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Slide (Slide (11) of (16)) of (16)
The Use of e-procurement
to spare efforts and money during purchase
Group 5
Team Members
Abd El Rahman Ghanem
Abd El Rahman Zakaria
Ali El Said Ali
Ali Mohamed Ismaiel
Amr Ali Eshra
Amr Magdy Mahmoud
Amr Mohamed Kabardy
Slide (Slide (22) of (16)) of (16)
Slide (Slide (33) of (16)) of (16)
• Introduction & Definition: The beginning of the idea. What is E-procurement ?
• Mechanism of the process: How the system is designed ? How the system is used ?
• Comparison between before & after E-procurement.• Why E-procurement ?• Study Case. • Summary.• References.
Slide (Slide (44) of (16)) of (16)
•Why paper-less office has never been really eventuated ?
• Trade-off between usual office & paper-less office.
Introduction
& Definition
Case Study
Summary &
References
Before&
AfterMechanism Benefits
Slide (Slide (55) of (16)) of (16)
• E-procurement is a process, starting with the identification of the goods or services needed to meet a demand and ending with payment .
• The two most important documents are the Purchase Order (PO) and the Invoice.
Introduction
& Definition
Case Study
Summary &
References
Before&
AfterMechanism Benefits
Slide (Slide (66) of (16)) of (16)
•Assess the types of purchases wished to be conduct electronically.
•Review the suppliers associated with those purchases.
•Seek basis of working together with those suppliers.
•Update your back-office systems to send and receive orders and invoices in XML , HTML …etc.
•Train your staff to use E-procurement.
•Undertake initial trials.
•Assess the means of overcoming the problems discovered in these trials.
•Start live operation.
MechanismIntroduction
& DefinitionBenefits
Before&
After
Case Study
Summary &
References
Slide (Slide (77) of (16)) of (16)
• Creating catalogue of goods and services: On the supplier site. On the site of e-procurement system.
• Browsing catalogue and Punch out.• Create a requisition .• The requisition is approved Automatically or by a supervisor.• Automatically requisition is converted into (PO).• Transmitting the PO to the vendor using:
Fax Internet Electronic Data Interchange (EDI) Extensible Markup Language (XML) Secure email…. Etc..
MechanismIntroduction
& DefinitionBenefits
Before&
After
Case Study
Summary &
References
Slide (Slide (88) of (16)) of (16)
• The supplier ships the goods or provides the service as directed .
• Receiving the goods or service .• Confirming receipt of the goods
or service in the e-Procurement system .
• Submits an invoice electronically using either a Purchasing Card (P-Card) or EDI.
• The supplier is paid through Electronic Funds Transfer (EFT).
• E-Procurement system automatically reconciles the receipt and payment information.
MechanismIntroduction
& DefinitionBenefits
Before&
After
Case Study
Summary &
References
Slide (Slide (99) of (16)) of (16)
• Slow process.• Routine restriction.• Bad quality of communications• Great loss of cost.• Doesn’t suit to big companies & enterprises.
BenefitsMechanismIntroduction
& Definition
Before&
After
Case Study
Summary &
References
Slide (Slide (1010) of (16)) of (16)
US$ 9 Billion Saved
Before
High and unmanaged
Constant Problem
Slow
After Reduced part cost 15-25 %
Reduced cycle time 75%Reduced design cycle time 35%
Reduced time to market 70%
Part Cost
Design Cycle Time
Time-to-Market
BenefitsMechanismIntroduction
& Definition
Before&
After
Case Study
Summary &
References
Slide (Slide (1111) of (16)) of (16)
• Supplier Discovery .• Order Routing and Management.• Catalog Management.• Invoicing.• Payment and Remittance.
Before&
AfterBenefitsMechanism
Introduction
& Definition
Case Study
Summary &
References
Slide (Slide (1212) of (16)) of (16)
For example the Egyptian government & oracle system purchases.
Provide the Egyptian government needs using electronic means.
Case StudyBenefitsMechanism
Introduction
& Definition
Before&
AfterSummary & References
Case Study
Slide (Slide (1313) of (16)) of (16)
Comparison between suppliers purchases.
Case StudyBenefitsMechanism
Introduction
& Definition
Before&
AfterSummary & References
Case Study
Slide (Slide (1414) of (16)) of (16)
After you choose your goods, control the quantity.
Case StudyBenefitsMechanism
Introduction
& Definition
Before&
AfterSummary & References
Case Study
Slide (Slide (1515) of (16)) of (16)
Definition. How does it work:
How the system is designed ? How the system is used ?
Before & after E-procurement. Why E-Procurement. Study case.
Summary &
ReferencesBenefitsMechanism
Introduction
& Definition
Before&
After
Case Study
Slide (Slide (1616) of (16)) of (16)
Summary &
ReferencesBenefitsMechanism
Introduction
& Definition
Before&
After
Case Study
www.purchasingautomation.com
www.Answers.com
www.myflourida.com
www.bellwethercorp.com
www.rbc.com
www.angelfire.com
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• Standard Language for describing data .• It is used to defining data elements on a
web page business-to-business documents.
• Uses similar structure as HTML but it allows for page-developer to define elements where HTML does not allow.
Slide (Slide (1919) of (16)) of (16)
It is the computer-to-computer exchange of structured information, by agreed message standards, from one computer application to another by electronic means and with a minimum of human intervention.
Slide (Slide (2020) of (16)) of (16)
Purchase Order is a document informs the seller that the buyer wishes to purchase goods or services.
It is a promise to buy.
Slide (Slide (2121) of (16)) of (16)
• It is a software that attempts to integrate all departments and functions across a company onto a single computer system that can serve all those different departments' particular needs.
