" postingperio"

;ear the highest permitte" posting#ear

3. &hoose .a"e.


Result

)o more AP AR or CC postings %an 5e ma"e to the preious perio". ?o ie* a en"or aging

report use transa%tion SLA:RLI0120I, or menu path 2ccounting→ Financial 2ccounting

→ 2ccounts Paya7le → $n,ormation .ystem → Reports ,or 2ccounts Paya7le 2ccounting →

Vendors $tems Vendor Payment =istory with !$ .orted List .

?o ie* a %ustomer aging report use transa%tion SLA:RLI0121I or menu path 2ccounting

→ Financial 2ccounting → 2ccounts Recei"a7le → $n,ormation .ystem → Reports ,or

2ccounts Recei"a7le 2ccounting→ Customers $tems Customer !pen $tem 2nalysis 7y

>alance o, !"erdue $tems.

Account !ype $escription

T Fali" for all a%%ount t#pes

A Assets

D &ustomers

Fen"ors

C Caterials

S G: A%%ounts

<&5Entering Recurring Entries

se(n this a%tiit# #ou enter re%urring entries.

Procedure



.usiness role 'inan%e Canager

+SAPL)$PRL'()A&&LC

.usiness role ,enu General Ledger → Posting → Recurring (ocuments → Enter

Recurring Entry

2. 4n the Enter Recurring Entry =eader (ata s%reen ma8e the follo*ing entries


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Company Code 1000

First run on 1st of %urrent month

Last run on 1st of ne7t month$nter"al in months sele%t reuire" interall 'or e7ample 01

Run date sele%t reuire" "a# 'or e7ample 01

Run schedule

*rans,er amounts inlocal currency

sele%t

Copy texts sele%t

*rans,er tax amountsin local currency

sele%t

(ocument *ype SA Currency CNY

Rate

Re,erence

*ranslatn (ate

(ocument =eader*ext

*rading part >2

Psty 40

2ccount <select acc!"t> 'or e7ample,010201

.GL $nd

**ype

3. &hoose Enter .

. 4n the Enter Recurring Entry 2dd G-L account item s%reen ma8e the follo*ing entries


2mount K 'or e7ample 10000

*ax Code K (f it is ta7 releantfor e7ample J0 or J1

Calculate tax sele%t

>usiness 2rea

Cost Center K 'or e7ample 1101

!rder

Pro,it Center

#etwor@

Purchasing (oc

Duantity


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2ssignment

*ext

Psty #0

2ccount K 'or e7ample2210101

.GL $nd

**ype

,. &hoose Enter .

6. 4n the Enter Recurring Entry 2dd G-L account item s%reen ma8e the follo*ing entries


2mount K 'or e7ample 10000

. &omplete "o%ument "etails an" %hoose Post%


Result

?he re%urring entries are ma"e.

<&> Posting Recurring Entries

se

(n this a%tiit# #ou post re%urring entries. ?he s#stem %he%8s if the re%urring posting e7ists inthe s#stem *ith a post "ate *ithin the perio" 5eing poste".

Prere'uisites

?o e7e%ute this a%tiit# re%urring entries hae to 5e entere". Run the pro%esses in step .2.,.

Procedure




+SAPL)$PRL'()A&&LC

.usiness role ,enu General Ledger → Periodic Processing → Recurring Entries →

Execute Recurring Entries

2. 4n the Create Posting (ocuments ,rom Recurring (ocuments s%reen ma8e the follo*ingentries


Company Code 1000

Fiscal ;ear %urrent fis%al #ear

.ettlement Period starting "ate 'or e7ample 1st of%urrent month

.ettlement Periodto

en" "ate 'or e7ample last "a# of %urrent month


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.ession #ame sele%t a name (f reuire". (f #ou "o notassign a separate >atchinput session name the5at%h input sessionname .2PF354 is set 5#

the program.

3. &hoose Execute.


Result

A 5at%h input session is %reate" *ith postings for re%urring "o%uments that %an 5e pro%esse"to post the reuire" finan%ial a%tiit#.

<&?Running .atch Input #ession

se?his a%tiit# runs the 5at%h input session.

Prere'uisites

A 5at%h input session must e7ist or 5e %reate".

Procedure



.usiness role 'inan%e Canager +SAPL)$PRL'()A&&LC

.usiness role ,enu General Ledger → Periodic Processing → Closing Preparation →

>atch $nput :onitoring

2. 4n the >atch $nput .ession !"er"iew s%reen sele%t a session to pro%ess an" %hooseProcess .ession 'F9)%

3. (n the Process .ession 77777 "ialog 5o7 sele%t a mo"e +(isplay errors only is preferre"5ut Process-,oreground an" >ac@ground also *or8 then %hoose Process or Enter .

Process*oreground All the s%reens are "ispla#e" an" must 5e %onfirme" *ithEnter

$isplay Errors 0nly ?he "o%uments are not poste" in the foregroun"N onl#"o%uments *ith errors are "ispla#e" *hi%h #ou %an %orre%t.

.ac7ground ?he "o%uments are not poste" in the foregroun". Do%uments *itherrors remain in the session an" %an then 5e pro%esse" an" %orre%te" in theforegroun".

&he%8 manuall# *hether all "o%uments of a session *ere poste". =ou %an seethis in the session oerie*. (f a session *as pro%esse" in the foregroun" thesele%tion s%reen .ession .uccess,ully Processed "ispla#s after the posting.&onfirm the sele%tion s%reen *ith Enter .

. &orre%t an# errors that sho* "uring pro%essing.


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,. &hoose Exit '.hi,t0F1) to %lose the transa%tion+SAP )et!eaer $usiness &lient.

Result

A%%ounting "o%uments are poste" an" re%urring "o%uments are up"ate" *ith pro%essing "ata+next run on an" num7er o, runs. ?o "ispla# a poste" "o%ument use transa%tion %o"e'$:1).

$e1ited Accounts Credited Accounts

G: A%%ounts G: A%%ounts

Fen"ors Fen"ors

&ustomers &ustomers

<&@ Auto,atic Clearing o 4R*IR Account

se

?his a%tiit# han"les the automati% %learing of the GR(R a%%ounts. ?he pur%hase or"ernum5er an" item is use" to %ompare "o%uments.

Prere'uisites

?o e7e%ute this a%tiit# "o%uments in material management hae to 5e poste".'or posting run the pro%esses in the :aterials :anagement '34) s%enario usingthe master "ata from these "o%uments.

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Clearing → 2utomatic

Clearing

2. 4n the 2utomatic Clearing s%reen ma8e the follo*ing entries


Company Code 1000


.elect G-L accounts sele%t

G-L 2ccounts sele%t a%%ount for e7ample1010101

)ot interal 5ut singlealues entr#

*est run "esele%t =ou %an sele%t ?estrun to reie* the "atathat %an 5e %leare"

*ithout a%tuall#%learing the "ata


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Posting Para,eters

Clearing date last "a# of %urrent fis%al#ear for #ear-en" %learing

for e7ample77771231

:ast "a# of month for

month-en" %learing

3. &hoose Execute.

. ?he s#stem "ispla#s the message *his program is a production run. &hoose Enter .


Result

?he GR(R a%%ount is %leare" *ith the %orre%t pur%hase or"er an" alue uantit# on%e thegoo"s re%eipt an" inoi%e re%eipt hae 5een poste". ?his 8eeps the anal#sis of the GR(Ra%%ount at a managea5le leel. ?he s#stem generates a report sho*ing the "etails of the"o%uments not O%leare"O an" O%leare"O *ith O%learingO "o%ument information.

<&9Analying 4R*IR Clearing Accounts

se

?his a%tiit# anal#Be GR(R &learing A%%ounts an" Displa# A%uisition ?a7.

?he program anal#Bes goo"s re%eiptinoi%e re%eipt +GR(R %learing a%%ounts at a spe%ifie"8e# "ate an" generates a"ustment postings if ne%essar#. ?hese are nee"e" to "ispla# thefollo*ing 5usiness transa%tions %orre%tl# in the 5alan%e sheet

• Goo"s "eliere" 5ut not inoi%e"

• Goo"s inoi%e" 5ut not "eliere"

?he program sele%ts all items in GR(R %learing a%%ounts that are open at the spe%ifie" 8e#"ate. (f the open items per pur%hase or"er num5er an" item in lo%al %urren%# "o not 5alan%eout to Bero a"ustment postings are %reate" in a 5at%h input session for these items. !ith a%re"it 5alan%e the transa%tion is seen as deli"eredA 7ut not in"oiced . !ith a "e5it 5alan%ethe transa%tion is seen as in"oicedA 7ut not deli"ered .

A"ustment postings are %reate" per %ompan# %o"e GR(R %learing a%%ount re%on%iliationa%%ount an" 5usiness area. All postings are reerse" at the spe%ifie" reerse posting "ate. (fno "ate is entere" the program reerses the postings on the "a# after the 8e# "ate.(f #ou are using parallel lo%al %urren%ies the 5alan%e in the first lo%al %urren%# also"etermines the transa%tion. (f the 5alan%e in the first lo%al %urren%# is Bero the transa%tion8e# is "etermine" from the parallel %urren%#.

Procedure

0ption %2 #AP standard 4R*IR Clearing




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Clearing → 2naly/e

Goods - $n"oice Recei"ed Clearing 2ccounts


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2. 4n the 2naly/e GR-$R Clearing 2ccounts and (isplay 2c&uisition *ax s%reen ma8e thefollo*ing entries


GL account sele%t a%%ount 'or e7ample 1010101

Company code 1000

Posting Para,eters

ey date 8e# "ate for oerie* Do%uments *hi%h haenot 5een %leare" at this"ate or *hose %learing"ate is after this "ateare in%lu"e" in theprogram run.

3. &hoose strip Postings an" ma8e the follo*ing entries


Create Postings sele%t

(ocument date K "o%ument "ate of the5at%h input +fore7ample last "ate of themonth

(ocument type K "o%ument t#pe of theposting +for e7ampleSA

Posting date K posting "ate of theposting +for e7amplelast "a# of the month

Re"ersal postingdate

K posting "ate of thereersal +for e7amplefirst "a# of the ne7tmonth

. &hoose Execute.

,. A 5at%h input *ith name RF?ERE44 is %reate".

6. Start the 5at%h input session as "es%ri5e" in %hapter .2. *ith using the session nameR'!ERE00.


Result

?he GR(R a%%ount is anal#Be" at the spe%ifie" 8e# "ate an" a"ustment postings aregenerate" to %orre%tl# "ispla# the transa%tions in 5alan%e sheet.

<&% Auto,atic Clearing

se

?his program %lears open items from %ustomer en"or an" G: a%%ounts +in parti%ular GR(R%learing a%%ounts automati%all#.

(t sele%ts all a%%ounts spe%ifie" in the alue sets that hae "e5it an" %re"it postings.


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Prere'uisites

?o e7e%ute this a%tiit# open item "o%uments hae to 5e poste". 'or posting run

the pro%esses in the General Ledger 'E6+) s%enario in the 2ccountsRecei"a7les 'E68) s%enario or in the 2ccounts Paya7les 'E69) s%enario using themaster "ata from these "o%uments.

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger→

Periodic Processing→

Clearing→

2utomaticClearing

2. 4n the 2utomatic Clearing s%reen ma8e the follo*ing entries


Company Code 1000


Posting (ate first a%tual month "ate

last a%tual month "ate

.elect Customers sele%t

.elect "endors sele%t

.elect G-Laccounts

sele%t

*est run "esele%t =ou %an sele%t ?estrun to reie* the "atathat %an 5e %leare"*ithout a%tuall#%learing the "ata

Posting Para,eters

Clearing date last "a# of %urrent fis%al

#ear for #ear-en" %learing

'or e7ample

77771231

:ast "a# of month formonth-en" %learing

3. &hoose Execute.

. ?he s#stem "ispla#s the message *his program is a production run. &hoose Enter .


Result

?his program %lears open items from %ustomer en"or an" G: a%%ounts automati%all# if the%on"ition for automati% %learing is fulfille" +De5it an" &re"it same amount assignment is the

same


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<&%% anual Clearing

se

(f "o%uments %annot 5e %leare" automati%all# +for e7ample the assignment is not eual the#

%an 5e %leare" manuall#.

Prere'uisites

?o use this a%tiit# "o%uments *ith open items hae to 5e poste". Run thepro%esses in s%enario General Ledger 'E6+)A 2ccounts Recei"a7le 'E68) or 2ccounts Paya7le 'E69) using the master "ata from this "o%ument

Run the pro%esses in s%enario General Ledger 'E6+A chapter %31) or 2ccounts Recei"a7le'E68A Chapter %33% Do%uments from a%%ounts pa#a5le also %an %leare" manuall#.

?he pro%ess for a%%ounts pa#a5le is "es%ri5e" as follo*s.

Procedure



.usiness role A%%ounts Pa#a5le Canager

+SAPL)$PRLAPL&:ERLC

.usiness role ,enu 2ccounts Paya7le → Posting → (ocument Processing

2. 4nl# for )!$&

4n 2ll Vendor Line $tems !pen ta5 sele%t the releant "o%ument num5er for the reuire"en"or an" %hoose Clear Vendor $tems%

3. Depen"ing on #our user settings the open items #ou *ant to %lear hae to 5e a%tiate"first. ?o "o this mar8 the open items an" %hoose 2cti"ate $tems.

. (f "is%ount has 5een %al%ulate" "elete the amounts *hi%h are "efaulte" in the respe%tie%olumn.

,. =ou hae to spe%if# the open items that are to 5e full# %leare" an" the open items for*hi%h a resi"ual item is to 5e %reate".&hoose Residual $tems an" enter the resi"ual amount for the inoi%e. As an alternatie#ou %an also "ou5le-%li%8 the entr# fiel" *hi%h %auses the transa%tion to %al%ulate the

resi"ual amount itself.

6. 'or some reasons it ma8es sense not to allo%ate the resi"ual amount to one item 5ut topost it to the a%%ount *ithout allo%ation. ?o "o so use the fiel" (i,,erence Postings instea" an" enter the resi"ual amount here.

. &hoose Post 'Ctrl0.) to sae #our entries. ?he "o%ument oerie* is 5eing "ispla#e"no* an" #ou are as8e" to up"ate the highlighte" line item. &hoose the resi"ual item 5#"ou5le-%li%8 an" enter a "es%ri5ing te7t for the line item. &hoose Post 'Ctrl0.) to finall#post the "o%ument.


Result

?he open items sele%te" in the a%%ount hae 5een %leare". (f a "ifferen%e is "etermine" aresi"ual item or a ne* open item is %reate".


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<&%& Posting Adust,ent Entries

se

(n this a%tiit# #ou post a"ustment entries. Reie* finan%ial results an" ma8e a"ustment

postings for a%%ruals or an# OmissingO finan%ial information that is i"entifie".

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Posting → Posting → Post G-L 2ccount

(ocument



(ocument date enter "ate 'or e7ample to"a#

Currency CNY

Posting (ate enter "ate 'or e7ample to"a#

Re,erence

(oc =eader *ext

G-L acct G: a%%ount ?he a%%ount #ounee" to a"ust

(-C S +De5it

2mount in doc curr% enter amount 'or e7ample 1000

G-L acct G: a%%ount

(-C $ +&re"it


Cost center enter %ost %enter (f it is e7penses %ostelement

for e7ample 1101

!rder 4ptional

*ax code enter ta7 %o"e (f it is ta7 releant

for e7ample J1 for(nput ta7 1U

Calculate tax sele%t

3. (f $an8 a%%ounts are entere" "ou5le-%li%8 the line item *ith >an@ 2ccounts enter theValue (ate. An" on the Correct G-L 2ccount item s%reen %hoose :ore (ata% (n theReason code fiel" input for e7ample 4+9 .&hoose >ac@%

. &hoose Post .

Result


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Ca8e sure that the finan%ial re%or"s represent the 5usiness a%tiities "uring the perio" to the5est %apa5ilit# possi5le.


Farious G: a%%ounts *ith %ost %enters

internal or"ers an"or assets

Farious G: a%%ounts *ith %ost %enters

internal or"ers an"or assets

<&%/ Foreign Currency Re"aluation

se

?he total "ifferen%e of all the open a%%ount items is poste" to a 5alan%e sheet a"ustmenta%%ount there5# retaining the original a%%ount 5alan%e. ?he gains or losses from e7%hangerate flu%tuations from the aluation are entere" as offsetting entries in separate e7pense an"reenue a%%ounts for e7%hange rate "ifferen%es.

Prere'uisites

?he e7%hange rate ta5le has entries for %urren%ies. ?he aluation metho"+s are "efine".

?he a"ustment a%%ount for ea%h %ustomer an" en"or re%on%iliation a%%ounte7ist. ?he a%%ount "etermination must 5e "efine". A%%ounts e7ist for unrealiBe"e7%hange rate "ifferen%es an" realiBe" e7%hange rate "ifferen%es.

?o e7e%ute this a%tiit# open item "o%uments hae to 5e poste". 'or posting runthe pro%esses in the General Ledger 'E6+) s%enario in the 2ccountsRecei"a7les 'E68) s%enario or in the 2ccounts Paya7les 'E69) s%enario using themaster "ata from these "o%uments.

$e a*are that the "o%uments hae to 5e poste" in other %urren%ies +not in &)=.

Procedure




+SAPL)$PRL'()A&&LS


Valuation → Foreign Currency Valuation

2. !hen starting the foreign %urren%# aluation ne*l# in a %lient an information is "ispla#e"*ith message num5er 'R621. &onfirm this message an" pro%ee" *ith ne7t step.

3. 4n the Foreign Currency Valuation s%reen ma8e the follo*ing entries


Company Code 1000

Valuation ey (ate last "a# of the preiousmonth

e# "ate for the foreign%urren%# aluation

Valuation 2rea YB

. &hoose the Postings ta5 ma8ing the follo*ing Entries.


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,. Sele%t the Place Valuation in >atch $nput .ession %he%85o7 an" gie a name +#ou %anname it freel# e.g. A$&-2011-10 in fiel" of $at%h input session nameQ. Sele%t (etermine 2utomatically %he%85o7 in se%tion VPosting ParametersW.

(n the >atch input session name fiel" #ou %an enter a name for the 5at%h input session. (f #ou"o not spe%if# a name the s#stem automati%all# applies the name FA48BFCB+A8.

6. &hoose the !pen $tems .u7ledger ta5 page.

. Sele%t the Valuate Vendors an" Valuate Customers %he%85o7es.

I. &hoose the !pen $tems G-L 2ccounts ta5 page

. Sele%t the Valuate G-L 2ccounts %he%85o7.

10. &hoose the G-L 2ccount >alances ta5 page.

11. Sele%t the Valuate G-L 2cct >alances %he%85o7. Sele%t the Re"erse postings %he%85o7for G: A%%ount $alan%e Faluation.

12. &hoose Execute.

13. 'rom menu to %hoose .ystem → .er"ices → >atch input → .essions

1. ?o %hoose the session name #ou gae in step ,th then %hoose Process.

1,. ?o %hoose the Displa# errors onl#Q as the pro%essing mo"e then %hoose process.

16. !hen s#stem posting s%reen for G: a%%ount 100201 then fill in 0I2Q for reason %o"eQfiel" an" a "ate+e.g. %urrent "ate or posting "ateQ for aluation "ateQ fiel". ?hen pushEnter 5utton to %onfirm an" the s#stem *ill %ontinue to run automati%all#.

$e%asue the reason %o"e an" aluation "ateQ fiel"s are reuire" entr# fiel"s forG: a%%ount 100201 so for G: a%%ount foreign %urren%# aluation *e hae touse Pla%e Faluation in $at%h (nput Session .

Result

'oreign %urren%# postings in the s#stem are represente" in the finan%ial statements *ith%urrent "ate aluation. ?*o t#pes of "o%uments are poste"

1 OReportingO perio" "o%ument+s to represent OrealuationO.

2 O)e7tO perio" "o%uments to OreerseO the first posting+s.

?he s#stem generates a 'oreign &urren%# Faluation report sho*ing the "etails of *hata%%ounts 5# "o%ument *ere Orealuate"O. ?he "o%ument "ata in%lu"es Amount in '&

Amount in lo%. %ur. E7%h.rate +original E7%h.rate +ne* Posting Date an" )e* Differen%e.

?he Gain:oss nrealiBe" 'oreign &urren%# Realuation a%%ount gets "e5its an" %re"its5ase" on gainloss "etermination. ?he A"ustment a%%ounts for AR an"or AP +Domesti%'oreign an"or (nter%ompan# get the Ooff-setO amount poste" to Gain:oss a%%ount.

<&%< Co,parati"e Analysis

se

During %losing operations +month-en" en"-of-uarter or #ear-en" %losing #ou %an %omparethe transa%tion figures *ith the total of the poste" "o%uments. 'or this the s#stem runs thefollo*ing %he%8s

• ?he "e5it an" %re"it transa%tion figures of the G: a%%ounts %ustomer a%%ounts an"

en"or a%%ounts are %ompare" *ith the "e5it an" %re"it totals of the poste" "o%uments.


7/18/2019 e59 Erp606 Bpd en Cn



=ou %an perform this %omparison for "o%uments in the entr# ie* or for those in thegeneral le"ger ie*.

(f #ou perform the %he%8 on "o%uments in the general le"ger ie* an" #ou use "o%umentsplitting the s#stem simultaneousl# %he%8s *hether the 5alan%e is a%tuall# Bero in the"o%uments for the %hara%teristi%s for *hi%h #ou hae ma"e a Bero 5alan%e setting.

• ?he "e5it an" %re"it transa%tion figures of the G: a%%ounts %ustomer a%%ounts an"

en"or a%%ounts are %ompare" *ith the appli%ation in"e7es +se%on"ar# in"e7es. ?hes#stem uses appli%ation in"e7es for a%%ounts manage" on an open item 5asis or for lineitem "ispla#.

Prere'uisites

?o 5e a5le to perform the %omparatie anal#sis #ou nee" authoriBation for the "esire"%ompan# %o"es +authoriBation o5e%t F>PF>U .

&lose the posting perio"s for *hi%h #ou perform the %omparatie anal#sis. ?hisensures that no %hanges are ma"e to the transa%tion figures or "o%uments "uringre%on%iliation. Su%h %hanges *oul" %ause the report to terminate.

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Reporting →

Reconciliation

2. 4n the Comparison (ocuments - *ransaction Figures s%reen ma8e the follo*ing entries



Company Code 1000

Ledger 0L lea"ing le"ger

3. &hoose Execute.


Entry +alues

=ou %an use sele%tion %riteria to restri%t the %omparatie anal#sis. =ou hae the follo*ingoptions for this

•

4eneral #elections

Enter the "esire" Fiscal ;ear Company Codes an" Posting Periods an" *hereappli%a5le a Ledger .

Perform the %omparatie anal#sis for all le"gers sharing a %ommon fis%al #earariant. (f #ou also hae a le"ger *ith a non-%alen"ar fis%al #ear ariant or a "a#le"ger #ou shoul" re%on%ile these le"gers separatel#.


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?his is ne%essar# 5e%ause the s#stem al*a#s sele%ts the perio" in the releantle"ger. 'or e7ample if #ou re%on%ile perio" 1 this is the month of Januar# in #our lea"ing le"ger 5ut Januar# 01 in #our "a# le"ger.

• Parallel Processing

?o spee" up pro%essing for the "o%uments %on%erne" #ou %an opt for parallelpro%essing. (n this *a# the "o%uments %on%erne" are "ii"e" into the "esire" num5er ofpa%8ages. =ou spe%if# ho* man# "o%uments shoul" 5e %om5ine" in a lot. ?he s#stempro%esses the pa%8ages in parallel +that is simultaneousl# on "ifferent appli%ationserers that #ou hae groupe" together in a serer group.

(f #ou "o not *ant to use parallel pro%essing enter 1 in the #um7er o, Parallel .teps

fiel". Parallel pro%essing is performe" automati%all# *hen #ou enter a num5er greaterthan % in the #um7er o, Parallel .teps fiel".

• Entry +iew or 4eneral 8edger +iew

=ou hae the option of running the %omparatie anal#sis on the "o%uments in the entr#ie* or on those in the general le"ger ie*

• Entry +iew

?he "o%uments in the entr# ie* are use" for the re%on%iliation.

• 4eneral 8edger +iew

?he "o%uments in the general le"ger ie* are use" for the re%on%iliation. (f #ou setthe General Ledger View in"i%ator the Ledger fiel" is aaila5le an" #ou %an restri%tthe %omparatie anal#sis to a spe%ifi% le"ger.

At the same time #ou %an sele%t a co,parison o single docu,ents for the"o%uments in the general le"ger ie*. !ith this fun%tion the s#stem %ompares the"o%uments in the general le"ger ie* against those in the entr# ie* 5efore runningthe %he%8 *ith the transa%tion figures. ?his is the most %omprehensie %he%8 5ut

also the most time-%onsuming.

Result

?he s%reen "ispla#ing the results of the %omparatie anal#sis is "ii"e" into t*o parts. (n 5othparts #ou %an use the fun%tions of the SAP :ist Fie*er +A:F su%h as for sorting. 'or moreinformation on the fun%tions see the "o%umentation in the SAP :i5rar# un"er .2P

#et?ea"er → 2pplication Plat,orm → 2>2P *echnology → U$ *echnology → Controls

Control Framewor@ ,or .2P GU$ → .2P List Viewer .

Top Half of the Screen

4nl# "ifferen%es are "ispla#e" in the top half of the s%reen

• Entry +iew

?he "ifferen%es are groupe" 5# %urren%# t#pe an" a%%ount t#pe. ?he "ispla# therefore%ontains G: a%%ounts an" su5le"ger a%%ounts.

•

4eneral 8edger +iew

?he "ifferen%es are groupe" 5# le"ger *here5# the lea"ing le"ger is liste" first. (f #oua""itionall# perform a single "o%ument %omparison an" %hoose .u7ledger 2ccounts the"ifferen%es for su5le"ger a%%ounts are also "ispla#e".

Lower Half of the Screen

• 4eneral ledger "iew without single docu,ent co,parison

=ou %an "ispla# su%%ess messages for ea%h G: a%%ount. ?o "o this %hoose .uccess

:essages.

• 4eneral ledger "iew with single docu,ent co,parison


http://aiokeh.wdf.sap.corp:1080/SAPIKS2/contentShow.sap?IWB_INDUSTRY=SEM-BW&RELEASE=600&_CLASS=IWB_GLOS&_LOIO=3526B5ACAFAB52B9E10000009B38F974&TMP_IWB_TASK=DISPLAY&_SLOIO=2D830E405C538F5CE10000000A155106&LANGUAGE=EN&_SEQNUM=340&_SCLASS=IWB_STRUCT

http://aiokeh.wdf.sap.corp:1080/SAPIKS2/contentShow.sap?IWB_INDUSTRY=SEM-BW&RELEASE=600&_CLASS=IWB_GLOS&_LOIO=3526B5ACAFAB52B9E10000009B38F974&TMP_IWB_TASK=DISPLAY&_SLOIO=2D830E405C538F5CE10000000A155106&LANGUAGE=EN&_SEQNUM=340&_SCLASS=IWB_STRUCT

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A""itionall# #ou re%eie an error message at the single "o%ument leel +for e7ample ifan amount in the general le"ger ie* "oes not mat%h the amount in the entr# ie*.

<&%5 Closing Pre"ious Accounting Period

se(n this a%tiit# #ou %lose the preious a%%ounting perio".

Procedure




+SAPL)$PRL'()A&&LS





Var Posting Perio" Fariant posting perio" ariantfrom the %ompan# %o"e

'or e7ample 0010for %ompan# 1000

From period3

from perio" p"ate to the ne*perio" for allremaining A%%ount?#pes

;ear #ear p"ate to the #ear for all remaining A%%ount?#pes

3. &hoose .a"e.

. Enter ?ransport reuest if the "ialog 5o7 Prompt ,or Customi/ing re&uest appears%

,. &hoose Continue 'Enter)%


Result

)o more G: postings are allo*e" in the preious perio".



A Assets

D &ustomers

Fen"ors

C Caterials

S G: A%%ounts

F &ontra%t A%%ounts


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<&%> $isplaying the $ocu,ent 6ournal

se

?he "o%ument ournal is %reate" on%e eer# month an" %ontains all the "o%ument postings for

a parti%ular posting perio". (t is printe" on paper *ith an offi%ial notarial stamp. ?he "o%ument ournal %ontains the most important "ata from the "o%ument hea"er an" "o%ument items.

Prere'uisites

?o e7e%ute this a%tiit# open item "o%uments hae to 5e poste". 'or posting runthe pro%esses in the General Ledger 'E6+) s%enario in the 2ccounts Recei"a7le 'E68) s%enario or in the 2ccounts Paya7le 'E69) s%enario using the master "atafrom these "o%uments.

Procedure1. A%%ess the transa%tion using the follo*ing naigation




.usiness role ,enu General Ledger → Reporting → Do%ument Journal→ Do%ument

Journal

2. 4n the (ocument <ournal s%reen enter the reuire" "ata.

Field na,e $escription ser action and "alues Co,,entCompany Code 1000


Ledger &hoose the :e"ger #ouare intereste" in

4eneral #elections

Posting (ate

From H *o

first "a# of the monthto last "a# of themonth

Re,erence #um7er (f ne%essar# enter the

spe%ifie" referen%e"o%ument num5ers +see"ata from e7ample

Further #elections

G-L 2ccount (f ne%essar# enter the"ata from the e7ample

Controlling the Progra, low

*est run )ote if it is notne%essar# to ma8e anup"ate the test run5utton shoul" 5ea%tiate"


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0utput Control2 8ist

Line $tems Pages!nly

E7e%ute +'I

?est Run

?his option %ontrols *hether or not a test run ta8es pla%e.

(f *est run is a%tie the s#stem onl# generates a log. Data is neither up"ate" nor%hange" in the "ata5ase.

(f *est run is not a%tiate" the s#stem up"ates "ata in the "ata5ase.

(f no 5alan%e %arr# for*ar" as #et is starte" the starting "ate must 5e the firstperio" of the #ear +a message appears on the "ialog s%reen

(f the posting "ate is not the "ate of the first month a *arning appears

=ou shoul" sele%t "o%uments as of 7777.77.77. 4ther*ise ournal in%omplete

=ou %an ignore this *ith Enter 5e%ause for &hina no run is store" in ta5le

?RF4R.

Result

A list is %reate" on the 5asis of the parameters entere" in the sele%tion s%reen. =ou %an%hoose 5et*een "ifferent leels of "etail an" summation leels num5er items %onse%utiel#or output the alternatie a%%ount num5er instea" of the num5er spe%ifie" in the "o%ument.

?he posting 8e# an" *here appropriate the spe%ial G: in"i%ator is printe" for ea%h"o%ument item. (f the "o%ument item is poste" as a negatie item - is a""e" to the posting8e#.

<&%? #u1 8edger 6ournal

se

?his su5-le"ger ournal report proi"es &hina tra"itional format *ith 3 %olumns of De5it&re"it $alan%e.

Procedure





.usiness role ,enu $* 2dministration 2dministration 2>2P ?or@7ench 2>2PReporting

2. 4n the 2>2P Execute Program s%reen enter the reuire" "ata.


Program Program name SC$12S$:EDGER





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Company Code 1000


Posting Period Posting Perio" Start perio" has to5e 1

Chart o, 2ccounts =A&) 'or e7ample =A&)

G-L 2ccount G: A%%ount interal 'or e7ample11220101

Local Currency Sele%t

Foreign Currency Sele%t

,. &hoose Execute 'F9)% &hoose Print%

6. 4n the Print s%reen ma8e the follo*ing entries


!utput (e"ice LOCL E7ample. &hoose Print pre"iew 'F9)%


Result

=ou %an print an" preie* su5-le"ger Journal report. An" #ou %an %he%8 an" erif# the

reporting "ata using transa%tion F2GL>41.

<&%@ 4*8 .alance Report

se

?his G: $alan%e report proi"es &hina tra"itional format *ith 3 %olumns of De5it &re"it

$alan%e.

Procedure

?he follo*ing pro%e"ure "es%ri5es ho* to "ispla# a "o%ument.

1. A%%ess the transa%tion follo*ing naigation

0ption%2#AP Net=ea"er .usiness Client (#AP N=.C) "ia .usiness Role



.usiness role ,enu General Ledger → Reporting → G-L 2ccounts → G-L 2ccount

>alances '#ew)

2. 4n the .election G-L 2ccountH>alances s%reen ma8e the follo*ing entries


4eneral#elections

Currency *ype 10 &ompan# %o"e%urren%#

Company Code 1000

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Pro,it Center (f reuire" sele%t aProfit &enter *hi%h*as poste".

.egment (f reuire" sele%t aSegment *hi%h *asposte".

Report#elections

Ledger 0L &hoose the lea"ingle"ger +0: or another :e"ger "efine" 5##ourself. &hoose iainput help +'.

Fiscal ;ear fis%al #ear for e7ample %urrent#ear

From Period from perio" for e7ample 01N(f reuire" %hooseanother perio" for thestart of the sele%tion.

*o Period to perio" for e7ample 12N

(f reuire" %hooseanother perio" for theen" of the sele%tion.

0utput !ype

Classic drilldown

report

9 Car8 this option.



Result

?he G: 5alan%e report is generate".

<&%9 4*8 #u1 8edger Report

se

?his G: Su5 :e"ger report proi"es &hina tra"itional format *ith 3 %olumns of De5it &re"it$alan%e.

Procedure





.usiness role ,enu $* 2dministration 2dministration 2>2P ?or@7ench 2>2P

Reporting 2. 4n the 2>2P Execute Program s%reen enter the reuire" "ata.


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Program Program name /SMB12/%L&SUBLE'%ER




Company Code 1000


>y sets &hoose >y sets togenerate the reportfor %ertain set an".et #ame has to 5einput.

.et #ame 'or e7ample =1001

se 'un%tion:ultiple .election toenter the releantsets

(etailed Sele%te" &hoose (etailed togenerate the "etailreport an" Chart o, 2ccounts has to 5einput.

Chart o, 2ccounts =A&) 'or e7ample =A&)

Selling Expense Selling e7pense

report to 5egenerate" *ithfollo*ing parameters


Functional 2rea 'or e7ample =$30=$3,

Management Fee Canagement feereport to 5egenerate" *ithfollo*ing parameters


Functional 2rea 'or e7ample =$0=$,0

,. &hoose Execute 'F9)%

6. 4n Print s%reen ma8e the follo*ing entries





Result


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?he G: su5-:e"ger report is generate".

<&&E3pense $etail Report

se

?his report %an 5e use" for four 8in"s of e7penses sales e7penses manufa%turing e7pensesa"ministration e7penses an" finan%ial e7penses.

Procedure





.usiness role ,enu $* 2dministration 2dministration 2>2P ?or@7ench 2>2P

Reporting

2. 4n the 2>2P Execute Program S%reen enter the reuire" "ata.


Program Program name /SMB12/E()ENSE




Company Code 1000

Fiscal ;ear 'is%al =ear 'or e7ample 2010Chart o, 2ccounts =A&) 'or e7ample =A&)

Function 2rea =$30 =$3,

ExpenseCategory

(n or"er to generatethe releant reportthe %ategor# has to5e sele%te".

.ales Expenses Sele%t

:anu,acturingExpenses

2dministrationExpenses

FinancialExpenses

,. &hoose Execute 'F9)% &hoose Print%

6. 4n the Print s%reen ma8e the follo*ing entries





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Result

?he E7pense Detail Report is generate".

<&&%Financial #tate,ents

se

?he report %reates the 5alan%e sheet an" profit an" loss statements for a user-"efine"reporting perio" *ithin a fis%al #ear *ith a5solute an" relatie %omparisons for a %omparisonperio".

!ith this report #ou %an %reate as man# 5alan%e sheets an" profit an" loss statements asreuire" 5ase" on "ifferent grouping prin%iples *hi%h #ou "efine. =ou "etermine ho* the5alan%e sheet an" PT: are %reate" using the finan%ial statement ersion *hi%h #ou spe%if# inthe Fin%stat%"ersion fiel".

Cean*hile there are t*o possi5ilities to sho* the finan%ial statement.

4ne alternatie is to sho* the finan%ial statement *ith the ol" report R'$(:A00 +transa%tion

#BA8RB@?%&&@< - Financial #tate,ent)

?he other alternatie is to sho* the finan%ial statement *ith a ne* "rill"o*n report+transa%tion #BP8B@>&@ - Financial #tate,ent2 Actual*Actual Co,parison.

?he "rill"o*n report is mu%h more fle7i5le. Sele%tion 5# stan"ar" %hara%teristi%s is possi5le"ire%tl# in the entr# s%reen.

Prere'uisites

=ou hae alrea"# ma"e the preparator# postings for the 5alan%e sheets an" P: statementsan" aluate" the foreign %urren%# 5alan%e sheet a%%ounts an" open items in foreign%urren%ies.

Eer# ne* a%%ount must 5e in%lu"e" in the finan%ial statement ersion.

Alternati"e %2 Report RF.I8A (transaction2#BA8RB@?%&&@<)

Procedure




+SAPL)$PRL'()A&&LC.usiness role ,enu General Ledger → Periodic Processing → Reporting → >alance

.heet-P0L .tatement

2. 4n the Financial .tatements s%reen ma8e the follo*ing entries


Chart o, accounts YACN

Company code 1000

Ledger 0L

Financial statement

"ersion

YACN

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Language *$ or

EN

Reporting year

Comparison year

+Y +'is%al =ear

+Y , 1 +Preious =earReporting periods

Comparison periods

A%tual Perio"

List output &lassi% :ist

A:F Gri" &ontrol

A:F ?ree &ontrol

3. &hoose Execution.


Result A finan%ial statement ersion %ontains items that are parti%ularl# releant to the finan%ialstatement report an" general le"ger information s#stem.

?he retaine" earnings or losses an" the P: results are %al%ulate" 5# the report that %reatesthe 5alan%e sheet an" P: statement. n"er 2ccounts #ot 2ssigned the report also lists thea%%ounts that hae not 5een assigne" to an item in the finan%ial statement ersion.

?he retaine" earnings or losses are "etermine" from the asset a%%ounts lia5ilities an"o*nerQs euit# a%%ounts as *ell as the a%%ounts that %oul" not 5e assigne". ?he 5alan%e ofall the other a%%ounts is "erie" from the P: result.

?he report for %reating 5alan%e sheets an" P: statements "oes not ma8e an# postingsN it

onl# %al%ulates the 5alan%e sheet an" P: result an" "ispla#s this in the 5alan%e sheet an"P: statement.

(t is possi5le to %reate a finan%ial statement for spe%ifie" Profit &enters orSegments using the same transa%tion. ?o "o so %hoose - on the sele%tion s%reen M Edit (ynamic .elections '.hi,t0F)% (n the appearing *in"o* mar8 Pro,itCenter an"or .egment an" transfer the sele%te" fiel" *ith the 5utton Copyselected into the sele%tion s%reen on the right. Here #ou no* are a5le to sele%tthe Profit &enter or Segment #ou *ant to report.

Alternati"e &2 !ransaction2 #BP8B@>&@ - Financial

#tate,ent2 Actual*Actual Co,parison

se

!ith the transa%tion SLP:0LI600002I the finan%ial statement %an 5e sho*n as a "rill "o*nlist.

Procedure

1. A%%ess the transa%tion using the follo*ing naigation options


.usiness role 'inan%e Canager +SAPL)$PRL'()A&&LC

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.usiness role ,enu General Ledger → Periodic Processing → Reporting → Fin%

.tatements 2ct-2ct Comparison

2. 4n the .election Fin%statement 2ctual-2ctual comparison s%reen ma8e the follo*ingentries


Currency type 10

Company code 1000

F$. 2nnual Rep%.truc

'inan%ialstatement ersion

YACN

Ledger 0L

Reporting ;ear a%tual #ear

Reporting Period,rm

from perio" 'or e7ample 01

Reporting Periodto

to perio" 'or e7ample 12

Comparison ;ear a%tual #ear - 1

Comparison Per%From

from perio" 'or e7ample 01

Comparison perto

to perio" 'or e7ample 12

E7e%ute +'I

3. &hoose Execution.


Result

?he finan%ial statement is sho*n.

(t is possi5le to %reate a finan%ial statement for Profit &enters or Segments usingthe same transa%tion.

<&&& .alance #heet Report (China 8egal For,at)

Procedure





.usiness role ,enu General Ledger →Periodic Processing → Reporting'Financial

Report)→ >alance .heet

2. Enter the reuire" "ata.


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Form .tructureey

1000

Fin% .tmt% Version YACN

Fiscal ;ear 2011

Reporting period 'is%al perio"

Company Code 1000

P(F %hoose


. 4n the Print s%reen ma8e the follo*ing entries


!utput (e"ice L)'+ E7ample

,. &hoose Print pre"iew 'F9)%


Result

=ou %an print an" preie* >2L2#CE .=EE* -

<&&/ Proit 8oss Report (China 8egal For,at)

P$F Financial #tate,ent (China)

Procedure






Report)→ Pro,it and Loss .tatement



Form .tructure

ey

1000

Fin% .tmt% Version YACN

Fiscal ;ear 2011

Reporting period 'is%al perio"

Company Code 1000

P(F %hoose


. 4n the Print s%reen ma8e the follo*ing entries


!utput (e"ice L)'+ E7ample


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,. &hoose Print pre"iew 'F9)A then %hoose #ext page%


Result

=ou %an preie* an" print the profit loss report.

(n fa%t it is the same program for PD' $alan%e Sheet an" PD' Profit :ossreports. )ormall# $alan%e Sheet *oul" 5e on the first page an" Profit :oss*oul" 5e on the ne7t page.

<&&<4R*IR Clearing or $eli"ered .ut Not In"oicedtransactions Report


0ption %2 #AP Net=ea"er .usiness Client (#AP N=.C) "ia .usiness Role.usiness role 'inan%ial Canager

+SAPL)$PRL&)L'()A&&LC

.usiness role ,enu General Ledger →Periodic Processing → Reporting → GR-$R

Clearing ,or G#> 'China)

2. Reuire" entries



Company code 1000


3. &hoose Execute.


Result

GR(R &learing for Deliere" $ut )ot (noi%e" transa%tions liste".

<&&54R*IR Clearing or In"oiced .ut Not $eli"eredtransactions Report



.usiness role 'inan%ial Canager


.usiness role ,enu General Ledger →Periodic Processing → Reporting → GR-$R

Clearing ,or >#G 'China)

2. Reuire" entries


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Company code 1000


3. &hoose Execute.


Result

GR(R &learing for (noi%e" $ut )ot Deliere" transa%tions liste".

(f #ou "onQt nee" the 0 5alan%e P4 liste" in the report GR(R %learing for inoi%e"5# not "eliere" transa%tions #ou %an "esele%t the in"i%ator Displa# Xero$alan%eQ on the sele%tion s%reen.

<&&> A*R Aging Report (China)

Procedure





.usiness role ,enu General Ledger → Reporting → Recei"a7les→ 2-R 2ging

Report'China)

2. Reuire" entries


Company code 1000

!pen $tems at

ey date

8e# "ate for oerie* Do%uments *hi%h hae

not 5een %leare" at this"ate or *hose %learing"ate is after this "ateare in%lu"e" in theprogram run.

#ormal $tems Sele%te"

.pecial G-L*ransactions

Sele%te"

3. &hoose Execute.


Result


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A%%ount Re%eia5le Aging Report.

<&&? A*P Aging Report (China)

Procedure





.usiness role ,enu General Ledger → Reporting → Paya7les→ 2-P 2ging

Report'China)

2. Reuire" entries


Company code 1000

!pen $tems atey date

8e# "ate for oerie* Do%uments *hi%h haenot 5een %leare" at this"ate or *hose %learing"ate is after this "ateare in%lu"e" in theprogram run.

#ormal $tems Sele%te"

.pecial G-L*ransactions

Sele%te"

3. &hoose Execute.


Result

A%%ount Pa#a5le Aging Report.

<&&@ China 4eneral 8edger .ac7ground Printing

se

?he &hina General :e"ger report *ill 5e printe" in 5a%8groun".

Procedure





.usiness role ,enu General Ledger → Reporting → Report >ac@ground Printing →

General Ledger Report

2. 4n the General Ledger Report'>ac@ground Printing <o7) s%reenA for .election CriteriaA

enter ,ollowing data



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Period 'or e7ample03Ledger 'or e7ample0:

G-L 2ccount#um7er

>usniess 2rea :eae 5lan8

Pro,it CenterGroup

:eae 5lan8

Pro,it Center :eae 5lan8

.egment :eae 5lan8



. A *in"o* for Print setting *ill 5e pop up. 'ill in Printer +'or e7ample :4&::PD' an"#um7er o, Copies+'or e7ample 1. Sele%t Print immediately . &hoose ! .

,. S#stem *ill offer information on the top *as@s o, General Ledger Report were created .


Result

?he General :e"ger Report is printe" in 5a%8groun".

<&&9 China 6ournal 8edger .ac7ground Printing

se

?he &hina Journal :e"ger report *ill 5e printe" in 5a%8groun".

Procedure






<ournal Ledger Report

2. 4n the <ournal Ledger Report'>ac@ground Printing <o7) s%reenA for .election CriteriaAenter ,ollowing data





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G-L 2ccount#um7er

Ledger 'or e7ample0:

=ide 2ccounts

w-o Postings

X

$nclude(ocuments to 7eVeri,ied


. A *in"o* for Print setting *ill pop up. 'ill in Printer +'or e7ample :4&::PD' an"#um7er o, Copies+'or e7ample 1. Sele%t Print immediately . &hoose ! .

,. S#stem *ill offer information on the top *as@s o, <ournal Ledger Report were created .


Result

?he Journal :e"ger Report is printe" in 5a%8groun".

<&/ China Cash 6ournal .ac7ground Printing

se

?he &hina &ash Journal report *ill 5e printe" in 5a%8groun".

Procedure






Cash <ournal Report

2. 4n the Cash <ournal Report'>ac@ground Printing <o7) s%reenA for .election CriteriaAenter ,ollowing data





G-L 2ccount#um7er

Ledger 'or e7ample0:


X

$nclude

(ocuments to 7eVeri,ied


7/18/2019 e59 Erp606 Bpd en Cn




. A *in"o* for Print setting *ill 5e pop up. 'ill in Printer +'or e7ample :4&::PD' an"#um7er o, Copies+'or e7ample 1. Sele%t Print immediately . &hoose ! .

,. S#stem *ill offer information on the top *as@s o, Cash <ournal Report were created .


Result

?he &ash Journal Report is printe" in 5a%8groun".

</ #cenario III2 ;ear-End Closing

</% Creating Factory Calendar or New ;ear

se

?his a%tiit# %reates a fa%tor# %alen"ar for the ne* #ear +for the ne7t #ears. ?his is "oneannuall# or on%e for all the ne7t #ears. 'a%tor# %alen"ar is use" 5# manufa%turing to helps%he"ule *or8 5ase" on O*or8ingO "a#s "efine" in the fa%tor# %alen"ar.

Procedure




+SAPL)$PRL'()A&&LC

.usiness role ,enu General Ledger → Periodic Processing → Closing Preparation →

:aintain Factory Calendar

2. 4n the .2P Calendar :ain :enu s%reen ma8e the follo*ing entries


=oliday calender sele%t

&hoose &hange

3. Sele%t the (D C# an" %hoose Change.

. Ca8e sure the *o year fiel" is at least t*o #ears in the future. &hoose .a"e an" &hoose >ac@ t*i%e.

,. Sele%t Factory calendar an" %hoose Change.

6. Sele%t the (D C# an" %hoose Change%

. Ca8e sure the *o year fiel" is at least t*o #ears in the future. &hoose .a"e an" &hoose >ac@ t*i%e.


Result

?he fa%tor# %alen"ar is aaila5le for at least t*o #ears in the future so that manufa%turing %anloo8 into the future "uring planning.

</& Pro"ision or .ad $e1t


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se

A%%or"ing to &hina GAAP #ou nee" to post proision for 5a" "e5t to prepare 5alan%e sheet"uring #ear en" %losing.

Prere'uisites&he%8 the 5alan%es of a%%ounts re%eia5lesN

&al%ulate the proision amount $alan%es of AR K ,Y +e7ample M the 5alan%e of proisiona%%ount.

Procedure




+SAPL)$PRL'()A&&LS.usiness role ,enu General Ledger → Posting → Posting → Post G-L 2ccount

(ocument



Company Code 1000

(ocument date "ate 'or e7ample last "a#of the %losing #ear

Currency CNY

Posting (ate enter "ate 'or e7ample last "a#of the %losing #ear

Re,erence

(oc =eader *ext Proision for $a" De5t

G-L acct G: a%%ount 6010101 :oss fromasset "ealuation-5a""e5t

(-C S +De5it


G-L acct G: a%%ount 12310200 Proision

for $a" De5t

(-C $ +&re"it


3. &hoose Post .


Result

Proision for 5a" "e5t has 5een poste".


6010101 :oss from asset "ealuation-5a" "e5t 12310200 Proision for $a" De5t

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<// FIF0 +aluation

<//% FIF0 +aluation Preparation

seSet a flag on the material.

Procedure


0ption %2 #AP Net=ea"er .usiness Client (#AP N=.C) "ia AI0 role

.usiness role General :e"ger A%%ountant +&hina

+SAPL)$PRL&)L'()A&&LS）

.usiness role ,enu General Ledger → Periodic Processing → F$F! Valuation →

F$F! .elect :aterials

2. 4n the F$F! Valuation Flag :aterials s%reen ma8e the follo*ing entries


:aterial Mate.al

Company Code 1000

Plant 1000

.et (

:aterial :aster and

F$F! $ndex *a7le

(

Execute


Result

=ou hae set a flag on the material Caster.

<//& FIF0 +aluation

se

Faluate the materials *hi%h #ou *ant to aluation.

Procedure


0ption %2 #AP Net=ea"er .usiness Client (#AP N=.C) "ia AI0 role


+SAPL)$PRL&)L'()A&&LS）

.usiness role ,enu General Ledger → Periodic Processing→ F$F! Valuation →

Execute F$F! Valuation

2. 4n the Execute F$F! Valuation s%reen ma8ing follo*ing entries.


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F$F! :ethod ++O04

Company Code 1000

Plant 1000

pdate Results

F$F! Price *a7le 9

:aterial :aster Price 9

3. After %hoosing :aterial :aster PriceA 2 ne* 5utton appear Change :aterial Prices an"Update Prices% &hoose Change :aterial Prices%

. (n the 2utomatic Price Change "ialog 5o7 %hoose Generate >atch $nput% &he%8 the"efaulte" #ame o, session an" Posting date an" up"ate them if reuire"% Enter(oc%=eader *extA for e7ample F$F! Valuation an" Re,erence% ?hen %hoose Continue'Enter)%

,. &hoose Execute. $at%h input session is %reate". &hoose Enter to %onfirm the $n,ormation "ialog.

6. Pro%ess the 5at%h input session as "es%ri5e" in %hapter %5%8 Running >atch $nput.ession.


Result

=ou hae e7e%ute" '('4 Faluation. Caterial Pri%e an" Sto%8 Falue hae 5een up"ate" ifthere are "ifferen%es. Pri%e %hange "o%ument an" sto%8 alue a"ustment a%%ounting"o%ument hae 5een poste" if there are "ifferen%es.

</<.alance Conir,ation Recei"a1le

se

=ou %an use 5alan%e %onfirmations to %he%8 that re%eia5les an" pa#a5les is-Z-is #our5usiness partners are %orre%t. ?here ma# 5e "is%repan%ies that hae to 5e %larifie" *ith the5usiness partner or in"ii"ual alue a"ustments that hae to 5e poste".

!hen #ou %onfirm 5alan%es notif# #our 5usiness partner of the in"ii"ual amounts heshe isto %onfirm. As8 for a %onfirmation irrespe%tie of *hether an# "is%repan%ies e7ist or not.

Prere'uisites

$alan%es %onfirmations %an 5e printe" for %ustomers an" en"ors.

?o e7e%ute this a%tiit# re%eia5le "o%uments hae to 5e poste". 'or posting runthe pro%esses in the .ales !rder Processing .ale ,rom stoc@ '34I) using themaster "ata from these "o%uments.

For,s and !e3ts

Stan"ar" te7ts

•

:etter hea"er =$LHEADERSen"er "etails =$LSE)DER


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Signature =$LS(G)'ooter =$L'44?ER

=ou hae to "efine or,s in the s#stem for the letter an" repl# as *ell as for ea%h list an" theealuation.

•

Repl# =$L'130L&4)'(RC• &he%8 list =$L'130L:(S?L02

• Results ta5le =$L'130LRES:?L02

• Error :ist =$L'130LERR4RL02

'or ea%h %ompan# %o"e #ou hae to "efine at least one form set *ith letters an" replies toen"ors one form for the %he%8 list an" one form for the error list in the s#stem.

• Print report SAP'130 SAP'130D

Procedure



.usiness role A%%ounts Re%eia5le A%%ountant

+SAPL)$PRLARL&:ERLS

.usiness role ,enu 2ccounts Recei"a7le → Periodic and Closing 2cti"ities →

Customer >alance Con,irmation

2. 4n the Customer >alance Con,irmation s%reen ma8e the follo*ing entries


Customer sele%t &ustomerCompany Code 1000

Reconciliation ey(ate

%urrent '=.12.31

'urther Sele%tions

$ndi"idual Customers 9

4utput &ontrol

.ort Variant ,orCorrespondence

sele%t 1 2 or 3 'or e7ample 2

Line $tem .orting sele%t sort ariant 'or e7ample PCon,irmationProcedure

5lan8

(ate o, $ssue "ate of the letter to a%ustomer

#o Reply sele%t or not sele%t =ou %an sele%t or"esele%t this flag in a*a# #ou *ant +or nota repl#

(ate ,or Reply :atest Date up until !hi%ha Repl# Shoul" ?a8ePla%e


7/18/2019 e59 Erp606 Bpd en Cn



Reply *o a"ress i" 'or e7ample 100 +for%ompan# 1000

Print &ontrol

Printer ,or Form .et LP01

Printer ,or Reconcil%List

LP01

Printer ,or Results*a7le

LP01

Printer ,or Error List LP01

Printer ,or .elections

E7e%ute +'I

Prereuisite =ou hae to maintain the repl# an" %ompan# %o"e a""ress "etails.&hoose (D 344 as the repl# a""ress for %ompan# %o"e 1000 to print the e7ample.

=ou also hae to maintain the %ompan# %o"e a""ress (D +enter manuall# to"efine the appropriate %ompan# "ata. (f this a""ress is not maintaine" in the%ompan# %o"e the program terminates. =ou hae to maintain the a""ress in&ustomiBing.

Result

A letter an" repl# is output for ea%h %ustomer. A %he%8 list results ta5le an" *hereappropriate an error list is output for ea%h %ompan# %o"e. A sele%tion %oer sheet %an 5e

output for ea%h report run.

</5.alance Conir,ation Paya1le

se

=ou %an use 5alan%e %onfirmations to %he%8 that re%eia5les an" pa#a5les is-Z-is #our5usiness partners are %orre%t. ?here ma# 5e "is%repan%ies that hae to 5e %larifie" *ith the5usiness partner or in"ii"ual alue a"ustments that hae to 5e poste".

!hen #ou %onfirm 5alan%es notif# #our 5usiness partner of the in"ii"ual amounts heshe isto %onfirm. As8 for a %onfirmation irrespe%tie of *hether an# "is%repan%ies e7ist or not.

Prere'uisites

$alan%es %onfirmations %an 5e printe" for %ustomers an" en"ors.

?o e7e%ute this a%tiit# pa#a5le "o%uments hae to 5e poste". 'or posting runthe pro%esses in the 2ccounts Paya7le 'E69) s%enario using the master "atafrom these "o%uments.

For,s and !e3ts

Stan"ar" te7ts


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• :etter hea"er =$LHEADER

Sen"er "etails =$LSE)DERSignature =$LS(G)'ooter =$L'44?ER

=ou hae to "efine or,s in the s#stem for the letter an" repl# as *ell as for ea%h list an" the

ealuation.

• Repl# =$L'130L&4)'(RC

• &he%8 list =$L'130L:(S?L02

• Results ta5le =$L'130LRES:?L02

• Error :ist =$L'130LERR4RL02

'or ea%h %ompan# %o"e #ou hae to "efine at least one form set *ith letters an" replies toen"ors one form for the %he%8 list an" one form for the error list in the s#stem.

• Print report SAP'130 SAP'130D

Procedure



.usiness role A%%ounts Pa#a5le A%%ountant

+SAPL)$PRLAPL&:ERLS

.usiness role ,enu 2ccounts Paya7le → Periodic and Closing 2cti"ities → Vendor

>alance Con,irmation

2. 4n the Vendor >alance Con,irmation s%reen ma8e the follo*ing entries


Vendor sele%t Fen"or

Company Code 1000

Reconciliation ey(ate

%urrent '=.12.31

'urther Sele%tions

$ndi"idual Vendors 9

4utput &ontrol

.ort Variant ,or

Correspondence

sele%t 1 2 or 3 for e7ample 2

Line $tem .orting sele%t sort ariant for e7ample P

Con,irmationProcedure

5lan8

(ate o, $ssue "ate of the letter to a%ustomer

#o Reply

(ate ,or Reply :atest Date up until !hi%ha Repl# Shoul" ?a8ePla%e

Reply *o a"ress i" for e7ample 100 +for


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%ompan# 1000

Print &ontrol

Printer ,or Form .et L)01

Printer ,or Reconcil%List

L)01

Printer ,or Results*a7le

L)01

Printer ,or Error List L)01

Printer ,or .elections

E7e%ute +'I

Prereuisite =ou hae to maintain the repl# an" %ompan# %o"e a""ress "etails.&hoose (D 100 as the repl# a""ress for %ompan# %o"e 1000 to print the e7ample.

=ou also hae to maintain the %ompan# %o"e a""ress (D +enter manuall# to"efine the appropriate %ompan# "ata. (f this a""ress is not maintaine" in the%ompan# %o"e the program terminates. =ou hae to maintain the a""ress in&ustomiBing.


Result

A letter an" repl# is output for ea%h en"or. A %he%8 list results ta5le an" *here appropriatean error list is output for ea%h %ompan# %o"e. A sele%tion %oer sheet %an 5e output for ea%hreport run.

</>Regrouping Recei"a1les * Paya1les

4eneral Inor,ation

se

=ou hae to %arr# out a"ustment postings in the follo*ing %ases

• #orted list a%%or"ing to remaining terms

• +endors with a de1it 1alance and custo,ers with a credit 1alance

• odiied reconciliation accounts or partners +F$)D

?he s#stem pro%esses all a%%ounts that are maintaine" 5# means of open item management.'or ea%h transfer posting %reate" a reset posting is also in%lu"e" in the session. 'or%ustomer or en"or re%on%iliation a%%ounts the s#stem posts to an a"ustment a%%ount.

?he report regroups the re%eia5les an" pa#a5les in a%%or"an%e *ith the reuire" sortmetho" +Vth E "ire%tieW for e7ample an" %arries out transfer postings. =ou %an "efine #our o*n sort metho"s. (n the stan"ar" s#stem SAP ships the remaining terms of the th E"ire%tie in sort metho" EGI1. ?his "ire%tie supports the follo*ing sorted list

• Re%eia5les M less than 1 #ear an" more than 1 #ear

• Pa#a5les M less than 1 #ear 1- , #ears an" more than , #ears


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?he %re"it 5alan%e of a %ustomer a%%ount must 5e "ispla#e" as a pa#a5le *hile the "e5it5alan%e of a en"or a%%ount must 5e "ispla#e" as a re%eia5le + "endors with a de1it1alance and custo,ers with a credit 1alance. (n %ases su%h as these the report %arriesout the releant a"ustment postings.

?he report %arries out a"ustment postings for ,odiied reconciliation accounts or special

4*8 accounts. During this the items in the ol" re%on%iliation a%%ounts are assigne" to thene* a%%ounts.

Prere'uisites

(f the sorted list is to 5e e7e%ute" ta8ing into a%%ount the foreign %urren%# a"ustments #oufirst hae to aluate the foreign %urren%ies using the ne* transa%tion 'AG:L'&LFA:. ?he sortmetho" must 5e aaila5le +EG3.

?o "ispla# the re%eia5les an" pa#a5les in the 5alan%e sheet a%%or"ing to re,aining ter,s#ou hae to ma8e transfer postings. ?he s#stem leaes the re%eia5les or pa#a5les *ith theshortest remaining term in the preious re%on%iliation a%%ount an" ma8es transfer postings toseparate G: a%%ounts for the re%eia5les or pa#a5les *ith longer remaining terms. !hen a

transfer posting is ma"e to a separate G: a%%ount the offsetting entr# is ma"e to ana"ustment a%%ount for the preious re%eia5les or pa#a5les a%%ount. ?he re%eia5les orpa#a5les a%%ount is "ispla#e" on the 5alan%e sheet along *ith the a"ustment a%%ount.

=ou hae to %reate a"ustment a%%ounts an" target a%%ounts for ea%h of the postings.

?he %re"it 5alan%e of a %ustomer a%%ount must 5e "ispla#e" as a pa#a5le *hile the "e5it5alan%e of a en"or a%%ount must 5e "ispla#e" as a re%eia5le + "endors with a de1it1alance and custo,ers with a credit 1alance. (n %ases su%h as these the report %arriesout the releant a"ustment postings.

?o ena5le the report to ma8e the a"ustment postings for regrouping the re%eia5les an"pa#a5les for ,odiied reconciliation accounts #ou hae to "efine the a"ustment a%%ountsan" the posting 8e#s for these postings in the s#stem.

?o e7e%ute this a%tiit# re%eia5le an" pa#a5le "o%uments hae to 5e poste"*ith less an" more than 1 #ear open items. 'or posting run the pro%esses in the.ales !rder Processing .ale ,rom stoc@ '34I) s%enario or in the 2ccountsPaya7le 'E69) s%enario using the master "ata from these "o%uments *ith%orrespon"ing item "a#s.

Regrouping

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Reclassi,y → .orted

List-Regrouping

2. 4n the >alance .heet .upplement J !$ J 2nalysis s%reen ma8e the follo*ing entries


Company Code 1000

>alance .heet ey -12-1 #### [ %urrent fis%al


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(ate #ear

.ort method SAP

Valuation 2rea YB

Postings

Generate postings 9

>atch input sessionname

+A%L&CL&RE%R

(ocument (ate -12-1 #### [ %urrent fis%al#ear

(ocument *ype SA

Posting (ate -12-1 #### [ %urrent fis%al#ear

Posting Period 12

Re"ersal Posting(ate

31-01-01 #### [ %urrent fis%al#ear

Re"erse Post% Period 01

Post in *ransactionCurrency

9

Sele%tions

2ccount *ype'(--.)

' t K

Vendor

Customer

.pecial GeneralLedger Vendor

[ $lan8

.pecial Gen% LedgerCustomer

[ $lan8

Para,eters Kacti"ate Partner grouping an"Changed rec%acct shoul" al*a#s 5ea%tiate"

E7e%ute +'I

?he list "ispla#e" %ontains all the releant postings that hae to 5e ta8en into %onsi"erationfor regrouping. $# %hoosing Postings #ou %an ie* the posting re%or"s for the regroupe"re%eia5lespa#a5les.

(f #ou hae starte" an up"ate run #ou %an run the 5at%h input session. 'or moreinformation refer to the Running >atch $nput .essions $usiness Pro%essDo%umentation.


Result


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After #ou hae run the session #ou %an %all up the %ompa%t "o%ument ournal. 'or furtherinformation refer to the %hapter Compact (ocument <ournal in this "o%ument. Enter thefollo*ing sele%tions


Posting (ate -12-1 t31-01-01 #### [ %urrentfis%al #ear

Further #elections

Par@ed (ocuments Dea%tiate

E7e%ute

</?Carrying orward AP*AR .alances

se

SAP re%ommen"s that the program 5e run at the 5eginning of the ne* fis%al #ear. (f the

program is alrea"# run at the en" of the last fis%al #ear postings *hi%h are poste" after this tothe last fis%al #ear "o not result in automati% a"ustment of the 5alan%e %arrie" for*ar"5e%ause it is not a posting to a pre"ious year . (n su%h a %ase it is ne%essar# to run theprogram again after these postings to %arr# for*ar" the postings entere" later.

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Carry Forward → G-L>alance Carry,orward 2-R and 2-P

2. 4n the Carry Forward Recei"a7les-Paya7les s%reen ma8e the follo*ing entries


Company Code 1000

Carry,orward to,iscal year

%urrent fis%al #ear T1

.elect customers sele%t

.elect "endors sele%t

*est run "esele%te"

(etail log sele%te"

3. &hoose Execute.

. ?he s#stem generates the Carry Forward Recei"a7les-Paya7les ,or the year Update run report. ?he report sho*s the num5er of Fen"or re%or"s that ha" a 5alan%e %arrie"for*ar" "uring this run.


Result

Fen"or an" &ustomer 5alan%es hae 5een %arrie" into the ne* #ear.

</@Carrying orward 48 .alances


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se

SAP re%ommen"s that #ou run 5alan%e %arrie" for*ar" programs at the start of the ne* fis%al#ear. 4n%e the 5alan%e %arr#for*ar" has 5een performe" the s#stem *ill automati%all#up"ate the ne* #ear *ith an# finan%ial postings that o%%ur in a OpriorO perio".

As a s#stem %he%8 #ou %an spe%if# a profit an" loss a%%ount t#pe in the master re%or" ofeer# profit an" loss a%%ount. ?his is a 8e# un"er *hi%h #ou "efine a retaine" earningsa%%ount for ea%h %hart of a%%ounts.

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Carry Forward →

>alance Carry Forward G-L

2. 4n the >alance carry,orward s%reen ma8e the follo*ing entries


Ledger 0L

Company code 1000

Carry ,orward to,iscal year

ne* #ear

*est run Desele%te"

3. &hoose Execute. ?he s#stem generates the >alance carry,orward ledger ,or the yearupdate report. ?he report %ontains a general oerie* report 5ut also %ontains options tosho* 5alan%e sheet a%%ount 5rea8"o*n an" retaine" earnings a%%ount+s posting.


Result

During this pro%ess the profit an" loss a%%ounts are %arrie" for*ar" to one or more retaine"earnings a%%ounts. ?he 5alan%es on the 5alan%e sheet a%%ounts are simpl# %arrie" for*ar"into the ne* fis%al #ear.

</9 Final Closing and Releasing Financial Reporting

se

?he report %reates the 5alan%e sheet an" profit an" loss statements for a user-"efine"reporting perio" *ithin a fis%al #ear *ith a5solute an" relatie %omparisons for a %omparisonperio".

!ith this report #ou %an %reate as man# 5alan%e sheets an" profit an" loss statements asreuire" 5ase" on "ifferent grouping prin%iples *hi%h #ou "efine. =ou "etermine ho* the5alan%e sheet an" PT: are %reate" using the finan%ial statement ersion *hi%h #ou spe%if# inthe Fin%stat%"ersion fiel".

Prere'uisites

=ou hae alrea"# ma"e the preparator# postings for the 5alan%e sheets an" P: statementsan" aluate" the foreign %urren%# 5alan%e sheet a%%ounts an" open items in foreign%urren%ies.


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Eer# ne* a%%ount must 5e in%lu"e" in the finan%ial statement ersion.

Procedure




+SAPL)$PRL'()A&&LS

.usiness role ,enu General Ledger → Periodic Processing → Reporting → >alance

.heet-P0L .tatement

2. 4n the >alance .heet-P0L .tatement s%reen ma8e the follo*ing entries



Company code 1000Ledger 0L

Financial statementVersion

YACN

Language *$ or

EN

Reporting year

Comparison year

+Y +'is%al =ear

+Y , 1 +Preious =ear

List output &lassi% :ist

A:F Gri" &ontrol

A:F ?ree &ontrol

E7e%ute +'I


Result

A finan%ial statement ersion %ontains items that are parti%ularl# releant to the finan%ialstatement report an" general le"ger information s#stem.

?he retaine" earnings or losses an" the P: results are %al%ulate" 5# the report that %reates

the 5alan%e sheet an" P: statement. n"er 2ccounts #ot 2ssigned the report also lists thea%%ounts that hae not 5een assigne" to an item in the finan%ial statement ersion.

?he retaine" earnings or losses are "etermine" from the asset a%%ounts lia5ilities an"o*nerQs euit# a%%ounts as *ell as the a%%ounts that %oul" not 5e assigne". ?he 5alan%e ofall the other a%%ounts is "erie" from the P: result.

?he report for %reating 5alan%e sheets an" P: statements "oes not ma8e an# postingsN itonl# %al%ulates the 5alan%e sheet an" P: result an" "ispla#s this in the 5alan%e sheet an"P: statement.

(t is possi5le to %reate a finan%ial statement for spe%ifie" Profit &enters or

Segments using the same transa%tion. ?o "o so %hoose - on the sele%tion s%reen M +)!$& :oreMEdit (ynamic .elections '.hi,t0F)% (n the appearing*in"o* mar8 Pro,it Center an"or .egment an" transfer the sele%te" fiel" *ith


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the 5utton Copy selected into the sele%tion s%reen on the right. Here #ou no* area5le to sele%t the Profit &enter or Segment #ou *ant to report.

</%Cash Flow Report (China 8egal For,at)

Prere'uisites=ou must hae implemente" the s#stem 5ase" on the %onfiguration gui"e *ith the %ash flo*report. An" hae ha" transa%tions in the s#stem other*ise #ou %an not get an# "ata from thisreport.

Procedure

Cash Flow #tate,ent "ia P$F






Report)→ Cash Flow Report



Company Code 1000

Fiscal ;ear 2011 'is%al #ear

ReportingPeriods 1 to 16

Pre"ious ;ear 2010

.tatementVersion

=A&)

P(F .ettings PD' Preie*

Printer :PD'


. (f Print s%reen "ispla#s ma8e the follo*ing entries an" %hoose Enter .

Field na,e $escription ser action and "alues Co,,ent!utput(e"ice L)'+

,. &hoose Print Pre"iew 'F9)%


Result

=ou %an preie* an" print the &ash flo* Statement Report.

</%% anual 0setting Account $eter,ination or CashFlow Report (P$F)

Prere'uisites


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(f there are %ash a%%ounting "o%uments *hi%h hae multiple Dr. line items an" multiple &r.line items then #ou must hae implemente" this Pro%e"ureQ 5efore #ou run %ash flo* report+PD'. 4ther*ise #ou %annot get those "ata from those a%%ounting "o%uments for %ash flo*report.

Procedure

% A%%ess the transa%tion using the follo*ing naigation


.usiness role 'inan%ial Canager


.usiness role ,enu General Ledger Periodic ProcessingReporting (etermineo,,setting 2ccounts

& Enter the reuire" "ata.


Company Code 1000

(ocument#um7er

Fiscal ;ear 2011

/ &hoose Enter

< 4n the Canual offsetting A%%ount Determination s%reen %hoose the suita5le (e7it $tems

an" Credit $tems then create pair ia push this i%on 5utton .

5 'or e7ample

8ineite,

No

PostingDey

Account A,ount Reason Code

3 4 $an8 1000 062

5 36 Re%eia5le 1000

1 4 $an8 2000 062

4 $an8 3000 062

6 36 Re%eia5le -2000

+ 36 Re%eia5le -3000

Suppose a %ash a%%ount "o%ument *as %reate" as the follo*ing items

6. After %reating pair then the follo*ing "o%ument is %reate"

$e1it Acct Credit Acct A,ount

(8C)

8ocalCurrency

$an8 Re%eia5le 1000 &)= 001-000-000 002-000-000

$an8 Re%eia5le 2000 &)= 003-000-000 00,-000-000

$an8 Re%eia5le 3000 &)= 00-000-000 006-000-000

> &hoose Exit '.hi,t0F1) to %lose the transa%tion+SAP )et!eaer $usiness &lient.


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Result

=ou %an see the relate" De5it A%%ountQ &re"it A%%ountQ an" AmountQ are in PairsQ form . An"this "o%umentQs "ata %an 5e "ispla#e" in &ash flo* Statement Report.

</%& Closing Pre"ious Accounting Periodse

(n this a%tiit# #ou %lose the preious a%%ounting perio".

Procedure




+SAPL)$PRL'()A&&LS





Var Posting Perio"Fariant

posting perio" ariantfrom the %ompan# %o"e

'or e7ample 0010 for%ompan# 1000

From period3

from perio" p"ate to the ne* perio" forall remaining A%%ount ?#pes

;ear #ear p"ate to the #ear for allremaining A%%ount ?#pes

3. &hoose .a"e.


Result

)o more G: postings are allo*e" in the preious perio".



A Assets

D &ustomers

Fen"ors

C Caterials

S G: A%%ounts

F &ontra%t A%%ounts

</%/ $isplaying the $ocu,ent 6ournal

se


7/18/2019 e59 Erp606 Bpd en Cn



?he "o%ument ournal is %reate" on%e eer# month an" %ontains all the "o%ument postings for a parti%ular posting perio". (t is printe" on paper *ith an offi%ial notarial stamp. ?he "o%ument ournal %ontains the most important "ata from the "o%ument hea"er an" "o%ument items.

(f the "o%ument ournal *asnQt %reate" eer# month #ou %an %reate it at the #ear-en".

Prere'uisites

?o e7e%ute this a%tiit# open item "o%uments hae to 5e poste". 'or posting runthe pro%esses in the General Ledger 'E6+) s%enario in the 2ccounts Recei"a7le 'E68) s%enario or in the 2ccounts Paya7le 'E69) s%enario using the master "atafrom these "o%uments.

Procedure





.usiness role ,enu General Ledger → Reporting → (ocument <ournal → (ocument

<ournal

2. 4n the (ocument <ournal s%reen ma8e the follo*ing entries


Company Code 1000

Fiscal ;ear &urrent fis%al #ear

Ledger

4eneral #elections

Posting (ate

From H *o

+Y-01-01 , +Y-12- 1

Re,erence #um7er

Further #elections

G-L 2ccount (f ne%essar# enter the"ata from the

e7ample

Controlling the Progra, low

*est run 9 )ote if it is notne%essar# to ma8e anup"ate the test run5utton shoul" 5ea%tiate"

0utput Control2 8ist

Line $tems Pages!nly

9

E7e%ute +'I


7/18/2019 e59 Erp606 Bpd en Cn



?est Run

?his option %ontrols *hether or not a test run ta8es pla%e.

(f *est run is a%tie the s#stem onl# generates a log. Data is neither up"ate" nor%hange" in the "ata5ase.

(f *est run is not a%tiate" the s#stem up"ates "ata in the "ata5ase.

(f no 5alan%e %arr# for*ar" as #et is starte" the starting "ate must 5e the firstperio" of the #ear +a message appears on the "ialog s%reen

Result

A list is %reate" on the 5asis of the parameters entere" in the sele%tion s%reen. =ou %an%hoose 5et*een "ifferent leels of "etail an" summation leels num5er items %onse%utiel#or output the alternatie a%%ount num5er instea" of the num5er spe%ifie" in the "o%ument.

?he posting 8e# an" *here appropriate the spe%ial G: in"i%ator is printe" for ea%h"o%ument item. (f the "o%ument item is poste" as a negatie item - is a""e" to the posting

8e#.

5 Appendi3

5% Re"ersal o Process #teps

(n the follo*ing se%tion #ou %an fin" the most %ommon reersal steps *hi%h #ou %an ta8e toreerse some of the a%tiities "es%ri5e" in this "o%ument.

Auto,atic Clearing o 4R*IR Account special process


+SAPL)$PRL'()A&&LC

.usiness role ,enu General Ledger → G-L 2ccount Processing → Reset

Clearing

Co,,ent onl# one %leare" item %an 5e reset at on%e

5& China P:8 Account Closing Posting

se

All state-o*ne" %ompanies 5elonging to SASA& shoul" %ompl# *ith @Xhang Jie 'a@ la* in or"er to%omplete the perio"-en" %losing. @Xhang Jie 'a@ means eer# month-en" the 5alan%e of P:a%%ount shoul" 5e %arrie" for*ar" to @retaine" earning@ a%%ount. After month-en" %losing all the5alan%es of P: a%%ount shoul" 5e eual to Bero.

Prere'uisites

?o e7e%ute this a%tiit# P: %arr# for*ar" to %ompan# %o"e has to 5e a%tiate".4n%e this fun%tionalit# a%tiate" this step is man"ator# to run. 'or a%tiating thisfun%tionalit# refer to &onfiguration Gui"e +102 Step 1%6%6%33 2cti"ate PL CarryForward ,or Company Code.

Procedure

/ SAP AG Page of 6

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+SAPL)$PRL&)L'()A&&LS

.usiness role ,enu General Ledger Periodic Processing !pening-ClosingEntries PL 2ccount Closing Posting 'China)

2. 4n the PL 2ccount Closing Posting 'China) enter the reuire" "ata.



Company code 1000


3. &hoose .elections%

. Enter the reuire" "ata.Field na,e $escription ser action and "alues Co,,ent

Posting Period Posting Perio"

Create >atch$nput Update Run

X

,. &hoose Postings an" enter the reuire" "ata.


(ocument *ype AB

Posting (ate Posting "ate 'or e7ample the last

"a# of posting perio"(ocument (ate Posting "ate 'or e7ample the last

"a# of posting perio"

Posting Period Posting Perio"

6. &hoose !ther Parameters an" enter the reuire" "ata.


$nput *ax Code J0

!utput *ax Code (0

Cost Center &ost %enter 'or e7ample 01

. &hoose Execute 'F9)%

I. 'ollo* the pro%e"ures in step %5%8 Running >atch $nput .ession to pro%ess the session.

. After #ou pro%esse" the session *ith in"i%ator (isplay error only an" %hoose Enter . 4n%ethere is error as Create account NNNNNNNN ,or NNNN%NN%NN as a cost element incontrolling area 3444 Q %hoose Enter . ?hen "elete the alue for fiel" Cost Center an"%hoose Enter .

10. Al*a#s %hoose Enter% Session is pro%esse" %he%8 the log for poste" "o%ument no.


Result

$alan%es of all P: a%%ounts of the %orrespon"ing perio" are eual to Bero.


7/18/2019 e59 Erp606 Bpd en Cn



5/ sed For,s

se

(n some of the a%tiities of this 5usiness pro%ess forms are use". ?he ta5le 5elo* proi"es

"etails on these forms.

Co,,on or,na,e

For, type sed in processstep

0utputtype

!echnical na,e

&he%8 :ist SAPs%riptforms

.3., .3.6 )E =$L'130L:(S?L02

Result :ist SAPs%ript .3., .3.6 )E =$L'130LRES:?L02

&onfirm :ist SAPs%ript .3., .3.6 )E =$L'130L&4)'(RC

Error :ist SAPs%ript .3., .3.6 )E =$L'130LERR4RL02

Pa#ment )oti%e SAPs%ript )E =$L'10LPA=L&4)'

A%%ountStatement

SAPs%ript )E =$L'10LA&&LS?A?

(nternalDo%uments

SAPs%ript )E =$L'10L()?LD4&

(n"ii"ual :etters SAPs%ript )E =$L'10L()DL?E9?

&ash Do%uments SAPs%ript )E =$L'10L&ASHLD4&L01

&ash 'lo*Statement

SAPs%ript PD' (D&)L&ASH':4!

A%%ount $alan%e SAPs%ript PD' (D&)LA&&L$A:

A%%ountDo%ument SAPs%ript PD'(D&)LA&&LD4&

$alan%e Sheetan" (n%omingStatement

SAPs%ript PD' (D&)L$SA(S

Documents

e59 Erp606 Bpd en Cn