E-POST OFFICE SYSTEM

AGENDA

• Introduction• About Organization• Vision of E-Post Office• Our Mission• System Analysis• Modules

INTRODUCTION

About Organization• The Department of Posts comes

under the Ministry of Communications and Information Technology.

• The Postal Service Board, the management body of the Department, comprises the Chairman and three Members.

• For providing postal services, the whole country has been divided into twenty two postal circles.

Cont…

• Each of these Circles is headed by a Pr.Chief Postmaster General or Chief Postmaster General.

• Each Circle is further divided into Regions comprising field units , called Divisions (Postal / RMS Divisions).

• Each Region is headed by a Postmaster General .

• In the Circles and Regions there are other functional units like Circle Stamp Depots, Postal Stores Depots and Mail Motor Service etc.

About E-Post Office

The e-Post Office is the shopping portal of the world renowned postal service on the Internet and an additional distribution channel.

It sells Stamps, Post Cards, Packets, Cartons and has services like courier, registering for electricity vendors, selling mobile cards, etc.

We can order many products and services that are also available in a "normal" branch.

The product prices are identical with the prices of their normal branches.

Vision of E-Post Office

• The vision lies in focusing on those rural areas of India which face problems of accessing internet facilities and therefore have to depend on “slow and unreliable” postal service.

• The e-Post System delivers their requests at their doorstep and that too, with the flashing speed of internet.

• It marks the eradication of the entire middle-ware of the postal transaction i.e. Transfer from source to destination within no time.

Our Mission • The main aim of the ePost System is

to provide the following to our

valued customers:

– Reliable parcel service.

– Faster money transfer.

– Trace and Track the post that you send.

– Make payments online in a single click.

– Buy mobile recharge cards and others

from your home thru internet.

Cont…

• Though the ePost System has various advantages. It does have its Savings account linked online.

• Also the SB account maintained is different considering with normal SB accounts in banks.

• Our system is going to integrate all the postal offices thru internet and bring control under a single system.

System Analysis

Postal System Vs. ePostal System

• Most of the work done here are automated.

• Reliable and fast with the help of internet.

• SB accounts maintained will be made online.

• Transportation & manual work is reduced and Time is saved.

• All the works carried out will be manual.

• Not reliable, fast.

• SB accounts maintained are not integrated.

• More manual work on both client and postal side.

Types of Users of ePostOffice

There are four type of users ,

• Administrator: Supreme authority

which has all the powers to

amend any of the facility or

service in any form.

• Customer: Individual authority

which want to access and avail

facilities of e-Post system.

Cont…

• E-Mentor: will avail the normal

facilities and in additional

Industries, Academicians and

Organization which n have

access to eBusiness solutions

customized for them.

• Post Office: They serve the role

of virtual Post Offices and will

provide services to the

customers.

Functional requirements

• Registration Screen• Stamps and Bulk Stamp Order• Letter Order• Catalog Information• Terms and Conditions• Contact Information• User Manual

Mind Map

Number Of Modules

The system after careful analysis has been identified to be presented with the following modules:1. Admin Module2. Employee Module3. Customer module4. Security and Authentication5. Reports

Admin Module

• Adds the country details.• Adds the city details.• Adds the product details like

Stamps, covers (inland).• Adds the Employee details.• Register the mobile operators

with all different types of mobile card details.

Employee Module• Employee will take the orders

from administrator to deliver the products to the concerned customers.

• Employee will collect the couriers from the customers online and dispatched to the corresponding destination.

Customer Module• Customer raises the Bulk orders

for stamps and envelops of all countries through online.

• Customer will purchase the mobile cards online.

• Customer can pay the electricity bills online and view the status.

Security and Authentication• Customer Registration.• Login as customer or employee

or administrator.• Change password.• Forgot Password.

• ReportsIn this module, different actors can generate the different types of reports according to their roles.