e-MAPSe-MAPS

Presentation to IT-CSPresentation to IT-CS

Request & ScopeRequest & Scope

Initiated by CERN‘s Initiated by CERN‘s management (CFO)management (CFO)

Aim = replace current paper Aim = replace current paper form by an EDH formform by an EDH form

Without modifying the procedure Without modifying the procedure defined in SRR and AC26defined in SRR and AC26

DeadlinesDeadlines Prototype available in autumn Prototype available in autumn

20042004 Production: next MAPS excerciseProduction: next MAPS excercise

Services involvedServices involved

FI-DI-OP FI-DI-OP Procedure‘s analysis, functional and Procedure‘s analysis, functional and technical specification technical specification

HR-PMD and -PIHR-PMD and -PIUser and legal requirements User and legal requirements

IT-AISIT-AISImplementationImplementation

EDH formEDH form

From EDH menu ...From EDH menu ...

Creator : Creator : Staff memberStaff member SupervisorSupervisor MAPS coordinatorMAPS coordinator

Initialisation with last year‘s Initialisation with last year‘s objectivesobjectives

Access RightsAccess Rights

MAPS in progressMAPS in progress depending on document status and person depending on document status and person

involvedinvolved

MAPS completedMAPS completed Staff – own reportsStaff – own reports SL – section SL – section GL – groupGL – group DH, MAPS Coordinator – departmentDH, MAPS Coordinator – department HRC – CERN wideHRC – CERN wide DTO, DSO, Medical Service, Training & DTO, DSO, Medical Service, Training &

Development – special parts in HRTDevelopment – special parts in HRT

IdeaIdea

Integrate performance appraisal Integrate performance appraisal and advancement procedures and advancement procedures betterbetter

Suppress double entry of Suppress double entry of avancements (DH, HRC)avancements (DH, HRC)

One signature is sufficient !One signature is sufficient !

Advancement proposals & Advancement proposals & Performance evaluationPerformance evaluation

Interview Assessment Proposal and Decision

Savings and Advantages (1)Savings and Advantages (1)StaffStaff SuperSuper

visorvisorGLGL DHDH MAPS MAPS

Coord.Coord.DTODTO DSODSO HRCHRC TrainiTraini

ng ng ServicServic

Med. Med. ServicServicee

ManaManagemegementnt

Better overview about MAPS in Better overview about MAPS in progressprogress xx xx xx xx xx xx xxOnline availability of MAPS in Online availability of MAPS in progressprogress xx xx xx xx xx xxSuppression of initial step via HRT Suppression of initial step via HRT for creation of MAPSfor creation of MAPS xx xx xxAutomatic copy of objectives and Automatic copy of objectives and main functions (no error, no check)main functions (no error, no check) xx xx xx xxNo photocopies or originals to be No photocopies or originals to be sent to hierarchy n+1sent to hierarchy n+1 xx xxAdvancement proposal takes into Advancement proposal takes into account eligibilityaccount eligibility xx xxNo longer copy & paste of No longer copy & paste of advancement proposals and advancement proposals and decisions (no error, no check)decisions (no error, no check)

xx xx

Suppression of „Assembly line Suppression of „Assembly line work“ for signatureswork“ for signatures xx xxMandatory fields for special cases Mandatory fields for special cases (no error, no check)(no error, no check) xx xx

Savings and Advantages (2)Savings and Advantages (2)StaffStaff SuperSuper

visorvisorGLGL DHDH DAODAO DTODTO DSODSO HRCHRC TrainiTraini

ng & ng & Dev.Dev.

Med. Med. ServicServicee

ManaManagemegementnt

Possibility to concentrate on Possibility to concentrate on important observationsimportant observations xx xxDisplay of new salary positionDisplay of new salary position xxAutomatic distribution of MAPS Automatic distribution of MAPS reports on timereports on time xxOnline availabitlity of approved Online availabitlity of approved MAPSMAPS xx xx xx xx xx xx xxNo more printing and filing in No more printing and filing in departments and HRdepartments and HR xx xx xx xx xx xxSuppression of more than 10000 Suppression of more than 10000 photocopies per year in the photocopies per year in the Departements and in HRDepartements and in HR

xx

No longer copy of Training partNo longer copy of Training part xxInfo about Training available earlierInfo about Training available earlier xx xxInfo about Health, Safety & Info about Health, Safety & Working conditions availableWorking conditions available xx xx

MAPS OverviewMAPS Overview

MAPS Coordinator IT = ErwinMAPS Coordinator IT = Erwin Frequently asked questionsFrequently asked questions

e-MAPS is e-MAPS is - a minor modification ; - a minor modification ;

- the only difference is “e-”- the only difference is “e-”