e-ManifestHIGHLIGHTS OF U.S. EPA’S ELECTRONIC MANIFEST SYSTEM AND SYSTEM REGISTRATIONJUNE 2018OHIO EPA

Overview

U.S. EPA’s National Electronic Hazardous Waste Manifest System

System Registration

Change/Update Permissions

Resources

What is e-Manifest?

U.S. EPA’s National System for Tracking Hazardous Waste Shipments Electronically

e-Manifest Covers:

RCRA federal hazardous waste Regulated PCB waste shipped on a manifest State-regulated hazardous waste (none in Ohio) Conditionally Exempt Small Quantity waste (if manifest

is required by state) Imported hazardous waste

What you need to know:

e-Manifest launches nationwide on June 30, 2018

Facilities have the option to create and submit manifests electronically in e-Manifest

U.S. EPA will charge a fee to receiving facilities for each submitted manifest

Fees are based on the type of manifest submitted paper vs electronic

e-Manifest data will be available publicly 90-days after the manifest is signed by the receiver

Highlights & Advantages

e-Manifest participation is NOT REQUIRED for generators, but highly recommended

U.S. EPA’s goal is to have a fully electronic system

• Increased Efficiency & Data Quality• Better Recordkeeping• Real-Time Communication of Manifest Statuses

Benefits:

Changes to the Manifest

The existing 6-copy manifest form is being replaced New 5-copy form New form effective June 30, 2018 Old form can be used while supplies last

U.S. EPA recommends that a sticker is placed at the bottom of page one stating that this copy of the signed manifest must be sent to U.S. EPA

Manifest Options:

• Generator, transporter, and receiving facility all sign on paper

Paper

• Starts as paper manifest signed by the generator, then signed electronically by transporter and receiving facility

Hybrid

• Created in e-Manifest

Electronic

e-Manifest Registration

Industry Application e-Manifest

Electronic Signature Agreement ESA

Update EPA ID

Request New EPA ID

RCRAInfo Industry Application

Created by U.S. EPA

Users• Generators, transporters, receivers

and brokers of RCRA hazardous waste

Modules:• myRCRAid EPA Site Identification

Form Submissions• E-Manifest: Uniform Hazardous Waste

Manifest Submissions

Industry Application rcrainfo.epa.gov

Registration

STEP 1

STEP 2

***IF YOU HAVE A CDX ACCOUNT SIGN

IN HERE***

Create a New Account

All fields with a red asterisk are required

Minimum Password Length is now 12 Characters

User ID and Password

* This is the User ID and Password that will be used to electronically sign manifests

User ID and Password (continued)

Create username, password, and three security questions Username validation to avoid duplication

If user already has a CDX account login directly to RCRAInfo using existing CDX username and password

Security questions for account maintenance are distinct from the Electronic Signature Agreement (ESA) questions used for certifying

Carefully review Terms and Conditions

Organization and Contact Info

Organization = Company you work for

Enter Information and click “Send Verification Code” button

Validate Email

Users will receive an email with verification code

A user cannot be given access to RCRAInfo until their email address has been verified

Upon validation, taken to RCRA Industry Application

Site Permissions

Two Options: Add Existing

Site Update EPA ID

Request Site IDNew EPA ID

Access an Existing Site

Click “Add Existing Site” to access a site that already has an EPA ID

1Searching by EPA ID is the fastest way to find an existing site

2Minimum search requirements are state and either the site ID, site name, and/or zip code

3RCRAInfo Web Additional resource to search for EPA IDsRcrainfo.epa.gov/rcrainfoweb

4

Request Site ID

All searches are based on an “and” condition meaning all listed fields must be satisfied to be included in the results

01If you are unable to find the site you are looking for select “Request Site ID” to request a new EPA ID

02

Successful Search

• Search by street name, State and Zip

• Sites found using the search criteria will be displayed

• Click the check box next to the site(s) you want to access

• Click Request Access

Select Permissions

None: User has no permission for these sites, default

Viewer: User can view, but cannot change data

Preparer: User can enter data, but cannot sign or submit

Certifier: User can enter data and submit the information for their approved site(s). Completion of an Electronic Signature Agreement (ESA) required

Select Permissions (continued)

Site Manager: “Super User” View, Prepare, Sign, & Certify Manifests

Approve User Accounts Approve Other Site Managers

Required to Review and Maintain Signed ESAs

Can Request API Access Codes Used by receivers to upload and/or retrieve data files

Can Electronically Pay Manifest Fees (RECEIVING FACILITIES ONLY)

Click “Send Request” and an email will be sent to an administration who will grant or deny the permission selected

Permission Request

Select the desired permission level

Click Send Request

Awaiting Activation

Once the user has submitted their request, the requested site(s) will appear in their My Sites tab with a “Pending” status

Sites are inaccessible until permissions approved

May log back in and request additional sites while waiting

Identity ProofingOnly for users that need to sign manifests, e-Manifest Certifier or Site Manager

Electronic Signature Agreement (ESA)

Federal electronic reporting regulations require user

verification

Verified electronically using Lexis Nexis

Equivalent to a handwritten signature

Presented the first time the user logs into the Industry

Application AFTER permission has been

granted by User Administrator

Security Questions

User selects five security questions and answers that will be used as part of the verification process for signing and submitting information

Identity Proofing Options

Two Options 1. Electronic Identity Proofing (recommended)

2. Paper Identity Proofing

Electronic Identity Proofing

User attests electronic signature is equivalent

to handwritten signature

Review the Electronic Signature Agreement Click “Verify and Sign”

Information evaluated and given a score, if

score is met, the user’s ESA will be recorded and the user will be able to submit and

sign information

If the minimum score is not met, user can edit and try again, or use the paper process to

complete the ESA.

Users are only allowed to submit information for electronic identity proofing three times

within a given 24-hour period

Paper Identity Proofing

Slide

Slide the Yes/No slider box to “No”

Print out

Print out paper ESA

Mail

Mail form to:•Address listed on

form

FYI

Users will be able to work on updating facility information, but will not be able to submit until ESA is approved

Paper ESA Handling

Review

Administrator will review the ESA

Activate

Administrator will activate the ESA associated with the user if appropriate

Identify

Identify issues with the user as needed

Email

User will receive an email notification on approval/denial of ESA

Updating Existing Permissions

Log In Click on Profile Name in upper right-hand corner Select Profile

My Site Permissions

Select the My Site Permissions Tab

Modify Permissions

Select the facility/facilities you would like to update permissions for

Click Modify Permissions for Selected Sites

Select Permissions

Click on the permission level you want to update

Click Send Request

Wait for Approval

Depending on the permission requested Ohio EPA, U.S. EPA, or Facility’s Site Manager will respond to the request

You will receive an email once the permission request has been approved or denied

Stay Updated

Join the e-Manifest ListServ Subscribe: Send a blank message to eManifest-subscribe@lists.epa.gov Ask a Question: Send a message to eManifest@lists.epa.gov

Resources Ohio EPA’s e-Manifest webpage

Ohio EPA’s YouTube Channel

U.S. EPA’s e-Manifest webpage U.S. EPA’s FAQs

RCRAInfo Web

Learning Zen

U.S. EPA’s GitHub page

Industry Application Help

Test Environment rcrainfo.preprod.epa.gov