e-Print Repositories for Research Visibility:

Time to Deposit

Pauline Simpsonand

Jessie Hey

17/10/03

Road map

• Scholarly communication alternatives• e-Print Archives• e-Prints Soton• How to make your research more visible

now

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Primary channel - Scholarly Communication –

present model

Bibliometrics – citation analysis, impact factors

Evaluation – RAE, Tenure, Promotion

Research funding proposals

1774 %

‘Crisis in Scholarly Communication’

alternate models• Open Access

Journals• Open Archives

Initiatives

•‘Open’ = freely accessible - ‘open access journals’•‘Open’ = interoperable - Open Archives Initiative

BioMed Central - JISC funding payment of $500 per article 7/03-

Publication charge paid = free online access to allPublication charge not paid = subscription only access

Changing Publishing Paradigm

Authors Readers

OAI data providers OAI service providers

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Hybrid

roles

Information flow through Open Archives model

Citation analysis

TARDis

• HEFCE – JISC Programme - Focus on Access to Institutional Resources (FAIR) £196,000

• Aug 2002 – Jan 2005 (30 months)

• Project Team– Project Director : Sheila Corrall– Project Manager: Pauline Simpson– Advocacy : Jessie Hey– Software : Chris Gutteridge / Tim Brody– Admin : Natasha Lucas

TARDis Aims

• To set up a sustainable Southampton e-Print archive

e-Prints Soton

• To gain content – full text documents

• Targeting Academic Resources for Deposit and Disclosure

What are e-Prints?

e-Prints are: • electronic copies of any research output

– journal articles, book chapters, conference papers etc even multimedia

– they may include unpublished manuscripts and papers prepared for publication (as copyright allows)

Also broader and narrower definitions:Academic output - MITPeer-reviewed – Prof. Stevan Harnad (open access advocate)

• An e-Print archive is an internet based repository of such digital scholarly publications which can provide immediate and free worldwide access benefiting both author and reader

e-Print archives

• Subject based e-Print archives (centred on author deposit)– Pioneering example is ArXiv set up by Paul

Ginsparg at Los Alamos in 1991– Successful in limited subject areas– Free EPrints Software developed at Southampton

to encourage more self archiving (JISC funding)

• Open Archives Initiative software standards developed to enable cross searching (OAI-PMH)

• Alternate models proposed based on institutional research output

arXiv usage yesterday

A national vision: e-Prints + e-Learning + data

Diagram from eBank UK project

A national vision: ePrints UK

www.rdn.ac.uk/projects/eprints-uk

ePrints UK architecture

TARDis e-Prints Soton

Why contribute your work?

•To make your research more visible and available in electronic form

• To promote your work and that of other academics within your community

• To use it as a secure store for your research publications - which can help you to respond to the many requests for full text and publication data

• To contribute to national and global initiatives which will ensure an international audience for your latest research (other universities are developing their own archives which, together, will be searchable by global search tools)

JRD role: to raise the profile of oceanographic research within the UK and internationally

Raising the profile….

• Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access

• Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence Online or Invisible? http://www.neci.nec.com/~lawrence/papers/online-nature01/

Southampton research document types

Simplifying deposit in EPrints software

Choose DIY or give the file and sufficient information for us to continue for you

Deposit Process

• Register yourself once• Have the electronic copy ready and open

(print out of first page is also useful)• Check copyright (journal transfer

agreements surveyed by Project RoMEO)• Expect to add abstract, keywords• Add any useful information on content (eg

enhanced diagrams) or to help cite it• Check before submitting• Can leave in workspace to finish later

Solving copyright problems

Check a journal’s copyright transfer agreement here

Journal Copyright agreements

• Research by Project Romeo

Ensuring your copyright for self-archiving

• "I hereby transfer to <publisher or journal> all rights to sell or lease the text (on-paper and on-line) of my paper <paper title>. I retain the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self-archive it publicly online on the World Wide Web. The author/s hereby assert their moral rights in accordance with the UK Copyright Designs and Patents Act (1988)."

Completed deposit – can be updated if published

Cross searching academic resources - finding the pearls

01 Oct - 203

Where and Who

• Deposit your work from now • In e-Prints Soton http://eprints.soton.ac.

uk/

• Help from: eprints@soton.ac.uk• Jessie Hey – deposit assistance, database

development for groups• Natasha Lucas – admin and assistance• Pauline Simpson – Project Manager

• JRD e-Print representative?