Registration

E-Registration Technical RequirementsThis presentation lasts approximately 25 minutes.It is narrated. You will need speakers, and if you are in a public space, please use headphones.Please wait until each slides narration is over before you click on any link. Once you close the link, the presentation will continue automatically. All links referenced throughout are provided at the end for your convenience.

0E-Registration

Location and Contact InformationWelcome to Duke Visa Services (DVS) Visa Services website

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Show: webpage http://www.visaservices.duke.edu

Explain: Office Address and phone numberStaff Directory who is your advisor?

2DVS Advisors3NOTE: Graduate student advising is spread across the entire DVS advising staff. If you do not know who your DVS advisor is, please call the office. DVS Advisor

DVS Advisor list

3Documents Required for RegistrationPassportVisa Stamp (in Passport)I-94 card (white card in passport)I-20 (F-1 students)DS-2019 (J-1 students)

4Passport

55Visa Stamp

F-1 or J-1

6I-94

7REMINDER: Surrender the I-94 card when departing the U.S. (some exceptions may apply).I-20

8Page 3 of the I-20

9Travel signature valid for one year 9DS-2019

10Show travel signature10Grace periods60 days for F-1 Students30 days for J-1 Students11

SEVIS E-Registration FormSEVIS E-Registration Form

After completion, print and bring to DVS.

12Click on form, complete it. Then print out to bring to DVS. 12Maintaining Visa StatusStay enrolled full-time No employment (on or off-campus) until after authorization confirmed by DVSMust report in ACES any address change within 10 days of any move. (Local Residence/Residence Hall and International non U.S.A.)

Rights and Responsibilities of Students in F-1 and J-1 Status

13Describe ACES address reporting

Explain the webpage Rights and Responsibilities: Address Reporting (ACES account)Full-time Enrollment (defined by academic program)Transfer Out of Duke (work with DVS advisor on timing)Employment (do not start until cleared by DVS)Travel (always carry valid visa documents)

Need to get the webpage fixed to delete the word THE from the title of this document.

13Employment OpportunitiesOn-Campus EmploymentOff-Campus EmploymentCurricular Practical Training (F-1 Students)Optional Practical Training (F-1 Students)Academic Training (J-1 Students)

14Want to volunteer? Please read the following information and contact your DVS advisor first.VolunteersOn campus, 19.9 hours per week during school semester.

Explain only that CPT/OPT/AT typically are used during summer and post-graduation. Students will want to review information first and then speak with an advisor about their options. All forms of work authorization require careful planning and timely filing.

DVS representatives come to different schools to provide information sessions.

Claudia to combine 2 slides

14TravelTravel Outside of the U.S.Valid Passport Valid U.S. Visa Stamp for Reentry Valid I-20 or DS-2019 with updated travel signatureDuring program, always enter in correct status

15Link to Travel page on website Done . cd

Claudia to split pages btw out and in US Done . cd

15TravelTravel inside the U.S. Must have visa documents with you

16Social Security Number and Drivers LicenseYou must complete registration with DVS before applying for a Social Security Number or a NC Drivers License.

For Social Security Number:F-1 students only eligible if approved for employment.J-1 students eligible without employment.

When eligible, students must present to Social Security Administration:Verification letter (visa status/job) issued by DVSRequired supporting documents

Trips to SSA occur every Wednesday at 10 a.m. Please arrive at International House by 9:45 a.m.

For Social Security Number and Drivers Licenses: WAIT 10 business days after entering the U.S. and registering with DVS before applying.

17Call Ihouse, when will they know of SS dates in August17Personal IntegrityAlways provide truthful responses to Consular, Immigration, DVS, and University representativesEnsure visa documents have been signed by authorized DVS personnelUnderstand your responsibilities outlined in your academic programs Honor Code

NOTE: Honor Code violations can result in forfeiture of your ability to apply for post-degree work authorization and/or cancellation of your F-1 program.

1818DependentsF-2 dependentsNot eligible to enroll in classes/programs for creditNot eligible for work authorization

J-2 dependentsEligible to enroll in full-time classes/programsEligible to apply for J-2 work authorization19

International HouseVisa Services websiteInternational House website

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Explain: Finding other webpage through DVS main pageI-House SS rides on WedTaxesCultural programing20Final Checklist Almost Done!

You now must take the following to the DVS Office Monday through Friday between 8:30 a.m. and 4:30 p.m.:

Your ORIGINAL visa documentsYour completed SEVIS E-Registration Form Signed Acknowledgement FormJ-1 students only, the completed J Health Insurance FormIf you are a non-Duke sponsored J-1 Student (i.e. Fullbright, IIE, AMIDEAST, etc.) you must schedule an appointment with your DVS advisor directly to complete your registration.

Duke Visa Services Office (driving directions)Smith Warehouse, Bay 7 1st Floor114 S. Buchanan Boulevard

The US Department of Homeland Security will not know of your arrival until after you have physically reported to DVS with the above documents.

21Helpful LinksVisa Services website (http://www.visaservices.duke.edu/index.html)DVS Advisors (http://www.visaservices.duke.edu/DepartmentContacts.html)Rights and Responsibilities of Students in F-1 and J-1 Status (http://www.visaservices.duke.edu/RightsStudent.html)Curricular Practical Training (F-1 Students) (http://www.visaservices.duke.edu/F1_CPT.html)Optional Practical Training (F-1 Students) (http://www.visaservices.duke.edu/F1_OPT.html)Academic Training (J-1 Students) (http://www.visaservices.duke.edu/AcademicTrainJ1Students.html)Volunteer (http://www.visaservices.duke.edu/volunteer.html)Travel Outside of the U.S. (http://www.visaservices.duke.edu/TravelAbroadReentry_Info.html)J-2 Work Authorization (http://www.visaservices.duke.edu/forms/J2_WorkAuthorizationForm.html)Travel inside the U.S. (http://www.visaservices.duke.edu/TravelWithinUS.html)International House website (http://studentaffairs.duke.edu/ihouse)

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